HomeMy WebLinkAbout42-05 RESOLUTIONRESOLUTION NO. 4 2 5
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A RESOLUTION APPROVING A BUDGET ADJUSTMENT TO
REAPPROPRIATE $130,334,454.00 IN ORDER TO RETAIN
CURRENT FISCAL YEAR PROJECT FUNDING FOR IDENTIFIED
AND SCHEDULED CAPITAL IMPROVEMENTS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment to re -appropriate $130,334,454.00 in order
to retain current fiscal year project funding for identified and scheduled Capital
Improvements.
PASSED and APPROVED this 1st day of March 2005.
SONDRA SMITH, City Clerk
APPROV
By
DAN COODY, Mayo
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2005
Department: Various
Division: Various
Program: Various
Date Requested
3/1/2005
Adjustment, !timber
Project or Item Requested:
2004 Rebudgeted funding into 2005 from various
accounts and capital projects that had unobligated
funding at the end of 2004.
Project or Item Deleted:
None. Various Use of Fund Balance accounts.
Justification of this Increase:
The projects are in progress and need to be
reappropriated into 2005.
Justification of this Decrease:
There is sufficient funds remaining in each fund balance
account to comply with City policy.
Increase Budget (Decrease Revenue)
Account Name 7 Account Number Amount Project Number
See Backup
Account Name
See Backup
Decrease Budget (Increase Revenue)
Account Number Amount Project Number
Approval Signatures
7Br
Budget Manager
Depariment Director
• Date
Date
Date
. • .
Budget Office Use Only
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
y
Tatievil
ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Coody and City Council
THRU: Stephen Davis, Finance & Internal Services Direct
FROM: Kevin Springer, Budget Manager
DATE: February 15, 2005
SUBJECT: 2004 Re -Budgeting Request
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Recommendation
Because of the need for project continuation, staff recommends approval of the re -authorization
request at the March 1,2005 City Council meeting. In addition, staff is recommending approval of
any changes to this request that may arise due to finalizing the 2004 year end. Any administrative
changes will not increase the use of fund balance for 2004 and 2005.
City Council is requested to amend the 2005 Adopted Budget by re -authorizing $130,334,454 for on-
going capital improvements.
Background
At the close of each 'budget year, City Staff routinely requests re -authorization of on-going capital
projects and re -authorization of some operational funding that was not committed during the prior
budget year.
Discussion
This request retains project funding for identified and scheduled capital improvements for the current
fiscal year. Currently, all uncommitted capital projects are placed on hold until City Council can re-
authorize the unexpended funds into 2005.
For 2004, no operational funds were included in this re -authorization proposal. Please find attached
a schedule of capital projects by Improvement Type which were included in the 2004 Budget but did
not incur a financial obligation during the 2004 fiscal year. The 2004 estimated unreserved fund
balance/retained earnings for the respective funds reflect the cost of the requested re -budgets.
Therefore approval for these items, to be made part of the 2005 authorization will not impact the
City's budgeted financial position.
The re -authorization of prior year's appropriated projects and items is a normal operating procedure
and is generally for one-time expenses. Approval of this request will allow the 2005 Budget to be
increased to reflect the attached information. Several of the requested re -authorizations include
revenue offset in the form of grant revenues.
•
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Total requested re -budgets for all funds are $130,334,454 as reflected in the following worksheet.
These amounts will require City Council action For your information, a summary by Funding
Source and Improvement Type is included in the table below.
Funding Source
General
Off -Street Parking
Parks Development
Impact Fee
Library Construction
Sales Tax Capital Improvements
Wastewater System Improvement Project
Water & Sewer
Solid Waste
Airport
Shop
Improvement Type
Aviation & Economic Development Improvements
Bridge & Drainage Improvements
Fire Improvements
Information Technology Improvements
Library Improvements
Other Capital Improvements
Parks & Recreation Improvements
Police Improvements
Solid Waste Improvements
Street Improvements
Transportation Improvements
Vehicles & Equipment Improvements
Wastewater Treatment Improvements
Water & Sewer Improvements
Water & Sewer Services Improvements
2004 Rebudgets
54,739
213,059
365,298
28,050
1,2701909
7,230,661
110,892,005
8,365,784
208,261
226,057
1,479,631
$ 130,334,454
2004 Rebudgets
32,457
880,691
169,391
164,139
1,303,946
421,769
11387,141
1,226,744
208,261
2,603,817
1,110,637
1,441,284
110,979,341
8,034,405
370,431
$ 130,334,454
•
•
Of the $130,334,454 being asked to be re -authorized, $771,317 is being added to capital projects that
came from budget savings in other capital projects. The projects being increased are:
Projects
Amount
Increased
Amount
Decreased
Mount Comfort Road - Widening & Turn Lane $ 250,000 $
Old Missouri - Joyce to Mud Creek
Gregg & Poplar Intersection/Signalization
Garland Avenue - Water/Sewer Relocations
Fire Station #7 - W/S Improvements
Operations Center Furnishings 161,317
Rodgers Drive Water Tank
Water & Sewer Remaining Operational Funds
Fleet - Police/Passenger Vehicles
Fleet - Sanitation Vehicles/Equipment 360,000
132,354
117,646
109,306
30,479
5,431
16,101
360,000
$ 771,317 $ 771,317
Below is a table that shows the past history of re -appropriations for the last five years. Not including
major projects such as the New Library and Wastewater Treatment Plant Construction, this request is
approximately $3,442,312 lower than in 2003.
Operational
Capital
New Library Project
Wastewater Project
Total
2000 2001
2062 2003 2004
$ 732,572 $ 2,100,384
20,0161277 201196,507
$ 908,919 $ 88,515 $
23,967,361 21,5911695
1,872,626 2,316,012
13,200,000 34,575,984
18,149,383
1,293,066
1101892,005
$ 20,748,849 $ 22,296,891 $ 39,9481906 $ 58,572,206 $ 130,334,454
Budget Impact & Closing
Al! of the funds requested in this re -authorization come from unexpended funds. They do not
increase the use of reserves over what was approved in the 2004 Annual Budget. This request just
simply retains project funding for identified and scheduled capital improvements for the current
fiscal year.
If you have any questions concerning the attachment or the procedure, please feel free to contact
either Kevin Springer (575-8226) or Stephen Davis (575-8330) Thank you for your attention to this
request.
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT TO
REAPPROPRIATE $130,334,454.00 IN ORDER TO RETAIN
CURRENT FISCAL YEAR PROJECT FUNDING FOR IDENTIFIED
AND SCHEDULED CAPITAL IMPROVEMENTS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment to re -appropriate $130,334,454.00 in order
to retain current fiscal year project funding for identified and scheduled -Call
Improvements.
PASSED and APPROVED this 1st day of March -20
APPROVE
ODY, Mayor
By
Clerk
Kevin Springer
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
3/1/2005
City Council Meeting Date
Budget & Research
Division
Action Required.
•
Finance & Internal Services
Department
City Council is requested to approve a budget adjustment which will allow for the rebudget of all projects
appropriated in the 2004 Budget. The items which are approved will become part of the 2005 budget.
See Attached
Cost of this request
See Attached
Account Number
See Attached
Project Number
Budgeted Item
X
See Attached
Category/Project Budget (2005)
See Attached
Funds Used to Date
See Attached
Remaining Balance
Budget Adjustment Attached
X
See Attached
Program Category / Project Name
See Attached
Program / Project Category Name
See Attached
Fund Name
Department Director
2 -fie ctc
Date
c7J -4415
City Atto
ey
Mayor
ate
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in Mayors Office
Comments:
"NMI
From: Clarice Pearman
To: Springer, Kevin
Date: 3/2/05 10:28AM
Subject: budget adjustment form
Kevin,
The Council passed a resolution for this budget adjustment at the Mar. 1, 2005 meeting. However the
blue budget adjustment is not attached. Please get the budget adjustment to me to continue the
processing of the resolution.
The mayor will be out until March 14th. He'll be in later this afternoon to sign approved resolutions and
ordinances. Just an heads up in case you need this soon.
Thanks.
Clarice
Clarice
Pearman budget
a_djustment
form.... Page 1
.
"NMI
From: Clarice Pearman
To: Springer, Kevin
Date: 3/2/05 10:28AM
Subject: budget adjustment form
Kevin,
The Council passed a resolution for this budget adjustment at the Mar. 1, 2005 meeting. However the
blue budget adjustment is not attached. Please get the budget adjustment to me to continue the
processing of the resolution.
The mayor will be out until March 14th. He'll be in later this afternoon to sign approved resolutions and
ordinances. Just an heads up in case you need this soon.
Thanks.
Clarice
Clarice Pearman - Re budget adjustment 11/
From: Kevin Springer
To: Pearman, Clarice
Date: 3/2/05 11:51AM
Subject: Re: budget adjustment form
Are you referring to the rebudgets last night or something else?
Kevin Springer
Budget Manager
City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8226
(479) 575-8225 - Fax
kspringer@ci.fayetteville.ar.us
>» Clarice Pearman 03/02/05 10:28AM >»
Kevin,
The Council passed a resolution for this budget adjustment at the Mar. 1, 2005 meeting. However the
blue budget adjustment is not attached. Please get the budget adjustment to me to continue the
processing of the resolution.
The mayor will be out until March 14th. He'll be in later this afternoon to sign approved resolutions and
ordinances Just an heads up in case you need this soon.
Thanks.
Clarice
Page 1
Clarice Pearman - Res. 42-05
• Page 1
From: Clarice Pearman
To: Springer, Kevin
Subject: Res. 42-05
Kevin,
Attached is the resolution rebudgeting approved by Council on March 1, 2005. You will receive the
original budget adjustment in interoffice mail.
Have a good day.
Thanks.
Clarice
CC: Deaton, Vicki; Fell, Barbara
1 1)01 A Hanger Gestniction (Grant)
U of A Hanger Construction
1 New Airpon Entrance (Grants)
New Airport Entrance
IUghts al the Ozarks
Lights of the Ozarks (Grant)
I Economic Development Grant
'Matches
East Corporate Hangars - Phases II.
ill, 8 IV (Grant)
East Corporate Hangars:- Phases II,
III, 8 IV
Bay T -Hangars
8 Ba T -Harm ars Grant
The project is to construct a 120 X 80 corporate hangar for the U of A for
storage al two corporate aircraft
Nrport buildings are in need of roof repair and/or replacement. Many at
the bulldogs are aging and require continual root maintenance. Typical
repairs are costly (more than 510,000) due to the size of .the structures.
Reconfigure the entrance to the airport from Highway 71. The prcject
entails moving the dere entrance 150 north of the existing entrance in
order to provide a straight road access to the airport corporate hangars
and terminal building Although the existing entrance Ls sufficiently
accessible. the entrance turns sharply in rod of the new corporate
hangar complex causing some difficulty for Urger vehicles.
Ughts of the Ozarks is a deed el rrere than 400,C00 fights on the
ckovntown square that runs Mari TtenksgMng until New Years.
The funds are needed to assist in retaining and attracting expansion al
the job market.
Phases II, III, and IV are for the design and construction of two -unit °mini -
corporate' hangar buildings, each unit being eta X COL The project is a
continuation of the 2CO3 project currently in design/engineering. Phases!!
and III are identical to Phase 1 in style and location. The stnetures vall be
bufit ackacent to and be accessible trom, Lancaster Road at the new East
T -Hangar farm expansion area. Phases II and HI will go lanyard
contingent upon comrritneds for leasing by companies � indviduals with
a need for this type ol aircraft hangar facility. A waiting list currently exists
for the Phase 1 units.
Ten unit T -hangar building. This project Ls nay modified to an eight -unit
twin-slzed T -hangar building. The prided has been re -named in the
project accounting module as: 8 Bay T-Hangare
The project is nearly complete. Minor punch list items remain. Lease to begin 11/1/04.
Change Order ti2 was approved 12/14/04, and as 75 date to the correlation lima. A
third Change order, requested by management. is antpated in January '05. Project
sten: 12/1123. Scheduled completion: 02/04/05
Quotes were solicited to install an dastcmaric coating at the hangar building 4159 / 4168
S. School. Scheduled sten: 10/15/04. Scheduled complenon: 1029/04
Not currently scheduled. The project may be expanded to Include I urther pavement
development for large hangars on the West -side North of the Terrrinal builcfing. As of
1/14/05 Airport rrenagement has received verbal feedback horn the FAA Project
Manager that the project is currently viewed favorably for funding in 2005.
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Not currently scheckiled as builcting the facilities is contingent on outside ccmrritments
Ur long term leases.
No change as ot 9/302004, 12/31/04.
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Project Accounting Summary - 2004 Re -budgeted Projects
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IFire EMS Training/Welhess Grant
(Grant)
Fire Apparatus Lease Payments -
BOA
Fire EMS Training/Wellness Grant
Fire Apparatus Purchase Leasing
Program
IArkansas Forestry Corrnission
FireWise Grant (Grant)
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AHTD bridge replacement program. The Citys share is 20% of the cost.
The Garland Avenue bridge at TOWIl Branch has been selected by the
Street Committee.
This project was not Included In the original CIP but was added by City
Council this year. The project involves replacing approximately 150 feet
0415 -inch and 18 -inch corrugated metal pipe with larger concrete arch
prpe and adding additional inlet capacity along Amber DM°.
Long-term purchasing agreement lor fire apparatus.
Through a 2003 Assistance To Firefighters grant award, the Fire
Depanment win devhop. imprement. and maintain a wellness and fitness 1;
program lor department personnel.
Purchase or apparatus and rriscellanears equiprrent.
AHTD started the project and began environmental surveys during the fourth quarter of
2033. AHTD estimates the design could be complete by the second quaner of 2006
with construction complete by the second quarter of 2006. AHTD esmmates the design
could be complete by the second quarter of 2005. If so. carstaction could be complete
by the second quarter o12006.
Project is currently under construction. Project should be complete by the and of the first
quarter c4 2035.
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Payments are for the financing at 2003,2004, and 2006 apparatus purchases and viI
confine through July 2C08. August 1, 2003 - July 31,2038.
The project will continue to next year, but the grant funded pedal is carpets. The
59,0E18 needs to be moved to project 03347 for other Act 833 purchases. The rernsimmg
P3rtion ol the project h for certifying kilornat trainers. These costs be be offset by
revenues generated from lees lor outside participation in these classes I rom the
University of Arkansas. The project will continue to next year. but the grant funded
Portion is complete. The 59.088 needs to be moved to project 03047 for other Act 833
purchases. The remaining portico at the prciect is lor certifying imam& trainers. These
costs vSU be offset by revenues generated Iran lees for outside participation in these
classes Iran the University of Arkansas.
The apparatus purchase lor 20061.83 been approved and ercumbered. The rebudget
of 5113.515 will go towards this purchase. The apparatus Purchase kr 2005 has been
approved and encumbered. The rebudget et 5113515 will go toorards this purchase.
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Holly 8 Vista Dr. Drainage
I • rovements
Other Drainage Irrprovemants
Shenandoah Drainage Improvements
Drainage Study/Master Plan
AFITD Bridge Cost Sharing Program
Amber Drive Drainage Improvements
Study and engineenng design to alleviate localized flocdng in the Upper
Hamestri f Basin AsbeU area and Be area
Drainage improvements and cost shares as needed.
A study and design to alleviate localized flooring h the Shenandoah
Trailer Park area.
This project consists of numerous separate smaller projects that address
the need for watershed drainage studies and compliance with the EPA's
NPDES Phase!! Stommater Regulations.
AHTD bridge replacement program. The Citys share is 20% of the cost.
The Garland Avenue bridge at TOWIl Branch has been selected by the
Street Committee.
This project was not Included In the original CIP but was added by City
Council this year. The project involves replacing approximately 150 feet
0415 -inch and 18 -inch corrugated metal pipe with larger concrete arch
prpe and adding additional inlet capacity along Amber DM°.
The project is currently under corrstruction is approximately 90% complete. Construction
should be complete by the end of the first quarter 04 2005.
There were no drainage projects or cost shares this quarter. On going project and the
schedule varies with projects.
The study phase is complete. Final design plans are 90% complete and are being
reviewed and revised by the design cansuttant and City staff due to the presence of
wetlands in tlie project area. Engineering plans should be complete by the first quarter of
2005 with construction ampleted as early as the second quarter of 2005.
Coorclnatich with the Northwest Arkansas Regional Planning Corrrrission and the
University of Arkansas Cooperative Extension Service to obtain ADE() approval to
address cenain permil requirernants. 1401 was submitted to ADEO on May 1. The first
year permit activities have already begun, including drainage system mapping and the
creation ci a Stonnwater Technical Advisory Committee. On going project. Drainage
studies are performed as needed. The EPA Phase II stonmvater pemit is a Me -year
Process.
AHTD started the project and began environmental surveys during the fourth quarter of
2033. AHTD estimates the design could be complete by the second quaner of 2006
with construction complete by the second quarter of 2006. AHTD esmmates the design
could be complete by the second quarter of 2005. If so. carstaction could be complete
by the second quarter o12006.
Project is currently under construction. Project should be complete by the and of the first
quarter c4 2035.
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Project Accounting Summary - 2004 Re -budgeted Projects
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New Central Library Bufrofing
Library Material Business Resources
library and 212 car parking garage at 401 W. Mountain. The remainder is
funded with private deletions.
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Although the hulloing is complete, punclest Items and landscape are not yet complete.
Completion is expected late in the second quarter of 2005. Although the buildng
complete. purchlist items and landscape are not yet concrete. Completion fri expected
late in the second quarter of 2005.
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This project is for a document management system to provide digital
storage and refrieval of the CitVs official documents. Curiently, the Gays
documents are stored cn len, which has a single point for access and
retrieval. The document management system will provide management of
the City& documents and multiple access points for input and retrieval
Including lookup and view access for citizens Iram the Cals web site.
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Project Accounting Summary - 2004 Re -budgeted Projects
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Municipal Management System
I Microcomputer Replacements
Document Imaging System
These add-on software modules to the City's New World Systems •
software help leverage the Investment in existing software by giving
added tunctionality.
This is an mooing project to purchase system and network printers.
Several system and network minters have exceeded their expected life.
These pdnters are essential for daily operations. This project ensures
that replacement printers can be purchased when needed.
This project provided a single vendor solution of a Munpal Management
System The system provides management solutions for the Cthris
Infrastructure, such as streets, water and sewer Nies, vehicles. buildings.
etc, and solutions lor managing the City's customer/citizen requests,
building inspections, and planning processes.
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To keep user PC hardware up vrith standards.
This project is for a document management system to provide digital
storage and refrieval of the CitVs official documents. Curiently, the Gays
documents are stored cn len, which has a single point for access and
retrieval. The document management system will provide management of
the City& documents and multiple access points for input and retrieval
Including lookup and view access for citizens Iram the Cals web site.
Began the rrigraficri and testing of the financial update. Modules for 2003 Include:
position control, financial systems upgrade, and utility bng upgrade. All of these
modules have been installed Remaining balance reserved for additional training.
No significant activity during the quarter. Two AS/400 system printers and We network
printers were replaced.
Continued rrigration of Water 8 Sewer assets from AutcCAD/GIS to Hansen.
Continued migration of street segments and developing Integration vrith GIS and
AS/400.
The modules implemented for 2002 include: customer service, Code Enforcement,
Inspections and pemitting, and Planning applications. Various asset modules have
acme online through out this period. Asset completions and work order irroplementation
is scheduled for February 2005.
'Purchased 12 new PCs dudng the quaner. Project completion n December 2004.
The RFP was created and sent oin for proposals. A selection carmine° was formed
and is in the process of evaluating the proposals. Vendor to be selected and a contract
approval through City Council is scheduled for fourth quarter o12004, RFP projected to
go out in third quarter 2004
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Project Accounting Summary - 2004 Re -budgeted Projects
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I TIF District Feasibility Cost Study
Shelter Quarantine Upgrade I
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Land Sates/Sewer firprovements
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Automated Field Inspection System
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Repair and maintain roofs, HVAC. plurrting. and other systems.
To replace field units that were not Y2K compliant and to provide for the
purchase of the Hanson Internet Portal ancVor other reatures to Improve
customer service. Replacement was delayed until the Hansen project was
implemented so compatible hardware/software could be Ostemined and
bid.
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The vrill be reirrlaursed for a copier purchased for the Library. The Water & Sewer
Makes carrier ($9.500) lea be ordered when the Operations Corder is complete. The
City Prosecutor and Roaring Services dMsions• color cors ($14,600 and $9,500) will
be ordered in January. The misting copier al the City Prosecutor's DMsion will be
moved to the Fleet Operations Division and Fleet Operation Division's existing copier will
be moved to the PEG Access Center. Updates for the GIS and PLanning civision's cdor
copiers ($4.500) avil be ordered in January. City Adninistration W requesting a color
copier or printer 515.000. New faxes ($4,500) am needed for Adrrinistmtion and the first
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During the quaner, work was done on the boiler system in the City Administration
Building. This project is to meet contingencies and fund preventive maintenance to
address the Issues of the day-to-day facility operation. This work vrill be on going
through the year.
Approved by City Council. The software vendor. Moblehavy, is currently configuring
software to match the Hansen system Requirement documents have been completed
and signed Mobilehvry stall is working with IT to configure system. Testing is
scheduled to begin during November. Approved by City Council. The software vendor,
Mobilehvry, is currently configuring software to match the Hansen system. Requirement
(bourbon% have been corrpleted and signed. Mobilehvry statf is working with IT to
configure system. Testing scheduled to begin during November.
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!Lake Fayenevilla Trails (Grants) 1
Lake Fayetteville Trails
Gordon Long/Red Oak Irrprovements
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Fayetteville Multi Use Trail
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Funding is to match the existing AHTD recreational trails grants for
signage and trai irrprovements (Kok) at Lake Fayetteville Trait
Trail and drainage improvements are needed at Red Oak and Gordon
Long Parks. Water runoff frorn adjoining subdivisions discharges into the
lower valley of Red Oak Park creating an erosion problem for the park
trail. tree root erosion and vadous park amenities.
Gordon Long Park has two low water bridges that need to be renovated
to improve safety and usability. The trail at Gorden Long also needs
improvements since it is but ai a steep hillside.
Improvements include the planting 01trees inside and outside of the
complex for screening and shade and to enhance the flowerbeds and
beaufificafion °Hods of the park. This project included installation of a
storage building.
Funds vAll be used for the Arbor Day tree give-away, a tree inventory, the
Neighbonvccds program, and grants. A chipper and box truck were
purchased with the Transportation Division for the urban forestry program.
Multi Use Trail along Mud Creek.
Purchase and develop a multi-purpose Corrrnunity Park according to the
Parks and Recreation Master Plan.
To constnict the Center Pairie Trail,
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Gordan Long bridge project to be detemined after plans for Gregg Street are identified.
The °Mansion of the road may divide the park. The project is being reviewed by City
engineers. The completion date has not been detenrined pending upon the corrective
methods chosen. Red oak Plans will be finalized in the first quarter ol 2005.
Gordon Long bridge prilect to be determined after plans for Gregg Street are Identified
Projects is being reviewed by City Engineers. Carpletion date has not been deternined
pending upon the corrective methOdS Chosen.
To armlet° this project, a driveway was to be constnxted to the storage building during
the fourth quarter. Due to the cost al constructing a driveway. the project scope changed !
to storage bins in November 2004. Storage bins for ballf ield maintenance matedals will '
be ccostnicted in the first quarter of 2005. Storage bins are scheduled to be complete in
February of 2005.
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This is a teleoerrrnunications system upgrade for the Transportation and !
Parks facikties. (The City currently has 13 telecommunications systems ;
located throughout various facilities. Five of NOSS SyStemS are outdated I
and are no longer supported by Non& Technologies, Upgrades 10 Voile I
'systems are essential tO ensure no 'cicmn timedue to failing software
and/or hardware. If any of these systems fail, these facilities vAll be
Without telephones until a new system can be acquired and installed. The
systems affected by this upgrade are located at the Shop/Park facilities,
Engineering and Planning Building, Central Fire Station, Airport, and the
Animal Shelter.)
The RFP for an automated wash system has been evaluated In the fourth quarter and
the committee is finalizing a contract with the selected vendor. A contract for an
autornated wash system is expected in the first quarter ot 2005 with installation to follow.
The design and irrplementaticn ole prewash bay MI foam the second quarter of
2005.
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Tennis/Basketball Surface
Renovation
Skate Park
IPlayground & Picnic Improvements
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Park Beautifications
Park Beavelications (Grams)
Lake Fayettevine/Sequoyah
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Renovation 04 Wilson and Walker Park Tennis end Basketball Courts.
The resurfacing of the basketball courts at Wilson Park are corrplete. In
2005 stall vrin complete the walkway from the parking lot so it will be
reconstructed to ADA compliance. Benches MU also be added.
The skate pa* was requested by the citizens initially through the Juvenile
Concerns Cortrrinee.
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ADA improvements to include WaO'er Park 6:Iowan's and ranps, Wilson
Park east bridge. Veterans Memorial playground access, and a softball
scoreboard.
Additional llowerbeds were requested at several al the Parks and
Recreation Master Plan ware meeting&
Funds are used to develop new neighbothood parks.
To build a pedestrian bridge over the spillway at Lake Fayetteville, Pars
Land Dedication Funds from the NE Park District were approved for the '
Lake Fayetteville Spillway Bridge project. The Lake Sequoyah boat docks
are being evaluated for replacement/renovation.
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Corrplex Project. which 0 a higher priority project. at the Apra 6 City Carol meeting.
Due to limited funds, staff is evaluating Sweetbrier. Finger, and Wilson Parkirs
playground replacements lor projects. Additional f unclog from Parkland Derication vrill
be researched. The project MI begin in 2005. Rebudget 2005. Project wifl stan 6 the
first quarter 01 2005. Rersidget 2005.
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The current funds will be used to build a bridge at Wilsai Park di the east side by the
swirrinirq pod on Park Street. Site evaluation and design has been rescheduled to
begin in the first quarter 2005. Vasco Park bridge evaluation/design is scheduled to
begin during the first quaner and commotion to begin in the second quarter.
Rids were opened in Noverriter 29 and the apparent low bidder vas Minn Constnetion
Staq applied for an Arkansas Parks and Toursim Outdoor Recreation Grant to devek6
Braden Park. Prdect win begin after the grant approval process. Staff received
notification of the $40,000 Matching grant award. The project will begin in the first
quarter of 2005. Project design was completed in the third quarter. Stall appfied for an
Arkansas Parks and Toursim Outdoor Recreation Grant to develop Braden Pak A
resdution authorizing staff to apply for the 51250 matching grant fund was approved at
the July 20 City CCurta meeting. The Covington POA signed an agreement with the
City to maintain a 200 square foot con -triunity garden. clanate S10.030 for the installation
of ination and 51000 for plant materials, and to maintain the wake for watering. The
Braden Park Master Plan was approved by PRAB at the August 2 regular PRAB
mooting. Staff received notification of the $40,000 matching grant akvard. The project
will begin in the lirst quarter ol 2005.
The contract for the Lake Fayettteville bridge and trail to Mobley Commotion in the
amount al 5877.709.20 was approved by City Council on July 20,2004. The Lake
Fayetteville project is 05% complete. Staff and the Lake Sequoyah boat dock operator
have been evaluating the needs and status of the misting boat docks. Evaluation of the
Lake Sequoyah project is scheduled to begin in the first quaner of 2005.
Bids were opened on June 23.2004. Low bidder was Mobley Construction. Evaluatiai
ol Lake Sequoyah 0 scheduled to begin in the first quarter o42005.
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Walker Park Senior Complex
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The funds are to purehase a rrinimum or five acres ol progeny to
construct an 80000 square foot Public Safety facility to house Police, Fire
Administration, Dispatch, District Courts, and the Prosecutors Office,
The City has allocated $1.1 minim to purchase a site tor this project. The
City and Tysal Foods have a tentative agreement for 1851 East
Huntsville Road. Obtaining this site will avoid spending approximately
$200,000 on the Huntsville and Happy Hollow Intersection Improvement
project.
Replace ball field lights an two fields at the White River Baseball
Complex. These are the original fights installed et the complex. The
lights do not meet current standards for recreational or competitive play,
which creates a hazard for prayers, coaches, and urropires.
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according to the Parks and Recreation Master Plan and the Alternative I
Transportation and Trails Plan.
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project to a new project number 11, order to track the new trail. Upon completion or the
Ule tuncfing Is transferred back to this project to be held in one account This is an
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White River BaSOball Complex
Irrprovement
IPark Mutti-Use Trails (Walker/Cambs)
Walker Park Senior Complex
Tennis/Basketball Surface
Renovatico (Grant)
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Complex. These are the original fights installed et the complex. The
lights do not meet current standards for recreational or competitive play,
which creates a hazard for prayers, coaches, and urropires.
Construct West Mud Creek Trail from Steele Boulevard to Front Street
along Mud Creek.
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according to the Parks and Recreation Master Plan and the Alternative I
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in January 2005. Project started at the end of the leagues in August. Project to be
coated el January 2005.
ICOCIStIUClial is complete. West Mud Creek is complete. A change order to cover final
actuated guanines will be processed in 2005.
rmiect is complete. Transfer remaining funds back to project I 52016.
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Roll -Off Recycling Boxes ADEC1
Grant
Roll -Off Recycling Boxes ADE()
Grant
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The Pace Department has purchased and installed a small IP phone system to be used
by the Juvenile Divisico. Also, a wireless backbone was established between the
Courthouse and the Department. This is an co going budget. Ruggeckzed laptops
!lave been received and installed. The wireless access pcint for uploading reormation
from the pace cars is purchased and is complete. Wiring for access to ACIC has been
completed. The upgrade Mr storage A5 on the iSeries AS400 b carpets. These funds
will be used to complete the wireless video arraignment system located between the
court and the County Jail.
Grant funding to purchase roll -off roc -rang boxes.
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The Pay -As -You -Throw autcmated residential refuse collectico program
uses three ckfferent sin carts with corresponding rate charges la weekly
service to residential customers which must be stored and ready for
distnbution. Cans are purchased when inventodes are kw to hancle
customer requests.
The SAC recycling trucks need modifications to the storage bins located
on the truck body. These design inprovements will enable arrployeas to
more efficiently handle and access the waren° inhere ol recyclable
materials generated through the weelny curbside served
Eighteen gallon plastic bins vrith molded Lids are used for the curbside
recycEng program The bins are required to have at least 50% post
consumer recycled cadent. Uds are molded to ensure more capacity
and provide protection from the weather for the recycled ccernxbies.
A new concrete pad for processing and storage c4 yareveaste b needed to
improve operations at the site.
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needed This prognarn b on going with no end date. Purchase of cans is based al the
demand by custornere.
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This cream has several elements. It Includes an upgrade to the Soren
A$400 storage and processor; replacement of the mobile data radio
frequency backbone and the laptops utilized N the veredes;
improvements to the net‘vork to meet state mandated rules lor access to
the Arkansas Crime Ireorrnatico Center; and document imaging storage.
Tire project includes the Meowing: the addition of electrical service
residing On the emergency generator; making the front entrance handicap
accessable and replacing exterior locks; and the improvement of the
lloorina The floor tires have become loose, cracked and uneven causing
unsafe conditions.
The Pace Department has purchased and installed a small IP phone system to be used
by the Juvenile Divisico. Also, a wireless backbone was established between the
Courthouse and the Department. This is an co going budget. Ruggeckzed laptops
!lave been received and installed. The wireless access pcint for uploading reormation
from the pace cars is purchased and is complete. Wiring for access to ACIC has been
completed. The upgrade Mr storage A5 on the iSeries AS400 b carpets. These funds
will be used to complete the wireless video arraignment system located between the
court and the County Jail.
Green Anderson Engineering completed the evaluation and prepared a bid specdication
10 replace the HVAC or the second floor of the Pace Department. The blds were
opened on November 232034 and City Council will be requested to approve a contract
with Air Works Inc. a divn of Mufti Craft. The expense of this contract will be charged
to City Building Improvements project. Also during December, Building Maintenance
caubucted an ollice within the Adivinestration Section of the Police Department. This is
an on going budget. This projects budget will include new sign co the from c4 the
building; the acUtion of proarnity kicks on doors leading to the secure area of the
buileEng. and handicap access added to the Iran entrance. The tile floor will be repaired
or replaced during 2005 and office space upgrades.
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Township Widening - Gregg to North
College
IStreet ROW / Intersection / Cost
Sharing
Shiloh. Gregg, 8 Futbright - Turn
Lanes
Old Missouri Rolling Hills to Old Wire
Mount Comfort Road Widenint
Turn Lane
Mission 8 Maple - Signalization
MilLsap & North College - Intersection
Huntsville 8 Heppe H4110w -
Intersection
Gregg Ave Highway 71 to Mud
Creek Bridge
Cleveland Street Imp - Leverett to
Hall
This project v411 expand Township Road from two lanes to three lanes for
approximately 2,400 feet between Gregg Avenue and North College
Avenue and includes anticipated right-of-way acquisition and the
expansion/replacement of the crossing over Sublet Creek
Street ROW. imersection projects. and cost shares with private
development as needed.
This project is for the widening of Shiloh Drive between Gregg Avenue
and Northwood Avenue and to provide additional tum lanes onto Fulbright
Expressway and Gregg Avenue.
This project C for the signalization of the Mission Boulevard and Maple
Street intersection per the cibmide traffic study.
This project will widen Mount Comfort Road from Rupple Road to Salem
Road and from Shiloh Drive to Futrell Drive Iran two to three lanes.
Phase 3 of Old Missouri Road includes minor widening and improvements
to Old Wire Road I rom Rolling Hills to Old Wire Road.
This project is for lengthening the eastbound right tum lane on Masai
Road at North College Avenue to batter accommodate traffic Iran the
Medical Center turning south onto North College Avenue.
This project is for imersection improvements at Huntsvilks Road and
Happy Hollow Road, Including reconfiguration of the intersection and the
installation of a traffic signal. This project is recornmended by the citywide
traffic study.
Street widening from two to four lanes from Fulbright Expressway to Mud
Creek. Sidewalks will be added on the east side only. The City will
provide lor all utility relocations. This is a Federal aid cost share project
administered by the AHTD. The City is to provide all I unds over 51
million.
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Thls preyed will be designed irsharse. Design is scheduled to begin on prelirrinary
concepts in the first quarter of 2005. This is a mutti-year project that is scheduled to
begin in the first quarter of 2005. The project is scheduled to be bkl in January 2006
when all the necessary 1 unds become available. Construction is scheduled to begin in
March 2006 and be completed in November 2006.
There were no cost shares this quarter. On going project and the schedule varies with
prNects
Constniction began on July 19, 2004 and has been completed with the exception of the
street light installation by AEP-SWEPCO. The street light installation should be
completed in the second quarter of 2005.
The City Council approved the construction contract at the June 15 meeting for Phases
3 8 4. Construction for Phase 3 complete. Phase 4 C appronmately 40% complete.
The Notice -To -Proceed on the contract was issued tor July 7.2004 and the project is
scheduled to be complete an February 1,2005. The funding in Project 03008, Old
Missouri - Joyce to Mud Creek, was combined with this project. Funding C the amount
of 5132,657.50 is being requested for the Mount Cordon Road - Widening 8 Tum Lane,
Project 04014.
The Street COmmill ea approved concepts for this project on July 26. This project scope
was increased to approximately $350,000. The Street Cormittee recommended that
the remaining funds from the Gregg 8 Poplar - Intersection/Signalization (Project No.
04009) be utilized tor the additional work. This project was placed on hold until the future
Transportation Improvement Plan can be reviewed by the City Council in the first quarter
of 2005. The Street Cormittee approved concepts tor this project on July 26. This
project scope was increased to approximately $350,000. The Street Committee
recommended that the $117,34250 in remaining funds from the Gregg 8 Poplar -
Intersection/Signalization. Project 04009 and 5132,657.50 in 1 unds Iran the Oki Missouri
- Rolling Hilts to Old Wire, Project 03007 be utilized for the additional work. •
Iplaced on hold by the Street Committee unt; f unbar traffic studies can- rbe.-performed—
the first quarter of 2005. Project is currently on hold until further traffic states can be
'performed in the first quarter 01 2005.
The construction is complete with the exception of sane additional rrodifications to be
made to the traffic signals that will be using in-house crews. The construction is
PnrrenInte wall the avreetinn nf tnme eraliennel revarlifientinne In hsa nude bathe tennis,
The final engineering design of the project is currently at 80%. The project is scheduled
to be bid in late February 2005 and the construction completed in October 2005.
The project C under construction and should be correlate by the end of the first quarter
of 2005. The notice to proceed was issued in December 2003. The project should be
complete by the end of the first quarter of 2005.
Cleveland Street C men to traffic and the construction °attract has been CIOSed at
Two additional issues have coma up concerning the sidewalk along the UA Northwest
Quad construction entrance and a small amount al additional safety railing in front of one
residence. The project should be totally opera:gets by the end at the first quarter 01 2005.
Project should be completely closed art by the end of the first quarter of 2005.
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Project Accounting Summary 2004 Re -budgeted Projects
•
Gregg Ave Waterline Relocation
IFarrington Sewer Rehabilitation
Broyles Road Extension
Improvements
361 Water tine Replacement 8
Protection
The relccations and improvements of a 121 and an 18 water main along
Gregg Avenue between Sycamore Street and Van Asche Boulevard,
including a new interconnection underneath the Fulbright Expressway
between the CMN Business Park and the Medical Center. Phase! is
from Van Asche to Futrell Phase 11 is I rom Futrell to Sycamore.
Initial contracts and priority one manhole repairs as designated by the
settlement agreement with the City of Farmington.
The widening and improvement of Broyles Road from Persinrron to
Sellers Trail to comply with Fayetteville development requirements and to
provide a suitable access to the west side wastewater treatrnent plant.
Analysis of the corrosion problems on the main 36 -inch water supply line
from Beaver Water District including the recommendation and
construction of appropriate action and corrective measures.
The constniction project for Phase! has been completed and the contract has been
closed cut. Phase II is currently being redesigned per the latest AHTD roadway plans.
Phase II design should be complete by the end of the first quarter of 2005. Construction
should be complete by the fourth quarter of 2005.
Construction drawings are complete and with possible cost saving opportunities being
explored. Power line relocation agreements, off site easements, and other administrative :
details are being arranged and acquired. The construction fining Is being &Nen by
environmental pemitting issues. The remit public notice process has been completed
with no significant comments being received. Inquiries continue to be made with the
Corps of Engineers as to the status and probable issuance date. Project design is
substantially completed, the power line relocation agreement is being prepared for cilty
council consideration, the right-of-way issues with private/county interests are N3ing
addr3ssed and project environmental permitting applications are nearly =related. The
bidding/construction of the road improvements cannot proceed until the entire
wastewater environmental perrritting process is con-pleted, the permit release date
being predicted in the first quarter of 2005. Once west side permit requirements are
satisfied, this will be one of the first contracts to be advertised.
The study by Black and Veatch and McClelland Consulting Engineers is correlate. Staff
is currently reviewing the final report. The study by Black and Veatch and McClelland
Consulting Engineers is complete. Staff is currently studying various alternatives for
future construction, no dates yet.
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Wastewater System Improvements
Project
I W.W.T.P. Land Sale 35 Acres
IUpgrade/Replace Lift Stations -
Plant Pines and Equipment .
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Repair. replacement and improvement of pumps and equipment for lift
stations.
To purchase anctor repair aerator motors and aerator gear boxes. The
equipment is essential lor the treatment process.
Design is complete on eleven of the 16 construction contra.cts. Permit applications have
been filed with the various authorities with pubfic comment periods having closed ori the
Corps of Engineers Permits. With the issuance al additional private placement bonds. it
is anticipated that the bidding of the first construction contract will begin in late October
or early November 01 2004. Water quality modeling of the receiving streams has been
correlated and submitted to State and Federal authorities. Propose on all arthrities is
monitored by the program manager. Constnction of the first contract should begin in
eady 2005, along with the bidding of additicnal contracts. Engineering consultants
continue to meet contract schedules, the drawings/contract drcuments for the critical
west side treatment plant being now under review by state agencies. Project Schedule
maintained by Prograrn Manager.
Replaced pumps at Hit staticm *11. k12, 4114, and one pump at frit station
Purchased a portable power generator to be used at rift stations that do not have back
up emergency power. 0
Purchased a hydraulic pump for the digester cleaning project, critical spare parts for the
headwork curry station. and a new motor lor one al the purrp at the affluent pump
station. 0
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Project Accounting Summary - 2004 Re -budgeted Projects