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HomeMy WebLinkAbout215-05 RESOLUTION• • RESOLUTION NO. 215-05 A RESOLUTION AWARDING BID #05-75 TO LITTLE ROCK EQUIPMENT SALES FOR THE PURCHASE OF ONE (1) TRAILER -MOUNTED CRACK SEALER IN THE AMOUNT OF $40,992.00 FOR USE BY THE TRANSPORTATION DIVISION; AND APPROVING A BUDGET ADJUSTMENT TO MOVE FUNDS TO FLEET EXPENSE ACCOUNT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #05-75 to Little Rock Equipment Sales for the purchase of One (1) Trailer -Mounted Crack Sealer in the amount of $40,992.00 for use by the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment to move funds to Fleet Expense Account. PASSED and APPROVED this 15th day of November, 2005. ATTEST: By .`.•.E:....nRE9. ....S et .U• •A_ FAYETTEVILLE • 5. 90: 15:A N;P,N5 SONDRA SMITH, City Clerk APPROVED: By: DAN COODY, Mayor • • City of Fayetteville, Arkansas Budget Adjustment Form • Budget Year 2005 D partment Division: Program: Operations Fleet Operations Capital Expenditures Date Requested 10/27/2005 Adjustment Number J Project or Item Requested: $40,992 is requested in the Fleet Operations Capital Expenses Account, Project* 02080. Project or Item Deleted: Move $40,992 from Flet Revenue Account to Fleet Expense account for the purchase of one expansion crack sealer truck. Justification of this Increase: Expansion truck has been approved for purchase from this project. Justification of this Decrease: Recognizing revenue from Transportation for the ptuchase of one expansion crack sealer truck. Account Name Vehicles and equipment Account Name Transfer from Street Increase Budget (Decrease Revenue) Account Number 9700 1920 5802 00 Decrease Budget (Increase Revenue) Account Number 9700 0970 6602 Approval Signatures Requested By Date Lt -i/, & Internee Servi Mayor Date Amount Project Number 40,992 02080 1 Amount Project Number 10 40,992 02080 1 Budget Office lise Only Type: A B C 1) E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Initial Datc David Bragg Submitted By • City of Fayetteville • Staff Review Form City Council Agenda Items or Contracts 11/15/2005 City Council Meeting Date Fleet Operations Division Action Required: Operations 465 /1/15(05 ass ad 03- 7s/ kW/ gott Department A resolution awarding Bid #05-75 to Little Rock Equipment Sales in the amount of $40,992.00 for the purchase of a trailer mounted crack sealer for use by Transportation Division, and approval of the budget adjustment to move funds to the Fleet Expense Account. 40,992.00 Cost of this request 9700.1920.5802.00 Account Number 0208Q 1 Project Number 304,038.00 Category / Project Budget Other Vehicles and Equipment Program Category / Project Name 131,037.00 Vehicles and Equipment Funds Used to Date Program / Project Category Name $ 173,001.00 Shop Fund Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached X Depar men erector taos � Q GJI,L, City Attorney Previous Ordinance or Resolution # Date Original Contract Date: /0/24/Ar Dat Finance aAd Ihternal Service Director Date Mayo — v / Date Original Contract Number: Received in Mayor's Office Comments: aye evlle • FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Interdepartmental Correspondence To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent a� Date: October 27, 2005 Subject: Purchase of one Trailer Mounted Crack Sealer RECOMMENDATION: That City Council approve the purchase of one trailer mounted Crack Sealer for Transportation Division in the amount of $40,992.00. BACKGROUND: Bid #05-75 was opened on October 13, 2005 for one trailer mounted Crack Sealer. Four Bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Southern Star Matenals of North Little Rock does not meet specifications in many areas (see attached letter to Equipment Committee). The second lowest bid from Little Rock Equipment Sales meets all specifications. I recommend acceptance of the second lowest bid from Little Rock Equipment Sales in the amount of $40,992.00. This crack sealer is an expansion unit approved in the 2005 operating budget. Funds have been transferred from Transportation to the Fleet Revenue Account. A Budget Adjustment is attached to transfer funds from the Fleet Revenue Account to Fleet Expense Account for this purchase — funds are available in 9700.1920.5802.00, Project #02080.1. The purchase of this expansion unit was approved by the Equipment Committee on Oct. 25, 2005. • • RESOLUTION NO. A RESOLUTION AWARDING BID #05-75 TO LITTLE ROCK EQUIPMENT SALES FOR THE PURCHASE OF ONE (1) TRAILER -MOUNTED CRACK SEALER IN THE AMOUNT OF $40,992.00 FOR USE BY THE TRANSPORTATION DIVISION; AND APPROVING A BUDGET ADJUSTMENT TO MOVE FUNDS TO FLEET EXPENSE ACCOUNT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #05-75 to Little Rock Equipment Sales for the purchase of One (1) Trailer -Mounted Crack Sealer in the amount of 540,992.00 for use by the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment to move funds to Fleet Expense Account. PASSED and APPROVED this 15th day of November, 2005. APPROVED: ATTEST: By SO 1DRA SMI , Ci Cleikyr 1 , y:, ,as/' J DAN COC/DY, Mayor y.- 'Faye..eylle FLEET OSRATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Bobby Ferrell Don Marr Lioneld Jordan Billy Sweetser FROM: David Bragg, Fleet Operations Supt DATE: October 14, 2005 SUBJECT: Award of Equipment Bid Bid #05-75 was opened on October 13, 2005 for one Trailer Mounted Crack Sealer for use by Transportation Division. Four bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Southern Star Materials of North Little Rock does not meet specifications in many areas: 205 gallon capacity vs. 220 specified One loading door vs. two specified 56" loading height vs. 48" maximum specified (operator lifting issue) Sealing hose is not heated as specified 33 HP engine vs. 38 specified 5" channel frame vs. 6"x2" tubular frame specked Numerous other deficiencies The second lowest bid from Little Rock Equipment Sales meets all specifications. I recommend acceptance of the second lowest bid from Little Rock Equipment Sales in the amount of $40,992.00. This crack sealer is an expansion unit approved in the 2005 operating budget. Funds are available for this purchase in the Fleet Vehicle Account, Special Project 02080 — Other vehicles and equipment. Cc: Gary Dumas „%2s/°S 72 (gyp 1,/0- anfm Oti) ._ :031d1183O NOW HOdf1d 301A 'd 1 m m H N m • • 4 SOUTHERN STAR MATERIALS 3 SOUTHERN STAR MATERIALS Ul 0 1 LITTLE ROCK EQUIPMENT SALES O 0 0 0 r m 3 n n r-13 _ O O v m m 0 Q OOZ 21fOd Z3 ova-on-)lro E e qN N W+ N O 10 N N 10 O 0 tr 0 0 O O O O O O N W O 0 z n 0 f0 10 N O Bld 05-75, Trailer Mounted Crack Sealer • • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Division: Transportation Expansion X or Replacement Unit # for Current Vehicle: Purchase Price: $ 40,992 CIP Budget Amt: n/a Program: Trails Date of Request: 10/27/05 Purchase from Acct. Number: 9700.1920.5802.00 Unit # for Expansion/Replacement: 9080 CIP Year Budgeted: n/a Protect # 02080.1 Total Annual Budgeted Motor Pool Charges for Unit: Acct. # for monthly charges: Replacement: Maintenance - Monthly Motor Pool Charges for Current Unit: Replacement: Maintenance: Monthly Motor Pool Charges for New Unit: Replacement: 524.00 Maintenance - 2100.412 Overhead: Overhead: 150.00 Overhead* # of Months New Unit to be in Service for 2006 Year: 12.00 Is a Budget Adjustment Needed? X No Yes BA is attached Budgeted Amount: Annual Cost: Difference (Over)/Under Budget: 43.00 0.00 8,604.00 (8,604.00) Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) 2006 Climline 230DHRC Crack Sealer Truck. cc949 10 year life Justification for expansion/replacement: (Attach Additional Sheets if Necessary) This is an expansion unit approved as a Service Expansion for the 2005 budget year. Approval Signatures /o -c 8-oS Department Director Fleet Operations Super] Tdent Date /0/7 g/).5 Date Budget Manager Date Finance & Internal Services Dir. Date Date Mayor Date Please •return original1orm to_ Fleet when signed by all.. Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: O T VW N —•tD CO -al I A 3 Requester y�^ I BARBARA OLSEN "�r6/ ,.. 'Address: Fob Point: 'Vendor # Vendor Name: 7960 LITTLE ROCK EQUIPMENT City Of Fayetteville (Not a Purchase Order) Shipping/Handling 19080, FIXED ASSET #709080 ITO BE UNIT: 'PER SPECS, BID #05-75 MOUNTED CRACK SEALER TRUCK CLIMLINE 230DHRC TRAILER 0 m N s. O O 3 J !Quantity Or, EA D EA D EA EA EA D D EA 'Unit of Issue{ N A 0 ID IO N O O Cost State: 44 O O O N O O O N 0 O 0 N 0 O 0 M 0 O 0 N 0 O 0 $0.00 40 0 bio 0 40 0 0 $0.00 N A O ID CO N O O ]Extended Cost ID 0 O La. N O N CO 0 N O O (Account Numbers Requester's Employee # 1940 N O () OO 0. in(0 "Ship to code: L 050 N O CO G *.e.' !Project/Subproject # m N O A D to N Divison Hea Approval <—I $o �D O R <; I�m Z O g Ix P.0 Number Requisition No. J m 00 O 11 rotes Attached s: No: 'Expected Delivery Date: Date: 10/28/2005 71 R a N m_ X0 -24- -8 \Al, 24- -8\l'P 6 -Et' • 2 -tide "Ae-cl- nAa.#?�.k • Division: City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Transportation Program: Trails Date of Request: 10/27/05 Expansion X or Replacement Purchase from Acct. Number: 9700.1920.5802.00 Unit # for Current Vehicle: Unit # for Expansion/Replacement: 715, 748,7%, "17 Purchase Price: $ 90,233 CIP Budget Amt: rda CIP Year Budgeted: n/a Project # 02079.1 Total Annual Budgeted Motor Pool Charges for Unit: Acct. # for monthly charges' 4470.9470.5814.05, Prj.02016.1 Replacement: Maintenance: Overhead: Monthly Motor Pool Charges for Current Unit: Replacement: Maintenance. Overhead: Monthly Motor Pool Charges for New Unit: Replacement: 1,153.00 Maintenance' 249.00 Overhead: 100.00 # of Months New Unit to be in Service for 2006 Year. 9.00 Budgeted Amount: 0.00 Annual Cost: 13,518.00 Is a Budget Adjustment Needed? Difference (Over)/Under Budget: (13,518.00) X No Yes BA is attached Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) 2006 Freightliner M2-112 Dump truck with Ox body. cc705, 10 year life Justification for expansion/replacement: (Attach Additional Sheets if Necessary) This is an expansion unit for the recently approved Trails Program. Approval Signatures' qj> ision Head 02-9--f f/ FleetQperat •nits ntendent Budget Manager /0- z8-oJ Date COepartment Director Date ?o%s/o5 Date is- ,IS' Date & Internal Services Dir. /0 -3-ir' -S- 70 • Division: City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Transportation Program: Trails Date of Request: 10/27/05 Expansion X or Replacement Purchase from Acct. Number: 9700.1920.5802.00 Unit # for Current Vehicle: Unit # for Expansion/Replacement: go $/ Purchase Price: $ 40,992 CIP Budget Amt: n/a CIP Year Budgeted: n/a Project # 02080.1 Total Annual Budgeted Motor Pool Charges for Unit: Acct. # for monthly charges: 2100.4120 Replacement: Maintenance: Overhead: Monthly Motor Pool Charges for Current Unit: Replacement: Maintenance: Overhead: Monthly Motor Pool Charges for New Unit: Replacement: 524.00 Maintenance: 150.00 Overhead: # of Months New Unit to be in Service for 2006 Year: 12.00 Budgeted Amount: Annual Cost: Is a Budget Adjustment Needed? Difference (Over)/Under Budget: X No Yes BA is attached 43.00 0.00 8,604.00 (8.604.00) Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) 2006 Climline 23ODHRC Crack Sealer Truck. cc949 10 year life Justification for expansion/replacement: (Attach Additional Sheets if Necessary) This is an expansion unit approved as a Service Expansion for the 2005 budget year. Approval Signatures Budget Manager /o -z 8 -of Date /o/, g/oS Date /o/2-87' Date ayor lallease,rOu rnorig ina l a ment Director /08,25, Date 11-2-e5 ate tWr d 4 • a1L.e..E ,�j • Division: City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Transportation Expansion X or Replacement Unit # for Current Vehicle: Purchase Price: $ 90,233 CIP Budget Amt: n/a Program: Trails Purchase from Acct. Number: Date of Request: 10/27/05 9700.1920.5802.00 Unit # for Expansion/Replacement: 747 CIP Year Budgeted: n/a Project # 02079.1 Total Annual Budgeted Motor Pool Charges for Unit: Acct. # for monthly charges: Replacement: Maintenance: Maintenance: Maintenance: Monthly Motor Pool Charges for Current Unit: Replacement: Monthly Motor Pool Charges for New Unit: Replacement: 1,153.00 4470.9470.5814.05, Prj.02016.1 Overhead: Overhead: 249.00 Overhead: # of Months New Unit to be in Service for 2006 Year: 9.00 Is a Budget Adjustment Needed? X No Yes BA is attached Budgeted Amount: Annual Cost. Difference (Over)/Under Budget: 100.00 0.00 13,518.00 (13,518.00) Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) 2006 Freightliner M2-112 Dump truck with Ox body. cc705, 10 year life Justification for expansion/replacement: (Attach Additional Sheets if Necessary) This is an expansion unit for the recently approved Trails Program. Approval Signatures: Budget Manager /0- Z tY-0s Date /2 (/o5 Date l0 1YN Date INs �/1 pDD:.artmentDirector Fin. e & Inte •al Servic= �a . [P.,lease return% ojgial for fl-- t' 1-.4 s Dir. Date !6 z os Date ate ltw(tensIgned byL III /0 -2-&f rap St.D6-er • u --'f //-9-5 C • Division: City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Transportation Expansion X or Replacement Unit # for Current Vehicle: Purchase Price: $ 90,233 CIP Budget Amt: n/a Program: Trails Purchase from Acct. Number: Date of Request: 10/27/05 9700.1920.5802.00 Unit # for Expansion/Replacement: CIP Year Budgeted: Total Annual Budgeted Motor Pool Charges for Unit: Acct # for monthly charges Replacement: Monthly Motor Pool Charges for Current Unit Replacement: Monthly Motor Pool Charges for New Unit: Replacement: 1,153.00 Maintenance: Maintenance: Maintenance: 746 n/a Project # 02079.1 4470.9470.5814.05, Pr1.02016.1 249.00 # of Months New Unit to be in Service for 2006 Year: 9.00 Is a Budget Adjustment Needed? X No Yes, BA is attached Overhead: Overhead: Overhead: Budgeted Amount: Annual Cost: Difference (Over)/Under Budget: 100.00 0.00 13,518.00 (13,518.00) Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) 2006 Freightliner M2-112 Dump truck with Ox body. cc705, 10 year life Justification for expansion/replacement: (Attach Additional Sheets if Necessary) This is an expansion unit for the recently approved Trails Program. Approval Signatures: Budget Manager /0- z6 -of' Date fd/-,. s lcj Date Date mit De artment Director 1025o3 Date ance & Inte I Services Dir �aaor !P.I aseurngihalTfot• mate _- :, t:when sigped'by,<al lI ie -a& TV Bin) Ger n_y_s n -9-s' ® ces...4 • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Division: Transportation Program: Trails Date of Request: 10/27/05 Expansion X or Replacement Purchase from Acct. Number: 9700.1920.5802.00 Unit # for Current Vehicle: Unit # for Expansion/Replacement: 745 Purchase Price: $ 90,233 CIP Budget Amt: n/a CIP Year Budgeted: n/a Project # 02079.1 Total Annual Budgeted Motor Pool Charges for Unit: Acct. # for monthly charges: 4470.9470.5814.05, Pq.02016.1 Replacement: Maintenance: Overhead: Monthly Motor Pool Charges for Current Unit: Replacement: Maintenance: Overhead: Monthly Motor Pool Charges for New Unit: Replacement: 1,153.00 Maintenance: 249.00 Overhead: 100.00 # of Months New Unit to be in Service for 2006 Year: 9.00 Budgeted Amount: 0.00 Annual Cost: 13,518.00 Is a Budget Adjustment Needed? Difference (Over)/Under Budget: (13,518.00) X No Yes, BA is attached Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) 2006 Freightliner M2-112 Dump truck with Ox body. cc705, 10 year life Justification for expansion/replacement: (Attach Additional Sheets if Necessary) This is an expansion unit for the recently approved Trails Program. Approval Signatures - /o—: y -pr Date )e)/2 g/o5 Date Budget Manager Date Mayor �..i' Date F,fease re4urntorigjnal f., rlee,Lwhen signed by allf ,signed by allf 4 Sondra Smith - Doubletree Estates appeal _ Page 1 • From: "Meredith Mahan, M.D." <mmahan©nwapeds.com> To: <ssmith(dci.fayetteville.ar.us> Date: 11/3/05 12:54PM Subject: Doubletree Estates appeal Dear Mr. Jordan The residents of Doubletree Estates would like to appeal the city planning commission's decision of the approval of West Haven subdivision, #PPL 05-1733, that was approved at the planning commission meeting on October 24, 2005, as we do not feel that we were allowed to adequately express our concems at that meeting. We have worked closely with the engineer for West Haven, Jorgensen and Associates, who had been in agreement with our ideas. We would like to ask for more defined traffic -calming measures for the connection of the two neighborhoods by Staci Lane, and for the reconsideration of Timberview Lane to end in a cul-de-sac. As the plan is now, about half of New Haven would likely use Doubletree as the main access to their homes increasing the traffic significantly on the main road in and out of Doubletree Estates. Doubletree Drive is a narrow, unimproved street only 20 feet wide, with deep ditches on either side, no sidewalks, and no streetlights, and in its current state is not well-suited for higher volumes of traffic. I will be happy to discuss this in more detail with you I can be reached at work at 571-7126, pager 713-3347, or my work e-mail mmahan©nwapeds.com. I greatly appreciate your consideration in filing an appeal of this issue with the city council. Sincerely, Meredith Mahan Clarice Pearman - Res. 215-05 • Page 1 From: Clarice Pearman To: Bragg, David Date: 11/21/05 4:56PM Subject: Res. 215-05 David, Attached is a copy of the above resolution passed by City Council, November 15, 2005. I have attached copies of the budget adjustment and the purchase requisition. I forward via interoffice mail the originals to the appropriate persons Thanks. Clarice CC: Bell, Peggy; Deaton, Vicki