HomeMy WebLinkAbout25-05 RESOLUTIONRESOLUTION NO. 25-05
•
A RESOLUTION AUTHORIZING THE PURCHASE OF SIX (6)
COMPACT EXTENDED CAB 4x4 PICKUP TRUCKS FROM
NORTH POINT FORD OF LITTLE ROCK AT A TOTAL COST OF
$107,340.00 FOR USE BY THE METER DIVISION AND BUILDING
SAFETY DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the purchase of six (6) compact extended cab 4x4 pickup
trucks from North Point Ford of Little Rock at a total cost of $107,340.00 for use
by the Meter Division and Building Safety Division.
PASSED and APPROVED this 15th day of February 2005.
ATTEST:
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By: CV)%t,v -)
SONDRA SMITH, City Clerk
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Interdepartmental Correspondence
FLEET �ERATIONS s/'s
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1525 S. Happy Hollow Road,,.jti,4„t-
Fayetteville, AR 72701 6raK,,/
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To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent �+`
Date: January 24, 2005
Subject: Purchase of six compact extended cab 4 x 4 pickup trucks
RECOMMENDATION: That City Council approve the purchase of six extended cab 4 x 4
pickup trucks for use by Meter Division and Building Safety Division from North Point Ford.
BACKGROUND: Unit #2043 (Building Safety) was destroyed in a recent accident. Insurance
settlement of $15,375 was received. Meter Division is authorized one expansion unit in the
2005 budget. Also, Meter Division has four units (#279, 2008, 2014, and 2016) which will be
reassigned to replace older units in other divisions with lower utilization. These four trucks are
1996 —1999 models with 70,000 to 100,000 miles.
Three bids were received. North Point Ford in North Little Rock has the lowest bid and meets
all specifications for the amount of $17,890 each. I recommend acceptance of the lowest bid
from North Point Ford in the amount of $107,340 for six units.
Funds are available for the purchase of these trucks in Project 02078 — Light/Medium Trucks.
The Equipment Committee meeting was rescheduled from January 25, 2005 to January 31,
2005. We anticipate approval of this request by the Equipment Committee at that meeting.
• •
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF SIX (6)
COMPACT EXTENDED CAB 4x4 PICKUP TRUCKS FROM
NORTH POINT FORD OF LITTLE ROCK AT A TOTAL COST OF
$107,340.00 FOR USE BY THE METER DIVISION AND BUILDING
SAFETY DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the purchase of six (6) compact extended cab -4x4 .icleyp
trucks from North Point Ford of Little Rock at a total cost of.$1 Vt4 O.00 i or use
by the Meter Division and Building Safety Division.
PASSED and APPROVED this 15thy of Febr a
PPROVE
ATTEST:
By:
1 g0-- RA SMITH, City Clerk
OODY, Mayor
•
aye evi„e
Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
TO: City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman
Kyle Cook
Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt
DATE: January 25, 2005
Subject: Equipment Committee Meeting — January 31
Don Marr
Billy Sweetser
Bid #05-02 was opened on January 11, 2005 for one Double Drum Vibratory Asphalt Roller for use
by Transportation Division. Four bids were received:
Scott Construction Equip. Springdale, AR Case DV204 $38,341.00
Clark Machinery Co. Fort Smith, AR Ingersoll Rand DD -30 $38,424.71
Riggs Tractor Co. Springdale, AR Caterpillar CB -334E $38,800.00
Diamond Rental & Sales Johnson, AR Ingersoll Rand DD -30 $40,519.88
The third lowest bid from Riggs Tractor Co. of Spnngdale all specifications.
I recommend acceptance of the bid from Riggs in the amount of $38,800.00.'
The two lower bids are deficient as follows:
Specified Scott Clark
3.1, b. Engine horsepower 42 38
3.5, f. Drum vibration frequency (VPM) 4,000 3720
3.8, b. Sun canopy Yes No
3.10, a. Operating Weight 8,500 # 7,720# 6,900#
This is a replacement for unit #65, a 1993 Ferguson static drum roller. This roller has reached an age
that it is not dependable for daily use. Current vibratory technology produces a supenor asphalt
surface. Funds for this purchase are available in 2005 Fleet Replacement Project Account 02077 —
Construction Equipment.
Bid #05-03 was opened on Jan 11, 2005 for six compact extend ab 4X4 pickup trucks for use
by Meter Division and Building Milky Division. Three bids were receii:
North Point Ford N. Little Rock, AR Ford Ranger $17,890.00
Lewis Ford Fayetteville Ford Ranger $20,560.00
Landers-McClarty Ford Bentonville, AR Ford Ranger $20,861.00
The lowest bid from North Point Ford meets all specifications.
I recommend acceptance of the lowest bid from North Point Ford in the amount of $107,340.00 for six
units.
Building Safety, Unit 2043, was destroyed in a recent accident. Insurance settlement of $15,375 was
received.
Meter Division is authorized one expansion unit in the 2005 budget.
Meter Division, Units 279, 2008, 2014, 2016 will be reassigned to replace older units in other divisions
with lower utilization. These are 1996 — 1999 models with 70-100,000 miles. Funds for this purchase
are available in 2005 Fleet Replacement Project Account 02078 — Light/Medium trucks.
Bid #05-05 was opened on January 11, 2005 for one compact 4X4 utility vehicle to be used by
Engineering Division. Three bids were received:
Landers Honda Fayetteville 2004 Honda Element $18,021.02
Landers Honda Fayetteville 2005 Honda Element $18,869.16
Bale Honda Little Rock, AR 2005 Honda Element $20,165.00
Lewis Ford Fayetteville 2005 Ford Escape $22,311.00
The 2005 model bid from Landers Honda meets all specifications.
I recommend acceptance of the bid from Landers Honda in the amount of $18,869.16 for one 2005
Honda Element. Since the 2004 model bid was for an inventory unit, Landers cannot guarantee
availability by the time we receive approval to purchase. Specifications do call for the latest
production model.
This is a replacement for unit #151, a 1996 Ford Crown Victona former police car with 108,000 miles
that is no longer dependable or economical for regular daily use. Funds for this purchase are
available in 2005 Fleet Replacement Project Account 02081 — Police/Passenger Vehicles.
Cc:
Gary Dumas
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Finance & Internal Services Director: Budget Manager. IT Manager:
Dispatch Manager: Utilities Manager:
Special Instructions:
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Requester?
BARBARA OLSEN /�
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Vendor #
6481
City Of Fayetteville
(Not a Purchase Order)
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#2073, FIXED ASSET #702073
#2072, FIXED ASSET #702072
#2071, FIXED ASSET #702071
#2070, FIXED ASSET #702070
#2069, FIXED ASSET #702069
#2068, FIXED ASSET #702068
BID #05-03, TO BE UNITS:
CAB 4 X 4 PICKUP TRUCKS PER
2005 FORD RANGER EXTENDED
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NORTH POINT FORD
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$107,340.00
[Extended Cost
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9700.1920.6802.00
Account Numbers
Requester's Employee #
1940
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Fob Point:
Ship to code:
050
Subtotal: 107,340.00
Tax: EXEMPT
Total: 107,340.00
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Divison H d Approval
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Taxable
Yes: XX No:
Mail
Yes:_ No _XX_
P.O Number
Requisition No.
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Quotes Attached I
Yes: No:
Expected Delivery Date:
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David Bragg
Submitted By
•
City of Fayetteville •
Staff Review Form
City Council Agenda Items
Contracts
15 -Feb -05
City Council Meeting Date
Fleet Operations
Division
Action Required:
Operations
Department
Action Required: Approval of purchase of six compact extended cab 4 x 4 pickup trucks from North Point Ford for
use by Meter Division and Building Safety Division.
$107,340.00
Cost of this request
9700.1920.5802.00
Account Number
02078.1
Project Number
Budgeted Item
X
o'f ,it
745,639.00
Category/Project Budget
506,643.00
Funds Used to Date
238,996.00
Remaining Balance
Budget Adjustment Attached
Light/Medium Trucks
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop
Fund Name
c9P
City Attorney
Date
Finance and Internal Service Director
Mayor
omments:
2_/_ o5
Date
2//e7(
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in Mayor's Office