HomeMy WebLinkAbout23-05 RESOLUTIONRESOLUTION NO. 21- n 5
A RESOLUTION AUTHORIZING THE PURCHASE OF ELEVEN
(11) PORTABLE RADIOS WITH ACCESSORIES AND TWO (2)
MOBILE RADIOS FROM MOTOROLA AT A TOTAL COST OF
$55,155.78.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the purchase of eleven (11) portable radios with accessories
and two (2) mobile radios from Motorola at a total cost of $55,155.78.
PASSED and APPROVED this 15th day of February 2005.
APPRO
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SONDRA SMITH, City Clerk
AN COODY, Mayor
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
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TO: Mayor Coody and Members of the City Council
FROM: Frank Johnson, Chief of Police
DATE• January 28, 2005 ik
SUBJECT: Approval to Purchase Motorola Radio Equipment
RECOMMENDATION:
Council authorize Mayor Coody to issue a purchase order to Motorola in the
amount of $55,155 78 to purchase eleven portable radios and 2 mobile radios as specified
for the Fayetteville Police Department.
BACKGROUND:
The City of Fayetteville radio system is a Motorola 800 MHz Motorola trunking
system and in March of 2001 the City Council adopted Ordinance # 4300 waiving
competitive bidding for additional radio equipment.
DISCUSSION:
This purchase includes portable radios for the additional officers authorized by
the 2005 budget and mobile radios for the additional marked police cars. These radios
are like the ones currently on the system.
BUDGET IMPACT:
The total cost of $55,155.78 for this project is included in the Patrol Division
Minor Equipment account within the General Fund. This procurement followed the
existing City purchasing policies.
• •
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF ELEVEN
(11) PORTABLE RADIOS WITH ACCESSORIES AND TWO (2)
MOBILE RADIOS FROM MOTOROLA AT A TOTAL COST OF
$55,155.78.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arka's
hereby authorizes the purchase of eleven (11) portable radios w th acc
and two (2) mobile radios from Motorola at a total cost of $$555,155.7
PASSED and APPROVED this 15thday of Febivah 2005
SMITH, City Clerk
ORDINANCE NO. 4300
MICROFILMED
AN ORDINANCE WAIVING COMPETITIVE BIDDING
FOR THE PURCHASE OF SPECIALIZED RADIO
EQUIPMENT FROM MOTOROLA INCORPORATED.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. The City Council hereby waives the requirement of competitive
bidding for the purchase of specialized radio equipment from Motorola Incorporated for
the reason that an exceptional situation exists making such procedure not feasible as
follows:
(a) Motorola Incorporated is the sole source supplier
of the equipment which is compatible with the 800
MHz Motorola trunking system utilized by the city.
Section 2. Such bid waiver shall continue in effect, subject to any needed
budget or contract approval, until such time as the City of Fayetteville discontinues
operation of the 800 MHz Motorola trunking system.
Section 3. The City Council hereby determines that the City of Fayetteville is
in immediate need of additional radio equipment and hereby determines that the
immediate passage of this ordinance is necessary for the purchase of such equipment.
Therefore, an emergency is declared to exist and this ordinance being necessary for the
public safety and welfare shall be in full force and effect from and after its passage and
approval.
=PASSED AND APPROVED this day of March, 2001.
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Heather Woodruff, City Cle
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Frank Johnson
Submitted By
• City of Fayetteville •
Staff Review Form
City Council Agenda Items
Contracts
2/15/2005
City Council Meeting Date
Police Police
Division
Action Required:
Department
Approve the purchase of 11 Motorola portable radios with accessories and two mobile radios in the amount of
$55,155.78. A bid wavier is currently on file at the City Clerk's office
$55,155.78
Cost of this request
1010-2940-5210.00
Account Number
Project Number
Budgeted Item
X
135,443.00
Category/Project Budget
8,340.06
Funds Used to Date
127,102.94
Patrol
Program Category / Project Name
Materials & Supplies
Program / Project Category Name
General
Remaining Balance Fund Name
Budget Adjustment Attached
Department Directo
I
City Attomey
Finance and Internal Service Director
Mayo
Comments:
Date
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Date
V(/6<
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office
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Received in Mayor's Office
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Clarice Pearman - Resolution and Ordinan
Page 11
From: City Clerk
To: Johnson, Frank
Date: 2/17/05 2:53PM
Subject: Resolution and Ordinance
Attached is copy of Resolution No. 23-05 regarding the Motorola portable radio purchase and Ordinance
No. 4677 regarding the Motorola laptop purchase. Both items were approved by the City Council on
February 15, 2005.
I have also included a signed copy of the Budget Adjustment and Purchase requisition for your files.
If you have any questions please feel free to give me a call. Have a nice day!
Thanks,
Amber Wood
City of Fayetteville
City Clerk's Office
113 W. Mountain
Fayetteville, AR 72701
479-575-8323