HomeMy WebLinkAbout217-05 RESOLUTION• •
RESOLUTION NO. 217-05
A RESOLUTION AWARDING BID #05-77 TO LEECO, INC. FOR
THE PURCHASE OF ONE (1) SCBA CYLINDER REFILL SYSTEM
IN THE AMOUNT OF $41,487.13 FOR USE BY THE
FAYETTEVILLE FIRE DEPARTMENT; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $41,488.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #05-77 to LEECO, Inc. for the purchase of one (1) SCBA
Cylinder Refill System in the amount of $41,487.13 for use by the Fayetteville Fire
Department.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $41,488.
PASSED and APPROVED this 15th day of November, 2005.
ATTEST:
By:
SONDRA SMITH, City Clerk
City of Fayetteville, Arkansas
Budget Adjustment Form
•
Budget Year
2005
Department: Fire
Division: Fire
Program: Operations
Date Requested
10/20/2005
Adjustment Number
Project or Item Added/Increased:
$41,488 is requested to be added to the Fixed Asset
account
Project or Item Deleted/Reduced:
$41,488 is requested to be added to the Act 833 and Act
46 revenue accounts.
Justification of this Increase:
The purchase of a SCBA refill system can be funded with
funds received from the 85th General Assembly and the
State of Arkansas.
ustification of this Decrease:
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount
Fixed assets 1010 3020 5801.. 00
Account Name
Project Number
41,488 05052 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Fire Act 833 1010 0001 4308 00
Project Number
26,488 05052 1
Fire Act 46 1010 0001 4308 01 15,000 05052 1
•
+ii
Signatures
Bu get Manager
Date
03-7
Date
�' /0•E./•OJ
Department Director Date
_r /0-1705
Ft to rvtces Di - or 9�to
I// 1 9/40)
Maryefi
Ali
Budget Office Use Only
Type. A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Lug
E
Initial Date
Initial Date
Initial Date
•
Tony Johnson
Submitted By
•
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
November 15th, 2005
City Council Meeting Date
Fire
Division
Action Required:
•
Operations
"e5 125
134 d5-77/
Department
Action requested is resolution to award Bid #05-77 to LEECO for the purchase of a SCBA Cylinder Refill System in
the amount of $41,487.13 with a budget adjustment for $41,487.13.
41,487.13
Cost of this request
1010.3020.5801.00
Account Number
05052.1
Project Number
Budgeted Item
53,457.00
Category / Project Budget
51,392.00
Funds Used to Date
$ 2,065.00
Remaining Balance
Budget Adjustment Attached
SCBA Refill System
Program Category / Project Name
Fixed Assets
Program / Project Category Name
General Fund
Fund Name
D enrtm tiD rector
City Attorney
,o • L/• os
—
Date
4L7ZIbS
Da
Finance and Internal Service Director Date
Mayor
LL_ /
I Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in Mayor's Office
Comments'
• •
RESOLUTION NO.
A RESOLUTION AWARDING BID #05-77 TO LEECO, INC. FOR
THE PURCHASE OF ONE (1) SCBA CYLINDER REFILL SYSTEM
IN THE AMOUNT OF $41,487.13 FOR USE BY THE
FAYETTEVILLE FIRE DEPARTMENT; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $41,488.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #05-77 to LEECO, Inc. for the purchase of one (1) SCBA
Cylinder Refill System in the amount of $41,487.13 for use by the Fayetteville Fire
Department.
Section 2. That the City Council of the City of Fayetteville, Arkansas!
hereby approves a budget adjustment in the amount of $41,488. ff//
PASSED and APPROVED this 151 day of November 4
r s�
,. APPROVED:
i NBY;
CAN
Loy?May�
/:\
s \:=�
•
•
•
' LEECO, Inc.
Fire Equipment Sales
P.O. Box 210
1408 Highway 124 East
Damascus, AR 72039
•
America's
Fire Truck
800-233-5053
Office 501-335-7111
Fax 501.335-7458
October 6, 2005
City of Fayetteville
133 W. Mountain — Room 306
Fayetteville, AR 72701
Attention: Andrea Foren, Buyer
Thank you for giving us the opportunity to provide you with a hid in your search for a
Compressor and a Fill Station. We are the Dealer for Eagle Compressors. We are
located in Damascus, Arkansas where we have a showroom and service facility setup.
We can provide you with an Eagle Baron 111 6000 psi Compressor for $41,487.13. The
Baron III is a 3 Phase, 230 volt, 21 CFM 151 -IP compressor rated at 75dh integral noise.
It has a single cabinet design with three position fill enclosure. It has four 6000 DOT
cascade cylinders, a 50' integral air reel, four bank cascade control and a air monitor for
CO and F120. Attached are detailed specifications, literature and a drawing of the Baron
111 unit.
The above price includes shipping and handling and installation. We do require that the
City of Fayetteville furnish an electrician to wire up the unit. Deliver time on this unit
would be 8 to 10 weeks after receipt of the order.
We can do an optional maintenance contract for $1260.00 if you so desire. This would
be the standard filter service and it would need to be done every six months. It would
include our technician going to the City of Fayetteville and changing the following parts:
(1) 32507915 CLOT Cartridge, (1) 32507949 CL03 Cartridge, (I) 32709339 M394
Element, (I) 32709354 Element Gasket, (I) EC031321 Element 0 -Ring, (2) 32733875
0 -Ring Kit Chamber, EC031384 Androl 555 Oil — Gallon, (1) EC030751 Intake Element
and (I) 32731770 Micron Filter Element Kit.
If you have any questions please feel free to call us at any time. We look forward to
working with you.
Sincerely,
eessica Collums, Sales
•
•
City of Fayetteville
Bid 05-77, SCBA Cylinder Refill System Page I of6
CITY OF FAYETTEVILLE
113 W. Mountain St
Fayetteville, AR 72701
INVITATION TO BID
BID # 05-77
SCBA Cylinder Refill System
Purchasing Division
BID #: 05-77
DATE ISSUED: September 26, 2005
DATE & TIME OF OPENING: October 14, 2005 at 2:00 PM
BUYER: Andrea Foren, Room 306 -• (479) 575-8220
F.O.B. Fayetteville, AR
• •
City of Fayetteville
Bid 05-77, SCBA Cylinder Refill System Page 2 of6
Notice to Bidders
The Fayetteville, Arkansas Fire Department is requesting scaled bids for a complete SCBA Cylinder Refill
System purchase for the calendar year 2005. Bids may be submitted to:
Andrea Foren, Buyer
City of Fayetteville
113 W. Mountain — Room 306
Fayetteville, Arkansas 72701
To be considered, said 13uyer must receive bids by not later than 2:00 PM on October 14, 2005. All bids
shall be labeled "Bid 05-77, SCBA Cylinder Refill System". A public bid opening will be held at that time in
the office of the City Buyer. The Fayetteville, Arkansas Fire Department reserves the right to act on the Bids in
any way we feel is in our best interests, and to determine solely by ourselves with whom a purchase agreement
may be placed.
id/Consracs Terns: The term of the agreement shall be from award of contract through December 31, 20051
Questions pertaining to this project are welcomed and encouraged. Contact Fire Administration, Capt: in
Scott Jones at 479-575-8365 for questions pertaining to the specifications, and Buyer, Andrea Foren, 479-575-
8230, for questions pertaining to the bidding process.
Specifications: The buyer must approve all changes or substitutions to specifications. The system must
include high-pressure air compressor, air purifier, fill station and all operating and cylinder fill controls as
specified below. The system must also incorporate an integral air storage system and system shall he designed
so that all cylinder refilling and operating controls and performance indicators are located on panels at the front
of the appliance. All components shall be completely assembled and tested by the manufacturer and
incorporated within a single appliance requiring only electrical power supply to operate system.
1.) Compressor, Air Purifier and Instrumentation
a) External construction of system shall be fabricated steel structures and panels without visible welds,
burrs, and grinding marks.
b) All fasteners shall be concealed and access panels should have concealed hinges and push button
latches.
c) Cabinet shall be designed to minimize noise emission and should include noise abatement insulation.
d) Should have a quick and convenient access to all key panel components (instrumentation panel), to keep
from accessing thru maintenance access door.
e) PSI — 6000
0 Charging Rate — Minimum 21.0 CFM
g) Purification System
h) Air purification system shall use disposable cartridges manufactured to provide breathing air that meets
or exceeds NFPA and CGA grade E specification.
i) Automatic Condensate Drain System.
j) Shall have an ambient air flow control design that directs the necessary air volume to cool compressor.
k) Shall have an air filter housing with a port and connection designed to couple to outside air intake piping
or for indoor air intake.
1) Each stage of compression shall be protected with a safety relief valve.
m) Compressor and motor base shall he equipped with a vibration elimination system.
n) High air temperature shutdown and gauge with sensor that measures temperature directly from the air
stream. Cylinder sensors not accepted.
•
City of Fayetteville
Bid 05-77, SCBA Cylinder Refill System Page 3 of 6
o) Low oil level shutdown
p) Air monitor including CO and 1120 electronic detectors with pre-set warning and shutdown limits
q) Check valve to prevent backpressure to the compressor
r) One (I) desiccant cartridge chamber
s) One (I) purifier cartridge chamber
t) Safety relief valve
u) Drain valve to relieve the system pressure for maintenance
yr System should be designed so that filling cannot occur if cartridges are not in place
w) Control panel shall be illuminated
x) Electrical control system shall include components with UL, NEMA or IEC approval
y) All operating and fill control high pressure air plumbing shall be rated for 6000 psi working pressure
2.) Minimum instrumentation required:
a) Compressor interstage and final pressure gauges
b) hour meter
c) Compressor final stage temperature gauge
d) Illuminated power selector (on/off) switch
c) Normal high air pressure shutdown indicator light
f) High compressed air temperature shutdown indicator light
g) Low oil level shutdown indicator Tight
h) General fault shutdown indicator light
Q Emergency stop button
j) Digital Air monitor (Co and 1-120) with display in PPM and CO monitor calibration. A flow panel with
factory plumbed calibration gases shall be included.
3.) Fill Station
a) Fill Station according to NEPA 1901 Standards
b) Fill 3 cylinders simultaneously or separately
c) Loading door must include an automatic, safety interlock to prevent filling unless door is completely
closed.
d) Three (3) fill hoses fitted with a cylinder fill adapter, shut-ofl and bleed off relief shall be Located within
the enclosure.
e) 0 to 6000 psi adjustable regulator.
4.) SCBA Cylinder Storage and Fill Controls
a) All control system, components, devices and piping arrangement necessary to direct the compressed
high pressure breathing air to the air storage system and SCBA cylinders being filled.
b) Shall include auxiliary outlet to fill remote air storage system and shall have a retractable air reel with
50' of hose and CGA fitting for filling remote air storage systems.
c) Cascade control system for a 4 (four) hank system that permit filling or drawing down each air storage
cylinder independently of each other while filling SCBA cylinders with controls on front panel
d) An air storage by-pass valve shall be included to permit filling SCBA cylinders through the auxiliary
outlet directly from the compressor.
c) Storage cylinders shall be comprised of four (4) new 6000 psi, D.O.T. approved 509 cu.ft. cylinders.
I) Dome type protective cap is to be supplied with each tank to protect the valve.
g) System shall include a regulator package for safely filling SCBA cylinders.
5.) Warranty and Maintenance
System shall include a I -year part and labor warranty. Buyer, requests the bidder to summit a
maintenance agreement for review.
• •
City of Fayetteville
I3id 05-77, SCBA Cylinder Refill System
City of Fayetteville
Bid 05-77, SCBA Cylinder Refill System
Bid Form
Page 4 of 6
DEADLINE: October 14, 2005 at 2:00 PM
THIS INVITATION TO BID IS BASED ON THE NEED FOR A COMPLETE SCBA CYLINDER REFILL SYSTEM, AS
LISTED IN SPECIFICATIONS ATTACHED; HOWEVER, THE CITY OF FAYETTEVILLE RESERVES THE RIGHT TO
ACCEPT OR REJECT ANY OR ALL BIDS, WAIVE FORMALITIES IN THE BIDDING, AND MAKE A BID AWARD
DEEMED TO BE IN THE BEST INTEREST OF THE CITY.
Item
# Description Qty. Extended Price
1 Compressor, Air Purifier & Instrumentation 1 $ ALL ONE ITEM_
2 Fill Station 1 $ IN PRLCE_RELOW
3 SCBA Cylinder Storage and fill controls 1 $
COMES TOGETHER
- -
Total Bid Price $41,487.13
Please give your number of days anticipated to
deliver: 8 - 10 weeks days
EXECUTION OF BID -
Actual specification of any deficient item must be noted on the bid sheet or separate attachment If specifications
of item bid differ from provided literature, deviation must be documented and certified by the manufacturer as a
regular production option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any pertinent infonnation regarding the articles being bid on.
2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements
as specified by The City of Fayetteville.
3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and
support as specified herein.
Unsigned bids will be rejected. Items marked • are mandatory for consideration.
'NAME OF FIRM: LEECO, INC.
'BUSINESS ADDRESS: 1408 IHWY 124
*CITY: DAMASCUS *STATE: AR *ZIP: 72039
'PHONE: 800-233-5053 FAX: 888-744-7620
*E-MAIL ADDRESS: leecofire@alltel, net
*BY :( PRINTED NAME) JESSICA COLLUMS, SALES
AUTHORIZED SIGNATURE:
'TITLE: SALES
cot gcliafiv)
"DATE: 10-06-05
•
• •
City of Fayetteville
I3id 05-77, SCBA Cylinder Refill System
Terms and Conditions
Page 5 of 6
All bids shall be submitted in a sealed envelope and must be submitted on forms provided by the City.
The item bid and the bid number shall be stated on the face of the sealed bid envelope.
Bids received after the date and timo set for receiving bids will not he considered.
The City reserves the right to accept or reject any or all bids, waive formalities in the bidding and make
a bid award deemed to be in the best interest of the City. The City shall be able to purchase more or Icss
than the quantity indicated subject to availability of funds.
5. The hid price shall remain good and firm until project is completed.
6. All products delivered shall comply with applicable standards of quality.
7. Any exceptions to the requirements of the City of Fayetteville must be noted on the Bid Form.
Prices shall include all labor, materials, overhead, profit, insurance, etc., to cover the furnishing of the
items hid. Sales tax is not to be included in the hid price. Applicable Arkansas sales tax laws will apply
to this bid, but will not be considered in award of the bid.
Each bidder shall state on the face of the hid form the anticipated number of days from the date of
receipt of an order for delivery of equipment and installation to the City of Fayetteville.
10. Copy of the warranty shall accompany the bid, and any exceptions to the warranty shall be clearly noted
on the bid form.
Bidders must provide the City with their bids signed by an employee having legal authority to submit
bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the
bidder.
12. The City reserves the right to request any additional infomiation it deems necessary from any or all
bidders after the submission deadline.
13. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor docs
it commit the city to pay for any costs incurred by bidder in preparation of bid.
14. The City will not he responsible for misdirected bids. Vendor should call the Purchasing Office at (501)
575-8289 to insure receipt of their hid documents prior to opening time and date listed on the bid form.
15. If products and/or components other than those described in this bid document are proposed, the bidder
must include complete descriptive literature and technical specifications. All requests for additional
information must he received within five working days following the request.
16. Bids must be hand delivered or received by mail in the Purchasing Office, Room 306, 113 W. Mountain
St. Fayetteville, AR 72701, on or before the time of closing listed on the face of the bid.
17. Public improvement bids with a total of $20,000 or more shall submit certificates of insurance within 10
days of notice of hid award. Certificates of insurance are to he addressed to the City of Fayetteville,
• •
City of Fayetteville
Bid 05-77, SCI3A Cylinder Refill System Page 6 of6
showing that the contractor carries the following insurance, which shall be maintained throughout the
term of the bid. Any work sublet, the contractor shall require the subcontractor similarly to provide the
same insurance coverage. In case any employee engaged in work on the project is not protected under
Workers' Compensation, the Contractor shall provide, and shall cause each subcontractor to provide,
adequate employer's liability insurance for the protection of such of his employees as are not otherwise
protected.
Workers' Compensation:
Comprehensive General & Automotive Liability:
Property Damage Liability:
Statutory Amount
$250,000 each person.
$500,000 aggregate.
$100,000 aggregate.
18. Public improvement bids with a total of $20,000 or more require a 5% bid bond and if awarded, a 100%
performance and payment bond to be submitted before notice to proceed is given. Contractor will be
responsible for filing performance bond with the Washington County Clerks Office atter a "notice to
proceed" has been issued.
19. All 13iddcrs must have a State of Arkansas Contractors License.
20. The City shall pay Contractor based on unit prices indicated in contractor's bid proposal. Progress
payments will be made after approval and acceptance of work and submission of invoice. Payments will
be made approximately 30 days after receipt of invoice.
21. Contractor shall not assign his duties under the terms of this agreement. All work shall be coordinated
directly with the Project Manager, or their designee.
• •
BID 05-77, Addendum 1
Date: 9/2S/05
To All Prospective Vendors
From: Andrea Foren
RE: 13id 05-77, SC13A Cylinder Refill System
• BID 05-77, has the following modifications:
Ref: Page 6, Terms and Conditions, Item 19:
Bidders are NOT required to have a State of Arkansas Contractors
License.
Please contact us if you have any problems, questions or concerns. I do
apologize for any confusion this may have caused.
Thank you,
Andrea Foren
Buyer
aforen@ci.favetteville.ar.us
ci.favetteville.ar.us
(479)575-8220
1
Baron3 B315(1 Specifications
•
file:///C:/Documents% nd%20Settings/3Pennington/Local%2OSet...
Eagle Compressors, Inc.
Baron3
System Specifications
B315G
The high pressure breathing air system shall be a complete appliance designed to refill
SCBA and SCUBA cylinders. It must include the high pressure air compressor, air
purifier, fill station and all operating and cylinder till controls as specified below. The
system must also be designed to incorporate an integral air storage system as specified
below. All components shall be completely assembled and tested by the manufacturer as a
system and incorporated within a single appliance requiring only electrical power supply to
operate. The system shall be designed so that all cylinder refilling and operating controls
and performance indicators are located on panels at the front of the appliance allowing "at
sight" operator monitoring. The manufacturer shall comply with the currently applicable
NEPA, CGA and OSHA specifications as well as state and local electrical codes. The
compressor design shall not permit the venting of oil contaminated air to the atmosphere.
The external construction of the high pressure breathing air system shall be appliance -like;
using formed fabricated steel structures and panels without visible welds, burrs and
grinding marks. All structure fasteners shall be concealed and all access panels shall
include concealed hinges and push button latches. The operating and fill control panels
shall be illuminated. Two full height, maintenance access doors shall be located on each
end of the unit. The compressor side door shall include a shutdown switch to prevent
exposure to running gear in the event it is opened while the compressor is running.
The cabinet shall be designed to minimize noise emission and include noise abatement
insulation. The noise level shall not exceed 76 dB at one meter.
The cabinet configuration shall permit installation with the rear "against the wall" and
include an ambient air flow control design that directs the necessary volume to cool the
compressor. The cooling system shall also include an integral top discharge extractor to
completely vent the resulting hot air out of the cabinet.
The cabinet shall also include an integral air filter housing with a port and connection
designed to couple to outside air intake piping or for indoor air intake.
All operating and fill control high pressure air plumbing shall be rated for 6000 PSI
working pressure and utilize seamless stainless steel tubing. All high pressure air plumbing
connections shall use compression fit design fittings.
The electrical control system shall include components with UL, NEMA or IEC approval
and housed within a NEMA I enclosure.
1 of 8 10/6/2005 2:44 PM
t3aron3 13315G Specifications file:///C:/Documents%20and%20Scttings/jpcnnington/Local%20Set...
• •
The ambient air intake and compression shall be through an air-cooled, reciprocating,
four -stage compressor designed for continuous duty at 6000 PSI working pressure with a
charging rate of 21.0 CFM. The air compressor design shall include a heavy-duty
crankcase supporting the crankshaft with ball bearings on each end. Lubrication shall be
accomplished by controlled splash of oil from the crankcase sump aided by pressure
induced migration from the totally sealed crankcase.
The crankcase shall be piped back to the inlet cylinder to maintain proper crankcase
pressure and eliminate any discharge of oil contaminated air to the atmosphere. The
cylinder arrangement shall be a balanced "V" configuration featuring double-acting, ringed
pistons assuring maximum balance and air volume delivery efficiency while operating at a
maximum compressor speed of 1300 RPM. Each stage of compression shall be protected
with a safety relief valve. The cylinders shall include cooling fins to dissipate heat into the
cooling air flow from the compressor's integral flywheel fan. Individually mounted coolers
shall be located after each compression stage to cool the discharged air to 18° F. above
ambient temperature. Accumulated condensation from cooling the compressed air shall be
collected in moisture separators mounted on the compressor and piped to an automatic,
timed drain system for proper collection and disposal. Prior to shutdowns, the compressor
shall be allowed to run unloaded (with opened drains) for a timed period (Purge Cycle) in
order to purge all cylinders, separators and crankcase of damaging condensation that
develops as compressors cool down.
The compressor shall be v-bclt driven by a NEMA design 15 HP, open drip proof electric
motor wired for the electrical conditions as shown below:
2 of 8 10/6/2005 2:44 PM
•
Top Discharge
Cooling Air Exhaust
Remote Air Intake
Illuminated Instrumentation Panel
Interstage Pressure Gauges
Machine
Performance
Indicators or
Optional
Genisys II
PLC Control
Display
'Knockdown'
Panels for
Quick
Access
•
EACLEAlnw
3x,0n3
Breathing Air System Features
•
Optional Air Quality Monitor
Auto Drain Exhaust Nr Filler
High Voltage Electrical Box Access
Optional Cascade Panel
Regulated Fill Panel with Auxiliary Fill
Outlet
Optional Dual Regulator Access
Appliance Cabinet with Noise
Abatement Insulation
(76dB at One Meter)
Purification Access Door
Cooling Air Intake From Floor
Dual Wall Containment Fill Door
is Trapped Behind the frame
when Closed
Optional Hose Reel Access Door
-- Fill Panel &
Compressor
Access Doors
Both Sides
Integral Air
Storage Rack
for 4
Cylinders
(Extension
Rack for up to
7 Cylinders(
Q:•Ie€s Access Door,
Click Door Handle
Down to Open,
Click Door Handle
Up to Close
3003 Thurston Avenue • Greensboro. NC 27406 • phone 336-398-8000 • fax 336-398-8001 • visa our website et: www.eagkamrpressors.com
•
FJ161FAIR.
•
23.94.49/1.3
Dimensional Specifications
30 Hp 90'
7 1/2-20 Hp 84•
7
7 1/2-20 Hp 36'
L
v
a
S
0
M
30 Hp 48•
7 1t2-20 Hp 36•
LII
1
J
r
3003 TMaslon Avenue • Greensboro, NC 27406 • phone 336-398-8000 • fax 336-39&8001 • visit our website at wvw.eaplecompressora.com
rdifice Dearman -.Res. 217-05 • •
From: Clarice Pearman
To: Johnson, Tony
Date: 11/21/05 4:48PM
Subject: Res. 217-05
Tony,
Attached is a copy of the above resolution passed by City Council, November 15, 2005. I will forward via
interoffice mail the original budget adjustment to Budget & Research.
Thanks.
Clarice
CC: Bell, Peggy; Deaton, Vicki
Page 1