HomeMy WebLinkAbout231-05 RESOLUTION• •
RESOLUTION NO. 231-05
A RESOLUTION AWARDING BID #05-66 TO AIR WORKS, A
DIVISION OF MULTI -CRAFT CONTRACTORS, INC AND
APPROVING A CONTRACT IN THE AMOUNT OF $126,208.00
FOR PHASE II HVAC RENOVATION AT THE POLICE, COURTS
BUILDING; APPROVING A PROJECT CONTINGENCY IN THE
AMOUNT OF $12,620.00; AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $138,828.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
FAYETTEVILLE, ARKANSAS:
OF
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby awards Bid #05-66 to Air Works, a division of Multi -Craft Contractors,
Inc. and approves a contract in the amount of $126,208.00 for Phase II HVAC
renovation at the Police, Courts Building. A copy of the contract, marked Exhibit
"A" is attached hereto and made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a Project Contingency in the amount of $12,620.00.
Section 3. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a Budget Adjustment in the amount of $138,828.00.
PASSED and APPROVED this 6th day of December, 2005.
ATTEST.
By:
``..m�"rrq,
YT0�SG9
-V'•/ 2.
isFAYETTEVILLE:
x•:7:2 9:QkANS: Jam;`;
,''?'/•n IIONNU• GO,````
/lit
SONDRA SMITH, City Clerk
APPROVE
By:
DAN COODY, May
BID 05-66, HVAC RENOVATION — PHASE 2
CONTRACT
This contract executed this 30 day of c 2ptatc&2005, between the City of
Fayetteville, Arkansas and
Nr LAD Dr ao{ rnura CorC\Mcirs
In consideration of the mutual covenants contained herein, the parties agree as follows:
1. NI 00r aC (Y i i? -11 ,r4-4 001\665 at its own cost and
expense shall ish all labor, materials, supplies, machinery, equipment, tools,
supervision, bonds, insurance, tax permits, and all other accessories and services
necessary to complete items bid per bid 05-66 as stated in
Pro ec-f # 501(o bid proposal, and in accordance with
specifh ations attached hereto and made a part hereof under Bid #05-66, all included
herein as if spelled out word for word. '
The City of Fayetteville shall pay Al f LtbrK5 th NO Wk-- Con* • based
on their bid proposal in an amount not to exceed 1g co, /20 cc . on . Payments will be
made after approval and acceptance of work and submission of invoice. Payments will
be made approximately 30 days after receipt of invoice.
3. The Contract documents which comprise the contract between the City of Fayetteville
and Nit toot%S 4' J rt.C.,C2 consist of this Contract and the following documents
attached hereto, and made a part hereof:
A. Bid form identified as Invitation to Bid 05-66 with the specifications and
conditions typed thereon.
13. Li tknctieot bid proposal.
C. The Notice to Prospective Bidders and the Bid Tabulation.
4. These Contract d Reuments constitute the entire agreement between the City of
Fayetteville and Ptl r ii) S,; t f (`(\Q,e ,and may be modified only by a duly
xecuted written instrument sipried by the City of Fayetteville and
IOrGQ i ✓ 1\f\
5. f i' (t%'1PKsc0I tJ MCC. shall not assign its duties under the
terms of this agreement.
6
WOr V.s1 (*'i 1) rn QC, agrees to hold the City of Fayetteville
harmless and indemnify the City of Fayetteville, against any and all claims for property
damage, personal injury or Mit/d , arising from
1k1 f [,l IS l d performance of this contract. This
clause shall not in any form or manner be construed to waive that tort immunity set forth
under Arkansas Law.
hr tA)n\ k47 A iv (YAC V shall furnish a certificate of insurance
addressed to the City of Fayetteville, showing that he carries the following insurance
which shall be maintained throughout the term of the Contract. Any work sublet, the
contractor shall require the subcontractor similarly to provide worker's compensation
insurance. In case any employee engaged in work on the project and , this contract is
not protected under Worker's Compensation Insurance, J c 1.Ont� 4 (WC -shall
provide and shall cause each Subcontractor to provide adequate employer's liability
insurance for the protection of such of his employees as are not otherwise protected.
Workmen's Compensation Statutory Amount
Comprehensive General &
Automobile Insurance
Bodily Injury Liability $500,000 for each accident.
Property Damagc Liability $500,000 aggregate.
The premiums for all insurance and the bond required herein shall be paid by Contractor.
8. iA1CIt5/ deo) MSL to furnish proof of licensure as required by all
local and state agencies. I /n� 11
9. This contract may be terminated by the City of Fayetteville or MV tenrit9 Ai VIA C
with 10 days written notice.
10. Freedom of Information Act: City of Fayetteville contracts and documents prepared
while performing city contractual work are subject to the Arkansas Freedom of
Information Act. If a Frccdom of Information Act request is presented to the City of
Fayetteville, the contractor will do everything possible to provide the documents in a
prompt and timely manner as prescribed in the Arkansas Freedom of Information Act
(A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the
FOIA may be assessed for this compliance.
11. Jurisdiction:_ Legal junadiction_to_resolvc any disputes_must_be_Arkansas_with_.
Arkansas law applying to the case.
7
•
•
12. Changes in scope or price: Changes, modifications, or amendments in scope, price or
fees to this contract shall not be allowed without a prior formal contract amcndment
approved by the Mayor and the City Council in advance of the change in scope, cost or
fees.
W]r
,EN SS,9UR HANDS THIS 440h DAY OF Atom b(a', 2005
��..�'1' PVTR�'....
�j.•C„2
„v3-
: FAYETTEVILLE: ' CITY OF FAYETTEVILLE,
` FAYETT LE,
;�yJ Sp�J�'.'
'y„�G Nu0-; BY:
ATTEST:� / , Q`L/bti14--)
CITY CLERK
SIGNATURE: PV 001 d I ti I t I i k- C rQ i r�1"ttL�L
AUTHORIZED CONTRACTOR
BY:
/ CFO
1V- AND TITLE
ATTEST:
COMPANY SECRETARY
(9•3m L ' den K{
BU I ESS ESS e Ptizrriawa ti
8
• City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2005
Department: Sales Tax Capital Improvements
Division:
Program:
Date Requested
11/8/2005
Adjustment Number
Project or Item Added/Increased:
$138,828 Is requested in the Building Improvements
project.
Project or Item Deleted/Reduced:
None. $138,828 from the Sales Tax Revenue account.
Justification of this Increase:
To replace 20 ton HVAC unit that handles the District
Court area, to add fete ton split systems that handle the
evidence area, and two envlsor screens for RTU1 and
RTU2.
Justification of this Decrease:
In 2005, $148,000 In additional sales tax revenue has
been received over the budgeted amount.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount
Fixed assets
Account Name
Project Number
4470 9470 5801 00 138,828 02046 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Sales tax revenue
Project Number
4470 0947 4104 00 138,828
Approval Signatures
Requested By Date
lig 4
.udget Manager • Date
Department Date
Finance '& Interna
At.
an
ices Director
Date
Mayor - - — 17atc
Budget Office Use Only
Type: A Lff� C D E
Date of Approval
Initial Date
Posted to General Ledger
Initial Date
Posted to Project Accounting
Initial Date
Entered in Category Log
Initial Date
Larry Rennie
Submitted By
•
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
Dee. b 12oe5
City Council Meeting Date
•
Building Services FISD
E&5
/ L/G,s5
ca3/
�a/a!D throes/L
Division Department
Action Required:
Approve a contract with Air Works for $126,208.00 for replacement of a 20 ton HVAC unit which provides beating
and cooling for District Court areas, add a 5 ton unit to heat and cool the Evidence Area at the Police Department foi
the cost of $92,460.00. Install 2 Envisor screening units for roof top un?ts 1 & 2. A 10% cont'.rgency of $12,620.00 is
requested for a total approval request of $133,828.00.
S138,828 00
Cost of this request
_4470.9470.5801.00
Account Number
02046-1
Project Number
$
183,008.60 . Building i:r,;rcverreclz •
Category; Project Budget Program Category / Preject Name
180,056.00 Other improvernents
Funds Used to Date Program / Protect Category Name
2,950.00
Remaining Balance
Budgeted Item X Budget Adjustment Attached
Q
Sales Tax Capitol
Fund Nome
epartlnent Director
City Attomey
11 os
Date
Date
�.� tb -o5
Fina a and Internal Service Director Date
Mayo
aft
Date
Previous Ordinance or Recoluticr. l:
Original Contract Date:
Original Contract Number:
Comments:
FAYETTEVILLE
THE CITY OF FAYETTEVIIE ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO:
FROM:
Fayetteville City Council
Steve Davis, Finance/Internal Services Director
Larry Rennie, Building Services Supervisor
THRU: Dan Coody, Mayor
DATE- 11/16/05
SUBJECT: Police HVAC Phase II
Recommendation: Staff recommends City Council accept the bid from and award a
contract to Air Works (a Division of Multi Craft Inc.) for the amount of $126,208.00 and approve
a project contingency of $12,620.00 for a total project cost of $138,828.00.
Background/Discussion: The Police, Courts Building (formerly J.C. Penny) was built in the
1960's and renovated for City use in 1992. On January 4, 2005, the City Council approved phase
I with resolution 04-05. Phase I was completed in April 2005. Phase II HVAC renovation
consists of replacing the existing 25 ton unit presently servicing the District Court areas with a
new 20 ton unit. Add a 5 ton split system to address climate control issues in the Evidence
storage areas. Evidence presently operates off the courts system and lacks any thermostat
control of the system. It should be noted, Phase 1 and Phase II each replace a unit that is original
to the building, approximately 40 years old and have reached the end of their useful life. Two
Envisor screening systems will conceal and provide sound insulation for roof top units 1 & 2. The
contract cost is broken into: HVAC $92,460.00, acoustic and visual screening $33,748.00, for a
total of $126,208.00.
Benefits: The City will receive benefits of this project well into the future
regardless of the specific City departments or City services that use the building.
Budget Impact:
Fund.
Funding for this project is from the Sales Tax Capital Improvement
RESOLUTION NO.
A RESOLUTION AWARDING BID #05-66 TO AIR WORKS, A
DIVISION OF MULTI -CRAFT CONTRACTORS, INC. AND
APPROVING A CONTRACT IN THE AMOUNT OF $126,208.00
FOR PHASE 11 HVAC RENOVATION AT TI IE POLICE, COURTS
BUILDING; APPROVING A PROJECT CONTINGENCY IN THE
AMOUNT OF $12,620.00; AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $138,828.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby awards Bid #05-66 to Air Works, a division of Multi -Craft Contractors,
Inc. and approves a contract in the amount of $126,208.00 for Phase II HVAC
renovation at the Police, Courts Building. A copy of the contract, marked Exhibit
"A" is attached hereto and made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a Project Contingency in the amount of 512,620.00.
Section 3. That the City Council of the City of Fayetteyill
hereby approves a Budget Adjustment in the amount of $138i01
2
PASSED and APPROVED this 6th day of December 2005.$
`
f • APPROVED:
nsas,
ITAN;rGO`CtDY, Mayor
BID 05-66, HVAC RENOVATION — PHASE 2
CONTRACT
This contract executed this 30 day of QJt y-2005, between the City of
Fayetteville, Arkansas and
ft u3ort&s cQ,'1 o4 -f Co\%ic r3
In consideration of the mutual covenants contained herein, the parties agree as follows:
r (
r Vor� d7 of 1 u('{t-tt QTT Cor <kprs at its own cost and
expense shall furnish all labor, materials, supplies machinery, equipment, tools,
supervision, bonds, insurance, tax permits, and all other accessories aid services
necessary to complete items bid per bid 05-66 as stated in
erg J eci i$ 501 (o bid proposal, and in accordance with
spccifi*ations attached hereto and made a part hereof under Bid 405-66, all included
herein as if spelled out word for word. '
The City of Fayetteville shall pay Air (thr(&3 d i J (Tt OhA\t t-� ct M- COlk based
on their bid proposal in an amount not to exceed Imo, 90$ • oo . Payments will be
made after approval and acceptance of work and submission of invoice. Payments will
be made approximately 30 days after receipt of invoice.
3. The Contract documents which comprise the contract between the City of Fayetteville
and i\ t 4304.5, di y oaf consist of this Contract and the following documents ..
attached hereto, and made a part hereof:
A. Bid form identified as Invitation to Bid 05-66 with thc specifications and
conditions typed thereon.
11
B Q ..--1bid proposal.
C. The Notice to Prospective Bidders and the Bid Tabulation.
4. These Contract dR9iments�Qnstitute the entire agreement between the City of
Fayetteville and r lQ cKSMt! f(\C,e ,and may be modified only by a duly
pxecutinstrument
lit t sig�red by the City of Fayetteville and
5. NtC (iii")(` dtt tj P'(CC. shall not assign its duties under the
terms of this agreement.
6
Rlc uporYs a \i rnee-' agrees to hold the City of Fayetteville
rm
haless and indemnify the City of Fayetteville, against any and all claims for property
,daamage,, _rsIo'nal injpry or death, arising from
iitrY atf rf'C > performance of this contract. This
clause shall not in any form or manner be construed to waive that tort immunity set forth
under Arkansas Law.
1'OC UOi�f7 1a1v (Wit shall furnish a certificate of insurance
addressed to the City of Fayetteville, showing that he carries thc following insurance
which shall be maintained throughout the term of the Contract. Any work sublet, the
contractor shall require the subcontractor similarly to provide worker's compensation
insurance. In cast any ernployee engaged in work on the pn2jec. and this contract is
not protected under Worker's Compensation Insurance, {{' OM Ni (WC -shall
provide and shall cause each Subcontractor to provide adequate employer's liability
insurance for thc protection of such of his employees as are not otherwise protected.
Workmen's Compensation
Comprehensive General d4
Automobile Insurance
Statutory Amount
Bodily Injury Liability $500,000 for each accident.
Property Damage Liability $500,000 aggregate.
The premiums for all insurance and the bond required herein shall be paid by Contractor.
8. f / Ma- to furnish proof of licensure as required by all
local and state agencies.
-nit contract maybe terminated by -the City of Fayetteville or 11/44ThQ iL9f(IV N(C
with 10 days written notice.
10. Freedom of Information Act: City of Fayetteville contracts and documents prepared
while Performing city contractual work are subject to the Arkansas Freedom of
Information Act If a Freedom of Information Act request is presented to the City of
Fayetteville, the contractor will do everything possible to provide the documents in a
prompt and timely manner as prescribed in the Arkansas Freedom of Information Act
(A.C.A. 25-19-101 ct. Seq.). Only legally authorized photo coping costs pursuant to the
FOIA may be assessed for this compliance.
11. Jurisdiction: Legal_junsdrehon to resolve_any disputesmn t he Arkansas with
Arkansas law applying to thc cast.
12. Changes in scope or price: Changes, modifications, or amendments in scope, price or
fees to this contract shall not be allowed without a prior formal contract amendment
approved by the Mayor and the City Council in advance of the change in scope, cost or
fees.
WITNESS OUR HANDS TRIS DAY OF , 2005
ATTEST•
CITY OF FAYETTEVILLE,
FAYETTEVILLE, ARKANSAS
BY:
CITY CLERK
MAYOR
SIGNATURE: NA c.LIAOrki.5 is ,M C(CljTICJt /s
AUTHORIZED CGNTRACTOR
BY:
ATTEST:
/ cr , CFO
AND TITLE
\- \t
COMPANY SECRETARY
a3 oto L Ex ci ll t4
BUSINESS D SIS "aiNcif
8
Clarice Pearman - Air Works
•
From: Clarice Pearman
To: Rennie, Larry
Subject: Air Works
• Page 1
Larry,
The Council passed your item on December 6th but I do not have a signed original contract. There is a
copy with the attachment but we do need the original to continue processing the resolution. Please let me
know when I might expect to receive it.
Thanks.
Clarice
CC: Smith, Sondra
Clarice Pearman - Re: Air Works Page 1
From: Larry Rennie
To: Pearman, Clarice
Date: 12/8/05 9:35AM
Subject: Re: Air Works
Hey there—Just talked with Joanna Main and she is bringing the original to you, they have it with the
original bid packet. Thanks Larry
Larry Rennie
Building Services Supervisor
Phone: 479-575-8361
email: Irennie@ci.fayetteville. ar. us
»> Clarice Pearman 12/08/05 09:20AM »>
Larry,
The Council passed your item on December 6th but I do not have a signed original contract. There is a
copy with the attachment but we do need the original to continue processing the resolution. Please let me
know when I might expect to receive it.
Thanks.
Clarice
Clarice Pearman,- Res. 231-05
Page 1
From: Clarice Pearman
To: Rennie, Larry
Date: 12/12/05 4:02PM
Subject: Res. 231-05
Larry,
Attached is a copy of the above resolution passed by City Council, December 6, 2005 Also attached is a
copy of the contract with Air Works. I will forward the original budget adjustment to Budget & Research.
Thanks.
Clarice
CC: Bell, Peggy; Deaton, Vicki; Fell, Barbara