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Home My WebLink About204-05 RESOLUTION• • RESOLUTION NO. 204-05 A RESOLUTION AWARDING BID #05-68 TO WILLIAMS TRACTOR FOR THE PURCHASE OF ONE (1) COMPACT TRACK LOADER IN THE AMOUNT OF $35,696.70 FOR USE BY THE TRANSPORTATION DIVISION FOR THE IN-HOUSE TRAILS PROGRAM; AND APPROVING A BUDGET ADJUSTMENT TO MOVE FUNDS TO FLEET EXPENSE ACCOUNT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards BID #05-68 to Williams Tractor for the purchase of one (1) Compact Track Loader in the amount of $35,696.70 for use by the Transportation Division for the In -House Trails Program. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment to move funds to Fleet Expense Account. PASSED and APPROVED this 18th day of October, 2005. ATTEST. By: �1� �1 Y p SG .J. '�% •;FAYETTEVILLE: �%9SyRKANSPnJ�� '�.,A'GTON C7j, ''iuuuu''''' SONDRA SMITH, Ci y Clerk APPROVED: • City of Fayettevle, Arkansas Budget Adjustment Form Budget Year Department: Operations 2005 Division: Fleet operations Program: Capital Enpendihrea Date Requested 9/30/2005 Adjustment Number Project or Item Requested 535,697 is requested in the Fleet Operations Capital F pence Account, Project, 002076. Project or Item Deleted: Move $35,697 from Fleet Revenue Account to Fleet Expense account for the purchase of expansion Compact Track Loader. Justification of this Increase: Expansion Track Loader has been approved for purchase from this project. Justification of this Decrease: Reco9Nzkig revenue from Transportation for the purchase of one expansion Compact Tract Loader. Account Name Vehicles and equipment Aaamt Name Trans from Cap Improv Requested BY :1R Increase Budget (Decrease Revenue) Aocamt Number 9700 1920 5802 00 Decrease Budget (Increase Revenge) Accamt Number 9700 0970 pproval Signatures 7/36/o5 Date Date • 1- re& Or, .., Finana '•tInterval Services / I Date 4-30-05 Date 6602 47 Amount Project Number 35,697 02076 1 Amotmt Project Number 35,697 02076 Budget Office Use Only hype: A B C Date of Approval Posted to General Ledger Posted to Project Acooumting Entaed in Category Log E Initial Date Initial Date Initjnl Date Initial Date • David Bragg Submitted By • City of Fayetteville • Staff Review Form City Council Agenda Items Contracts 18 -Oct -05 City Council Meeting Date Fleet Operations Division Action Required: Operations Department A resolution awarding bid #05-68 to Williams Tractor in the amount of $35,696.70 for the purchase of one Compact Track Loader, for use as expansion equipment for Transportation Division for the Trails Program, and approval of the budget adjustment to move funds to Fleet Expense Account. $35 697.00 Cost of this request 9700.1920.5802.00 Account Number 02076.1 Project Number Budgeted Item 388,495.00 Category/Project Budget 341,495.00 Funds Used to Date $ 47,000.00 Remaining Balance Budget Adjustment Attached X Backhoes/Loaders Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name ` Department Di ector Date Previous Ordinance or Resolution # n/a Original Contract Date: Original Contract Number: n/a n/a City Attorney Mayor ate Received in Mayor's Office ENTERED Comments: aveaevi1e ARKANSAS Interdepartmental Correspondence FLEET &RATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 To: Mayor/City Council Thru: Gary Dumas, Director of Operation& From: David Bragg, Fleet Operations Superintendent Date: September 29, 2005 Subject: Purchase of a Compact Track Loader from Williams Tractor RECOMMENDATION: That City Council approve the purchase of one Compact Track Loader from Williams Tractor for the bid puce of $35,696.70. BACKGROUND: Bid #05-68 was opened on September 13, 2005 for a compact Track Loader with attachments for use by Transportation Division. One bid response and two no bids were received. A detailed tabulation sheet is attached. The lowest bid from Williams Tractor meets all specifications. I recommend acceptance of the bid from Williams Tractor in the amount of $35,696.70. As the attachments are under $10,000, they will be purchased from Transportation's Account as Non -Motor Pool units. This loader is an expansion unit for the recently approved trails program. Funds have been transferred from a special Trails Program account to the Fleet Revenue Account. A Budget Adjustment is attached to transfer funds from the Fleet Revenue Account to the Fleet Expense Account for this purchase — funds are available in 9700.1920.5802.00, Project #02076.1 The purchase of this expansion unit was approved by the Equipment Committee. • • RESOLUTION NO. A RESOLUTION AWARDING BID #05-68 TO WILLIAMS TRACTOR FOR THE PURCHASE OF ONE (1) COMPACT TRACK LOADER IN THE AMOUNT OF $35,696.70 FOR USE BY THE TRANSPORTATION DIVISION FOR THE IN-HOUSE TRAILS PROGRAM; AND APPROVING A BUDGET ADJUSTMENT TO MOVE FUNDS TO FLEET EXPENSE ACCOUNT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards BID #05-68 to Williams Tractor for the purchase of one (1) Compact Track Loader in the amount of $35,696.70 for use by the Transportation Division for the In -House Trails Program. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment to move funds to Fleet Expens .Accoeit_ J PASSED and APPROVED this 180h day of October; 20.005.1 APPROVE Wftv?llee. FLEET OIORATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Bobby Ferrell Don Marr Lioneld Jordan Billy Sweetser FROM: David Bragg, Fleet Operations Supt DATE: September 19, 2005 SUBJECT: Award of Equipment Bid Bid #05-68was opened on September 13, 2005 for one compact track loader for use by Transportation Division. One bid response and two no bids were received. The lowest bid from Williams Tractor of Fayetteville meets all specifications. I recommend acceptance of the bid from Williams Tractor in the amount of $45,803.94 This loader is an expansion unit for the recently approved trails program. Funds are available for this durchase in the trails program special project account. Necessary funds will be transferred to the Fleet expense fund for vehicle purchase. Cc: Gary Dumas ro e F ✓ort y 7 fto? / ofrosro C i, a,- t ✓e rt 7/j V O 'ko?R Fob BID TABULATION BID NO. 05-68 Delivery Days Delivery Specified ITEM 1 BIDDER Williams Tractor 90 120 Compact Track Loader QUANTITY 1 BRAND MODEL BID AMT. ITEM 2 Bobcat T190 $35,696.70 Auger Attachment QUANTITt 1 BRAND MODEL BID AMT. ITEM 3 Bobcat 15C $3,791.75 Trencher Attachment QUANTIT\ 1 BRAND MODEL BID AMT. ITEM 2 Bobcat LT313 $3,105.50 Dozer Blade Attachment QUANTITt 1 BRAND MODEL BID AMT. TOTAL BID Bobcat 808 $3,209.99 $45,803.94 BIDDER Hertz Equipment No Bid 120 No Bid $0.00 BIDDER Scott Equipment No Bid 120 No Bid $0.00 4 -r.) -4r ro b bCE-r City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Division: Transportation Program: Trails Date of Request: 09/20/50 Expansion X or Replacement _ Acct. # to be Chgd: 4470.9470.5814.05,PQ.02016.1 Unit # for Current Vehicle: Unit # for Expansion/Replacement: 689 Purchase Price: $ 35,897 CIP Budget Amt: n/a CIP Year Budgeted: _ Project # Total Annual Budgeted Motor Pool Charges for Unh: Replacement: 8,318 Maintenance: 2,378 Overhead: Monthly Motor Pool Charges for Current Unit: Replacement Maintenance: Overhead: Monthly Motor Pool Charges for New Unit: Replacement: 693.00 Maintenance: 198.00 Overhead: 600 50.00 # of Months New Unit to be In Service for 2008 Year. 12.00 Budgeted Amount: 11,292.00 Annual Cost: 11,292.00 Is a Budget Adjustment Needed? Difference (Over)/Under Budget: 0.00 X No Yes, BA Is attached Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) Bobcat 1190 Compact Track Loader Justifica0on for expansion/replacement: (Attach Additional Sheets If Necessary) This is an expansion unh for the recently approved Trails Program. Approval Signatures: vHead o, ::.j .::rte ndent Budget Manager 9-zz-os Date 71/4 s/05 Date /tnY.Y Date Mayor Please retum original form 10 -3 Date when signed by all. Mayor. Department Metter Purchasing Manager: Finance & Internal SeMces Dina:tor Budget Manaiger. IT Manager:_ Dispatch Manager Mates Manager. 8 c co w a) in a -a! Requester n BARBARA OLSEN M,t9 • )!¢ | • COI City Of Fayetteville !Nat s Purchase Order) Shipping/Handling TO BE 1889, FIXED ASSET 700889 LOADER PER BID *0588 BOBCAT T190 COMPACT TRACK 1 E ■ ; ; ■ ; ; ; ; ■ NM of Issue § $ i ardor Name: LLIAMS TRACTOR $ ■ $ 8 s B $0.00 # 8 $0.00 r ■ # 8 s 8 r 8 § Cb 8 21 !Extended Cost 9700.1910.5802.00 7_& iz I j '. # iv. ; 2078.1 IProject/Subproject a I ■ K Vii 1 I 3 1 1 P It |�° r t 7 � 11 Clarice Pearman - Res. 204-05 Page 1 From: Clarice Pearman To: Bragg, David Subject: Res. 204-05 David, Attached is a copy of your division's agenda item passed by City Council, October 18, 2005 regarding Bid 05-68, Williams Tractor purchase. I will forward to Budget & Research the original budget adjustment via interoffice mail. Also I will forward to you the request form via interoffice mail. Thanks. Clarice CC: Bell, Peggy; Deaton, Vicki; Fell, Barbara