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Home My WebLink About245-05 RESOLUTION• • RESOLUTION NO. 245-05 A RESOLUTION TO APPROVE THE PURCHASE OF 2006 ESR1 SOFTWARE MAINTENANCE FEES IN TI -IE AMOUNT OF $31,073.38 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of 2006 ESRI Software Maintenance fees and authorizes the payment to ESRI, Inc. in the amount of $31,073.38. PASSED and APPROVED this 20th day of December, 2005. ATTEST. ``��.G� R4VTR�S,�� £ : C,\Y O,c� .G, By •• -Aa E •FAYETTEVILLE• . s. •9'90NSP5 ma'''y„�;GT0$ �• ��.��. By: SONDRA SMITH, ity Clerk APPROVED: ESRI Date: 10/17/2005 • 380 New York Street REDLANDS, CA 92373 Phone: 888-377-45752596 Fax ft: 909-307-3083 Quotation Number: 25175699 • Quotation CITY OF FAYETTEVILLE INFORMATION TECHNOLOGY DEPT 113 W MOUNTAIN FAYETTEVILLE AR 72701 Attn: John Goddard Customer Number: 23472 Send Purchase Orders To: ESRI, Inc. 380 New York Street Redlands, CA 92373-8100 Attn• Avidahn Buckner Please include the following remittance address on your Purchase Order: ESRI Inc. File #54630 Los Angeles, CA 90074-4630 Item Oty Product# Description IFYOUFfAVE ANY QUES I IONS RE Aft Unit Price Extended Price e r m m. .. mae g e • e PLEASE CONTACT CUSTOMER SERVICE AT 888-377-4575 10 1 52384 MAINT,PRIM,AI,FL Arclnfo Floating Primary Maintenance Start Date: 01/16/2006 End Date: 01/15/2007 20 2 52385 MAINT,SCNDRY,AI,FL Arclnfo Floating Secondary Maintenance Start Date: 01/16/2006 End Date: 01/15/2007 30 1 52390 MAINT,PRIM,NET,FL Network Floating Primary Maintenance Start Date: 01/16/2006 End Date: 01/15/2007 60 1 86497 MAINT,PRIM,AE,CU ArcEditor Concurrent Use Primary Maintenance Start Date: 01/11/2006 End Date: 01/15/2007 3,000.00 3,000.00 1,200.00 2,400.00 500.00 500.00 1,520.55 1,520.55 This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may nol be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI). My estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing 11 your organization is tax exempt or pays stale taxes directly. then prior to invoicing, your organization must provide ESRI with a copy of a current tax exemption certificate issued by your states faxing authonty for the given jurisdiction. Issued By: Avidahn Buckner Ext: 2596 To expedite your order, please reference your customer number and this quotation number on your purchase order. (CSBATCMDOMI ESRI • 380 New York Street REDLANDS, CA 92373 Phone 588-377-45752596 Fax a: 909-307-3083 Date: 10/17/2005 Quotation Number: 25175699 • Quotation Page 2 Item Qty Product# Description Unit Price Extended Price 70 1 86500 MAINT,SCNDRY,AE,CU ArcEditor Concurrent Use Secondary Maintenance Start Date: 01/11/2006 End Date: 01/15/2007 1,216.44 1,216.44 80 4 87192 MAINT,PRIM,AV,SU 400.00 1,600.00 ArcView Single Use Primary Maintenance Start Date: 01/16/2006 End Date: 01/15/2007 Hardware Platform: GENERIC DESKTOP 90 32 87193 MAINT,SCNDRY,AV,SU 300.00 9,600.00 ArcView Single Use Secondary Maintenance Start Date: 01/16/2006 End Date: 01/15/2007 Hardware Platform: GENERIC DESKTOP 100 1 87198 MAINT,PRIM,AG 3D,CU 500.00 500.00 ArcGIS 3D Analyst Concurrent Use Primary Maintenance Start Date: 01/16/2006 End Date: 01/15/2007 Hardware Platform: WINDOWS NT -INTEL 110 1 87213 MAINT,DSG,ASDE,SRVR,2CPU 3,000.00 3,000.00 ArcSDE Developer Support Group Maintenance for One Server Two CPUs and Five Read and Write Connections Start Date: 01/16/2006 End Date: 01/15/2007 120 1 87232 MAINT,PRIM,AG SA,CU 500.00 ArcGIS Spatial Analyst Concurrent Use Primary Maintenance Start Date: 01/16/2006 End Date: 01/15/2007 Hardware Platform: WINDOWS NT -INTEL 500.00 This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be copied or released other Than for the express purpose of system selection and purchaseiicense. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute. Inc. (ESRI). Any estimated sales and/or use lax has been calculated as of the date of this quotation and is merery provided as a convenience for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly. then prior to invoicing, your organization must provide ESRI with a copy of a anent tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Issued By: Avidahn Buckner Ext: 2596 To expedite your order, please reference your customer number and thls quotation number on your purchase order. (CSBATCHDOM) ESRI 380 New York Street REDLANDS. CA 92373 Phone. 888-377-45752596 Fax At 909-307-3083 Date: 10/17/2005 Quotation Number: 25175699 • Quotation Page 3 Item Qty Product# Description Unit Price Extended Price 130 1 93303 MAINT,PRIM,AE,SU ArcEditor Single Use Primary Maintenance Start Date: 07/26/2006 End Date: 01/15/2007 Hardware Platform: GENERIC DESKTOP 140 1 97534 MAINT,AIMS,1SRVR,2CPU ArcIMS One Server Two CPUs Maintenance Start Date: 01/16/2006 End Date: 01/15/2007 150 1 98696 MAINT,PRIM,AG PUB,CU ArcGIS Publisher Concurrent Use Primary Maintenance Start Date: 01/16/2006 End Date: 01/15/2007 Hardware Platform: WINDOWS NT -INTEL 715.07 2,000.00 500.00 Subtotal Shipping & Handling Estimated Taxes Total 715.07 2,000.00 500.00 27,052.06 0.00 2,191.69 $ 29,243.75 This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be copied cr released other than for the express purpose of system selection and purchase/license. This infonnabon may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI). Any estimated sales and/or use tax has been calculated as of the date of This quotation and is merely provided as a convenience for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use lax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly. then prior to invoicing. your organization must provide ESRI with a copy of a anent lax exempbon certificate issued by your state's taxing authority for the given jurisaidion. Issued By: Avidahn Buckner Ext: 2596 To expedite your order, please reference your customer number and this quotation number on your purchase order. (CS8*TCNDOMJ ESRI • 380 New York Street REDLANDS, CA 92373 Phone' 888-377-45752596 Fax #: 909-307-3083 Date: 10/17/2005 Quotation Number: 25175699 • Quotation Page 4 Item Qty Product# Description Unit Price Extended Price BY SIGNING BELOW, YOU ARE INDICATING THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION. DO NOT USE THIS FORM FOR ORDER ACTIVATION IF YOUR ORGANIZATION WILL NOT HONOR AND PAY AN INVOICE THAT HAS BEEN ISSUED AT YOUR DIRECTION WITHOUT ADDITIONAL AUTHORIZING PAPERWORK. To expedite your order, either attach a copy of this quotation to your purchase order when it is remitted to ESRI, or sign below and retum this quotation to indicate your acceptance. ESRI's address and fax number are provided on the first page of this quotation. If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax ESRI the signed quote in its entirety in order for the quote to be accepted. You will be contacted by your Customer Service Representative if additional information is required to complete your request. If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your purchase order. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. By signing below, you are authorizing ESRI to issue a software maintenance invoice in the amount of: Signature of Authorized Representative, pan Cood.f Name (Please Print) MpYoR Title This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute. Inc. (ESRI). Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly. then prior to invoicing, your organization must provide ESRI with a copy of a anent tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Issued By: Avidahn Buckner Ext: 2596 To expedite your order, please reference your customer number and thls quotation number on your purchase order. ICSBATCNDOMI S. Huddleston Submitted By • City of Fayetteville • Staff Review Form City Council Agenda Items or Contracts 12/20/2005 City Council Meeting Date Information Technology Division Action Required: tes niteMS .c.edo Esse/ /11(2/4*flaflPJ - fi s Finance and Internal Services Department Approve payment for 2006 ESRI Software Maintenance Fees. 31,073.38 Cost of this request 1010-1710-5416.00 Account Number Project Number Budgeted Item X 214,690.00 Category / Project Budget 57,987.04 Maintenance Program Category / Project Name Funds Used to Date Program / Project Category Name 156,702 96 Remaining Balance Budget Adjustment Attached General Fund Name City Attorney I 2-l6 Date Previous Ordinance or Resolution # 09-05 Original Contract Date: Original Contract Number: 3/5/2002 inane a d Internal Service Director / Date Mayor //yrs / 1� / :[moi Ai Date Comments: FAYETTEALLE THE CITY OF FAYETTEVILLE, ARKANSAS • December 13, 2005 Agenda Session December I, 2005 TO: Mayor Coody THRU: Steve Davis, Finance and Internal Services Director FROM: Scott Huddleston. Information Technology Manager SUBJECT: AGENDA ITEMS TO APPROVE PURCHASE REQUESTS TO ESRI FOR 2006 SERVICE AND MAINTENANCE FEES. Recommendations: Staff recommends approval of purchase request to ESRI for 2006 Service and Maintenance Fees. Discussion: Service and Maintenance fees are necessary to keep software current. These fees allow the City to receive updates and enhancements to the software as they become available. In addition, Service and Maintenance fees provide technical phone support and problem troubleshooting and resolution. The software products that we have purchased from ESRI are essential to the City's day to day operations and it is important that we keep these assets current. Background: The City began using ESRI software products in 1996. ESRI provides software utilized for the development, analysis and utilization of the City's Geographic Information System data. All maps and analysis of the City's geographic information arc stored and produced through the utilization of ESRI software products. • • RESOLUTION NO. A RESOLUTION TO APPROVE THE PURCHASE OF 2006 ESRI SOFTWARE MAINTENANCE FEES IN THE AMOUNT OF $31,073.38 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of 2006 ESRI Software Maintenance fees and authorizes the payment to ESRI, Inc. in the amount of $31,073.38. PASSED and APPROVED this 20th day of December, 2005 ATTEST By: SONDRA SMITH, City Clerk APPROVED: By: DAN COODY, Mayor ESRI ESRI Inc 380 New York Street REDLANDS CA 92373 SUBJECT: DATE: TO: ORGANIZATION: FAX #: FROM: FAX #: EMAIL: Number of pages transmitted (including this cover sheet): MAINTENANCE QUOTE 11/16/2005 John Goddard CITY OF FAYETTEVILLE INFORMATION TECHNOLOGY DEPT 479-575-8316 PHONE #: 479-575-8219 Avidahn Buckner 909-307-3083 PHONE #: 888-377-4575 Ext. 2596 abuckner@esri com 6 QUOTATION #25175699 Please find the attached quotation for your forthcoming software maintenance term. As you know, keeping your maintenance current entitles you to exclusive benefits that may include technical support, software upgrades, and User Conference registrations. If you choose to discontinue your maintenance, you will become ineligible for maintenance benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. This quote has been prepared using new ArcGIS 9.1 licensing guidelines. At 9.1, Arclnfo will include the functionality and data from ArcScan, ArcPress, Maplex, and StreetMap; ArcEditor will include the functionality and data from ArcScan, ArcPress, and Streetmap; ArcView will include the functionality and data from ArcPress and Streetmap; ArcGIS Engine will include the functionality and data from StreetMap; and ArcGIS Server will include the functionality and data from StreetMap. Due to these changes, these extensions are no longer itemized in maintenance quotes because coverage will be included with the maintenance fee for the core product. Customers who have multiple copies of some ESRI products may have the option of supporting some of their licenses with secondary maintenance. Secondary maintenance entitles users to software upgrades and technical support through a primary license. Users must support at least one primary license for every ten copies of each version of a product (e.g., ArcView 3.x licensing is regarded as separate from ArcView 9.x). Please contact Customer Service to find out more about the availability of secondary maintenance. If you are using ESRI products that are at previous versions, or if you have software that is not currently covered by one of our programs, please contact us for information about the different options that are available to you. ESRI • • ESRI Inc 380 New York Street REDLANDS CA 92373 Do you need training? You can get affordable ESRI software training for your entire organization with a subscription to ESRI Virtual Campus. To find out how, visit the campus: http://campus.esri.com/campus/catalog/subscriptions If you have any questions or need additional information, please contact Customer Service at 888-377-4575. Mayor: Department Director: Purchasing Manager. Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: b CO V W N > (J -a CO y IRequester: John Goddard City: Los Angeles Address: File 0 54630 m a 4 tt •O N N N City Of Fayetteville (Not a Purchase Order) Shipping/Handling 2006 Software Maint. Q N 9. C. 0 D 0 c 03 3 K 'Vendor Name: ESRI r 0 'Unit of Issue State: CA 'Unit Cost O o $0.00 0 o 0 0 O 0 0 0 r o O 0 pO o M O O NMN N u 0I 0t 'Extended Cost 4470-9470-5209.00 Account Numbers Requester's Employee #: 1062 Zip Code: 90074-4630 Fob Point: Ship to code: 2055 'Project/Subproject # Extension:2191 Divison >ad Appro/al: m w N 1 o Er. O O Z m H v I Z O 'd Z O CD A S c - Enc 0 Z O 'Inventory # rotes Attached s: No: rxpected Delivery Date: - a d a0 N O O N 'Fixed Asset # Clarice Pearman - Res. 245-05 From: Clarice Pearman To: Huddleston, Scott Date: 12/28/05 12: 54 P M Subject: Res. 245-05 Scott, Attached is a copy of the above resolution passed by City Council, December 20, 2005 regarding ESRI software maintenance fees. I will forward to Vicki Deaton the original requisition. CC: Bell, Peggy; Deaton, Vicki Page 1