HomeMy WebLinkAbout221-05 RESOLUTION• City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2005
Department: Operations
Division: Fleet Operations
Program: Capital Expenditures
Date Requested
10/27/2005
Adjustment Number
Project or Item Requested:
$360,932 is requested in the Fleet Operations Capital
Expenses Account, Project# 02079.
Project or Item Deleted:
Move $360,932 from Fleet Revenue Account to Fleet
Expense account for the purchase of four tandem axle dump
trucks.
Justification of this Increase:
Expansion trucks have been approved for purchase from
this project.
Justification of this Dcxrcasc:
Recognizing revenue from Transportation, Trails Program,
for the purchase of four tandem axle dump trucks.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Vehicles and equipment
9700 1920 5802 00 360,932 02079 1
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
Trans from Cap Improv 9700 0970 6602 47 360,932 02079 1
Approval Signatures
/0/2 �/OS
Rcgtu�ed t
Date
S
udget Mana Date
ent ' for Date
lie 2^05
Firianc&a Internal
Director
/4/
•
S t t �I C 3, Budget Office Usc Only
Pei os- i
Type: A B C I) E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial ....- Date
Initial Date
Initial Date
Initial Date
David Bragg
Submitted By
• City of Fayetteville •
Staff Review Form
City Council Agenda Items
or
Contracts
11/15/2005
City Coundl Meeting Date
Fleet Operations
Division
Action Required:
Operations
02 C>
it /a5
Zv
ed 0S-737
Bqr/O alar/d
frolaht/lner
Department
A resolution awarding Bid #05-73 to Barioworld Freightliner of Springdale in the amount of $360,932.00 for the
purchase of four tandem axle dump trucks for use by Transportation Division, Trails Program, and approval of the
budget adjustment to move funds to the Fleet Expense Account.
360,932.00
Cost of this request
9700.1920.5802.00
Account Number
02079.1
Project Number
Budgeted Item
$
191, 708.00
Category / Project Budget
Medium/Heavy Trucks
Program Category / Project Name
84,426.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
$ 107, 282.00
Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
X
CI. 2S 0S
Departmen Date
0 9{
9/05
City Attorney ate
Finance andlnternal Service Director
Mayor
iicer‘
te
ate
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office
Received in Mayor's Office
Comments:
aye evlle
FLEET &RATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations ��,
From: David Bragg, Fleet Operations Superintendent 2M
Date: October 27, 2005
Subject: Purchase of four Dump Trucks from Barloworld Freightliner
RECOMMENDATION: That City Council approve the purchase of four tandem axle dump
trucks from Barloworld Freightliner for Transportation Division, Trails Program in the amount of
$360,932.
BACKGROUND: Bid #05-73 was opened on October 11, 2005 for four tandem axle dump
trucks. Five bid responses were received. A detailed tabulation sheet is attached. The lowest
bid from MHC KenworthNolvo does not meet specifications in many areas — most significant is
an auto -shift manual transmission where an Allison automatic was specified. The second
lowest bid from Barloworld Freightliner meets all specifications except a Detroit Diesel/Mercedes
engine is bid in lieu of the Cummins engine specified. Freightliner does not offer Cummins
power in any of their trucks and the engine bid meets all requirements of the specification
except for make/manufacturer. The fourth lowest bid from Diamond International of Lowell
meets all specifications.
Due to problems with 2003 Mack engines, we have been specifying Cummins model ISM
engines for all heavy diesel applications. We have had good success in fire engines, solid
waste and dump trucks. There are significant economies to be achieved by standardization.
However, we have also researched references on the Detroit/Mercedes engine and I do not feel
that I can justify rejection of the Freightliner bid.
I recommend acceptance of the second lowest bid from Barloworld Freightliner of Spnngdale in
the amount of $360,932.00.
These four trucks are expansion units for the recently approved trails program. Funds have
been transferred from a special Trails Program account to the Fleet Revenue Account. A
Budget Adjustment is attached to transfer funds from the Fleet Revenue Account to Fleet
Expense Account for this purchase — funds are available in 9700.1920.5802.00, Project
#02079.1.
The purchase of these expansion units was approved by the Equipment Committee on Oct. 25,
2005.
• •
RESOLUTION NO.
A RESOLUTION AWARDING BID #05-73 TO BARLOWORLD
FREIGHTLINER OF SPRINGDALE FOR THE PURCHASE OF
FOUR (4) TANDEM AXLE DUMP TRUCKS IN THE AMOUNT OF
$360,932.00 FOR USE BY THE TRANSPORTATION DIVISION
FOR THE IN-HOUSE TRAILS PROGRAM; AND APPROVING A
BUDGET ADJUSTMENT TO MOVE FUNDS TO FLEET EXPENSE
ACCOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #05-73 to Barloworld Freightliner of Springdale for the
purchase of Four (4) Tandem Axle Dump Trucks in the amount of $360,932.00 for
use by the Transportation Division for the In -I -louse Trails Program.
Section 2. That the City Council of the City of Fayetteville, Arkansas •
hereby approves a budget adjustment to move funds to Fleet Expense Account
PASSED and APPROVED this 15th day of November,.2 5. s
ATTEST:
By
APPROVED:
ria 1
SONDRA SMIH, Cit' Clerk
3
AN COODY, Mayor
•FLEET OPiRATIONS
aye evl le 1525 S. Happy Hollow Road
Fayetteville, AR 72701
ARKANSAS
Equipment Committee Correspondence
TO: City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman
Bobby Ferrell Lioneld Jordan
Don Marr Billy Sweetser
FROM: David Bragg, Fleet Operations Supt
DATE: October 14, 2005
SUBJECT: Award of Equipment Bid
Bid #05-73 was opened on October 11, 2005 for four Tandem Axle Dump Trucks for use by
Transportation Division. Five bid responses were received. A detailed tabulation sheet is attached.
The lowest bid from MHC KenworthNolvo of Spnngdale does not meet specifications in many areas
— most significant is an auto-shrft manual transmission where an Allison automatic was specified.
The second lowest bid from Barloworld Freightliner of Springdale meets all specifications except a
Detroit Diesel/Mercedes engine is bid in lieu of the Cummins engine specked. Freightliner does not
offer Cummins power in any of their trucks and the engine bid meets all requirements of the
specification except for make/manufacturer.
The forth lowest bid from Diamond International of Lowell meets all specifications.
Due to problems with 2003 Mack engines, we have specked Cummins model ISM engines for all
heavy diesel applications since that time with good success in fire engines, solid waste, and dump
trucks. There are significant economies to be achieved by standardization. However, we have also
researched references on the Detroit/Mercedes engine and I do not feel that I can justify rejection of
the Freightliner bid.
I recommend acceptance of the second lowest bid from Barloworld Freightliner of Springdale in the
amount of $360,932.00.
These four trucks are expansion units for the recently approved trails program. Funds are available
for this purchase in the trails program special project account. Necessary funds will be transferred to
the Fleet expense fund for vehicle purchase.
Cc:
Gary Dumas
/d /25/05
CA
a
W
N
ot�rtwrrvnw - orn,n w, W.
Freight
!BARLOWORLD - NORTH LITTLE ROCK 3r0,o4u.w 34 w, roq.uv 3 w, 1 rv.w
Freightliner M2-112 Davis EFM
l'ot✓e La.6
MHC KENWORTH / VOLVO .CH To 5NiA r $69,420.00 $277,680.00 $13,560.00 $54,240.00 $331,920.00
Volvo - VNM64T200 Ox / Stampede
MHC KENWORTH / VOLVO $86,440.00 $345,760.00 $13,560.00 $54,240.00 $400,000.00
Kenworth T-800 Ox / Stampede
Sl io i4 iv Inn v /#4.1 oTa,Tip TD]
) $321,788.00 $13,560.00 $54,240.00 $376,028.00
Iemational 7600 Ox / Stampede
•
•
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Division: Transportation Program:
Expansion X or Replacement
Unit # for Current Vehicle:
Purchase Price: $ 90,233 CIP Budget Amt: n/a
Trails Date of Request:
10/27/05
Purchase from Acct. Number: 9700.1920.5802.00
Unit # for Expansion/Replacement:
745
CIP Year Budgeted: n/a Project #
Total Annual Budgeted Motor Pool Charges for Unit: Acct. # for monthly charges:
Replacement: Maintenance:
Monthly Motor Pool Charges for Current Unit:
Replacement:
Monthly Motor Pool Charges for New Unit:
Replacement: 1,153.00
Maintenance:
Maintenance:
02079.1
4470.9470.5814.05, Prj.02016.1
Overhead:
Overhead:
249.00 Overhead-
# of Months New Unit to be in Service for 2006 Year: 9.00
Is a Budget Adjustment Needed?
X No Yes, BA is attached
Budgeted Amount:
Annual Cost:
Difference (Over)/Under Budget:
100.00
0.00
13,518.00
(13,518.00)
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
2006 Freightliner M2-112 Dump truck with Ox body.
cc705, 10 year life
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
This is an expansion unit for the recently approved Trails Program.
Approval Signatures
-
e
D Head
i
Fleet Operations S
4
endent
Budget Manager
/o-. Y-oS
Date
/d/'7 S/o5
Date
Date
Department Director
Finance & Internal Services Dir.
Date
Date
Mayor Date
Pleasereturn original form to'Fleet when signed byall .moi
•
•
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Division: Transportation Program: Trails Date of Request: 10/27/05
Expansion X or Replacement _ Purchase from Acct. Number: 9700.1920.5802.00
Unit # for Current Vehicle:
Unit # for Expansion/Replacement: 746
Purchase Price' $ 90,233 CIP Budget Amt: n/a CIP Year Budgeted: n/a Project # 02079.1
Total Annual Budgeted Motor Pool Charges for Unit: Acct. # for monthly charges: 4470.9470.5814.05, Prf.02016.1
Replacement: Maintenance: Overhead:
Monthly Motor Pool Charges for Current Unit
Replacement: Maintenance- Overhead:
Monthly Motor Pool Charges for New Unit:
Replacement: 1,153.00 Maintenance: 249.00 Overhead:
# of Months New Unit to be in Service for 2006 Year- 9.00 Budgeted Amount:
Annual Cost:
Is a Budget Adjustment Needed? Difference (Over)/Under Budget:
X No Yes BA is attached
100.00
0.00
13, 518.00
(13,518.00)
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
2006 Freightliner M2-112 Dump truck with Ox body.
cc705, 10 year life
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
This is an expansion unit for the recently approved Trails Program.
Approval Signatures'
ision He
Fleet Operations
Nintendent
/0- zd-os
Date Department Director Date
/2 S /0S
Date Finance & Internal Services Dir. Date
Budget Manager Date Mayor Date
=il'".C'.IiPt s ...Piease.`�Zrnoin�a`lfor)to Fleetwhemsigned by
all's''
•
•
Division:
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Transportation Program: Trails Date of Request: 10/27/05
Expansion X or Replacement Purchase from Acct. Number: 9700.1920.5802.00
Unit # for Current Vehicle:
Unit # for Expansion/Replacement: 747
Purchase Price' $ 90,233 CIP Budget Amt: n/a CIP Year Budgeted: n/a Project # 02079.1
Total Annual Budgeted Motor Pool Charges for Unit: Acct. # for monthly charges: 4470.9470.5814.05, Pry.02016.1
Replacement: Maintenance: Overhead:
Monthly Motor Pool Charges for Current Unit:
Replacement: Maintenance: Overhead:
Monthly Motor Pool Charges for New Unit:
Replacement: 1,153.00 Maintenance: 249.00 Overhead:
# of Months New Unit to be in Service for 2006 Year: 9.00
Is a Budget Adjustment Needed?
X No Yes BA is attached
Budgeted Amount:
Annual Cost:
Difference (Over)/Under Budget:
100.00
0.00
13,518.00
(13,518.00)
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
2006 Freightliner M2-112 Dump truck with Ox body.
cc705 10 year life
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
This is an expansion unit for the recently approved Trails Program.
Approval Signatures'
a el
Fleet Operations S ' tendent
/o- Z
Date Department Director Date
4% 8/os
Date Finance & Internal Services Dir. Date
Budget Manager Date Mayor Date
ease
ongiaa"liformito Fleetiw enisigned by ally
•
•
•
Division:
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Transportation
Expansion X or Replacement
Unit # for Current Vehicle:
Purchase Price: $ 90,233 CIP Budget Amt: n/a
Program:
Trails Date of Request:
Purchase from Acct. Number:
10/27/05
9700.1920.5802.00
Unit # for Expansion/Replacement:
CIP Year Budgeted:
Total Annual Budgeted Motor Pool Charges for Unit: Acct. # for monthly charges:
Replacement: Maintenance:
Monthly Motor Pool Charges for Current Unit:
Replacement: Maintenance:
Monthly Motor Pool Charges for New Unit:
Replacement:
1,153.00 Maintenance:
748
n/a Project # 02079.1
4470.9470 5814 05
Pr/ 02016.1
Overhead:
Overhead:
249.00 Overhead:
# of Months New Unit to be in Service for 2006 Year 9.00
Is a Budget Adjustment Needed?
X No Yes BA is attached
Budgeted Amount:
Annual Cost:
Difference (Over)/Under Budget:
100.00
0.00
13,518.00
(13,518.00)
Description of equipment to be purchased/transferred. (Attach Additional Sheets if Necessary)
2006 Freightliner M2-112 Dump truck with Ox body.
cc705, 10 year life
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
This is an expansion unit for the recently approved Trails Program.
Approval Signatures
/0-a8-oJ
Date Department Director Date
ision Head
eel rat
FI pe ions
intendent
Budget Manager
•
701- S o5
Date Finance & Internal Services Dir.
Date
Mayor
LPlease.roturn original form to
Date
Date
Fleet when'signed 1:1/ ;-711.:" - 1
Clarice Pearman - Res. 221-05�ill
� •
From: Clarice Pearman
To: Bragg, David
Date: 11/21/05 4:31 PM
Subject: Res. 221-05
David,
Attached is a copy of the above resolution passed by City Council, November 15, 2005 regarding Bid 05-
73 to Barloworld.
Also attached is a copy of the purchase requisition. I will forward via interoffice mail the purchase
requisition to intemal audit.
I have also attached a copy of the budget adjustment. I will forward the original of the budget adjustment
to Budget & Research.
Thanks.
Clarice
CC: Bell, Peggy; Deaton, Vicki
Page 1
• •
RESOLUTION NO. 221-05
A RESOLUTION AWARDING BID #05-73 TO BARLOWORLD
FREIGHTLINER OF SPRINGDALE FOR THE PURCHASE OF
FOUR (4) TANDEM AXLE DUMP TRUCKS IN THE AMOUNT OF
$360,932.00 FOR USE BY THE TRANSPORTATION DIVISION
FOR THE IN-HOUSE TRAILS PROGRAM; AND APPROVING A
BUDGET ADJUSTMENT TO MOVE FUNDS TO FLEET EXPENSE
ACCOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #05-73 to Barloworld Freightliner of Springdale for the
purchase of Four (4) Tandem Axle Dump Trucks in the amount of $360,932.00 for
use by the Transportation Division for the In -House Trails Program.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment to move funds to Fleet Expense Account.
PASSED and APPROVED this 15th day of November, 2005.
ATTEST.
By:
DRA SMITH, City Clerk
APPROVED:
By:
--az,
P COODY, Mayor