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HomeMy WebLinkAbout39-05 RESOLUTION• RESOLUTION NO. 39-05 A RESOLUTION APPROVING THE PURCHASE OF ONE (1) GO - BAGGER 250 PORTABLE AUTOMATIC BAG FILLER AND BAGS FROM ROTOCHOPPER, INC. IN THE AMOUNT OF $39,971.00 FOR USE BY THE SOLID WASTE & RECYCLING DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $48,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) Go -Bagger 250 Portable Automatic Bag Filler and bags from Rotochopper. Inc. in the amount of $39,971.00 for use by the Solid Waste & Recycling Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $48,000.00. PASSED and APPROVED this 15t day of March 2005. ATTEST: By ,x%%%%% I1 fffffII Z. U' �2 • E ;FAYETTEVILLE; 5. Iv:94)ft•SP;ss' •,7N l C oe S • City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2005 Department: Operations Division: Solid Waste & Recycling Program: Recycling Date Requested 12/31/2004 Adjustment Number Project or Item Requested: $40,000 is requested for a compost/mulch bagger and $8,000 for storage trailers for plastic commodity bales. Project or Item Deleted: None. Justification of this Increase: To enhance the compost program and provide better service and products to the citizenry. Justification of this Decrease: Two grants were received from the Arkansas Department of Environmental Quality in the amount of $48,000. This award was originally approved by City Council in November 2004. The funds are being rebudgeted with this request. Increase Budget (Decrease Revenue) Account Name Account Number Amount Project Number Fixed assets 5500 5070 5801 00 40,000 04052 1 Minor equipment 5500 5070 5210 00 8,000 04052 1 Decrease Budget (Increase Revenue) Account Name Account Number Amount Project Number State grants 5500 0950 4302 00 48,000 04052 1 Approval Signatures etztern- e ed By udget M ent IT ctor SIWI Fance & Intern Se ces Dir Mayor 2/8/2005 Date Date _Ibk21' ©s ate -i3-ac Date ate Budget Office Use Only Type: A B C Cr ---:; ss) E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Initial Date • City Council Agenda Item To: Mayor and City Council Thru: Gary Dumas, Director of Operatio0 From: Brian Pugh, Waste Reduction Coordinator /2-6s 3l/las 3c -as £ioe/onvz%f /wey S r1(l e r- r vs Date: February 9, 2005 Subject: A resolution approving the purchase of a compost/mulch bagger and plastic bags by the Solid Waste & Recycling Division from Rotochopper, Inc. in the amount of $39,971.00 and approval of a budget adjustment to rebudget funds. Recommendation: Approve bid 05-04 from Rotochopper, Inc in the amount of $33,336.00 along with the purchase of 2 cu. ft. plastic bags in the amount of $6,636.00. Background: City Council approved Resolution 142-04 in September 2004 for the Solid Waste and Recycling Division to accept a grant from the Arkansas Department of Environmental Quality (A D E Q ) through the Tri -County Solid Waste District for $40,000 for the purchase of a compost/mulch bagger for bagging materials at the City composting facility. The City solicited bid 05-04 and received two bids. The bids received were from Rotochopper, Inc. in the amount of $33,336.00 and Morbark, Inc. in the amount of $28,286.00 Discussion: The bid from Morbark, Inc. did not meet all specifications of the bid and was not considered. Staff presented the recommendation to purchase the bagger from Rotochopper, Inc. to the Equipment Committee on January 31, 2005. The committee unanimously approved the purchase request. Along with the purchase of the bagger, staff has requested from Tri -County Solid Waste District that the remainder of funds from the grant be used to purchase 2 cu. ft. bags to begin the bagging program. Tri -County Solid Waste District approved the request to use the excess funds for the bags. Included in the teens of the grant is for the City of Fayetteville to share the use of the bagger with the City of Bentonville. A shared use agreement was drafted and signed by Mayors of both cities. A copy of the agreement is included with this request. The City of Bentonville will pay half the cost of maintaining the bagger and will receive use of the machine for half the year. Budget Impact: This request has no impact on fund balance. The funds for this project will come from a grant from the Arkansas Department of Environmental Quality through the Tri -County Solid Waste District. 1 of 1 — 2/9/2005 9:30:07 AM • • • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF ONE (1) GO - BAGGER 250 PORTABLE AUTOMATIC BAG FILLER AND BAGS FROM ROTOCHOPPER. INC. IN THE AMOUNT OF $39,971.00 FOR USE BY THE SOLID WASTE & RECYCLING DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $48,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) Go -Bagger 250 Portable Automatic Bag Filler and bags from Rotochopper. Inc. in the amount of $39,971.00 for use by the Solid Waste & Recycling Division. Section 2. That the City Council of the City of Fayetteville,, kanss hereby approves a budget adjustment in the amount of $48,000:0` PASSED and APPROVED this 1st day of MareIL 2005. APPROVE ATTEST: By SMITH, City Clerk DY, Mayor THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division ECEIVE® NOV 17 2004 CITY OF FAYETTEVILLE MAYOR'S OFFICE city DEPARTMENTAL CORRESPONDENCE • 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 Fax: 718-7695 _clerk@cl.fayetteville.ar.us To: Gary Dumas Operations Director From: Clarice Buffalohead-Pea City Clerk Division Date: November 16, 2004 Re: Resolution No. 142-04 The City Council passed the above resolution September 21, 2004, authorizing the acceptance of two grants from A.D.E.Q. through the Tri -County Solid Waste District and approval of a budget adjustment. I have attached a copy of the resolution and budget adjustment accepting said funds. The resolution will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor Barbara Fell, Budget & Research • RESOLUTION NO. 142-04 A RESOLUTION AUTHORIZING. THE FAYETTEVILLE SOLID WASIL AND RECYCLING DIVISION TO ACCEPT TWO (2) GRANTS IN THE AMOUNT OF $48,000,00 FROM THE ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY (ADEQ) THROUGH THE TRI -COUNTY SOLID WASI'h DISTRICT FOR THE PURCHASE OF A COMPOST/MULCH BAGGER AND STORAGE TRAILERS FOR PLASTIC COMMODITY BALES; AND APPROVING A BUDGET ADJUSTMENT TO RECOGNIZE THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Solid Waste and Recycling Division to accept two (2) grants in the amount of $48,000,00 from the Arkansas Department of Environmental Quality (ADEQ) through the Tri -County Solid Waste District for the purchase of a compost/mulch bagger and storage trailers for plastic commodity bles. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment to recognize the grant revenue. PASSED and APPROVED this 21st day of September 2004. APPROVED: By: � ATTEST:• �.•...... S UaC �•G\ZY O,c •G. �• ?-n r. C fiCAV . :.FAYETTEVILLE: Qv\G�/t a/ E� •�a By: SONDRA SMITH, City Clerk ';9s,�EANSPo.J� Budget Year 2004 City of Fayetteville, Arkansas Budget Adjustment Form Department: Operations Division: Solid Waste & Recycling Program: Composting Date Requested 9/2/2004 Adjustment Number Project or Item Requested: $40,000 is requested for a compost/mulch bagger and $8,000 for storage trailers for plastic commodity bales. Project or Item Deleted: None. Justification of this Increase: To enhance the compost program and provide better service and products to the citizenry. Justification of this Decrease: Two grants were received from the Arkansas Department of Environmental Quality in the amount of $48,000. Account Name Increase Budget (Decrease Revenue)• Account Number . • .Amount • Project Number - Fixed assets 5500 5070 5801 00. 40,000 Minor equipment 5500 5070 5210.. 00. 8,000 Decrease Budget (Increase Revenue) Account Name Account Number . . Amount State grants 5500 .0950. 4302 00 : 48,000 Project Number Approval Signatures Requested By Date Budget Manager Date nepartment Director Date & Interval rvices Dir :Mayor' - 4' z —air' D: to /7 0 Date Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log. Initial - Date Initial Date Initial Date Initial Date • • Bagger Shared Use Agreement The City of Fayetteville, Arkansas has applied for a grant through the Tri - County Solid Waste District to purchase bagging equipment for use in bagging compost and mulch products from the city composting operations. The use of this bagger will be shared with the City of Bentonville. In order to set forth their mutual agreements on the use and maintenance of the bagger, they have entered into this Shared Use Agreement. 1. The City of Fayetteville will hold title to the bagger and will be responsible for scheduling use of the machine, collecting and holding use fees as set out below, and arranging for repair and maintenance of the machine. 2. The City of Bentonville shall be entitled to have the machine for six (6) months every year for routine use 3. The City of Bentonville shall pay a use fee of $3,228 per year for use of the machine. These funds shall be paid by December 31g of every year to the City of Fayetteville The City of Fayetteville shall keep these funds for exclusive use towards the repair, maintenance and replenishment of the bagger. 4. The City of Bentonville shall be responsible for the fuel eeded to run the machine during their use 5. The City of Bentonville agrees that in the event that rep ' e ceed the funds available in the bagger fund, they will come to a mu al agreement to contribute the additional funds needed to make the repairs. 6. All service and repair will be performed by Fayetteville Fleet Operations. Bentonville Fleet Operations may perform minor corrective repair with prior approval of Fayetteville Fleet Operations. 7. Any repairs required due to improper use or abuse of machine would be direct billed to the using department. 8. The terms of this agreement may be modified by the mutual agreement of the parties to effectuate revised allocations of use and payment. Page 1 of 2 • • 9. The bagging equipment may not be sold, traded or modified without the express consent of the Tri -County Solid Waste District and the Arkansas Department of Environmental Quality. City of Fayetteville Date City of Bentonville • /0-7-0 Date Page 2 of 2 • ayeueviiie FLEET OI!RATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: FROM: DATE: SUBJECT: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser Brian Pugh, Waste Reduction Coordinator January 18, 2005 Award of Compost / Mulch Bagger Bid eb �e M `5 �npcOJ CpmM, 4- 3�-06 • Bid #05-04 was opened on January 12, 2005 for one Compost / Mulch Bagger for use by Solid Waste and Recycling Division. Two bids were received: Morbark, Inc Winn, MI Multibagger Rotochopper St Martin, MN Go -Bagger 250 The bid from Rotochopper of St. Martin, MN met all specifications. I recommend acceptance of the bid from Rotochopper in the amount of $33,335.00. The Morbark lower bid was deficient as follows: $26,295.00 $33,335.00 3.2, a. Hopper capacity 3.2, b. Hopper width 3.2, c. Hopper discharge conveyor belt 3.3, a. 13000 Watt generator 3.3, b 110 & 220 volt single phase 3.3, c Air compressor 3.3, d 3 HP electric motor 3.4, a Air operated bagging head 3.4, c Air timer for timed bag fills 3.4, d Electric bag sealer • Specified 25 9'6" yes yes yes yes yes yes yes yes Morbark 2 (with spill shield 2.5) 8'(with spill shield 9'6") no conveyor belt no generator no generator no compressor no motor no bagging head no timer yes but need ext. cord This is a grant award from the Arkansas Department of Environmental Quality and passed through the Tn-County solid Waste District. This equipment will be shared with the Bentonville Compost facility to bag their compost also. Funds for this purchase will be passed through 2005 State Grants 5500.0950.4302.00. Cc: Gary Dumas Feb' 02 105.'01:38p Murray: McIntyre For: Brian Pugh City of Fayetteville 1560 Happy Hollow Road Fayetteville AR 72701 Phone 479-718-7685 Fax 479-444-3478 580=562,4628-n • 2 QUOTATION Rotochopper Inc. # 10994 Box 295; St. Martin, MN 56376 (320) 548-3586, Fax (320) 548-3372 09/07/04 Sales Office, Coon Valley, WI (608) 452-3651, Fax (608) 452-3031 Sales Rep. Murray McIntyre Est. Shipping Date: 30 days ' Terms: Purchase order - net 30 days ri o -Bagger 250 (Mobile) - Portable Automatic Bag Filler * 20 HP Honda 13,000 Watt gas powered NorthStar generator & 2 HP Dewalt air compressor package * 2.5 cubic yard hopper with removable side panel * 16" V -cleat feed conveyor belt * Hopper agitator * 24" impulse plastic bag sealer with foot pedal control * 16' Easy Glide gravity bag conveyor * 3,500 Ib TorFlex axle with DOT Lighting * 2 5/16 adjustable ball coupler or pintle bitch * 24• air operated bagging head with foot pedal control * 31113 electric motor drive with air clutch * Attached retractable bag tray with cup holders * Electronic scale, 150 lb / 60 kg capacity, .2 lb / .1. kg increments * Sub Total * Delivery: St. Martin, MN to Fayetteville, AR 760 miles@.$1.50 / mile * 80 boxes of bags ® 300 bags / box $32,195.00 $1,140.00 $6,636.00 TOTAL $39,971.00 - This quotation is valid for 30 days. State and local taxes are the responsibility of the buyer. - Burlap /�P` bag sew??. vailable - ask for current pricing - Quoted BI. .. t. /4_ _., gAccepted By: Date 'Feb 02 05 01,:38p Murray; McIntyre =?R 580-562-4628 DATE: ATTENTION: COMPANY NAME: FAX NUMBER. FROM: MESSAGE: Dear Brian: -1' UM 02/02/2005 Brian Pugh City of Fayetteville 479-4443478 Murray McIntyre Rotochopper, Inc. P O. Box 295 217 West Street St. Martin, MN 56376 Phone: (320) 5483586 Fax (320) 548-3372 Saks Office Munay McIntyre P.O. Box 309 Burns Rat, OK 736240309 Phare: 8005546294 Fax: 5805624628 Pagel of 1 I simply added bags to the end of your original quote from September. It was for $33,335.00 that your bid was based upon. In an attempt to make everything come out right, We will be shipping eighty boKes of bags. This will be an even 24,000, which will figure out slightly less than $.28 / bag_ Thanks for you business, and Preston and I will see you next week. ncerely yours, Reg,- - - ales Manage Rotochopper, Inc. Brian Pugh Submitted By • City of Fayetteville • Staff Review Form City Council Agenda Items Contracts 1 -Mar -05 City Council Meeting Date Solid Waste & Recycling Division Action Required: Operations Department A resolution approving the purchase of a Go -Bagger 250 Portable Automatic Bag Filler and bags by the Solid Waste & Recycling Division from Rotochopper, Inc. in the amount of $39,971.00 and approval of a budget adjustment to rebudget funds. 39,971.00 Cost of this request 5500.5070.5801.00 Account Number 04052-1 Project Number Budgeted Item 48,000.00 Category/Project Budget Funds Used to Date 48,000.00 Remaining Balance Budget Adjustment Attached X Composter/Mulcher ADEQ Grant Program Category / Project Name Composting Program / Project Category Name Solid Waste Fund Name Department DYector 2 Q 0s Date nce &Internal Services Director ector c s . zoos City Attorney Mayor Date 74/4 Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayor's Office oZ//D/DSip 7 Comments: Clarice Pearman - Res. 39-05 From: Clarice Pearman To: Pugh, Brian Date: 3/4/05 11:06AM Subject: Res. 39-05 Brian, Attached is a copy of the resolution passed by Council March 1, 2005 authorizing your purchase. Also attached is a copy of the budget adjustment. Have a good day. Thanks. Clarice Page 1