HomeMy WebLinkAbout218-05 RESOLUTION• •
RESOLUTION NO. 218-05
A RESOLUTION! APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $54,000.00 FOR VEHICLE AND MACHINE
FUEL & MAINTENANCE COSTS FOR 2005.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $54,000.00 for Vehicle
and Machine Fuel & Maintenance costs for 2005.
PASSED and APPROVED this 15th day of November, 2005.
ATTEST.
By:
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SONDRA SMITH, City Clerk
APPROV D:
B
AN COODY, Mayor
City of Fayetteville, Arkansas
Budget Adjustment Form
•
Budget Year
2005
Dcpanmcnt: Various
Division: Various
Program: Various
Date Requested
11/15/2005
Adjustment Number
Project or Item Added/Increased:
$33,000 in the Vehicle & Machine Maintenance Account
for the Police Department.
$21,000 in the Vehicle & Machine Maintenance Account
for the Fire Department.
Project or Item Deleted/Reduced:
None. To recognize $54,000 in additional Sales Tax
Revenue.
Justification of this Increase:
The funding is needed to cover increased fuel costs in
2005.
Justification of this Decrease:
There has been an additional $140,000 received over
budgeted amounts for 2005.
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Vehicle & machine maint
Vehicle & machine maint
Account Name
1010 2940 5403 00 33,000
1010 3020 5403 00 21,000
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Sales tax revenue
1010 0001 4104 00 54,000
Project Number
Approval Signatures
R.:quested 13
Budget Manager
Department Director
Finance & Inter Services Di
Mayor
for
Date
Date
Date
Dpte
di o
Date
Budget Office Use Only
Type: A 13 C U
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
Kevin Springer
Submitted By
•
City of Fayetteville •
Staff Review Form
City Council Agenda Items
or
Contracts
November 15, 2005
City Council Meeting Date
Budget & Research
Division
Action Required:
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V iekg
Ma ph � mduc%
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mfnf, Ponds
Finance & Internal Services
Department
Approve a Budget Adjustment in the amount of $54,000 for Vehicle Fuel Maintenance.
54,000.00
Cost of this request
XXXX.XXXX.5403.00
Account Number
N/A
Project Number
Budgeted Item
X
944,753.00
$
Category / Project Budget
738,563.87
$
Funds Used to Date
Vehicle & Machine Maintenance
Program Category / Project Name
Program / Project Category Name
206,189.13 Various
Remaining Balance
Budget Adjustment Attached
X
Fund Name
Department'Director
�7 [A) ?,n
City Attorney
Finance and Internal Service Director
1#
Mayor
Date
ate
/e/g
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
R
—'
Clerk's Office
Comments:
rave. eyi_le
DEPARTMENTAL CORRESPONDENCE
•
TO:
THRU:
FROM:
DATE:
Mayor Dan Coody and Fayetteville City Council
Stephen Davis, Finance & Internal Services Director
Kevin Springer, Budget Manager
October 28, 2005
SUBJECT: Budget Adjustment Request — Vehicle & Equipment Fuel
Recommendation:
Staff recommends that City Council approve a budget adjustment for $54,000 for Vehicle and
Machine Fuel & Maintenance costs for 2005.
Background:
For 2005, $944,753 was budgeted Citywide for Vehicle & Machine Fuel and Maintenance costs.
Currently the average fuel cost for 2005 is 40% higher than the average fuel cost in 2004. The price
range for a gallon of unleaded gasoline in 2005 as been from S1.40 to $2.90 per gallon. Due to rising
fuel costs throughout the year, it is estimated that the total cost will be $1,008,405 by the end of
2005. This increase in fueling costs will require a budget adjustment in the amount of S54,000.
Although there are a several programs that need additional funding, most of them Lan be fixed from
within without the need for a budget adjustment. The only remaining areas that cannot he fixed
within are the Police Department and Fire Department.
The table below shows the amount of additional budget needed by each Funding Source.
City of Fayetteville, Arkansas
2005 Vehicle & Machine Maintenance Projections
Funding Source
General Fund
Street Fund
Water & Sewer Fund
Solid Waste Fund
Other Funds
Actual
2004
$ 275,070
100,723
109,626
193,898
38,465
Budgeted
2005
$ 333,358
141,502
133,746
287,832
48.315
Projected
2005
$ 389,305
155,000
152,000
271,200
40.900
$ 717,782 $ 944,753 $ 1,008.405
2005
Under -Funded
Budget
Adjustment
Required
$ (55,947) $ 54,000
(13,498) -
(18,254) -
16,632 -
7,515 -
$ (63,552) $ 54.000
• •
Discussion:
City staff is recommending that the budget adjustment be approved in the amount of $54,000. The
funding is required to maintain the current level of operations and the increase in fueling costs are
out of the City's control.
Budget Impact:
There is no net budget impact to reserves because the funding will come from increased revenue
received in 2005. The funding for the $54,000 budget adjustment will come from receiving
additional Sales Tax revenue in the General Fund.
Conclusion:
If approved, the $54,000 will be added to the Vehicle & Machine Maintenance & Fueling accounts
for the Police and Fire Department. The funds are needed to maintain critical operations in 2005.
If you have any questions concerning this agenda request please contact either myself at 575-8226 or
Stephen Davis at 575-8330.
• •
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $54,000.00 FOR VEHICLE AND MACHINE
FUEL & MAINTENANCE COSTS FOR 2005.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of 554,000.00 for Vehicle
and Machine Fuel & Maintenance costs for 2005.
PASSED and APPROVED this 15th day of Nov- o r, 2005.
L4 PPROVED:
1
DAN C Y, Mayor
Clarice Pearman - Res. 218-05 Page 1
From: Clarice Pearman
To: Springer, Kevin
Date: 11/21/05 4:45PM
Subject: Res. 218-05
Kevin,
Attached is a copy of the above resolution passed City Council, November 15, 2005. I will forward via
interoffice mail the original budget adjustment to your division.
Thanks.
Clarice
CC: Bell, Peggy; Deaton, Vicki