HomeMy WebLinkAbout243-05 RESOLUTION• •
RESOLUTION NO. 243-05
A RESOLUTION TO AUTHORIZE PAYMENT OF $57,987.04
10 HANSEN FOR 2006 SOFTWARE MAINTENANCE FEES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
authorizes the purchase of and the payment for the 2006 Software Maintenance Fees of
Hansen, Inc. in the amount of $57,987.04.
PASSED and APPROVED this 20th day of December, 2005.
'``�-,G .GCI Y pF . (0
E :FAYETTEVILLE:
ATTEST:•'',9y9R'4NSPc
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,��,NG 10N11��,,,,.
By:
SONDRA SMITH, City Clerk
APPROVED:
DAN COODY, Ma
S. Huddleston
Submitted By
•
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
12/20/2005
City Council Meeting Date
Information Technology
Division
Action Required:
•
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flanstf, Oma"
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Finance and Internal Services
Department
Approve payment for 2006 Hansen Software Maintenance Fees.
57,987.04
Cost of this request
1010-1710-5416.00
Account Number
Project Number
Budgeted Item
X
$
214,690.00
Category / Project Budget
Funds Used to Date
$ 214,690.00
Remaining Balance
Budget Adjustment Attached
Maintenance
Program Category / Project Name
Program / Project Category Name
General
Fund Name
Departmerit Director r
City Attorney-
2/2../OJ
Date
Finance `and Internal Service Director
Mayor
2A-(9-‘
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office
10-05
1/15/2002
Comments:
1
FAYETTEALLE
THE CITY OF FAYETTEVILLE. ARKANSAS
•
December 13, 2005 Agenda Session
December I, 2005
TO: Mayor Coody
THRU: Steve Davis, Finance and Internal Services DirectoC
FROM: Scott Huddleston. Information Technology Manager
SUBJECT: AGENDA ITEMS TO APPROVE PURCHASE REQUESTS TO HANSEN
INFORMATION TECHOLOGIES 2006 SERVICE AND MAINTENANCE FEES.
Recommendations:
Staff recommends approval of purchase requests to Hansen Information Technologies 2006 Service
and Maintenance Fees.
Discussion:
Service and Maintenance fees are necessary to keep software current. These fees allow the City to
receive updates and enhancements to the software as they become available. In addition, Service
and Maintenance fees provide technical phone support and problem troubleshooting and resolution.
The software products that we have purchased from Hansen are essential to the City's day to day
operations and it is important that we keep these assets current.
Background:
January 15, 2002, City Council approved a resolution (7-02) contracting with Hansen Information
Technologies for purchase of software, and professional services for installation and training.
Installation began in March of 2002, and the first module went live in April of 2002. Installation of
all modules was completed by year end 2002. The Hansen software provides modules and
applications utilized by the City for many daily operations. Hansen applications include Building
Permits and Inspections, Code Enforcement, Planning, Customer Service, Asset Management, Work
Orders, and Citizen Requests for Service processed from the web.
To date, the Hansen system has been used to process almost 30,000 Customer Service Requests,
approximately 3,200 Code Enforcement Cases, approximately 19,700 Building Applications, and
over 77,100 Inspections. In addition, over 47,900 city maintained assets have been entered into the
system. Work orders associated with assets total approximately 5,000 with total allocated work
order costs of over 3.1 million dollars. Total paid Fees generated through Hansen applications
equals over 7.2 million dollars.
• •
RESOLUTION NO.
A RESOLUTION TO AUTHORIZE PAYMENT OF $57,987.04 'f0
HANSEN FOR 2006 SOFTWARE MAINTENANCE FEES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
authorizes the purchase of and the payment for the 2006 Software Maintenance Fees of
Hansen, Inc. in the amount of $57,987.04.
PASSED and APPROVED this 20th day of December, 2005.
APPROVED:
DRAFT
By:
DAN COODY, Mayor
ATTEST.
By:
SONDRA SMITH, City Clerk
• HANSEN° •
People Goverr-ten•. Solutjorn
FAYETTEVILLE, CITY OF
SCOTT HUDDLESTON
113 WEST MOUNTAIN STREET
FAYETTEVILLE AR 72701
Invoicelr-
SMAR101327
Dataattp,
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Customer Numtiertia
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; Purchase Order No
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FAYETTEVILLE,AR PLEASE ISSUE PO/CK Net 00
-r. :Item} -.,v km
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SMA -CS -LAND
SMA -CS -ASSETS
SMA-CS-DYP
SMA -CS -GIS
SMA -CS
Service and Maintenance for Land Products
V7.x Land Management: Customer Service (9),
Building (25), Code Enforcement (9), and Licensing
(5)
Service and Maintenance for Asset Products
V7.x Assets: Customer Service (13), Bldg (1),
Complex (3), Park (3), Plant (12), Sewer (3),
Storm (4), Street (4), Water (6), Pvmnt, Adv.
Asset Insp., VRM, and Tab Editor
Service and Maintenance for Dynamic Portal
Dynamic Portal for Customer Service
Service and Maintenance for GIS Products
V7.x GIS (7): GeoAdministrator (1) w/IMV (5) and
GeoAssistant (1)
Service and Maintenance Fees
Each line item above contains an incremental
increase based on a Consumer Price Index of 2%
($1,036)
$11,233.00
537,923.00
51,898.00
53,580.00
50.00
Due on or before 1/1/06 or Cov Term: 1/1106 -
12/31/06. A reinstatement fee of $2,500 will be
due if pymt is rec'd after 2115/06. Please direct
questions to Diane at ext. 3002. Thank you!
Subtotal
$54,634.00
Tax
50.00
Total
$54,634.00
AUCKI AND • LONDON • MELBOURNE • SACRAMENTO • SYDNEY • TORONTO
Corporate leadquarte-s. •1092 S_n Center Drive • Rancho Cordova CA. USA 95670-6109
Phone- 800 821.9316 • 916 921 0883 • -ax 916 921.6620 • www.hansen. corn
• HANSEN' •
People Goverrvm'en. SoIutic s
FAYETTEVILLE, CITY OF
SCOTT HUDDLESTON
113 WEST MOUNTAIN STREET
FAYETTEVILLE AR 72701
Invoice-'. '.
SMAR101327
:mss
10/28/2005
D_te:.t.
Page `fir•
1
AUCKLAND • LONDON • MELBOURNE • SACRAMENTO • SYDNEY • TORONTO
Corporate Headquarters: 11092 Sun Center Drive • Rancho Cordova. CA. USA 95670-6109
Phone: 800 871 9316 • 916.921.0883 • Fax. 916.921.6620 • www.hansen.com
Customer Number 1 Purchase Order No.
-n., .
t s?xpayinent Terms a;i
_..
FAYETTEVILLE,AR PLEASE ISSUE PO/CK
Net 00
Item
.,.
Descnption•.
�' �.
;
r..
:
SMA -CS -LAND
SMA -CS -ASSETS
SMA-CS-DYP
SMA -CS -GIS
SMA -CS
Service and Maintenance for Land Products
V7.x Land Management: Customer Service (9),
Building (25). Code Enforcement (9), and Licensing
(5)
Service and Maintenance for Asset Products
V7.x Assets: Customer Service (13), Bldg (1).
Complex (3), Park (3), Plant (12), Sewer (3).
Storm (4). Street (4), Water (6), Pvmnt, Adv.
Asset Insp., VRM. and Tab Editor
Service and Maintenance for Dynamic Portal
Dynamic Portal for Customer Service
Service and Maintenance for GIS Products
V7.x GIS (7): GeoAdministrator (1) w/IMV (5) and
GeoAssistant (1)
Service and Maintenance Fees
Each line item above contains an incremental
increase based on a Consumer Price Index of 2%
(51,036)
$11,233.00
$37,923.00
51,898.00
$3,580.00
$0.00
Due on or before 1/1/06 or Cov Term: 1/1/06 -
12/31/06. A reinstatement fee of $2.500 will be
due if pymt is rec'd after 2/15/06. Please direct
questions to Diane at ext. 3002. Thank you!
Subtotal
$54,634.00
Tax
$0.00
Total
$54,634.00
AUCKLAND • LONDON • MELBOURNE • SACRAMENTO • SYDNEY • TORONTO
Corporate Headquarters: 11092 Sun Center Drive • Rancho Cordova. CA. USA 95670-6109
Phone: 800 871 9316 • 916.921.0883 • Fax. 916.921.6620 • www.hansen.com
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budge) Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Special Instructions:
ID CO J 0 N P W a
3
Requester:
Scott Huddleston _
Address:
1745 Markstron Road
City: State:
Sacramento CA
Vendor 0:
11273
City Of Fayetteville
(Not 8 Pwtliase Order)
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endor Name:
Hansen Information Technologies
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Unit of Issue
54,634.00
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'Extended Cost
1010-1710-5416.00
Account Numbers
Requester's Employee It
331
Fob Point:
Zip Code: Ship to code:
95825 030
Subtotal: 554,634.00 •
Tax: 53,353.04
Total: 557,987.04
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Clarice Pearman - Res. 243-05
•
From: Clarice Pearman
To: Huddleston, Scott
Date: 12/28/05 12: 53 PM
Subject: Res. 243-05
Scott,
Attached is a copy of the above resolution passed by City Council, December 20, 2005 regarding Hansen
software maintenance fees. I will forward to Vicki Deaton the original requisition.
CC: Bell, Peggy; Deaton, Vicki
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