HomeMy WebLinkAbout203-05 RESOLUTION• •
RESOLUTION NO. 203-05
A RESOLUTION AWARDING BID #05-69 TO LANDERS FORD
FOR THE PURCHASE OF TWO (2) 4x4 CREW CAB AND
CHASSIS TRUCKS WITH DUMP BODIES IN THE AMOUNT OF
$83,906.00 FOR USE BY THE TRANSPORTATION DIVISION FOR
THE IN-HOUSE TRAILS PROGRAM; AND APPROVING A
BUDGET ADJUSTMENT TO MOVE FUNDS TO FLEET EXPENSE
ACCOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #05-69 to Landers Ford for the purchase of Two (2) 4x4 Crew
Cab and Chassis Trucks with dump bodies in the amount of $83,906.00 for use by
the Transportation Division for the In -House Trails Program.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment to move funds to Fleet Expense Account.
PASSED and APPROVED this 18th day of October, 2005.
ATTEST-
•
;FAYETIEVILLE•
ys9.2KANI;oN)`,`•
SONDRA SMITH, City Clerk
APPROVED:
B
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2005
Department Operations
Division: Fleet Operations
Program: Capital Expenditures
Date Requested
9/30/2005
Adjustment Number.
Project or Item Requested:
$83,906 b requested in the Fleet Operations Capital
Expense Account Project, 102078.
'Project or Item Deleted:
Move $83,906 from Fleet Revenue Accoad to Fleet
6gtensee account for the purchase of two expansion F550
bucks.
Justification of this Increase:
Expansion Trucks have been approved for ptuchane from
this project
Justification of this Decrease:
Recognizing revenue from Transportation for the purchase of
two expansion F550 bucks.
Acooimt Name
VeNdes and equipment
Amount Name
Ineraue Budget (Decrease Revenue)
Account Number
Amotmt Project Number
9700 1920 5802
00
Decrease Budget (Increase Revenue)
Amount Number
Trans from Cap Improv
9700 0970 6602
83,906 02078 1
Amount Project Number
47 83,906 02078 1
Approval Signatures
9/D/05
atc
45 43r
Date
-abs
Date
517 -
Date
(0 0
Qste
Budget Office Use Only
Type: A B C < n J B
Late of Approval
Posted to General Ledger
Posted to Project Aomtmti,g
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Late
David Bragg
Submitted By
• City of Fayetteville •
Staff Review Form
City Council Agenda Items
Contracts
18 -Oct -05
City Council Meeting Date
Fleet Operations
Division
Action Required:
Operations
e 6
op i?'/0-5
cx3
/omdees rd/'
Department
A resolution awarding bid #05-69 to Landers Ford of Little Rock in the amount of $83,906 for the purchase of two 4x4
Crew cab and chassis trucks with dump bodies, for use as expansion equipment for Transportation Division for the
Trails Program, and approval of the budget adjustment to move funds to Fleet Expense Account.
$83,906.00
Cost of this request
9700.1920.5802.00
Account Number
02078.1
Project Number
Budgeted Item
531,258.00
Category/Project Budget
$
530,658.00
Funds Used to Date
600.00
Remaining Balance
Budget Adjustment Attached
X
Light/Medium Trucks
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Depa
4"-b.
ent Di ector
414
City ltorney
Mayor
Date
9//30105
Q Dale
/67/
Date
Previous Ordinance or Resolution # n/a
Original Contract Date:
Original Contract Number:
n/a
n/a
eceived in Mayor's Office
ENTERED
Comments:
•
aye ev;le
Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent
Date: September 29, 2005
Subject: Purchase of two Trucks from Landers Ford
RECOMMENDATION: That City Council approve the purchase of two 4x4 crew cab and
chassis trucks with dump bodies from Landers Ford for the bid price of $83,906.
BACKGROUND: Bid #05-69 was opened on September 13, 2005 for two trucks for use by
Transportation Division Three bid responses were received. A detailed tabulation sheet is
attached. The lowest bid from Landers Ford of Little Rock meets all specifications. These two
trucks are expansion units for the recently approved trails program.
Funds have been transferred from a special Trails Program account to the Fleet Revenue
Account. A Budget Adjustment is attached to transfer funds from the Fleet Revenue Account to
Fleet Expense Account for this purchase — funds are available in 9700.1920.5802.00, Project
#02078.1
The purchase of these expansion units was approved by the Equipment Committee.
• •
RESOLUTION NO.
A RESOLUTION AWARDING BID #05-69 TO LANDERS FORD
FOR THE PURCHASE OF TWO (2) 4x4 CREW CAB AND
CHASSIS TRUCKS WITH DUMP BODIES IN THE AMOUNT OF
$83,906.00 FOR USE BY THE TRANSPORTATION DIVISION FOR
THE IN-HOUSE TRAILS PROGRAM; AND APPROVING A
BUDGET ADJUSTMENT TO MOVE FUNDS TO FLEET EXPENSE
ACCOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #05-69 to Landers Ford for the purchase of Two (2) 4x4 Crew
Cab and Chassis Trucks with dump bodies in the amount of 583,906.00 for use by
the Transportation Division for the In -House Trails Program.
Section 2. That the City Council of the City of Fayetteville, Arkazasas
hereby approves a budget adjustment to move funds to Fleet Expense count.:
10
PASSED and APPROVED this 1801day of Octobei, 'O .1
\APPROVE
1
/i 46. :
i ___ DAN4CLOODY, Mayor
\,
WttV!lle.,e
FLEET AERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Equipment Committee Correspondence
TO:
City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman
Bobby Ferrell
Don Marr
Lioneld Jordan
Billy Sweetser
FROM: David Bragg, Fleet Operations Supt
DATE: September 19, 2005
SUBJECT: Award of Equipment Bid
Bid #05-69 was opened on September 13, 2005 for two 4 x 4 crew cab and chassis with dump body
for use by Transportation Division. Three bid responses were received. A detailed tabulation sheet is
attached.
The lowest bid from Landers Ford of Little Rock meets all specifications.
recommend acceptance of the bid from Landers Ford in the amount of $83,906.00
These two trucks are expansion units for the recently approved trails program. Funds are available for
this purchase in the trails program special project account. Necessary funds will be transferred to the
Fleet expense fund for vehicle purchase.
Cc:
Gary Dumas
fete o VE 9
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BID TABULATION
BID NO. 05-69
BIDDER
Landers Ford
Delivery Days 180
Delivery Specified 120
•
•
BIDDER BIDDER
Landers-McClarty Ford Rush Truck Center
180 120
120 120
ITEM 1 17,500 GVWR 4x4 Crew Cab & Chassis
QUANTIT\ 2
BRAND
MODEL
BID AMT.
ITEM 2 9' Dump Body
QUANTIT I 2
BRAND
MODEL
BID AMT.
TOTAL BID
Ford
F-550
$35,238.00
Davis
TA 3-9
$6,715.00
$83,906.00
Ford
F-550
$35,829.75
Davis
TA 3-9
$6,615.00
$84,889.50
GMC
C5500
$40,750.00
Knapheide
$11,522.00
$104,544.00
•
•
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Division: Transportation
Program:
Trails Date of Request:
Expansion X or Replacement
Unit # for Current Vehicle:
Purchase Price: $ 41,953 CIP Budget Amt n/a
Total Annual Budgeted Motor Pool Charges for Unit:
Replacement: 8,340 Maintenance:
Monthly Motor Pod Charges for Current Unit:
Replacement: Maintenance:
Monthly Motor Pod Charges for New Unh:
Replacement: 634.00 Maintenance:
09/20/50
Acct. *to be Chgd: 4470.9470.5814.05,Prj.02016.1
Unit *for Expanslon/Repiacement:
CIP Year Budgeted:
1,790 Overhead:
Overhead:
179.00 Overhead:
# of Months New Unit to be in Service for 2006 Year. 10.00 Budgeted Amount:
Annual Cost:
Is a Budget Adjustment Needed? Difference (Over)iUnder Budget:
X No Yes BA Is attached
358
Project #
592
59.20
8,722.00
8,722.00
0.00
Desalption of equipment to be purchasedftransferred: (Attach Additional Sheets if Necessary)
F550 4x4 Crew Cab and Chassis with Davis Dump Body
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
This Is an expansion unit for the recently approved Trails Program.
ayor
Please retum original$rm t
9 -ax --T
TT)
•
•
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Division: Transportation Program:
Expansion X or Replacement
Unit # for Current Vehicle:
Purchase Price: $ 41,953 CIP Budget Amt n/a
Trails Date of Request: 09/20/50
Total Annual Budgeted Motor Pool Charges for Unit:
Replacement
8,340 Maintenance:
Monthly Motor Pool Charges for Current Unit
Replacement: Maintenance.
Monthly Motor Pool Charges for New Unit:
Replacement: 634.00 Maintenance:
Acct. # to be Chgd: 4470.9470.5814.05,Prj.02018.1
Unit # for Expansion/Replacement: 355
CIP Year Budgeted: _ Project #
1,790 Overhead:
Overhead:
592
179.00 Overhead: 59.20
# of Months New Unit to be In Service for 2006 Year. 10.00
Is a Budget Adjustment Needed?
X No Yes BA Is attached
Budgeted Amount: 8,722.00
Annual Cost 8,722.00
Difference (Over'j/Under Budget: 0.00
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
F550 4x4 Crew Cab and Chassis with Davis Dump Body
Justification for expansion/replacement (Attach Additional Sheets if Necessary)
This is an expansion unit for the recently approved Trails Program.
Approval Signatures:
7-22frar\-41"a\21
Date partment Director
c7/2. 2/0 5
Date
Date
8 Seryl
ayor
Please retum original form to 11.
Date
(o -tic
D= e
Date
when signed by all.
Mayor: Department Director. Purchasing Manager.
Finance S Internal Services Director: Budget Manager. R Manager.
Dispatch Manager. Uuhities Manager.
O t0 CO -1 CO (T A W N
Requester
BARBARA OLSEN 56.00
City Of Fayetteville
(Not a Purchase Order)
Vendor # Name:
7582 l ANDERS FORD
Address: rob Point:
Shipping/Handling
1356, FIXED ASSET #700358
#355, FIXED ASSET 8700355 AND
BODY PER BID 105-69. TO BE UNIT
CHASSIS WITH DAVIS TA3.9 DUMP
FORD F550 4x4 CREW CAB AND
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Clarice Pearman - Res._ 203-05 _ r _
Page 1
From: Clarice Pearman
To: Bragg, David
Subject: Res. 203-05
David,
Attached is a copy of your division's agenda item passed by City Council, October 18, 2005 regarding Bid
05-69, Landers Ford purchase. I will forward to Budget & Research the orignal budget adjustment via
interoffice mail. Also I will forward to you the original request form via interoffice mail.
Thanks.
Have a good day.
Clarice
CC: Bell, Peggy; Deaton, Vicki; Fell, Barbara