The URL can be used to link to this page

Home My WebLink About28-05 RESOLUTION• • RESOLUTION NO. 28-05 A RESOLUTION AUTHORIZING THE PURCHASE OF NINE (9) TRUCKS FROM BALE CHEVROLET AT A TOTAL COST OF $148,301.00 FOR USE BY PARKS, CODE ENFORCEMENT, FIRE, FLEET, AND BUILDING SAFETY DIVISIONS; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $148,301.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of nine (9) trucks from Bale Chevrolet at a total cost of $148,301.00 for use by Parks, Code Enforcement, Fire, Fleet, and Building Safety Divisions. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $148,301.00. PASSED and APPROVED this 15th day of February 2005. ATTEST: ...................... 1V: :FAYETTEVILLE: .... ,N ........ GTON.`` By:Akele.AC,4 SONDRA SMITH, City Clerk APPROV By DAN COODY, Mayor • City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2005 Department: Operations Division: Fleet Operations Program: Capital Expenditures Date Requested 2/15/2005 Adjustment Number Project or Item Requested: $148,301 is needed in the Fleet - Light/Medium Utility Vehicles capital project. Project or Item Deleted: None. $148,301 from the Shop Fund Use of Fund Balance account. Justification of this Increase: The funding is needed for the purchase of nine trucks from Bale Chevrolet. Justification of this Decrease: The $148,301 comes from project funds remaining in 2004. This adjustment is in advance of the normal re - budgeting process that will be before City Council on March 1, 2005. Will The funds budgeted in 2004 will go back to the Use of Fund Balance. Increase Budget (Decrease Revenue) Account Name Account Number Amount Vehicles and equipment 9700 1920 5802 00 Project Number 148,301 02078 1 Decrease Budget (Increase Revenue) Account Name Account Number Amount Use of fund balance 9700 0970 4999 99 148,301 Project Number Approval Signatures Requested By Date Budget Manager Date Department Director - Date Iran_ finance & Internal S ices Director Mayor Date Date Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log E Initial Date Initial Date Initial Date Initial Date a e ev ARKANSAS Interdepartmental Correspondence AtS. . av/Std s FLEET OPERATIONS al -5 1525 S. Happy Hollow Road /&a/ -e - Fayetteville, AR 72701 (�i.c✓rvl-�t q �cks To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: January 24, 2005 Subject: Purchase of nine trucks from State of Arkansas Purchase Contract RECOMMENDATION: That City Council approve the purchase of nine trucks from Bale Chevrolet from the State of Arkansas vehicle Purchase Contract for use by Parks, Code Enforcement, Fire, Fleet and Building Safety Divisions. BACKGROUND: % ton Pickups, 4 x 2: Parks needs a replacement for #252, a 1988 GMC pickup with 100,000 miles Parks needs a replacement for #2003, a 1997 Ford Ranger with 120,000 miles that is out of service and uneconomically repairable. Building Safety needs an expansion unit, approved in the 2005 budget. Code Enforcement needs a replacement for #1010, a 1997 Ford Crown Victoria, former police car with 109,000 miles that is no longer dependable and not economical to repair. A Pickup truck will better suit their needs. ton Pickups, 4 x 4 Parks had one Expansion unit approved in the 2005 budget Fire wants to replace #1049, a 1999 Ford Explorer with 63,000 miles. #1049 will be reassigned to Building Services to replace a 1990 Ford Aerostar van. Water & Sewer needs an expansion unit, to be funded by transfer from W&S funds 1 ton Cab and Chassis: Parks needs a replacement for #269, a 1990 Ford F350 Utility truck with 130,000 miles Fleet needs a replacement for #278, a 1991 Ford F350 4 x 2 Utility truck with 142,000 miles. The Fleet service truck needs 4 x 4 capability for off road service of heavy equipment and inclement weather response. The existing service body and crane will be refurbished and remounted. Funds are available for the purchase of these units in Project 02078 — Light/Medium trucks The Equipment Committee meeting was rescheduled from January 25, 2005 to January 31, 2005. We anticipate approval of this request by the Equipment Committee at that meeting • • RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF NINE (9) TRUCKS FROM BALE CHEVROLET AT A TOTAL COST OF $148,301.00 FOR USE BY PARKS, CODE ENFORCEMENT, FIRE, FLEET, AND BUILDING SAFETY DIVISIONS; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $148,301.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of nine (9) trucks from Bale Chevrolet at,,,totel cost of $148,301.00 for use by Parks, Code Enforcement, Fire, Fleeted -I3 g Safety Divisions. rr Section 2. That the City Council of the Citi of Via; t3ille, kansas hereby approves a budget adjustment in the amount of $- 8,30. 00 PASSED and APPROVED this 15 of Februar PROVE ATTEST: By SONDRA SMITH, City Clerk DAN COODY, Mayor aye: i;evl le ARKANSAS •__... FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee Robert Reynolds Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser FROM: David Bragg, Fleet Operations Supt DATE: January 18, 2005 SUBJECT: State Contract Purchases The following fleet vehicle expansion and replacement requirements are available from the State of Arkansas vehicle purchase contract. Due to the volume of the State contract; we cannot expect fleet incentives provided from the manufacturers for a City of Fayetteville bid to approach those available on the State contract. I recommend purchase of the following vehicles from the State of Arkansas contract: Vehicle Type 1. Mid Size Sedan 2. 1/2T Reg. Cab Pickup 3. 1/2T Ext. Cab Pickup 4. 1/2T Reg. Cab 4X4 PU 5. 1/2T Ext. Cab 4X4 PU 6. 3/4T Ext. Cab 4X4 PU • 7. 3/4T Crew Cab 4X4 PU 8. 1T Cab & Chassis 9. 1T Cab & Chassis 4X4 TOTAL Qty. Make/Model 4 Ford Taurus 03 Chevrolet SiIv 1 Chevrolet SiIv 1 Chevrolet SiIv 2 Chevrolet SiIv 1 Ford F-250 2 Ford F-250 1 Chevrolet SiIv 1 Chevrolet SiIv Vendor Landers Bale Chev Bale Chev Bale Chev Bale Chev North Point North Point Bale Chev Bale Chev Price Each Total $12,270.00 $49,080.00 $12,028.68 $24,057.36 $14,918.50 $14,918.50 $14,877.05 $14,877.05 $17,867.60 $35,735.20 $25,066.00 $25,066.00 $26,398.00 $52,796.00 $21,810.25 $21,810.25 $24,874.25 $24,874.25 $263,214.61 liem •- ,,..... • 1: Planning; Replace unit #14.1996 Ford Crown Victoria, former lice car with 115,000 miles. Police: 2 Expansion units approved in 2005 budget Building Safety: 1 Expansion unit approved in 2005 budget 2: Parks: Replace unit #252, a 1988 GMC pickup with 100,000 miles; replace unit #2003, a 1997 Ford Ranger with 120,000 miles that is out of service and uneconomically repairable. 3: Code Enforcement: Replace unit #1010, a 1997 Ford Crown Victona, former police car with 109,000 miles. 4: Parks: 1 Expansion unit approved in 2005 budget 5: Fire: Replace unit #1049. a 1999 Ford Explorer with 63,000 miles that will be reassigned to Budding Services to replace a 1990 Ford Aerostar van. Water and Sewer: Expansion unit to be funded by transfer from W&S funds. 6: Solid Waste: Replace unit #2024, a 1999 Ford F-250 with 112,000 melee. 7: Parks: Replace unit #431, a 1991 Ford F-350 with 98,000 miles Transportation: Replace unit #1005, a 1997 Ford Crown Victoria, former police car with 112,000 miles. 8: Parks* Replace unit #269, a 1990 Ford F-350 Utility with 130,000 miles., 9. Fleet: Replace unit #278, a 1991 Ford F-350 Utility 4X2 with 142,000 miles. Fleet service truck needs 4X4 capability for off road service of heavy equipment and inclement weather response. Existing service body and crane will be refurbished and remounted. Funds for these purchases are available in 2005 Special Project accounts 2078 - Light/Medium Utility Vehicles, and 2081 — Pohce/Passenger Vehicles. Cc: Gary Dumas 0 Co J O) 01 A CO N -+ O 3 Requester BARBARA OLSEN Address: 'Vendor # 13292 City Of Fayetteville el #2078, FIXED ASSET #702078 CHEV. SILVERADO, TO BE UNIT 1/2 TON REG. CAB PICKUP, 4 X 4 #2077, FIXED ASSET #702077 CHEVROLET SILVERADO, TO BE: 1/2 TON EXTENDED CAB PICKUP #2076, FIXED ASSET #702076 #2075, FIXED ASSET #702075 #2074, FIXED ASSET #702074 CHEVROLET SILVERADO, TO BE: 1/2 TON REGULAR CAB PICKUPS Description -. J0 3 0 c J r a EA m D EA EA EA EA EA EA EA m D Unit of Issue Department Director: Purchasing Manager: 4A A m J J O N 440 A CO" N O $12,028.68 Unit Cost m m Vendor Name: BALE CHEVROLET O O O O b o $14,877.05 0 b O 4f) 0 b 0 $14,918.50 4f1 0 b 0 4f1 0 b 0 0 b 0 0 b 0 $36,086.04 Extended Cost 9700.1920.5802.00 O J 0 0 ..A tO N 0 N CO 0 N O O 9700.1920.5802.00 Requester's Employee # 1940 Account Numbers — Zip Code Fob Point: 'Ship to code: 050 02078.1 o J CO J 02078.1 [Project/Subproject #— Diviso• . Approval . Extension: 495 -<N I X U m Mail Yes:_ 0 e2.01 C Requisition No. J < 0 J O h Quotes Attached Yes: No: Expected Delivery Date: . 0) �^ cm N N O O N [Fixed Asset# i 1 David Bragg Submitted By • City of Fayetteville Staff Review Form City Council Agenda Items Contracts 15 -Feb -05 City Council Meeting Date Fleet Operations Division Action Required: Operations Department Action Required: Approval of purchase of nine trucks from Bale Chevrolet from the State of Arkansas vehicle purchase contract for use by Parks, Code Enforcement, Fire, Fleet, and Building Safety Divisions. $148,301.00 Cost of this request 9700.1920.5802.00 Account Number 02078.1 Project Number Budgeted Item X 172,000.00 Category/Project Budget Funds Used to Date 172,000.00 Remaining Balance Budget Adjustment Attached cc Light/Medium Trucks Program Category / Protect Name Vehicles and Equipment Program / Project Category Name Shop Fund Name Department Director Lig-OS Date City Attorney Finance and Internal Service Director /—e'S Date � /D� M or Date Previous Ordinance'or Resolution # Original Contract Date: i Original Contract Number: Received in City Clerk's Office Receiv in Mayor's Office Q 9/O1P, j4• Comments: •