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HomeMy WebLinkAbout201-05 RESOLUTIONr RESOLUTION NO. 201-05 A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SKID STEER LOADER AND ONE (1) LB75B BACKHOE FROM WILLIAM'S TRACTOR IN THE AMOUNT OF $77,192.41; AND THE PURCHASE OF ONE (1) F550 4x4 CAB AND CHASSIS WITH DUMP BODY FROM LANDERS FORD IN THE AMOUNT OF $38,243.00 FOR USE AT THE FAYEIIEVILLE MUNICIPAL AIRPORT; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $115,435.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) Skid Steer Loader and one (1) LB75B Backhoe from William's Tractor in the amount of $77,192.41 for use at the Fayetteville Municipal Airport. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) F550 4x4 cab and chassis with dump body from Landers Ford in the amount of $38,243.00 for use at the Fayetteville Municipal Airport. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $115,435.00. PASSED and APPROVED this 4th day of October, 2005. ATTEST: By SONDRA SMITH, City Clerk APPROV By DAN COODY, Mayor $115,435.00 1 1 1 1 1 David Bragg Submitted By City of Fayetteville Staff Review Form City Council Agenda Hems Contracts 20 -Sep -05 City Council Meeting Date Fleet Operations Division Action Required. Approval of purchase of one Backhoe and one Skkl Steer Loader from Williams Tractor, one dump truck from Landers Ford for use by Drake Field Airport; and approval of the Budget Adjustment to move funds into the Airport Expansion Equipment Expense Account A6. Wiliam's Tractor Li3756 Backhoe Purchase Landers Ford F550 4x4 Purchase Page 1 of 8 Operations Department 1 Cost of this request 1 5550.3960.5802.00 Account Number 1 05048.1 Project Number .Budgeted Item Department Comments: 4 1 $ Category/Project Budget 1 $ Funds Used to Date Remaining BMance Budget Adjustment Attached $ Zer 7/115 1 x Airport Expansion Equipment Program Category 1 Project Nemo Airport Capital Program / Project Category Name General Goverment Fund Name Previous Ordinance or Resolution # rile Original Contract Date: rda Original Contract Number: nla Received In City Clerk's Office • Received In Mayor's Office (o9-o2_o5Pol:34 RCVD aye ey.le Interdepartmental Correspondence • A6. Wiliam's Tractor LB75B Backhoe Purchase 4x4 Purchase Page 2 of 8 FLEET OPERATION 1525 S. Happy Hollow Road Fayetteville, AR 72701 To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent -4-9e/ Date: September 2, 2005 Subject: Purchase of one 4 x 4 Dump Truck, one backhoe and one skid steer for use by Drake Field Airport RECOMMENDATION: That City Council approve the purchase of one 4 x 4 cab and chassis with dump body, one LB75B Backhoe and one S205 Skid Steer for use by Drake Field Airport. BACKGROUND: Bid #05-61 for a dump truck was opened on August 16, 2005. Two bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Landers Ford of Little Rock meets all specifications. I recommend acceptance of the bid from Landers Ford in the amount of $38,243.00. Bid #05-16 for five backhoes and bid #05-17 for four skid steer loaders was awarded to Williams Tractor on March 15, 2005. There is now a need for one additional backhoe and one skid steer loader for use at Drake Field Airport. Williams Tracor has agreed to honor the prices and specifications of these bids for additional purchases. I recommend the purchase of one backhoe in the amount of $52,999 and one skid steer in the amount of $24,193.41. FAA funds are available for this purchase from the recent sale of the snow blower which is no longer required for operation of the airport These funds can only be used for purchase of airport maintenance equipment. A Budget Adjustment to move funds into the Airport Expansion Equipment Project is attached. Funds are available in 5550.3960.5802.00, Project #05046.1. The purchase of these expansion units was approved by the Equipment Committee at the meeting on September 1, 2005. RESOLUTION NO. • A 8. V Iliam's Tractor 18758 Backhoe Purchase Landers Ford F550 4x4 Purchase Page 3 of 8 A RESOLUTION AUMORILING THE PURCHASE OF ONE (1) SKID STEER LOADER AND ONE (1) L1375B BACKIIOF. FROM WILLIAM'S TRACTOR 1N THE AMOUNT OF $77,192.41; AND THE PURCHASE OF ONE (1) F550 4x4 CAB AND CHASSIS WITH DUMP BODY FROM LANDERS FORD IN THE AMOUNT OF $24,193.41 FOR USE AT THE FAYETTEVII.LE MUNICIPAI.. AIRPORT; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $115,435.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) Skid Steer Loader and one (1) LB75B Backhoe from William's Tractor in the amount of $77,192.41 for use at the Fayetteville Municipal Airport. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) F550 4x4 cab and chassis with dump body from Landers Ford in the amount of $24,193.41 for use at the Fayetteville Municipal Airport. ;,I Section 3. That the City Council of the City of Faye.', !S'r• nsas hereby approves a budget adjustment in the amount of $ AT PASSED and APPROVED this 20th d. of Septe City Clerk ODY, Mayor • • City of Fayettev0le, Arkansas Budget Adjustment Form A6. WIliarn's Tractor 1875© Backhoe Purchase l anders Fwd F550 4x4 Purchase Page 4 of 8 Budget Year 2005 Department: General Government Division: Aviation & Economic Development Program: Airport Capital Expenditures Date Requested 8/2/2005 Adjustment Number Project or Item Added/Increased: 5115,435 is requested in the Capital Projects Vehicle & Equipment account. Project or Item Deleted/Reduced: $115,435 in the Gairvloss sale of assets revenue account. Justification of this Increase: Wig provide for Backhoe, Du mpirudt with blade, and skidsteer with broom, for the airport Justification of this Decrease: Proceeds from the sale of Oshkosh snowblower will be used for this purchase Increase Expense Budget (Decrease Revenue Budget) Account Name Account Number Amount Project Number Vehicles and equipment Account Name 5550 3960 5802 00 115,435 05048 01 Decrease Expense Budget (Increase Revenue Budget) Account Number Amount Project Number Gain/loss sale of assets 5550 0955 6881 02 115,435 05048 01 1 A1 m :I Signatures 1 41...lequ ted By I Date Date TYPe Budget Office Use Only A 13 C D E Date of Approval 'Ugh Posted to General Ledger DSte Posted to Project Accounting Entered in Category Log Finance & Internal Services Director Date Mayor Date Initial Date Initial Date Initial Date Initial Date bOW H31:111d 331A 'd 0 —1 rn :0314112130 • ApepoI siepuer d 0.0 m a 0 0 a m 3 J 4A N CO CO 0)0) m Ch w 3 O O N O O O 0 C..1 w CO CO 10 N O A ID W ✓ 0 N O 0 0 A.6. Wipiam's Tractor LB75B Bacxhoo Purchase Landers Ford F550 4x4 Purchase Page 5 o18 0 3 a CI A 74- • A.6. William's Tractor LB75B Backhoe Purchase Mayor: Department Director. Purchasing Manager. Finance & Internal Services Director: Budget Manager: IT Manager: f0 (0 CO V Or 01 A W N -+ 13 1Reguester BARBARA OLSEN F IA1- o m N N IVendor # 11133 Requisition No. Date: City Of Fayetteville 9/2/2005 (Not a Purchase Order) PC Number Expected Delivery Date: Shlpping/Handling #668, FIXED ASSET #700668 SPECS ON BID #05-17, TO BE UNIT S205 SKID STEER LOADER PER FIXED ASSET #700667 IBID #05-16, TO BE UNIT #667, ILB75B BACKHOE PER SPECS ON ] Descnption J J 0C ? Lot EA D �n D EA D EA EA I EA I EA Una of Issue 524,193.41 M NJ m 10p O O C ' .-. cn N Vendor Name: WILLIAMS TRACTOR bb O O O O O 0 O O 0 O b 0 O OO 0 O 0 524,193.41 0 O 0 00'05 N 01 NO m 1p 1D O O ]Extended Cost 5550.3960.5802.00 5550.3960.5802.00 OOL Z 10 a cU 2 m r Z 'Fob Point: 0 3 a o a o i a 13- N m a 05046.1 !Project/Subproject # m 0 u Divisor Approval m Q o hx I Inventory # 018 i3 w g Z a O T %pp 0 Sondra Smith - Landers Ford and Willia ractor Resolution 201-05 ` _ Page 1 From: Sondra Smith To: Bragg, David Subject: Landers Ford and Williams Tractor Resolution 201-05 Hello David! I have attached a copy of Resolution 201-05 that was passed at the October 4, 2005 City Council meeting. I did not see a copy of the original purchase requisition in the file or the original budget adjustment in the file so i can not forward those for you. Have a great day! • RESOLUTION NO. dc4,L4 at' agate) Abs.; /0/g/os A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SKID STEER LOADER AND ONE (1) LB75B BACKHOE FROM WILLIAM'S TRACTOR IN I'I-IE AMOUN1 OF $77,192.41; AND THE PURCHASE OF ONE (1) F550 4x4 CAB AND CHASSIS WITH DUMP BODY FROM LANDERS FORD IN THE AMOUNT OF $38,243.00 FOR USE AT THE FAYEIIEVILLE MUNICIPAL AIRPORT; AND APPROVING A BUDGET ADJUSTMENT IN TI -IE AMOUNT OF $115,435.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) Skid Steer Loader and one (1) LB75B Backhoe from William's Tractor in the amount of $77,192.41 for use at the Fayetteville Municipal Airport. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) F550 4x4 cab and chassis with dump body from Landers Ford in the amount of $38,243.00 for use at the Fa -t Municipal Airport. Section 3. That the City Council of the City c f 6 et % Ile, Llt kansas hereby approves a budget adjustment in the amount PASSED and APPROVED this 4th D A SMITH, City Clerk AN COODY, Mayor