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Home My WebLink About24-05 RESOLUTION• • RESOLUTION NO. 24-05 A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) 3/4 TON 4x4 PICKUP TRUCKS FROM NORTH POINT FORD OF LITTLE ROCK AT A TOTAL COST OF $77,862.00 FOR USE BY THE SOLID WASTE, PARKS, AND TRANSPORTATION DIVISIONS; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $21,500.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of three (3) 3/4 ton 4x4 pickup trucks from North Point Ford of Little Rock at a total cost of $77,862.00 for use by the Solid Waste, Parks, and Transportation Divisions. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $21,500.00. PASSED and APPROVED this 15th day of February 2005. ATTEST: .�`....... TR.F% `-S1/4G•'O1 Y O,. 0 . C`F121 :V• •C • E :FAYETTEVILLE: E �',9t.P 79kANS se•�~: J •''y.;�GTON��G By: /4i..Lav %/Pita SONDRA SMITH, City Clerk APPROV By: D ti ' COODY, Mayor a City of Fayetteville, Arkansas Budget Adjustment Form • Budget Year 2005 Department: Operations Division: Fleet Operations Program: Capital Expenditures Date Requested 1/27/2005 Adjustment Number Project or Item Requested: -Project or Item Deleted: $21,500 is requested in the Fleet - Light/Medium trucks capital project (#02078) in the Shop Fund. $21,500 is to be deleted from the Police/Passendger Vehicle capital project (#02081) in the shop fund. Justification of this Increase: Fleet had budgeted to purchase a Honda Element from the Passenger car project for Transportation. Transportation has decided that a 3/4 ton crew cab truck will better serve their needs. The funds need to be moved from the Passenger car project to the truck project to purchase this truck. Justification of this Decrease: There is sufficient funding available to meet City policy and 2005 objectives. Increase Budget (Decrease Revenue) Account Name Account Number Vehicles and equipment Amount Project Number 9700 1920 5802 00 21,500 02078 1 Decrease Budget (Increase Revenue) Account Name Account Number Amount Project Number Vehicles and equipment 9700 1920 5802 00 21,500 02081 1 Approval Signatures Requested By Budget Ma agger Date 1_, 73 [Of Date Department Director Date Finance & Internal 2i' ices Direc 'rr Mayor Date Date Budget Office Use OJr I Type: A B C j, D J E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Initial Date Date Initial Date Initial Date ARKANSAS Interdepartmental Correspondence FLEET AillERATIONS a. i -o5 1525 S. Happy Hollow Road North , Fayetteville, AR 72701 p6S Mid/ PckuPs To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent -1-4r0 Date: January 24, 2005 Subject: Purchase of three trucks from State of Arkansas Purchase Contract RECOMMENDATION: That City Council approve the purchase of three trucks from North Point Ford from the State of Arkansas vehicle Purchase Contract for use by Solid Waste, Parks, and Transportation Divisions. BACKGROUND: These three trucks are to replace for Solid Waste Division #2024, a 1999 Ford F250 with 112,000 miles; to replace for Parks #431, a 1991 Ford F350 with 98,000 miles, and to replace for Transportation a 1997 Ford Crown Victoria, former police car with 112,000 miles. A Crew cab truck will better suit the needs of Transportation Division. The three old units are no longer dependable and it is not economically feasible to repair them. Funds are available for the purchase of these units in Project 02078 — Light/Medium trucks. The Equipment Committee meeting was rescheduled from January 25, 2005 to January 31, 2005. We anticipate approval of this request by the Equipment Committee at that meeting. • • RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) 3/4 TON 4x4 PICKUP TRUCKS FROM NORTH POINT FORD OF LITTLE ROCK AT A TOTAL COST OF $77,862.00 FOR USE BY THE SOLID WASTE, PARKS, AND TRANSPORTATION DIVISIONS; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $21,500.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of three (3) 3/4 ton 4x4 pickup trucks from North Point Ford of Little Rock at a total cost of $77,862.00 for use by the Solid Waste, Parks, and Transportation Divisions. Section 2. That the City Council of the City of Fayetteville, Ark --s hereby approves a budget adjustment in the amount of $21,500.00. / ' PASSED and APPROVED this 15th day of February j t PPROVED: DY, Mayor API'E=T: By: SONDRXSt I I}F City Clerk FLEET ERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee Robert Reynolds Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser FROM: David Bragg, Fleet Operations Supt DATE: January 18, 2005 SUBJECT: State Contract Purchases The following fleet vehicle expansion and replacement requirements are available from the State of Arkansas vehicle purchase contract. Due to the volume of the State contract, we cannot expect fleet incentives provided from the manufacturers for a City of Fayetteville bid to approach those available on the State contract. I recommend purchase of the following vehicles from the State of Arkansas contract: Vehicle Type 1. Mid Size Sedan 2. 1/2T Reg. Cab Pickup 3. 1/2T Ext. Cab Pickup 4. 1/2T Reg. Cab 4X4 PU 5. 1/2T Ext. Cab 4X4 PU 6. 3/4T Ext. Cab 4X4 PU 7. 3/4T Crew Cab 4X4 PU 8. 1T Cab & Chassis 9. 1T Cab & Chassis 4X4 TOTAL Qty. Make/Model 4 Ford Taurus 2 Chevrolet SiIv 1 Chevrolet SiIv 1 Chevrolet SiIv 2 Chevrolet Silv 1 Ford F-250 2 Ford F-250 1 Chevrolet SIN 1 Chevrolet Silv Vendor Landers Bale Chev Bale Chev Bale Chev Bale Chev North Point North Point Bale Chev Bale Chev Price Each $12,270.00 $12,028.68 $14,918.50 $14,877.05 $17,867.60 $25,066.00 $26,398.00 $21,810.25 $24,874.25 Total $49,080.00 $24,057.36 $14,918.50 $14,877.05 $35,735.20 $25,066.00 $52,796.00 $21,810.25 $24,874.25 $263,214.61 iiem. 1: Planning; Replace unit # �, a 1996 Ford Crown Victona, form lice car with 115,000 miles. Police: 2 Expansion units approved in 2005 budget Building Safety: 1 Expansion unit approved in 2005 budget 24 Parks: Replace unit #252, a 1988 GMC pickup with 100,000 miles; replace unit #2003, a 1997 Ford Ranger with 120,000 miles that is out of serwce and uneconomically repairable. 3: Code Enforcement: Replace unit #1010, a 1997 Ford Crown Victoria, former police car with 109,000 miles. 4: Parks: 1 Expansion unit approved in 2005 budget 5: Fire: Replace unit #1049. a 1999 Ford Explorer with 63,000 miles that will be reassigned to Building Services to replace a 1990 Ford Aerostar van. Water and Sewer: Expansion unit to be funded by transfer from W&S funds. 6: Solid Waste: Replace unit #2024, a 1999 Ford F-250 with 112,000 miles. 7: Parks: Replace unit #431, a 1991 Ford F-350 with 98,000 miles Transportation: Replace unit #1005, a 1997 Ford Crown Victona, former police car with 112,000 miles. 8: Parks: Replace unit #269, a 1990 Ford F-350 Utility with 130,000 miles. 9. Fleet: Replace unit #278, a 1991 Ford F-350 Utility 4X2 with 142,000 miles. Fleet service truck needs 4X4 capability for off road service of heavy equipment and inclement weather response. Existing service body and crane will be refurbished and remounted. Funds for these purchases are available in 2005 Special Project accounts 2078 Vehicles, and 2081 — Police/Passenger Vehicles. Cc: Gary Dumas Light/Medium Utility Finance & Internal Services Director: i Budget Manager: IT Manager: • Dispatch Manager: Utilities Manager: Special Instructions: o CO CO v Q) Ut A W N 3,< 3 Requester BARBARA OLSEN 'Address: 'Vendor# 6481 City Of Fayetteville (Not a Purchase Order) #2083, FIXED ASSET #702083 #2082, FIXED ASSET #702082 4 X 4, PICKUP, TO BE UNIT 3/4 TON FORD F250 CREW CAB #2081, FIXED ASSET #702081 4 X 4, PICKUP, TO BE UNIT 3/4 TON FORD F250 EXTENDED CAB 1 Description N 0 c m a a. `Z EA > EA > > > EA EA EA EA > [Unit of Issue 44 N 01 W 10 CO O O a N N O 0) O O O Unit Cost Vendor Name: NORTH POINT FORD $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 N O O 44 N N V O O O a 0 0 $0.00 4A Al N p O O O Extended Cost r9700.1920.5802.00 9700.1920.5802.00 Account Numbers Requester's Employee # 1940 N a 0 0 o. m Fob Point: Ship to code: 050 Subtotal: 77,862.00 Tax: EXEMPT Total: 77,862.00 02078.1 02078.1 !Project/Subproject # Extension: 495 Diviso9 Head Approval Taxable Yes: XX No: N z O IR y P.O Number Requisition No. Inventory # Quotes Attached Yes: No: Expected Delivery Date: Date: 1/25/2005 )Fixed Asset # • David Bragg Submitted By • City of Fayetteville • Staff Review Form City Council Agenda Items Contracts 15 -Feb -05 City Council Meeting Date Fleet Operations Division Action Required: °Action Required: Approval of purchase of three 3/4 ton Pickups, 4 x 4 from North Point Ford from the State of Arkansas vehicle purchase contract for use by Solid Waste, Parks, and Transportation. Operations Department $77,862.00 Cost of this request 9700.1920.5802.00 Account Number 02078.1 Project Number Budgeted Item X ' 0 4 4' 745,639.00 Category/Protect Budget 613,983.00 Funds Used to Date 131,656.00 Remaining Balance Budget Adjustment Attached I X Light/Medium Trucks Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Name & ��1► De--7rtment Di ector c D„Dp City Attorney Finance and Internal Service Director Mayor Date 2--/— 0c Date ate Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayor's Office 1-a`dct, Comments: