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Home My WebLink About26-05 RESOLUTION• • RESOLUTION NO. 26-05 A RESOLUTION APPROVING THE PURCHASE OF ONE (1) 2005 HONDA ELEMENT FROM LANDERS HONDA IN THE AMOUNT OF $18,869.00 FOR USE BY THE ENGINEERING DIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) 2005 Honda Element from Landers Honda in the amount of $18,869.00 for use by the Engineering Division. PASSED and APPROVED this 15th day of February 2005. •......K%TR '.... •&01Y O,c ••; `• •�= =▪ U • c ▪ :FFAY ETT EVILLE: 2. t▪ : :A. -,sy kqN S , ATTEST: SONDRA SMITH City Clerk APPRO D: By: DAN COODY, Mayor • le a e ARKANSAS Interdepartmental Correspondence ,g6.5 FLEET clikERATIONS 019/ 5b5 G2G 1525 S. Happy Hollow Road lande5 Fayetteville, AR 72701 Hmda AibSa axed - To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent: -9f ' Date: January 24, 2005 Subject: Purchase of 2005 Honda Element for Engineering Division RECOMMENDATION: That City Council approve the purchase of one 2005 Honda Element from Landers Honda for the Engineering Division. BACKGROUND: In the 2005 budget, a replacement was approved for #151. This unit is a 1996 Ford Crown Victoria, former police car with 108,000 miles that is no longer dependable or economical for regular daily use. Three bids were received. I recommend acceptance of the low bid from Landers Honda in the amount of $18,869.16 for one 2005 Honda Element. Funds are available for the purchase of this unit in Project 02081 - Police/Passenger Vehicles The Equipment Committee meeting was rescheduled from January 25, 2005 to January 31, 2005. We anticipate approval of this request by the Equipment Committee at that meeting • • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF ONE (1) 2005 HONDA ELEMENT FROM LANDERS HONDA IN THE AMOUNT OF $18,869.00 FOR USE BY THE ENGINEERING DIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansjs hereby approves the purchase of one (1) 2005 Honda Element frohm nde`rs Honda in the amount of $18,869.00 for use by the Engineering 44j PASSED and APPROVED this 15th day of Feb: By SMITH, City Clerk DY, Mayor ave... ..evie ARKANSAS Interdepartmental Correspondence • FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle Cook Lioneld Jordan FROM: David Bragg, Fleet Operations Supt DATE: January 25, 2005 Subject: Equipment Committee Meeting — January 31 Don Marr Billy Sweetser Bid #05-02 was opened on January 11, 2005 for one Double Drum Vibratory Asphalt Roller for use by Transportation Division. Four bids were received: Scott Construction Equip. Springdale, AR Case DV204 $38,341.00 Clark Machinery Co. Riggs Tractor Co. Springdale, AR Caterpillar CB -334E $38,800.00 Diamond Rental & Sales Johnson, AR Ingersoll Rand DD -30 $40,519.88 The third lowest bid from Riggs Tractor Co. of Spnngdale all specifications. I recommend acceptance of the bid from Riggs in the amount of $38,800.00' Fort Smith, AR Ingersoll Rand DD -30, $38,424.71 The two lower bids are deficient as follows: 3.1, b. 3.5, f. 3.8, b. 3.10, a. Engine horsepower Drum vibration frequency (VPM) Sun canopy Operating Weight Specified 42 4,000 Yes 8,500 # Scott Clark 38 3720 No 7,720# 6,900# This is a replacement for unit #65, a 1993 Ferguson static drum roller. This roller has reached an age that it is not dependable for daily use. Current vibratory technology produces a supenor asphalt surface. Funds for this purchase are available in 2005 Fleet Replacement Project Account 02077 — Construction Equipment. Bid #05-03 was opened on Janr 11, 2005 for six compact extend ab 4X4 pickup trucks for use by Meter Division and Building Arty Division. Three bids were recei North Point Ford N. Little Rock, AR Ford Ranger Lewis Ford Fayetteville Ford Ranger Landers-McClarty Ford Bentonville, AR Ford Ranger The lowest bid from North Point Ford meets all specifications. $17,890.00 $20,560.00 $20,861.00 I recommend acceptance of the lowest bid from North Point Ford in the amount of $107,340.00 for six units. Building Safety, Unit 2043, was destroyed in a recent accident. Insurance settlement of $15,375 was received. Meter Division is authorized one expansion unit in the 2005 budget. Meter Division, Units 279, 2008, 2014, 2016 will be reassigned to replace older units in other divisions with lower utilization. These are 1996 —1999 models with 70-100,000 miles. Funds for this purchase are available in 2005 Fleet Replacement Project Account 02078 — Light/Medium trucks. Bid #05-05 was opened on January 11, 2005 for one compact 4X4 utility vehicle to be used by Engineering Division. Three bids were received: Landers Honda Fayetteville 2004 Honda Element $18,021.02 Landers Honda Fayetteville 2005 Honda Element $18,869.16 Bale Honda Little Rock, AR 2005 Honda Element $20,165:00 Lewis Ford Fayetteville 2005 Ford Escape $22,311.00 The 2005 model bid from Landers Honda meets all specifications. I recommend acceptance of the bid from Landers Honda in the amount of $18,869.16 for one 2005 Honda Element. Since the 2004 model bid was for an inventory unit, Landers cannot guarantee availability by the time we receive approval to purchase. Specifications do call for the latest production model. This is a replacement for unit #151, a 1996 Ford Crown Victoria former police car with 108,000 miles that is no longer dependable or economical for regular daily use. Funds for this purchase are available in 2005 Fleet Replacement Project Account 02081 — Police/Passenger Vehicles. Cc: Gary Dumas Mayor: v_ y Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: o m CO CDaa w IQ 3 Requester C5.0 '� BARBARA OLSEN . C./ n • a n c'o m Vendor # 12603 City Of Fayetteville (Not a Purchase Order) N S V V J O 2 0) 7 CL 3 CO 7i J O J J N CO TO BE UNIT #1128, FIXED ASSET 'UTILITY VEHICLE, PER BID #05-05 2005 HONDA ELEMENT, 4 X 4 I Description 0 c w Lot EA EA EA D EA D EA EA I EA D Unit of Issue w a CO o 0) ID J 0 Unit Cost N m CD Vendor Name: LANDER'S HONDA $0.00 $0.00 69 O O O $0.00 EA O O co 4A O O O AO O O O 4f0 O O O $0.00 4ft O O O J W O 10 (Extended Cost co -4 O O J CD N O N O O N O O Account Numbers Requester's Employee # 1940 N 9 0 0 0. m Fob Point: Ship to code: 050 02081.1 iProject/Subproject # Extension: 495 Di -lead Approval m N N VIX � � ( Z 0 � o V {0 •0 c 3 m Requisition No. !Inventory # Quotes Attached Yes: No: Expected Delivery Date: N N N O O N 0 m m 'Fixed Asset # David Bragg Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Contracts 15 -Feb -05 City Council Meeting Date Fleet Operations Division Action Required: Operations Department Action Required: Approval of purchase of one compact 4 x 4 utility vehicle to be used by Engineering Division from Landers Honda. $18,869.00 Cost of this request 9700.1920.5802.00 Account Number 02081.1 Project Number Budgeted Item X $ 751,279.00 Category/Project Budget 227,772.00 Funds Used to Date 523,507.00 Remaining Balance Budget Adjustment Attached Police/Passenger Vehicles Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Name Department Dirbctor 2 City Attorney Fina �e and Internal Service Director Mayor 1-2 81aS Date Liz 9165 Date 1t_tiac- Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayor's Office Comments: