HomeMy WebLinkAbout27-05 RESOLUTION•
RESOLUTION NO. 27-05
A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4)
MID-SIZE SEDANS FROM LANDERS FORD AT A TOTAL COST
OF $49,080.00 FOR USE BY PLANNING, POLICE, AND
BUILDING SAFETY DIVISIONS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the purchase of four (4) mid-size sedans from Landers Ford at
a total cost of $49,080.00 for use by Planning, Police, and Building Safety
Divisions.
PASSED and APPROVED this 15th day of February 2005.
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By: lacca. mato
SONDRA
SONDRA SMITH, City Clerk
APPRO
By
DAN COODY, Mayor
•
Interdepartmental Correspondence
4&S
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FLEET CliERATIONS 0),7-40-5
1525 S. Happy Hollow Road z-zncder5
Fayetteville, AR 72701 ic,-dfi/aas
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To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent �'?
Date: January 24, 2005
Subject: Purchase of mud size sedans from State of Arkansas Purchase Contract
RECOMMENDATION: That City Council approve the purchase of four mid size sedans from
the State of Arkansas Purchase Contract from Landers Ford for $12,270.00 each, a total of
$49,080.00 Due to the volume of the State contract, we cannot expect fleet incentives provided
from the manufacturers for a City of Fayetteville bid to approach prices available on the State
contract.
BACKGROUND: In the 2005 budget, replacement sedans for unit #147 and 106 were
approved #147 is a 1996 Ford Crown Victoria, a former police car with 115,000 miles that is no
longer reliable. #106 is a 1993 Ford Crown Victoria, a former police car with 105,000 miles that
is out of service and is not economically feasible to repair Also approved in the 2005 budget
were two expansion units for Police.
Funds are available for the purchase of these mid size sedans in the Police/Passenger Project
#02081.
The Equipment Committee meeting was rescheduled from January 25, 2005 to January 31,
2005. We anticipate approval of this request by the Equipment Committee at that meeting
• •
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4)
MID-SIZE SEDANS FROM LANDERS FORD AT A TOTAL COST
OF $49,080.00 FOR USE BY PLANNING, POLICE, AND
BUILDING SAFETY DIVISIONS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkans s
hereby authorizes the purchase of four (4) mid-size sedans from Landers' ortl fit
a total cost of $49,080.00 for use by Planning, Police, and ti&diijd4ilg Safely
Divisions.
PASSED and APPROVED this 15th day of Feb u:
PPROVE
A�N,C+O • DY, Mayor
A 1 l
B
2
RA SMITH, City Clerk
•
FLEET O'rERATIONS
aye ', V I 1525 S. Happy Hollow Road
ARKANSAS Fayetteville, AR 72701
Equipment Committee Correspondence
TO: City of Fayetteville, Equipment Committee
Robert Reynolds Chairman
Kyle Cook
Lioneld Jordan
Don Marr
Billy Sweetser
FROM: David Bragg, Fleet Operations Supt
DATE: January 18, 2005
SUBJECT: State Contract Purchases
The following fleet vehicle expansion and replacement requirements are available from the State of
Arkansas vehicle purchase contract. Due to the volume of the State contract, we cannot expect fleet
incentives provided from the manufacturers for a City of Fayetteville bid to approach those available
on the State contract.
I recommend purchase of the following vehicles from the State of Arkansas contract:
Vehicle Type
1. Mid Size Sedan
2 1/2T Reg. Cab Pickup
3. 1/2T Ext. Cab Pickup
4. 1/2T Reg. Cab 4X4 PU
5. 1/2T Ext. Cab 4X4 PU
6. 3/4T Ext. Cab 4X4 PU
7. 3/4T Crew Cab 4X4 PU
8. 1T Cab & Chassis
9. 1T Cab & Chassis 4X4
TOTAL
Qty. Make/Model
4 Ford Taurus
2 Chevrolet SiIv
1 Chevrolet SiIv
1 Chevrolet SiIv
2 Chevrolet SiIv
1 Ford F-250
2 Ford F-250
1 Chevrolet SiIv
1 Chevrolet SiIv
Vendor
Landers
Bale Chev
Bale Chev
Bale Chev
Bale Chev
North Point
North Point
Bale Chev
Bale Chev
Price Each
$12,270.00
$12,028.68
$14,918.50
$14,877.05
$17,867.60
$25,066.00
$26,398.00
$21,810.25
$24,874.25
Total
$49,080.00
$24,057.36
$14,918.50
$14,877.05
$35,735.20
$25,066.00
$52,796.00
$21,810.25
$24,874.25
$263,214.61
item
1: Planning; Replace unit #1d 1996 Ford Crown Victoria, formeilice car with 115,000 miles.
Mk
Police: 2 Expansion units approved in 2005 budget
Building Safety: 1 Expansion unit approved in 2005 budget
2: Parks: Replace unit #252, a 1988 GMC pickup with 100,000 miles; replace unit #2003, a 1997
Ford Ranger with 120,000 miles that is out of service and uneconomically repairable.
3: Code Enforcement: Replace unit #1010, a 1997 Ford Crown Victona, former police car with
109,000 miles.
4: Parks: 1 Expansion unit approved in 2005 budget
5: Fire: Replace unit #1049. a 1999 Ford Explorer with 63,000 miles that will be reassigned to
Building Services to replace a 1990 Ford Aerostar van.
Water and Sewer: Expansion unit to be funded by transfer from W&S funds.
6: Solid Waste: Replace unit #2024, a 1999 Ford F-250 with 112,000 miles.
7: Parks: Replace unit #431, a 1991 Ford F-350 with 98,000 miles
Transportation: Replace unit #1005, a 1997 Ford Crown Victona, former police car with 112,000
miles.
8: Parks: Replace unit #269, a 1990 Ford F-350 Utility with 130,000 miles.
9. Fleet: Replace unit #278, a 1991 Ford F-350 Utility 4X2 with 142,000 miles. Fleet service truck
needs 4X4 capability for off road service of heavy equipment and inclement weather response.
Existing service body and crane will be refurbished and remounted.
Funds for these purchases are available in 2005 Special Project accounts 2078 — Light/Medium Utility
Vehicles, and 2081 — Police/Passenger Vehicles.
Cc:
Gary Dumas
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Requester nn ^^
BARBARA OLSEN ,� /
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(Address:
(Vendor#
7582
City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
Unit 1127, Fixed Asset #701127
'Unit 1126, Fixed Asset #701126
'Unit 1125, Fixed asset #701125
(Unit 1124, Fix.Asset #701124
(State Contract price, To be units:
12005 Ford Taurus Sedans, per
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Vendor Name:
LANDERS FORD
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'Account Numbers
Requesters Employee #
1940
Zip Code
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Ship to code:
050
02081.1
IProject/Subproject #
Extension:
495
Divisoad Approval
1 -if
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Q
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Mail
Yes:_ No: _XX_
P.0 Number
Requisition No.
Inventory #
Quotes Attached
Yes:_ No:
(Expected Delivery Date:
Date:
1/24/2005
Fixed Asset #
•
David Bragg
Submitted By
• City of Fayetteville •
Staff Review Form
City Council Agenda Items
Contracts
15 -Feb -05
City Council Meeting Date
Fleet Operations
Division
Action Required:
Operations
Department
Action Required: Approval of purchase of 4 mid size sedans which were approved in the 2005 budget: one is to
replace unit 147 in Planning, two expansion units for Police, and one replacement for unit #106 for Building Safety.
$49,080.00
Cost of this request
9700.1920.5802.00
Account Number
02081.1
Project Number
Budgeted Item
X
751,279.00
Category/Project Budget
178,692.00
Funds Used to Date
572,587.00
Remaining Balance
Budget Adjustment Attached
Police/Passenger Vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop
Fund Name
Department
•
rector
Date •
_Mr
City Attorney
Finance and Internal Service Director Date
May
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office
Received in ayor's Office
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Comments: