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Home My WebLink About29-05 RESOLUTION• • RESOLUTION NO. 29-0 5 A RESOLUTION APPROVING THE PURCHASE OF ONE (1) DOUBLE DRUM VIBRATORY ASPHALT ROLLER FROM J. A. RIGGS TRACTOR CO. IN THE AMOUNT OF $38,800.00 FOR USE BY THE TRANSPORTATION DIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) double drum Vibratory Asphalt Roller from J. A. Riggs Tractor Co. in the amount of $38,800.00 for use by the Transportation Division. PASSED and APPROVED this 15th day of February 2005. , ATTEST: By: A SONDRA SMITH, City Clerk APPROVED: By DAN COODY, Mayor • aye Interdepartmental Correspondence 445 FLEET 4ERATIONS 6/,5705 02-9-o5- 1525 2,9-os1525 S. Happy Hollow Road Fayetteville, AR 72701 -it '1,55.-5 'rra dor 6,1 To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: January 24, 2005 Subject: Purchase of double drum Vibratory Roller for Transportation RECOMMENDATION: That City Council approve the purchase of one double drum Vibratory Roller for Transportation Division from J.A. Riggs Tractor Co. of Springdale BACKGROUND: This is a replacement for #65, al993 Ferguson static drum roller. This roller has reached an age that it is not dependable for daily use. Current vibratory technology produces a superior asphalt surface. Four bids were received. The bid from Riggs Tractor was the third lowest. The two lower bids were deficient as described in the attached letter to the Equipment Committee. I recommend acceptance of the bid from Riggs Tractor Co. in the amount of $38,800. Funds are available for the purchase of this roller in Shop Replacement Construction Equipment, Project #02077.1 The Equipment Committee meeting was rescheduled from January 25, 2005 to January 31, 2005. We anticipate approval of this request by the Equipment Committee at that meeting. • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF ONE (1) DOUBLE DRUM VIBRATORY ASPHALT ROLLER FROM J. A. RIGGS TRACTOR CO. IN THE AMOUNT OF $38,800.00 FOR USE BY THE TRANSPORTATION DIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) double drum Vibratory Asphalt Air from J. A. Riggs Tractor Co. in the amount of $38,800.00 for y the Transportation Division. PASSED and APPROVED this 15th day of Febru B SONDRA SMITH, City Clerk IODY, Mayor ayeaevie, FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser FROM: David Bragg, Fleet Operations Supt DATE: January 18, 2005 SUBJECT: Award of Equipment Bids Bid #05-02 was opened on January 11, 2005 for one Double Drum Vibratory, Asphalt Roller for use by Transportation Division. Four bids were received: Scott Construction Equip. Clark Machinery Co. Riggs Tractor Co. Diamond Rental & Sales Springdale, AR Fort Smith, AR Springdale, AR Johnson, AR Case DV204 Ingersoll Rand DD -30 Caterpillar CB -334E Ingersoll Rand DD -30 $38,341.00 $38,424.71 $38,800.00 $40,519.88 The third lowest bid from Riggs Tractor Co. of Springdale all specifications. I recommend acceptance of the bid from Riggs in the amount of $38,800.00.1 The two lower bids are deficient as follows: 3.1, b. 3.5, f. 3.8, b. 3.10, a. Engine horsepower Drum vibration frequency (VPM) Sun canopy Operating Weight Specified Scott Clark 42 38 4,000 3720 Yes No 8,500 # 7,720# 6,900# This is a replacement for unit #65, a 1993 Ferguson static drum roller. This roller has reached an age that it is not dependable for daily use. Current vibratory technology produces a superior asphalt surface. Funds for this purchase are available in 2005 Fleet Replacement Project Account 02077 — Construction Equipment. „,gid,#05-03 was.opened.on.Jan ry.1.1, 2005,forksix.compact extend Mcab ;4X4 pickup trucks for use by Meter Division and Budding grety Division Three bids were rece North Point Ford Lewis Ford N. Little Rock, AR Ford Ranger Fayetteville Ford Ranger Landers-McClarty Ford Bentonville, AR Ford Ranger The lowest bid from North Point Ford meets all specifications. I recommend acceptance of the lowest bid from North Point Ford in the amount of $125,169.20 for six units. $17,890.00 $20,560.00 $20,861.00 Building Safety, Unit 2043, was destroyed in a recent accident. Insurance settlement of $15,375 was received. Meter Division is authorized one expansion unit in the 2005 budget. Meter Division, Units 279, 2008, 2014, 2016 will be reassigned to replace older units in other divisions with lower utilization. These are 1996 — 1999 models with 70-100,000 miles. Funds for this purchase are available in 2005 Fleet Replacement Project Account 02078 — Light/Medium trucks. Bid #05-05 was opened on January 11, 2005 for one compact 4X4 utility vehicle to be used by Engineering Division. Three bids were received: Landers Honda Landers Honda Bale Honda Lewis Ford Fayetteville Fayetteville Little Rock, AR Fayetteville 2004 Honda Element 2005 Honda Element 2005 Honda Element 2005 Ford Escape The lowest bid from Landers Honda meets all specifications. $18,021.02 $18,869.16 $20,165.00 $22,31100 I recommend acceptance of the lowest bid from Landers Honda in the amount of $18,021.02 for one 2004 Honda Element. Honda is currently making the model year change on this product and there is no noticeable difference. Delivery will be approximately 45 days sooner on the 2004. This is a replacement for unit #151, a 1996 Ford Crown Victoria former police car with 108,000 miles that is no longer dependable or economical for regular daily use. Funds for this purchase are available in 2005 Fleet Replacement Project Account 02081 — Police/Passenger Vehicles. • Cc: Gary Dumas Mayor: G!Y Ce -f - m ueparaneuirector: g-rurcnasiny manager: Finance & Internal Services Director: Budget Manager: - - IT Manager: Dispatch Manager: Utilities Manager. 0 0 COOD V 0) 0' A COW N 3 Requester BARBARA OLSEN 61) 0 Address: Vendor# 11700 City Of Fayetteville (Not a Purchase Order) N N 0 N 7 N 2 o O 7 H N 7 3 d 3 3 r W d !n 1 0 P FIXED ASSET #709072 ROLLER, TO BE UNIT # 9072 DOUBLE DRUM VIBRATORY 2005 CATERPILLAR CB -334E j Description Quantity Lot EA D D D D EA D EA EA m �unrt ollssue w a 0 0 0 0 0 fund Cost - cn 5i m Vendor Name: JA RIGGS TRACTOR CO 0 o b o 0 o $0.00 0 0 b 0 0 b 0 0 b 0 0 0 0 0 b 0 0 b en 0 b a Ca co m 0 0 0 IExtenaea Lostl 9700.1920.5802.00 Requester's Employee # 1940 AccountNumbers-- -- N v' 0 a 0 Fob Point: Ship to code: 050 Subtotal: 38,800.00 Tax: EXEM fl Total: 3g3r0, co 02077.1 Extension: 495 Project/Subproject-#— DiviVad Approval Taxable Yes: XX No: Mail Yes:_ No _XX_ P.O Number Requisition No. 5 co 3 0 Z I Quotes Attached ^ I Yes: No: Expected Delivery Date: Date: 1/2512005 IFixed•Asset # • David Bragg Submitted By • City of Fayetteville Staff Review Form City Council Agenda Items Contracts 15 -Feb -05 City Council Meeting Date Fleet Operations Division Action Required: Operations Department Action Required: Approval of purchase of one double drum Vibratory Asphalt Roller for use by Transportation Division $38,800.00 Cost of this request 9700.1920.5802.00 Account Number 02077.1 Project Number Budgeted Item X 189,000.00 Category/Project Budget Funds Used to Date 189, 000.00 Remaining Balance Budget Adjustment Attached Construction Equipment Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Name Department Diractor City Attorney •2g -Ds Date ita4 Finance and Internal Service Director Mayor Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayors,Office Comments: