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Home My WebLink About240-05 RESOLUTION• • RESOLUTION NO. 240-05 A RESOLUTION APPROVING THE PURCHASE OF ONE (1) MEDIUM DOUBLE DRUM VIBRATORY ASPHALT ROLLER FROM EQUIPMENT RESOURCE MANAGEMENT IN THE AMOUNT OF $78,692.00 FOR USE BY THE TRANSPORTATION DIVISION (TRAILS); AND APPROVING A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) medium double drum Vibratory Asphalt Roller from Equipment Resource Management in the amount of $78,692.00 for use by the Transportation Division (Trails). Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of 578,692.00. PASSED and APPROVED this 20th day of December, 2005. ATTEST: _U� • •= E :FAYEFTEVILLE • �: s;IfiKANSP�J/ te,'".,h'GTON G� »' '.uuuuuia`` By: SOlefidieek..d A SMITH, City Clerk APPROVED: By: DAN COODY, Mayor • City of Fayetteville, Arkansas Budget Adjustment Form • Budget Year 2005 Department: Operations Division: Fleet Operations Program: Capital Expenditures I)'ate Requested 12/1/2005 Adjustment Number Project or Item Requested: $78,692 is requested in the Fleet Operations Capital Expenses Account, Project* 02080. Project or Item Ikletcd: Move $78,692 from Fleet Revenue Account to Fleet Expense account for the purchase of one medium double drum vibratory roller. Justification of this Increase: Expansion medium size roller has been approved for the Trails Program Justification of this Decrease: Recognizing revenue of $78,692 from Transportation for the purchase of one medium size double drum vibratory roller. Increase Budget (Decrease Revenue) Account Name Account Ntmircr Amount Project Number Vehicles and equipment 9700 1920 5802 00 Account Name Trans from Cap Improv Decrease Budget (Increase Reverme) Acootmt Number 78,692 02080 1 Amount Project Number 9700 0970 6602 47 78,692 02080 1 pproval Signatures Budget Office Use Only 2/2/0s Type: A B CCT)" j E Date ger Date ent I rector Date Mayor L Date Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Initial Date • David Bragg Submitted By • City of Fayetteville • Staff Review Form City Council Agenda Items Contracts 20 -Dec -05 City Council Meeting Date Fleet Operations Division Action Required: Operations • Res z/z0/05 a4o gartscr )&6eure rt - Star: Department A resolution awarding bid #05-74 for one medium size double drum vibratory asphalt roller for use by Transportation Division, (Frails)to Equipment Resource Management in the amount of $78,692.00 and approval of the Budget Adjustment to move funds to the Fleet Expense account. $78,692.00 Cost of this request 9700.1920.5802.00 Account Number 02080.1 Project Number Budgeted Item $ 345,030.00 Category/Project Budget 172,071.00 Funds Used to Date 172,959.00 Remaining Balance Budget Adjustment Attached X Other Equipment - Replcmt Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Departure direc or flJ City Attorney Mayor Comments: a-2. DS Date /2/5-74" Da e (41 tie" 6 Date Previous Ordinance or Resolution # n/a Original Contract Date: Original Contract Number: n/a n/a Received in Mayor's Office aye e_ ARKANSAS FLEET !PERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Interdepartmental Correspondence To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent -2-9I, Date: December 1, 2005 Subject: Purchase of one Asphalt Roller, Medium RECOMMENDATION: That City Council award Bid #05-74 for one medium double drum vibratory asphalt roller for use by Transportation Division for Trails to Equipment Resource Management in the amount of $78,692 and approval of the Budget Adjustment to move funds to the Fleet Expense Account. BACKGROUND: Bid #05-74 was opened on November 15, 2005 for one Double drum vibratory asphalt roller — medium size for use by Transportation Division for the Trails program. Five bid responses were received A detailed tabulation sheet is attached. The lowest bid from Clark Machinery Co. is deficient in the following areas: engine horsepower, size of water spray system, sun canopy, maximum width, and rotating multi position operator station. The second lowest bid from Equipment Resource Management meets all specifications. I recommend acceptance of the lowest bid meeting specifications from Equipment Resource Management in the amount of $78,692. This roller is an expansion unit for the recently approved trails program. Funds are available for this purchase in the trails program special project account. Necessary funds will be transferred to the Fleet expense account for the equipment purchase so that funds will be available in Fleet Account 9700.1910.5802.00, Project #02080 —Other Equipment. The purchase of this unit was approved by the Equipment Committee on November 30, 2005. • • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF ONE (1) MEDIUM DOUBLE DRUM VIBRATORY ASPHALT ROLLER FROM EQUIPMENT RESOURCE MANAGEMENT IN THE AMOUNT OF $78,692.00 FOR USE BY THE TRANSPORTATION DIVISION (TRAILS); AND APPROVING A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) medium double drum Vibratory Asphalt Roller from Equipment Resource Management in the amount of $78,692.00 for use by the Transportation Division (Trails). Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $78,692.00. d PASSED and APPROVED this 20th day of December, 2005. r RO, APPE . i n_ -i ATTEST: ./k)r By: r \ DAN GOODY, Mayvim" or \ ITH, ity dee FLEET OFIVATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence tt TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Don Marr Bobby Ferrell Lioneld Jordan FROM: David Bragg, Fleet Operations Supt DATE: November 22, 2005 SUBJECT: Award of Equipment Bid — Asphalt Roller - Medium Bid #05-74 was opened on November 15, 2005 for one Double Drum Vibratory Asphalt Roller - Medium for use by Transportation Division. Five bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Clark Machinery Co. Engine horsepower Water spray system — gallons Sun canopy Maximum width greater than drum Rotating multi position operator station is deficient in the following areas: Specified Bid 80 75 190 158 Fiberglass None 6" 7" Yes No The second lowest bid from Equipment Resource Management meets all specifications. I recommend acceptance of the lowest bid meeting specifications from Equipment Resource Management in the amount of $78,692.00 and request approval to place this purchase on the agenda for the Qecember 20, 2005 Council meeting. This roller is an expansion unit for the recently approved trails program. Funds are available for this purchase in the trails program special project account. Necessary funds will be transferred to the Fleet expense fund for equipment purchase. Cc: Gary Dumas 4 'go VE O /1/30 /05 f- o6Z '2 - fr6P/ 457 a sG4dr D m • 5 H&E Equipment Services 0 M 4 Equipment Resource Management A 0 N m CO N 8 N CO O1 N 8 NV111d2131V0 tuewdinb3 IIeH V 8611H Z ONV21-110SN3ONI 0 O O p3 N W l0 N 8 u CO CAON 8 Bid 05-74, Double Drum Vibratory Asphalt Roller - Medium Mayor: Department Director. _ _ _ Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: CO CO VCOA W N 0) (-+ Requester - �h ., BARBARA OLSEN ",�� Itemj Description IQuantityjUnit of Issue[Unit Cost jExtended Cost 0O ,Z :ssaJppV Vendor# 'Vendor L 12737 City Of Fayetteville (Not a Purchase Order) (unit #810, Fixed asset #700810 'double drum vibratory roller, to be IHAMM HD -70 HV Medium size I r m D EA EA D D EA EA EA EA D M V 01 N O O 9 Gl Vendor Name: Equipment Resource Management M O OOOO N O N 0 N 0 50.00 44 0 b 50.00 N 0 b 50.00 M 0 0 N V CO "44 N O O 9700.1920.5802.00 Requester's Employee # 1940 Account Numbers N v' CD Fob Point: Ship to code: 050 02080.1 Project/Subproject # Extension: 495 Divison Head Approval < 1 01 K m cr 13:Fo z 9 Mail Yes:_ No:_XX_ P.O Number Requisition No. Inventory # Quotes Attached Yes: No: Expected Delivery Date: 0 D3 m g O N T a N A Clarice Pearman - Res. 240-05 Page 1 From: Clarice Pearman To: Bragg, David Date: 12/28/05 12: 39 P M Subject: Res. 240-05 David, Attached is a copy of the above resolution passed by City Council, December 20, 2005. I have also attached a copy of the budget adjustment. I will forward to Budget & Research the blue original and forward the original purchase requisition to Vicki Deaton. CC: Bell, Peggy; Deaton, Vicki; Fell Barbara Clarice Pearman - Res. 240-05 • Page 1 I From: Clarice Pearman To: Bragg, David Date: 1/6/06 9:52AM Subject: Res. 240-05 David, Attached is the corrected Res. 240-05. Please replace the one that was sent to you last week. Have a good day. Thanks. Clarice CC: Bell, Peggy; Deaton, Vicki; Fell, Barbara