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Home My WebLink About247-05 RESOLUTIONRESOLUTION NO. 247-05 • A RESOLUTION APPROVING THE PURCHASE OF ONE (1) TRAILER FROM LUFKIN TRAILERS IN THE AMOUNT OF $19,600.00 FOR HAULING SLUDGE FROM THE NOLAND WASTEWATER TREATMENT PLANT; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $20,851.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) trailer from Lufkin Trailers in the amount of $19,600.00 for hauling sludge from the Noland Wastewater Treatment Plant. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of 520,851.00. PASSED and APPROVED this 20th day of December, 2005. ATTEST. .o°..RWTR......� . \q-• . \j c Y o,'rG9 _U• •••PS • ;FAYETTEVILLE: Zs 'sir. r .6• 009KANSPc° .,��y,NG ,o$„Gp`..,• SONDRA SMITH, City Clerk APPROVED: By: DAN COODY, Mayor • City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2005 Department: Water & Wastewater Division: Wastewater Treatment Program: Wastewater Treatment Plant Capital Date Requested 12/13/2005 Adjustment Number Project or Item Added/Increased: $20,851 is requested in the W.W.T.P. Sludge Trailer project. Project or Item Deleted/Reduced: $20,851 from the W.W.T.P. Plant Pumps and Equipment project. Justification of this Increase: The increase is for the purchase of a sludge trailer. Justification of this Decrease: Sufficient funding remains to comply with city policy. Increase Expense Budget (Decrease Revenue Budget) Account Name Account Number Amount Project Number Fixed assets Account Name 5400 5800 5801 00 20,851 05057 1 Decrease Expense Budget (Increase Revenue Budget) Account Number Amount Project Number Fixed assets 5400 5800 5801 00 20,851 02069 1 Approval Signatures Budget Office Use Only Requ ed By a; �1 anager 1I.k_A,,, Depat�{� t.j for Irl. Ng tir Pi anr. Inn ant. nal vices Dir 13 Of 6S Date h- -13- 05 Director Mayor Date J,i3nf Date Date Date 4 Type: A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log E Initial Date Initial Date Initial Date Initial Date David Jurgens Submitted By • /4//i /et', City of Fayetteville /4/q 7 Staff Review Form d 7 City Council Agenda Items j -t4 Phhn Trak//l5 or Contracts 20 -Dec -05 City Council Meeting Date Water/Wastewater Division Action Required: Water/Wastewater Department Approval of a resolution to purchase a trailer from Lufkin Trailers for hauling sludge from the Noland Wastewater Treatment Plant in the amount of $19,600 plus tax for a total cost of $20,851.00. A budget adjustment is attached which moves funds from one project to another within the same account. $20,851.00 Cost of this request 5400-5800-5801.00 Account Number 05057.0001 Project Number Budgeted Item 20,851.00 Category/Project Budget 20,851.00 Funds Used to Date Remaining Balance Budget Adjustment Attached XX Wastewater Treatment Plant Capital Program Category / Project Name Wastewater Treatment Program / Project Category Name Water/Sewer Fund Name Department Ct fr City Attorney 1' Fina ce and ernal Service Director (3 ate, t�S Date it, 19 zoos Mayor 1)- 43-a1 Date Date Previous Ordinance or Resolution p Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayor's Office Comments: • CITY COUNCIL AGENDA MEMO To: Fayetteville City Council Thru: Mayor Dan Goody From: David Jurgens, Water & Wastewater Director Date: December 13, 2005 City Council Meting of December 20, 2005 Subject: Purchase of a trailer from Lufkin Trailers for hauling sludge from the Noland Wastewater Treatment Plant in the amount of S 19,600 plus tax, for a total cost of $20,851.00. A budget adjustment is attached which moves funds from one project to another within the same account. Background. The Noland Wastewater Treatment Plant has seen an increase in sludge production in the last two years. OMI currently hauls an average of eighteen loads of sludge weekly to the Browning Ferris Industries (BFI) landfill in Porter, Oklahoma. This is a round trip of 250 miles for the three dedicated tractor trailer trucks and trailers. As a backup, when one of their items of' equipment is down for maintenance or when sludge production exceeds OMI's organic hauling capacity, OMI had contracted with HMI to haul sludge on an on-call basis. Immediate Circumstance. This fall, HMI increased their hauling fee by 40%. Combined with the increased hauling requirements, this price increase makes it no longer cost effective to use third party on-call hauling. HMI is the only company that has thus far responded to requests for quotes for hauling, as few hauling companies have trucks that can haul sludge and none want to have an empty trailer on stand by for on-call work. As a result, the plant is falling further behind every day in sludge hauling. If the situation is not resolved, over the Christmas weekend all trailers could possibly be full. If that happens. we will have to place sludge in dump trucks for transfer to temporary storage on concrete slats at the Noland WWTP site. While this is legal, it is terribly inefficient and very undesirable. Solution. OMI began searching for trailers to purchase to carry the sludge. Given the over the road nature of the hauls, they evaluated both used and new. Due to the intermittent need for an additional trailer, a used unit would seem the most cost effective. The best used trailers they found arc listed below. Locations arc listed as the City would be responsible for any incurred delivery charges. 2006 Lufkin 2005 Clement 1997 Lufkin 2000 Lufkin Springdale, AR Denver, CO Commerce City, CO Springdale, AR 532,600 $46,000 $21,500 $19,600 Staffing. This purchase was coordinated with Fleet Operations. OMI has inspected the Springdale trailer and found it to be in excellent condition. The Lufkin trailer is also the same type we currently use, significantly benefiting maintenance and operator safety of use. Conclusion. Given (I) the City's immediate need; (2) other agencies were considering purchasing the trailer; and (3) the local trailer was a very good price, OMI and Staff felt it was prudent to request immediate approval for the purchase of this trailer. This verbal approval was received from staff and Alderman Robert Reynolds on 8 December. 'I'rir F'urchascCuu,,ciI Memo Dcc05.aloc • • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF ONE (1) TRAILER FROM LUFKIN TRAILERS IN THE AMOUNT OF $19,600.00 FOR HAULING SLUDGE FROM THE NOLAND WASTEWATER TREATMENT PLANT; AND APPROVING A BUDGET ADJUSTMENTIN THE AMOUNT OF $20,851.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) trailer from Lufkin Trailers in the amount of $19,600.00 for hauling sludge from the Noland Wastewater Treatment Plant. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $20,851.00. PASSED and APPROVED this 20th day of December, 2005. APPROVED: , s Al \3y :3 d DAN COODY,M ayor • Taitteville ARKANSAS WATER AND WASTEWATER DEPARTMENT • DEPARTMENTAL CORRESPONDENCE TO: FROM: DATE: City Council Equipment Committee David Jurgen, Water & Wastewater Director December 8, 2005 SUBJECT: Emergency Sludge Hauling Trailer Purchase Background. The Noland Wastewater Treatment Plant has seen an increase in sludge production in the last two years OMI currently hauls an average of eighteen loads of sludge weekly to the Browning Ferris Industries (BFI) landfill in Porter, Oklahoma. This is a round trip of 250 miles for the three dedicated tractor trailer trucks and trailers. As a backup, when one of their items of equipment is down for maintenance or when sludge production exceeds OMI's organic hauling capacity, OMI had contracted with HMI to haul sludge on an on-call basis. Immediate Circumstance. This fall, I IMI increased their hauling fcc by 40%. Combined with the increased hauling requirements, this price increase makes it no longer cost effective to use third party on-call hauling. HMI is the only company that has thus far responded to requests for quotes for hauling, as few hauling companies have trucks that can haul sludge and none want to have an empty trailer on stand by for on-call work. As a result, the plant is falling further behind every day in sludge hauling. If the situation is not resolved, over the Christmas weekend all trailers could possibly be full. If that happens, we will have to place sludge in dump trucks for transfer to temporary storage on concrete slabs at the Noland W W7'P site. While this is legal, it is terribly inefficient and very undesirable. Solution. OMI began searching for trailers to purchase to carry the sludge. Given the over the road nature of the hauls, they evaluated both used and new. Due to the intermittent need for an additional trailer, a used unit would seem the most cost effective. The best used trailers they found are listed below. Locations are listed as the City would be responsible for any incurred delivery charges. 2006 Lufkin 2005 Clement 1997 Lufkin 2000 Lufkin Springdale, AR $32,600 Denver, CO $46,000 Commerce City , CO $21,500 Springdale, AR 519,600 Staffing. This purchase was coordinated with Fleet Operations. OMI has inspected the Springdale trailer and found it to be in excellent condition. The Lufkin trailer is also the same type we currently use, significantly benefiting maintenance and operator safety of use. Conclusion. Given (1) the City's immediate need; (2) other were organizations were considering purchase; and (3) the local trailer was a very good price, OMI and Staff felt it was prudent to request immediate approval for the purchase of this trailer. This verbal approval was received from staff and Alderman Robert Reynolds on 8 December. The purchase order was issued the same day. The deal is closed and the trailer is scheduled for pick up on 9 December. Attachment: Rid summary with quotes Trlr Purchase Equip Cmty Mcmo Dcc05 duc Il Peggy Vice - Request and Quotations orm - Lufkin Trailer. xis City of Fayetteville, Arkansas Purchasing Department Request and Quotations Form - Revised 8125/2005 Amount 51000-52499.99 52500320.000 Quote Requirements 3 Verbal Quotes Notes Please put vendor names and quote amount in common section of your P-CardIRD request Please ware "sok source' it deputies 3 Wntten Quotes Purchases $2500 am up cannot be processed by using a P•Card.you MUST USE APO. Please make sure Iharyor quotes are attached Io your PO Request before you send it to Purchasing. $20.000 - above Contact Purchasing Division Formal FLd Process - Contact Purchasing Division Quote Number: Date: 12 / 07 /2005 Date Needed: _ GL Account Number: Purchase Order Number: ASAP __— Department: Taken By _ e.••• • • PC•r•I a•••St OS .*d. YY r•eatI enT N C.a)a Oct rung • PO Nee. 4n Duyen Tran_ OMt_jN/VVI-P) Description of ftem...(s) A 26 yard. 34trameals steel end dump train, with fixed Tandem axle Used equipment in good operating condition is acceptable Rol Tarp is a plus Quantity' Vendor List Vendor R1 Lufkin Trailers Address: 1010 Bulldog Ave., Suite F Springdale, AR 72764 8004872098 Unit Price Total Price Terms/Remarks ,Vendor *2: IMCO Address: 4565 E 74th Ave. Commerce City. CO 80022 888-496-4626 Vendor 03. Trailer Service Inc Address: 2033 E. 58th Ave. Denver, CO 80216 303-295-7556 Vendor p4. Address: $19500 00;. $19.600.00 S21.500 00! $21.500 00 546.000.00: 546.000.00 Comrnents: !The 2000 lutkm from Lufkin Traders is the preferred chance. The trader d the same type as Me three ex'stug traders tat the wastewater ptanl is using. II d /n good condition wan tit most competilr.. tinting . TM Vader is in SpugeSe. therefore. Ireghl is not necessary and acguisiuon of the baler d immediate the aaike w1 be used as a backup une when one of the *lbw three trailer u h service and can be used as temporary storage. Ciareney. as three balers ale being used daily, six days a week, with no atenege or back up allemalwos. Conlract haulers haw became ural,abtr and expensive, Mus requrn g the wastewater plant to acquit addtonal backup Yemative mnldutery Sludge haulug d a cobalt function of wastewater treatment operators Inadequate abMy to dispose of sludge may finder the wastewater treatment process. witch can lead to NPDES permit wobbons Page 1 . 2005 Clement High Side Scrap-nd Dtunp • Page 1 of .Migrfal61100 11 111 C KER0tvivi TReP,Ef`SER\VK ., P. Trailer Service Inc 2033 E 56th Ave - Denver, CO 80216 Phone: (303) 295-7556 Phone2: (303) 295-7556 Fax: (303) 292-3856 CIIckklirile satin Our LosatInnf Specification Trailer Type Application Frame Body Style I h [ Body Material `l Length LYr 1:1:11,;4 Width • Y.• Overall Heigh' . ...• Gate Type Gate Operation Hoist Make Inverted Lancing Gear Typo Lending Gear Make Axles tt Lill Axles tie Steerable Ades Suspension Type Hubs Wheels Tires Brakes Unit Number Select Photo: 'Photo #1 v2 2005 Clement High Side Scrap Vjew Entire Inventors Trucker.com Home I'minJerestod.lnthis Trailer Priol Speclficauoa.S.hget Warranty Information Engine Warranty: No Warranty Driveline Warranty: No Warranty Notes Great Trailer, 66" High Sides Description End Dump Demolition Frameless Tub Stool 37' 96- 66 - Barn Dour Manual Custom Yes 2 -Speen Holland Fixed Tandem 0 0 Spring(3 leal) Steel Steel 24.5 ABS C0946 Additional Equipment Roll Tarp Electric Price: $46,000 oll them you found tt csn'1 n' • All :nlpmalwn limed above is believed to be accurate. but is subject to correction or change without notice in case of error. Conyright 42003 Interstate Online Software. Inc Web site is powered by SOARR Truck Sales & Management System htip fwwoarr.com/ Copyright 0 2003. PRIMEDIA Business Magazines and Media. An Rights Reserved http://www.truckcr.com/inventory/specsheet.asp?ID=1704020 12/6/200 • ,. ,- SEARCH I PLACE ADS I CATALOGS NEWS I ABOUT MW USER LOGIN.- I CONTACT 1 TRUCKS'iTAAILE0114il-iHfA1/N.EOUIPMEM 06AlEnuOTHERS ADVANCED SEARCH'. t'.;WfJJTEO ADS•" • SUBMIT. SEARCH DETAILS 1997 Lufkin ULD 1138 Details: US $21,500 Serial #: 05U100 # of Axles: 2 Brakes: NEW Condition: GOOD Gate Type: TOP HINGE Height: 126" Hub & Drum: NEW DRUMS Landing Gear: 2 -SPEED Length: 38' Paint: BLACK Paint Cond.: GOOD Side Boards: 12" W000 Side Height: 36" PLUS BOARDS Suspenslon: CENTER POINT Tarp: ELECTRIC GLIDE Tires: 8 NEW CAPS Trailer Type: FRAMELESS STEEL END DUMP Trailer Weight: EST. 14000LBS Warranty: AS IS Wheels: 11R24.5 STEEL DISC Width: 102" AT AXLES Description• CALL'OTR DEPARTMENT TOLL FREE AT 888-496-4626 ASK FOR STEVE HAMPTON' n.+ atw t:at .2000•LUFKIN End For Sale atOckPaper.com • Page 1 of 2 2000 LUFKIN P erps;rr Email This Add To 'Trailers Of Interest' 2000 LUFKIN 38' , 42"" Inside Height, Neway Suspension, 24.5 Tires, All Steel Wheels, Fixed Tandem Axle, Steel Composition, Frameless, 80% VIRGIN RUBBER, 50% BRAKES, NEW TRUNION BUSHINGS, GOOD RAM, ROLL TARP. NICE TRAILER READY TO ROLL., VIN #43958, $20,000 Say you saw this 2000 LUFKIN on TruckPaper.coml Contact: Lufkin Larry Grimes Truck/Trailer is located in: Springdale, Arkansas, USA Phone (800)487-2098 Dack.To,Previous Page Home Copyright & Legal Notice Privao.II_P9ijcy. SittMap Contact tjs http://www.truckpaper.com/listings/forsale/Detail.asp?OHID=1039561 &guid=B6FFC8937... 12/5/2005 • RESOLUTION NO. /ezp3/OS A RESOLUTION AMENDING THE ADOPTED 2006 BUDGET TO RE -AUTHORIZE FUNDING FROM 2005, IN ORDER TO RETAIN PROJECT FUNDING FOR IDENTIFIED, SCHEDULED AND ON- GOING CAPITAL IMPROVEMENTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends the Adopted 2006 Budget to re -authorize funding from 2005— order to retain project funding for identified, scheduled and on-goin Improvements. PASSED and APPROVED this 20th day of Decent B y Clerk Y, Mayor Clance Pearman - Res. 247-05 From: Clarice Pearman To: Jurgens, David Date: 12/28/05 1:OOPM Subject: Res 247-05 David, Attached is a copy of the above resolution passed by City Council, December 20, 2005 regarding Lufkin Trailers. I will foward the original budget adjustment to Budget & Research. CC: Bell, Peggy: Deaton, Vicki Page 1