HomeMy WebLinkAbout197-05 RESOLUTION• •
a
•
0
O
0
O
O
0
0
0 0
oe
oe
o`
T O61
3 _ m
`v - 30F z cu
mo S. 0 = N
0 o < _
C z G 0
a —
C• W 0 m
0
m' 3 m
e a 0
0 ..
n
ryryK
2
c
0
g.
N
CO W W N f t0 W 0) Co01
U. (n 10 U. A A 10 W V O
0 -CO -CO0 N 0 Ot W O Op S mV
W W O O O 0 0 0 N V S
N A
0 N V N
A A + 0 00)) X0�p
0co O O O O
V V O O O O
0 N
N fS0 8 8m
S .8 O 8
U.
W
O
01 N W CO CO Co.▪ ) 0' t0 U. • aN O
0 0 0 O N 0 0 W 0 V 0 0 O
O O O1 O 0) O O O O Oivbabiv S S
0 0 0 0 0) 000.0000
0
SO
O
SO §S
1 . . O
•
•
O O
..8 8
O
•
O
8
N N N
08
N O O S
Co O
A S W coO
N N
W O O O
C O to
OO 0 N
0 0 0) 0
0 0 0 0
•
•
�1 _
8 W O U) p1 O
OO O N O O
8 0 0 8 0 0
0 0 0 0
N
N
1.11
W
Co
O
M
O
0
W W
8 O
O
O O
0 0
M
-•W W
N G.1 CD N V O O O O
N pppp
0 0 0 0 0 0 0 0
0
KJ
N CO
V
S0
N
0
0 0 •
0
O
O
N + A
co
01 O 001 00
0 "0) N
0
0) O O
0) O 0) O
0 0 0 • • 0 0
8 03 808888
•
•
8
8
0
w
O
O
0
pa2abpng 900Z
pun j leiauao
y
03
X
N
C ▪ I 0
2 Z1
-
c
0
(0
N
8
Kevin Springer
Submitted By
•
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
20 -Sep -05
City Council Meeting Date
Budget & Research
Division
Action Required:
•
,QES
/97
Didsa
d/nS b61 -
Finance & Internal Services
Department
Approval of a resolution to incorporate a recommended funding listing for Outside Agencies for the 2006 Budget.
The approval of the listing does not approve actual funding but will allow staff to incorporate the funding amounts into
the 2006 Proposed Budget & Work Program.
N/A - 2006 Budget
Cost of this request
Various
Account Number
Project Number
Budgeted Item
N/A
N/A - 2006
Category / Project Budget
N/A - 2006
Funds Used to Date
N/A - 2006
Remaining Balance
Budget Adjustment Attached
Program Category / Project Name
Program / Project Category Name
Fund Name
DepartnYent Diredmr
W b
City Attorney
Financ and In ernal Service Director
Ma
Date
'7 /45
Date
Date
Q ,r
f
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office
Received in Mayor's Office
Comments:
09-02-05P02:9 RCVD
reS
�ye.feyille
DEPARTMENTAL CORRESPONDENCE
•
TO: Mayor Dan Coody and City Council
THRU: Stephen Davis, Finance & Internal Services Direct
FROM: Kevin Springer, Budget Manager /`
DATE: September I, 2005
SUBJECT: Outside Agencies Funding Requests — 2006 Budget
Recommendations
Staff recommends approval of the recommended funding listing for Outside Agencies for the 2006
Budget. The approval of the listing does not approve actual funding but will allow staff to
incorporate the funding amounts into the 2006 Proposed Budget & Work Program.
Background
During the City of Fayetteville's Budget Process, the City examines funding requests from Outside
Agencies for the next year's budget. Outside Agencies receive funding from the City for services
that are contracted.
During each budget process, the funding requests were debated during the month of December which
absorbed most of the budget discussions. Since most of the agencies begin their fiscal year in
January, it is perceived that it would not be fair to make them adjust operations with very little
advance notice. Two years ago, City Staff moved the discussions earlier in the budget process so
that preparations could be made by the agencies if funding was eliminated or reduced. The change in
the process was positive for City Staff, City Council, and the agencies themselves.
During a feedback process with each Alderman, a few suggestions were made concerning the
approval of Outside Funding requests. In the past, the discussions concerning Outside Funding
requests were informal and requests could he added or changed without a formal consensus of the
entire City Council. The 2006 Budget process takes into consideration the suggestions and have
included the funding requests as part of a formal agenda item.
The approval of this agenda item does not guarantee funding for each Outside Agency. The approval
of this agenda item will allow staff to incorporate the funding items into the 2006 Proposed Budget
& Work Program. In order for each Outside Agency to receive City funds, the 2006 Proposed
Budget has to be adopted and a contract with the Outside Agency has to be approved by City
Council.
• •
Current Status
City staff has received funding requests from several Outside Agencies totaling $1,157,424. The
amount represents an increase of $41,558 over the approved 2005 Budget amounts. City staff is
recommending for the 2006 Budget the same funding level as approved in 2005. The only exception
is Fayetteville Downtown Partners because they are requesting in 2006 an amount less than in 2005.
Fayetteville Downtown Partners during the 2005 approved contract stated that their funding requests
would be S 150,000, S90,000, and S40,000 for the 2005, 2006, and 2007 years respectively. A
summary ot'the funding requests is shown below:
City of Fayetteville, Arkansas
2006 Proposed Funding for Outside Agencies
Outside Agency
2006 Staff Recommendations
2006 Funding Parks HMR Airport
Request General Fund Tax Fund Fund
Total
Public Safety:
LEMS $ 300,000 $ 300,000 $ - $ $ 300,000
Subtotal 300,000 300,000 300.000
Recreational Activities:
Arkansas Air Museum
First Night Fayetteille
Ozark Military Air Museum
Fayette ille Boys & Gids Club
Community Access Television
Council on Aging
Subtotal
Transportation:
Ozark Regional Transit:
Razorback Transit
60.000
15,000
22,590
250,000
93,000
60,000
500,590
10,000
10,000
7,200
62,500 187,500
93,000
12,500 37,500
10,000
20,000
10,000
7,200
250,000
93.000
50.000
195,200 225,000
10,000 430.200
206,834 185,666 185,666
60,000 50,000 50,000
Subtotal 266,834 235,666 - 235,666
Economic Development:
Fayettekille Downtown Partners
90,000 90.000 - 90.000
Subtotal 90,000 90,000 90.000
Totals $ 1,157,424 $ 820,866 $ 225,000 $ 10,000 $ 1,055,866
The Outside Agencies were invited to present their requests formally to the City Council at the
September 13, 2005 agenda session. Because of the number of agencies presenting information, we
are asking them to limit each presentation to 10 minutes.
City Council during its September 20 meeting will take into consideration the entire slate of funding
requests and can make amendments to the funding items as needed.
• •
Budget Considerations
The cost of contracting out functions to the Outside Agencies is $1,055,866. Of that amount,
S820,866 will be provided from General Fund, $225,000 from Parks Development HMR Fund, and
S10,000 from Airport Fund. The amounts approved in this agenda item will be incorporated into the
2006 Proposed Budget & Work Program for final approval.
• •
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE STAFF OF THE BUDGET
& RESEARCH DIVISION TO INCORPORATE THE FUNDING
LISTING FOR OUTSIDE AGENCIES INTO THE 2006 PROPOSED
BUDGET & WORK PROGRAM.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the staff of the Budget & Research Division to incorporate t
funding listing for Outside Agencies into the 2006 Proposed Budget..
Program.
PASSED and APPROVED this 20th day of Sepprri • r, 20J5
f
APPROVli 1
Y:1,0•10":„...,
SDA 'ODY, Mayor
By:
DRA SMITH, City Clerk
• •
T m 33 O -I (a] O r O ?! >
0 - (O < c N m Y 0 t `C m (7/^ C
°� v c °� R. s v A 3 c Z 0
m m . 3 m n g m 0 3. 5. 3 0 m
m fo 3
N_ y f0 0 0 D= N f1
to -r.
_ 0 M N m 3- a
Nn
Co
0 O 0
O y
a 0
3.
00
0)
N
BUJ] lei1ue3
N p
N N CD - N a
S S o o 18.
8
0
8�
O
8
O
8
•
8
O
8� 8
O O
O N
g
o
•
•
•
•
O E
8
8
W O m
0 sn V O
aro . m o
COD O
N CD O m 0'
o 8 0 , . 8
(1� NN0� O
W V O O
gggggo
g
8 8
88800 8
-• 0 0l
N W .CO V� SO 8O
0 0 0 0fV0 0
A
Ca
9,
8
0
CA
8
4A
8
00
8
O 8
O
4,
•
N f0 tN�
W O V O O O
8 8 8 0 8 8 0
O
0
a0,
oT
0a
co a
pund pieuec
c
c
n g
H
6
O1
6
33
3
3
N
• •
Central Emergency Medical Service, Inc.
Funding requests and recommendations for FY 2006 are illustrated below. The table also shows the agencys funding history
since FY 2003.
General Fund:
Direct Support
Total Request
Percent Recommended
Actual Actual Budgeted Requested Increase Funding
2003 2004 2005 2006 2005/2006 2006
$ 150,000 $ 156,800 $ 300,000 $ 300,000 0.00% $ 300,000
$ 150,000 $ 156600 $ 300,000 $ 300,000 0.00% $ 300,000
•
• •
City of Fayetteville
Request For Public Funds
FY 2006
RECEIVED
AUG 2 2 2005
13Y -
Agency: Central Emergency Medical Service, Inc.
Address: 645 S. School Avenue
Fayetteville, AR 72701
Mailing Address (if different from above):
Telephone: 521-5801 Fax: 521-1690
Agency Director: Tony Hickerson
Telephone: 521-5801 Fax: 521-1690
E-mail: thickerso
centralems.o
Funding requested for FY 2006: $ 300,000
Is this a nonprofit organization? X Yes No
Tax Exempt Status and Federal ID Number. 501(c)(3) 71-0538713
Fiscal year end: December 31, 2006
Program/Agency Description,
(Provide an overview of your program/agency).
Central EMS provides the services listed on page six for most of Washington County in an area that
Includes 900 square miles and approximately 125 000 citizens. Fifty-two full-time and forty-eight part-
time employees provide twenty -four-hour ambulance coverage.
Page 1 of 9
•
•
•
Provide line Item detail for each category below.
Personnel Services
...
FY2004Actuat._
_-`F,Y2004%Actual';
FY2005=budget
•:%FY2006:Request_
Salaries
Employee
Social
Other
Merit
Security
$ 2,375,692
$ 2,670,911
$
-
-
12,132
190,492
199,784
-
409,002
477,875
24,600
Total Personnel Services
$ 2,975,186
$ 3,348,570
23,882
$
Operating Expenses
Total Operating Budget
s
_-`F,Y2004%Actual';
<bFY2005.Budget.:::
>FY2006:Request
Telephone
Printing & Publishing
Postage
Advertising
Travel
Rent
Utilitles
Technology
MaterialslSupplies
Other
Other
$ 32,951
$ 35,712
$ -
-
-
-
12,132
12,336
-
22 013
24,600
-
23,882
24,053
-
3,000
3,000
-
21,613
22,836
-
76,897
57,192
-
284,217
261,365
-
1,068,044
1,367, 508
-
-
-
-
Total Operating Expenses
$ 1,544,749
$ 1,808,602
Undetermined
Total Operating Budget
$ 4,519,935
$ 5,157,172
Undetermined
Salary Disclosure (attach an additional sheet it necessa
Paramedic
ry)
Compensation :($)
38 670
Peicetit Furided'6y.
the CityOf Fayetteville
EMT
25,050
EMT
26,303
EMT
27,173
Dispatcher
28,868
EMT
25,000
Lieutenant
56,246
EMT
26,303
Paramedic
41,159
Dispatcher
29,680
Dispatcher
38,615
Page 2 of 9
•
•
Agency positions
Compensation
($)
Percent Funded by the
City of Fayetteville
EMT
25 050
Paramedic
32,623
Dispatcher
28,215
Dispatcher
29,808
Paramedic
33,863
Billing
23,691
EMT
25,927
Lieutenant
48,196
Paramedic
30,900
Captain
61,750
Administrator
68,328
EMT
26,052
Lieutenant
46,943
Paramedic
34,505
Billing
22
110
Lieutenant
47,720
Lieutenant
51,294
Paramedic
33,738
EMT
25,000
EMT
30,561"
EMT
29,108
Dispatcher
28,080
Billing
24,294
EMT
26,125
Vehicle
Technician
44,104
Lieutenant
47,558
Paramedic
33
345
Paramedic
33,205
Paramedic
37,194
EMT
36,062
Paramedic
46,275
Dispatcher
38,194
EMT
25,000
EMT
25,000
Captain
61,750
Paramedic
33,471
EMT
37,157
Does not
include
part time.
•
Funding requested from the City of Fayetteville: $ 300,000
Indicate whether the amount being requested is for specific program, project, or agency expenses:
_Funding for specific program or project
Requesting funding primarily for personal services
X Requesting funding primarily for operating expenses
Proposed Funding Period (from) 1/1/06
Personnel Services
Funding for agency
(to) 12/31/06
•
City Funds
(Finds requested 1rau'IAe City
4Fayette41el:.1
Oiher Funding Sources.;
(Fuids,ieceived directly tromp,.
olAer sources)
;:TOTAL ,`.):»
Salaries
Employee Merit
Social Security
Other
Total Personnel Services
Undetermined
Oceratina Expenses
yE
.9 ,
Total
City Funds
(Fuds
nrequested lrom
S Feyettevi le)
.
heCity
.
Budget
Other Funding Sources`
(FWds received dries/Iran
" saber MEG*OTAL
_...
'
300,000
Telephone
Printing & Publishing
Postage
Advertising
Travel
Rent
Utilities
Technology
Materials/Supplies
Other
Other
$
$
$
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Total
Operating Expenses
$ 300,000
$ -
$ 300,000
(This amount represents your funding request for 2006).
Page 3 of 9
Total
Operating
Budget
$
300,000
Undetermined
$
300,000
(This amount represents your funding request for 2006).
Page 3 of 9
•
•
•
If your agency received funding for FY 2005 and is requesting a change in funding level for FY
2006, please explain your reason for the requested increase or decrease.
Increased write-offs and bad debt will reduce revenue. Increased costs of labor, medical equipment,
medical supplies, fuel, and other materials will Increase overall costs. Increased response -time
requirements will require the addition of resources (particularly personnel) Increased population will
require additional resources as well. This must all be accomplished in the context of maintaining a
publically-acceptable average patient charge
If City funding Is allocated for only one year, what strategies do you have In place to sustain
your program? Indicate plans for obtaining funds outside of City funding.
Either reduce response -time expectations or increase average patient charge.
Page 4 of 9
•
•
•
?IP
If City funding is dented, describe the impact on your program.
(Please limit your response to this page only).
Will require a decrease in service capability, particularly response -time performance, and result in an
average patient charge that may not be acceptable.
Page 5 of 9
1
•
•
•
Program intonation `.
•
Mission Statement (if you do not have a mission statement, please indicate)
Central EMS is committed to the safe and efficient delivery of exceptional patient care, with the highest
professional and ethical standards, and to being a part of the team that improves emergency services in
the community.
Vision Statement.- (if you do not have a vision statement, please indicate)
To engage in public health, civic and charitable activities for the benefit and welfare of Washington
County and Northwest Arkansas.
Provide a description of the services provided by your agency or program, including a
description of the persons or groups who will benefit from the services.
Emergency Ambulance Service: Immediate response to medical and traumatic emergencies
Non -Emergency Ambulance Service: Intertacility transportation of the III and injured.
•
Ambulance Dispatch: Emergency Medical Priority Dispatching to include ambulance dispatch, pre -
arrival and post -dispatch instructions to calling parties.
Wheelchair Van Service: Interfacility transportation of patients that do not meet the medical necessity
requirements of ambulance transportation.
Medical Standby Services: Fires (medical rehab sector) and high-risk police events. Football games for
Fayetteville and Washington County, mass gatherings, public events.
Fire Dispatch: Fire and first Responder dispatch for seventeen rural fire departments.
Public Safety Answering Point: Primary wireless and secondary landline PSAP. Rollover PSAP.
Community Education: Public awareness CPR, first aid, first responder training, AED.
Which City focus areas do your program services or activities support?
X Public Safety
Recreational Activities
Page 6 of 9
Transportation
Economic
Development
•
•
•
Describe how your agency's or program's activities or services support the City Focus Area(s)
identified on the previous page.
Central EMS's emergency and non -emergency ambulance services and wheelchair services provide a
necessary function for public health and safety. The effects of sudden illness and injury are ameliorated by
the rapid response of highly trained paramedics and EMTs that begin to treat the patient at the scene and
provide continued care during the transportation of the patient to an appropriated medical facility. Non-
emergency patients benefit by having these same professionals provide care, compassion, and medical
observation and treatment during interfacility transports. Wheelchair patients have medical transportation
avialible for those times when medical necessity requires transportation but insurers don't provide
reimbursement.
Page 7of9
•
•
;Program Goals:& Objectives gad '.::
Provide a description of your program's or agency's goals and objectives.
(Add additional rows if necessary).
We intend to continue to provide exceptional patient care with appropriate response times, clinical
sophistication, efficiency, and a high level of customer satisfaction.
Describe how projects will be evaluated (add additional rows if necessary).
Response -time performance evaluation, adherence to medical and dispatch protocols, and customer
satisfaction surveys.
Page B of 9
'.:TERMS AND CONDITIONS
This application does not commit or guarantee receiving public funds. The purpose of completing this form
is for budgetary purposes only. If City Council approves a budget containing funding for this request, your
organization agrees to abide by the following terms and conditions:
1) A contract for services must be negotiated and approved by your organization and the City prior
to any disbursements of public funds.
2) To provide the City of Fayetteville with an annual audit or an annual compilation and review
prepared by a licensed certified public accountant within six months after the fiscal year end
or after the completion of the project;
or
3) To provide an annual Balance Sheet and a Statement of Revenues and Expenses and, upon
request by the City of Fayetteville, access to your organization's financial records by City
auditors within six months after the fiscal year end or after the completion of the project.
Applicant agrees to comply with all State and City purchasing policies and procedures (available from the
City Purchasing Office).
Applicant certifies that the project will comply with all nondiscrimination statutes and will be fully
handicapped accessible.
Name of Applicant: Tony Hickerson
Date: 8/19/05
Signature of Applicant:
Title: Administrator
Organization: Central Emergency Medical Service, Inc.
Page 9 of 9
•
Arkansas Air Museum
•
Funding requests and recommendations for FY 2006 are illustrated below. The table also shows the agency's funding history
since FY 2003.
General Fund:
Direct Support
Airport Fund:
Direct Support
Direct Support
Direct Support
Actual
2003
Actual Budgeted Requested
2004 2005 2006
Percent
Increase
2005/2006
Recommended
Funding
2006
- Utilities $
- Airiest
- Utilities
- Hangar Imp
Airport Fund:
'Indirect Support - Maint
Indirect Support - Rent
Total Request
$ $ 10,000 S 10,000 0.00% S 10,000
20,000 10,000 29000 100.00% 10,000
7,787 8,000
30,000
6,250
40,000
10,000
40,000
60.00%
0.00%
6,250
40,000
$ 7,787 $ 28,000 $ 66,250 $ 110,000 66.04% $ 66,250
• Airport budgets $12,500 in Hangar Maintenance to cover repairs for both the Arkansas Air Museum and the Ozark Military
Museum.
•
City of rFayetteviQa
Request For Public Funds
FY 2006
•
ORIGINAL
RECEIVED
AUG 1 9 2005
BY.
Agency: Arkansas Air Museum
Address: 4290 South School Ave.
Fayetteville, AR 72701
Mailing Address (if different from above):
Telephone: 479-521-4947 Fax: 479-521-4947
Agency Director: Derald Linn
Telephone: 479-521-4947 Fax: 479-521-4947
E-mail: prairmu$Ca�aol.com
Funding requested for FY 2006: $ 110,000
Is this a nonprofit organization? X Yes
Tax Exempt Status and Federal ID Number,
Fiscal year end: December 31 2006
No
58-1705722
Proaram/Aaencv Descrlatlon
(Provide an overview of our
ram/a
The Arkansas Air Museum is a showcase of aviation history. The "Old White Hangar" which houses the
Museum is our largest and one of the most impressive exhibits. This one -of -a -kind building exemplifies
Fayetteville history as no book or picture could. Its preservation is important for future generations. The
historic aircraft, many from the 1920s and 1930s, and most of which still fly, are a monument to the
aviators who fiew these magnificent flying machines and kept the "dream" of flight alive. The library
features one of the largest collections of aviation related literature and periodicals in the area and is open
to members, students and teachers. The new teachers area features materials, lesson plans and
aviation/space curriculums. The exhibits and memorabilia educate, inform, and entertain our publics. We
promote aviation by preserving the past.
Page 1 of 9
•
•
ORIGINAL
Budget
Information
($)
1
Provide line item detail for each category below.
Personnel Services
Operatlna Expenses
FY2004 Actual
($)
$ 185,889
FY2005 Budget
Budget
0%
FY2006 Request
Salaries
Employee
Social
Other
Request
Merit
Security
$ 46,919
& Publishing
$ 1,294
$ 53,220
$ 46,200
-
-
-
2,932
3,326
2 888
776
745
1,200
4,187
900
Total Personnel Services
$ 50,627
$ 57,291
$ 53,275
Operatlna Expenses
Total Operating Budget
FY2004 Actual
($)
$ 185,889
FY2005
Budget
0%
Hangar
FY2006
Request
Telephone
Printing
Postage
Advertising
Travel
Rent
Utilities
Technology
Materials/Supplies
Other
Other
& Publishing
$ 1,294
Gift
$ 1,200
10,000
$ 1,020
0%
-
-
-
456
1,200
900
1,832
5,180
3,000
-
-
-
-
-
-
-
-
-
-
-
-
685
1,100
1,400
68,991
85,000
37,500
33,361
34,918
32,170
Total
Operating Expenses
$ 106,619
$ 128,598
$ 75,990
Total Operating Budget
$ 167,247
($)
$ 185,889
Director
$ 129,265
Salary Disclosure (attach an additional sheet If necessa
Agency positions
Compensation
($)
Percent Funded by the
City of Fayetteville
Director
25 000
0%
Hangar
Manager
10,000
0%
Gift
Shop Manager
10,000
0%
Greeter
6,500
0%
Page 2 of 9
•
•
ORIGINAL
f
Budget
Other Funding Sources
(Funds received directly from
other sources)
Information
Travel
Technology
Salaries
Employee
Social
Other
Funding requested from the City of Fayetteville: $
Indicate whether the amount being requested is for specific
X Funding for specific program or project _
Requesting funding primarily for personal services
X Requesting funding primarily for operating expenses
Proposed Funding Period (from) 1/1/06 (to) 12/31/06
80,000
program, project, or agency expenses:
Funding for agency
Personnel Services
Operating Expenses
City Funds
(Funds requested from the
City of Feyettevme)
Other Funding Sources
(Funds received directly from
other sources)
TOTAL
Travel
Technology
Salaries
Employee
Social
Other
Merit
Security
$ -
$ 46,200
$ 46,200
-
-
-
-
2,888
2,888
-
900
-
4,187
3,000
4,187
-
Total
Personnel
Services
$ -
$ 53,275
$ 53,275
Operating Expenses
Total
City Funds
(Funds requested from the
City of Fayetteville)
Other Funding Sources
(Funds received directly from
other sources)
TOTAL
Travel
Technology
Telephone
Printing
Postage
Advertising
Rent
Utilities
Materials/Supplies
Other
Other
110,000
& Publishing
$ -
$ 1,020
$
$ 1,020
-
-
-
-
900
900
-
3,000
3,000
-
-
-
40,000
-
40,000
10,000
-
10,000
-
-
-
-
2,100
2,100
10,000
10,000
50,000
15,695
65,695
Total
Operating Expenses
$ 110,000
$ 22 715
$ 132,715
Total
Operating
Budget
$
110,000
$
75,990
$
185,990
(TMs amount represents your funding request for 2006).
Page 3 of 9
•
•
ORIGINAL
1
Budget Information
1
If your agency received funding for FY 2005 and Is requesting a change in funding level for FY 2008,
please explain your reason for the requested Increase or decrease.
The city traditionally funds the rent, ($40,000),utilities, ($10,000), maintenance,($10,000) and capital expense
on the hangar, which houses the Arkansas Air Museum. In the past the city has been a sponsor for our
biggest fundraiser the annual AIRFEST. The Museum is requesting a total of $20,000 for AIRFEST for
2006. In addition we are asking for funding for two projects, an alarm upgrade in the hangar to further
protect the building and our collection, 510,000, and a document protection system of fire and water resistant
cabinets for the priceless documents and artifacts in the library (520,000).
If City funding Is allocated for only one year, what strategies do you have in place to sustain
your program? Indicate plans for obtaining funds outside of City funding.
If the Museum lost the support of the city on the rent, utilities and maintenance, it would be very difficult, if not
impossible to remain open. An ongoing effort is being made to find additional funding sources; grants
endowments, bequests and other fundraisers to maintain operations. Some of these options take months or
years to obtain results.
Page 4 of
•
•
ORIGINAL
Budget
Information
If City funding Is dented, describe the Impact on your program.
(Please limit your response to this page only).
The Arkansas Air Museum could not operate without the assistance of the city for our rent, utilities, and
maintenance. It is our goal to become operationally self-sustaining, but we could not handle the expenses
associated with the building. The hangar is our biggest attraction! Built in 1943, it is the oldest aviation
related structure remaining in NW Arkansas and the centerpiece of the Museum, but if we had to pay rent to
the city, it would be impossible for the Museum to maintain operations. The loss of city funding would be
devastating.
Page5of9
1
•
•
ORIGINAL
Program Goals & Objectives
Provide a description of your program's or agency's goals and objectives.
(Add additional rows If necessary).
The goals and objectives of the Arkansas Air Museum are: 1.) To provide and maintain the best possible
museum within our available resources. 2.) To expand the educational opportunities available at the
Museum, for example the development of flight simulation stations. 3.) To develop more "hands-on' exhibits
for our visitors. 4.) To obtain accreditation from the American Association of Museums. 5.) To develop a
song -range preservation plan for collections. 6.) Improve the preservation of the building.
Describe how projects will be evaluated (add additional rows rf necessary).
Projects are evaluated by close monitonng of budgets, manpower and results. The staff and board of
directors monitor the Museum's projects to ensure they are on schedule and within budget.
Page 8 of 9
1
•
•
ORIGINAL
1
TERMS AND CONDITIONS
1
This application does not commit or guarantee receiving public funds. The purpose of completing this form
is for budgetary purposes only. If City Council approves a budget containing funding for this request, your
organization agrees to abide by the following terms and conditions:
1) A contract for services must be negotiated and approved by your organization and the City prior
to any disbursements of public funds.
2) To provide the City of Fayetteville with an annual audit or an annual compilation and review
prepared by a licensed certified public accountant within six months after the fiscal year end
or after the completion of the project
or
3) To provide an annual Balance Sheet and a Statement of Revenues and Expenses and, upon
request by the City of Fayetteville, access to your organization's financial records by City
auditors within six months after the fiscal year end or after the completion of the project.
1
CERTIFICATIONS
Applicant agrees to comply with all State and City purchasing policies and procedures (available from the
City Purchasing Office)
Applicant certifies that the project will comply with all nondiscrimination statutes and will be fully
handicapped accessible.
Name of Applicant Derald Linn
Signature of Applicant
Tide: Director
Organization: Arkansas Air Museum, Inc.
Page 9 of 9
Date: 8/18/05
•
First Night Fayetteville
•
Funding requests and recommendations for FY 2006 are illustrated below. The table also shows the agency's funding history
since FY 2003.
General Fund:
Direct Support
Actual
2003
Actual
2004
$
$
Budgeted Requested
2005 2006
$ 10,000 $ 15,000
Percent
Increase
2005/2006
Recommended
Funding
2006
50.00%
$ 10,000
Total Request 5
$
$ 10,000 $ 15900 50.00% $ 10,000
•
•
• •
RECEIVED
SEP 0 1 2005
BY*
City of Tayetteviffe
Request For Public Funds
FY 2006
ORIGINAL
Agency: First Night Fayetteville
Address: P.O. Box 3355
Fayetteville, Arkansas 72702-3355
Mailing Address (if different from above):
same
Telephone: (479)443-4797 Fax:
Agency Director. Conrad Odom, Board President; in the process of hiring Event Director
Telephone: 442-7575 Fax:
E-mail:
Funding requested for FY 2006: $15,000
Is this a nonprofit organization? X Yes
Tax Exempt Status and Federal ID Number.
Fiscal year end: March 31, 2005
No
71-0801074
Program/Agency Descrlptiort
(Provide an overview of our . ro a ram/a
en
The First Night concept began In 1976 when a group of artists decided to develop a program in
Boston as part of the Bicentennial Celebration. The idea has grown into an intemational
organization with First Night® International serving as the overall membership service provider.
The local organization is a private, nonprofit organization that represents one of over 180
communities nationally and 10 internationally that produce this unique community festival each
year. First Night Fayetteville was founded in 1998 and grew extremely quickly in four years.
On December 31, 2004, the seventh annual First Night 0 Fayetteville was produced. This year
we had a classical stage and a potpourri stage at St. Paul's Episcopal Church. The Jazz Stage
was moved to the Radisson due to the demand of that venue. An International Stage was added
at the Town Center and was hugely successful. Other activities included a Folk Stage (a
traditional favorite), a Dance Stage, a Writers' Stage and a Film Stage as well as the traditional
Celebration Market in Town Center where children could make masks and hats to wear in the
annual Puppet Parade. This past year the addition of a final major act (Ultra Suede) was
established to keep the momentum going to the fire works at midnight. This was very successful
and we hope to have the funds to do this again. As always, the fireworks are the culmination of
the evening and enjoyed by citizens all over the city, not just those in attendance of First Night
We are run by a board of directors and hire an Event Director several months prior to the event.
Page 1 of 9
•
•
ORIGINAL
Budget Information
Provide line item detail for each category below.
Personnel Services
Operating Expenses
FY2004 Actuali
FY2004Actual
FY20051Budget
FY2005
FY2006
Budget ;,.
i FY2006 Request,
Salaries
Employee
Social
Other
Merit
Security
$29,000
$22,000
$10,000
-
-
-
-
-
-
-
-
-
Total Personnel Services
$ 29,000
$
22 000
$ 10,000
100
Operating Expenses
Total Operating Budget
(attach an additional sheet if necessary)
FY2004Actual
FY20051Budget
-
FY2006
Request
Telephone
Printing
Postage
Advertising
Travel
Rent
Utilitles
Technology
Materials/Supplies
Other
Other
& Publishing
$700
$900
$1,200
0%
1
200
7,500
5,000
100
500
500
2,500
5,000
-
-
100
-
-
-
-
-
500
500
500
1,000
4,000
6,000
11,600
16,520
17,500
5,000
5,000
7,500
Total Operating Expenses
$ 20,100
$ 37,420
$ 43,300
Total Operating Budget
(attach an additional sheet if necessary)
$ 49,100
Agency positions
$ 59,420
$ 53,300
salary Disclosure
(attach an additional sheet if necessary)
Agency positions
Compensation ($)
Percent Funded by
the City of Fayetteville
Event Director
$10,000
0%
Page 2 of 9
1
•
•
•
•
ORIGINAL
Budget Information
Funding requested from the City of Fayetteville: $15,000
Indicate whether the amount being requested is for specific program, project, or agency expenses:
X Funding for specific program or project
Requesting funding primarily for personal services
Requesting funding primarily for operating expenses
Proposed Funding Period (from) Dec. 15, 2005 (to)
Personnel Services
Funding for agency
Jan. 15, 2006
City Funds
(Funds requested from the City
of Fayetteville)
Other Funding, Sources
(Funds received directly from
other spumes)
TOTAL:
Salaries
Employee Merit
Social Security
Other
$10,000
10,000
Total Personnel Services
$
10,000
$
10,000
Operating Expenses
Total
Operating Budget
$
City
(Funds requested
of Fayettevl
Funds
from the city
te)
Other Funding
(Funds received dtredy
other sources]
Sources
from,
. TOTAL .. •
Telephone
Printing 8 Publishing
Postage
Advertising
Travel
Rent
Utllities
Technology
Materials/Supplies
Other Ar int
Other firewt./ s
$
-
$1,200
$
1,200
-
5,000
5,000
-
500
500
-
5,000
5,000
-
100
100
-
-
-
-
-
-
-
500
500
-
6,000
6,000
7,500
10,000
17,500
7,500
-
7,500
Total
Operating
Expenses
$
15,000
$
28,300
$
43,300
Total
Operating Budget
$
15,000
$
38,300
$
53,300
(This amount represents your funding request for 2006).
Page 3 of 9
ORIGINAL
Budget information
If your agency received funding for FY 2005 and is requesting a change in funding level for FY
or decrease.
e tunas we are requesting from the City are for additional support for artists. We use all local artists for
i evening and we want to be able to pay them a fair wage. Additionally, we will need to add more
nuesladditional acts so that we can spread the crowds out. This is a good "problem" and we want to be
•e that we add more diversity into our schedule. The fireworks are the culmination of the evening and
)ple from all over the city enjoy them, not just First Night attendees. We want to improve the fireworks
that they cap off a wonderful evening and set the stage for a safe and happy New Year.
If City funding Is allocated for only one year, what strategies do you have in place to sustain
oursrae or
each year we have Identified new sponsors to become involved in First Night Fayetteville. At the
conclusion of this years event, the fundraising committee will reconvene to follow up with previous
sponsors and to identify new potential sponsors. We do think it is crucial for the City to assist in funding
because this is an event that Is all about the community In which we live. The event celebrates and
highlights our wonderful downtown square and the artists that call Northwest Arkansas home. First Night
Fayetteville provides a safe, festive environment to celebrate the coming of the new year with family,
friends and neighbors.
Page 4 of 9
•
ORIGINAL
Bud et Information
If City funding Is denied, describe the Impact on your program.
Please limit your response to this page only).
If we do not receive any support from the City this year, we would have to cut back on our artist
compensation and would not be able to hire any additional artists. Our program offerings would be
reduced. The fireworks that have been identified with the City would have to change dramaticily or risk
being eliminated. We would resort to soliciting as much free/donated programming as possible.
Page 5 of 9
ORIGINAL
Pro ram Information
Mission Statement: (if you do not have a mission
Night Fayetteville is an alcohol -free community oriented New Years Evi
nunity and the arts produced each year on the Fayetteville town square.
your agency or program,
description of the persons or groups who will benefit from the services.
Fayetteville First Night is the only event in Northwest Arkansas that celebrates all aspects of the arts in
a family oriented, alcohol free way. All artists are local which allows the event to showcase what an
Incredible area we live in. The event is associated almost exclusively with the Downtown Fayetteville
Square and surrounding areas bringing everyone to our unique downtown. The magical Puppet Parade,
Opening and Closing Ceremony and the use of venues that are all situated on the Square have insured
that the community at large and attendees identify the concept of First Night with the downtown area.
All are welcome to First Night Fayetteville and in attendance there are people of all ages and
backgrounds. We encourage those with physical and mental challenges to attend and always have a
large attendance of children and adults from this group. A variety of ethnic music and art is presented
to celebrate the diversity of our community and to ensure the involvement of those groups. We give
hundreds of complimentary tickets away to underserved populations. It is very important to show our
youth that celebrating is not about excesses but rather of safe, fun activities.
Which City focus areas do your program services or activities support?
Economic
X Public Safety X Recreational Activities _Transportation _Development
Page 6 of 9
• 0 ORIGI
NAL
Pro ram Information'
Describe
how your agency's or program's
activities or services support the City
Focus Area(s)
Identified
on the previous page.
Recreational - First Night Fayetteville provides a safe, creative alternative to traditional New Year's Eve
celebrations. There are over 50 different activities and programs to partake of on this one night. It is a
very interactive event that encourages attendees to participate in almost all programs in one way or the
other. It is also a fitting tie -In to the activities of Lights of the Ozarks.
Safety - Streets are blocked off where the crowds mingle so that participants can walk freely around the
Square. The event is non-alcoholic so we are not contributing to the crowds on Dickson Street but rather
giving a safe alternative.
Page 7 of 9
ORIGINAL
a description of your program's or
1. Provide a safe, community oriented New Year's Eve celebration for Northwest Arkansas, specifically
Fayetteville. 2. Utilize the talents of local artists and pay them comparable wages. 3. Strengthen our
volunteer programs to involve a wide range of citizens. 4. Add one or more major sponsors each year
and maintain the Involvement of all past sponsors. 5. Boost marketing efforts to Improve attendance. 6.
Broaden the board of directors to involve more people from various aspects of the city including ethinic
Attendance including sales and complimentary admissions 2. Breadth of arts experience 3. Ethn
rsity of volunteers, artists and attendees 4.direct feedback from evaluations from attendees, artisits
volunteers 5. A balanced budget.
Page 8 of 9
ORIGINAL
TERMS AND CONDITIONS
This application does not commit or guarantee receiving public funds. The purpose of completing this form
is for budgetary purposes only. If City Council approves a budget containing funding for this request, your
organization agrees to abide by the following terms and conditions:
1) A contract for services must be negotiated and approved by your organization and the City prior
to any disbursements of public funds.
2) To provide the City of Fayetteville with an annual audit or an annual compilation and review
prepared by a licensed certified public accountant within six months after the fiscal year end
or after the completion of the project;
or
3) To provide an annual Balance Sheet and a Statement of Revenues and Expenses and, upon
request by the City of Fayetteville, access to your organization's financial records by City
auditors within six months after the fiscal year end or after the completion of the project.
CERTIFICATIONS
Applicant agrees to comply with all State and City purchasing policies and procedures (available from the
City Purchasing Office).
Applicant certifies that the project will comply with all nondiscrimination statutes and will be fully
handicapped accessible.
Name of Applicant: Conrad Odom Date: 8/31105
Signature of Applicant:
Title: Board President
Organization: First Night Fayetteville
Page 9 of 9
Ozark Military Air Museum
Funding requests and recommendations for FY 2006
are illustrated below. The
table also shows the agency's
funding history
since FY 2003.
Percent
Recommended
Actual
Actual Budgeted
Requested
Increase
Funding
2003
2004 2005
2006
2005/2006
2006
General Fund:
'Direct Support - Utilities $ - $
- $ 7,200
$ 22,590
213.75%
$ 7,200
Total Request $ - $
- $ 7,200
213.75%
$ 22,590
$ 7,200
• Airport budgets $12,500 in Hangar Maintenance to cover repairs for both the Arkansas Air Museum and the Ozark Military
Museum.
•
ORIGINAL
City of Fayetteville
Request For Public Funds
Agency: Ozark Military Museum
Address: 4360 S. School Ave.
Fayetteville, AR 72701
Mailing Address (If different from above):
Same
Telephone: 479-587-1941 Fax: 479-587-0848
Agency Director. Leonard McCandless, President of Board of Directors
Telephone: 479-587-1941 Fax: 479-587-0848
E-mail: omm(@arkensas.net
Li
R.FCT-'TITED
AUG ) 5 2005
BY:
Funding requested for FY 2006: $ 22,590
Is this a nonprofit organization? X Yes No
Tax Exempt Status and Federal ID Number. 501 ( c) (3) #71-0637542
Fiscal year end: December 31, 2005
•.: ti II.: , : § ,
A military museum with artifacts from the Civil War to Iraqi Freedom featuring United States military hit
education in a "show and tell" setting. We have 14 aircraft, 16 vehicles, 7 trailers, 1 field artiilary piece,
25 showcases filled with artifacts, many uniforms and several miscellaneous items. The museum also
features a library with books and videos, a chaps;, and a theather area for showing videos to school
groups on field trips.
ORIGINAL
Personnel Services
FY2004 Actual
FY2005 Budget
FY2006 Request
Salaries
Employee Merit
Social Security
Other
$ -
$ -
$
-
-
-
-
-
-
$5670
$6,000
$10,000
Total Personnel Services
$ 5,670
$ 6000
$ 10,000
Operat1n Expenses
FY2004 Actual
FY2005 Budget
FY2006 Request
Telephone
Printing & Publishing
Postage
Advertising
Travel
Rent
Utilities
Technology
Materials/Supplies
Other
Other
$ 1415
$ 1500
$ 1500
850
900
1000
444
500
500
210
300
500
1,200
800
800
1,581
1,500
1500
3,265
3,500
3,500
1950
600
800
4,334
5,000
5000
1,565
1040
1,040
7,925
8,000
8000
Total OperaUng Expenses
$ 24,739
$ 23640
$ 24,140
Salaty Disclosure (attach an additional sheet It necessary)
Agency osilons
Compensation $
Percent Funded by the
City of Fa ettevllle
Page 2 of 9
ORIGINAL
I Budget Information
Funding requested from the City of Fayetteville: $ 22,590
Indicate whether the amount being requested is for specific program, project, or agency expenses:
Funding for specific program or project X Funding for agency
Requesting funding primarily for personal services
X Requesting funding primarily for operating expenses
Proposed Funding Period (from) 1/1/06 (to) 12/31/06
Personnel Services
City Funds
(Funds requested from the
Cy of Fa eville)
Other Funding Sources
(Funds receved directly from
other sources)
TOTAL
Salaries
Employee Merit
Social Security
Other
$ -
$ -
$
-
-
-
-
-
-
6,000
4,000
10000
Total Personnel Services
8 000
$ 4,000
$ 10000
s.r.7, .',,:....
City Funds
(Funds requested from the
of Fattevne)
Other Funding Sources
(Funds received diredty from
other sources)
TOTAL
Telephone
Printing & Publishing
Postage
Advertising
Travel
Rent
Utilities
Technology
Materials/Supplies
Other
Other
$ 1500
$ -
$ 1500
500
500
1000
500
-
500
250
250
500
400
400
800
1500
-
1500
3,500
-
3,500
400
400
800
2,500
2,500
5000
540
500
1040
5000
3,000
8,000
Total Operating Expenses
$ 16,590
$ 7,550
$ 24,140
Total operating Budget $ 22,590 I $ 11550 I $ 34 140
(This amount represents your funding request for 2006).
Page 3 of 9
ORIGINAL
I Budget Information
If your agency received funding for FY 2005 and Is requesting a change In funding level for FY 2006,
in tuua me uty or rayerrevme neipeo pay me uzar mmrary museums uuuoes. rot zuuo, me uzarx rwmrart
Museum Is asking for help with utilites, rent, insurance, accounting, office staff, and the ever increasing cost
of artifact restoration, ect.
Page 4 of 9
ORIGINAL
Budget Information
If City funding Is denied, describe the Impact on your program.
(Please limit your response to this page only).
Denied funding from the city would be a major setback, possibily causing shorter visiting hours and less
displays.
Page 5of9
ORIGINAL
I Program Information
The Ozark Military Museumd not only wants to be educational but also be interesting and
age groups.
Which City focus areas do your program services or activities support?
Public Safety X Recreational Activities _Transportation
Economic
X Development
Page 6 of 9
ORIGINAL
Program Information
Describe how your agency's or program's activities or services support the City Focus Area(s)
identified on the previous page.
economy.
Page 7 of 9
ORIGINAL
Program Goals & Objectives
Provide a description of your program's or agency's goals and objectives.
(Add additional rows if necessary).
The museum's motto "The best hope for peace... is in the rememberance of War" states our goal of honoring
all who have taught and made the ultimate sacrifice for our nation's freedom. Through aquirition and
restoration of ariifacts used by our nation's military, the museum can continue to honor these veterans.
Describe how projects will be evaluated (add additional rows if necessary).
Money from the City of Fayetteville will hip us increase our artifact display and make it possible to rotate
displays as artifacts are aquired.
Page 8 of 9
Ll
ORIGINAL
I TERMS AND CONDITIONS
This application does not commit or guarantee receiving public funds. The purpose of completing this form
is for budgetary purposes only. If City Council approves a budget containing funding for this request, your
organization agrees to abide by the following terms and conditions:
1) A contract for services must be negotiated and approved by your organization and the City prior
to any disbursements of public funds.
2) To provide the City of Fayetteville with an annual audit or an annual compilation and review
prepared by a licensed certified public accountant within six months after the fiscal year end
or after the completion of the project,
or
3) To provide an annual Balance Sheet and a Statement of Revenues and Expenses and, upon
request by the City of Fayetteville, access to your organization's financial records by City
auditors within six months after the fiscal year end or after the completion of the project
I CERTIFICATIONS
Applicant agrees to comply with all State and City purchasing policies and procedures (available from the
City Purchasing Office).
Applicant certifies that the project will comply with all nondiscrimination statutes and will be fully
handicapped accessible.
Name of Applicant G. Leonard McCandless Date: 8/12/05
Signature of Applicant it7,.6er _4tW
Title: President of the Board of Directors
Organization: Ozark Military Museum Association, Inc.
Page 9 of 9
Fayetteville Boys & Girls Club
Funding requests and recommendations for FY 2006 are illustrated below. The table also shows the agency's funding history
since FY 2003. Funding for the Fayetteville Boys & Girls Club has been split with 25% charged to General Fund in the Parks &
Recreation Division and 75% charged to the Parks Development Fund.
Percent Recommended
Actual Actual Budgeted Requested Increase Funding
2003 2004 2005 2006 2005/2006 2006
General Fund:
Direct Support $ 46,591 $ 62,500 $ 62,500 $ 62,500 0.00% $ 62,500
Parks Development Fund
Direct Support 139,771 187,500 187,500 187,500 0.00% 187,500
Total Request S 186,362 $ 250,000 S 250,000 $ 250.000 0.00°/6 $ 250,000
ORIGINAL RECEIVED
AUG 26 2005
City of !'ayettevifii
Request For Public Funds BY.
FY 2006
Agency: Donald W. Reynolds Boys & Girls Club of Fayetteville
Address: 560 N. Rupple Road
Favetteville, AR 72704
Mailing Address (if different from above):
Telephone: 479-442-9242 Fax: 479-442-6192
Agency Director: Eric J. Schuldt
Telephone: 479442-9242, ext. 110 Fax: 479-442-6192
Email: eric(Wfavettevillekids.om
Funding requested for FY 2006: $ 250,000
Is this a nonprofit organization? X Yes No
Tax Exempt Status and Federal ID Number: Exempt by State Statute, Fed ID p 71-0254287
Fiscal year end: Dec. 31
• ! I tlt JLtg:JLL.tTpI: 1
Page 1 of 9
ORIGINAL
Budget Information
Provide line Item detail for each category below.
Personnel Services
FY2004 Actual
FY2005 Budget
Merit
Social Security
$ 895,490
$ 964,568
153Employee
--
68,505
71,278957Other
=FY2006estSalaries
11,951
33,000
Total Personnel Services
$ 975,946
$ 1,068,846
110
Operating Expenses
FY2004 Actual
FY2005 Budget
FY2006 Request
Telephone
Printing & Publishing
Postage
Advertising
Travel
Transpo#ation
Utilities
Technology
Materials/Supplies
Other- Res. Dev./S. Event
Other- General
$ 8,250
$ 8,080
$
2,746
3,000
-
3,226
3,300
-
14,780
17,970
80,015
64,000
64,000
101,294
114,725
45,890
1,350
2,872
92,262
81,948
25,207
21,800
-
271,438
248,364
Total Operating Expenses
$ 600,568
$ 566,059
$ 109,890
Total Operating Budget $ 1,576,514 $ 1634905 $ 250,000
Salary Disclosure (attach an additional sheet If necessarvl
Agency sitions
Compensation E
Percent Funded by
the City of Fayetteville
Pool Staff Wages
56,250
75%
Facility Staff Wages
73,903
67%
Page 2 of 9
S •
ORIGINAL
Bud et Information
Funding requested from the City of Fayetteville: $ 250,000
Indicate whether the amount being requested is for specific program, project, or agency expenses:
Funding for specific program or project X Funding for agency
Requesting funding primarily for personal services
X Requesting funding primarily for operating expenses
Proposed Funding Period (from) 1/1/06 (to) 12/31/06
Personnel Services
City Funds Other Funding Sources
(Funds requested from the City (Funds reeened directly from
of F eae) other sources) TOTAL
Salaries $ 130,153 $ 834,415 $ 964,568
Employee Merit - - -
Social Security 9,957 61,321 71,276
Other - 33,000 33,000
Total Personnel Services $ 140,110 $ 928,736 $ 1,068,846
Operating Expenses
City Funds Other Funding Sources
(Funds requested from the City (Funds received directly from
of F le) other sources) TOTAL
Telephone $ - $ 8,080 $ 8,080
Printing & Publishing - 3,000 3,000
Postage - 3,300 3,300
Advertising -
Travel 17,970 17,970
Rent 64,000 <Transportation> 64,000
Utilities 45,890 68,835 114,725
Technology - 2,872 2,872
Materials/Supplies 81,948 81,948
Other - 21,800 21,800
Other - 248,364 248,364
Total Operating Expenses $ 109,890 $ 456,169 $ 566,059
Total Oeratin Budget $ 250.000 I $ 1,384,905 I $ 1,634,905
(This amount represents your funding request for 2006).
Page 3 of 9
ORIGINAL
Page 1
Program/Agency Description
(Provide an overview of your program/agency
The Boys and Girls Club of Fayetteville provides a variety of recreational and youth
development opportunities to local youth and families. The Boys & Girls Club of
Fayetteville has a long history of providing a safe place for kids to go for swimming, arts
& crafts, recreational sports, and instructional programs. In 1941, the organization was
founded in Fayetteville as a Boys Club. The organization was known in the 60's, 70's and
80's as the Fayetteville Youth Center. The organization re -affiliated in 1998 with the
Boys & Girls Club of America. The Boys & Girls Club of America is one of the most
outstanding non-profit organizations in the nation, serving 3.6 million young people
globally. In September 2003, the doors to the new Donald W. Reynolds Boys and Girls
Club facility were opened providing many positive opportunities for the community
including gymnasiums, leisure pool, classrooms, art rooms, teaching kitchen, computer
labs, library, rock -climbing wall, indoor track and fitness area. The 88,000 sq. ft. facility
is an integral part of the Fayetteville community serving over 8,000 members in 2004.
The Boys & Girls Club of Fayetteville is also host to numerous community -wide special
events including Easter at the Club, Cinco de Mayo and National Kids Day. These free
events are designed to bring families from diverse backgrounds together in a positive
social environment. The Boys & Girls Club of Fayetteville also serves as a facility
reservation destination for numerous groups needing a location for meetings, civic
gatherings, birthday parties, project graduations, and reward trips for local school
systems. Specific programs and reporting requirements are outlined in annual agreement
with the Parks and Recreation Division.
ORIGINAL
If your agency
received funding
for
FY 2005
and
is requesting
a change
in
funding
level for
FY
2006, please explain
your reason
for
the requested
increase
or
decrease.
If City
funding
is allocated for only
year, what strategies
do you have In
place to
sustain
your problems?
Indicate plans
for obtaining
funds outside of City
funding.
The Boys & Girls Club of Fayetteville generates a large percentage of our budget through
membership and program fees. The Board of Directors of the organization believes that
it is our obligation to assist with revenue generation and to keep our organization's
dependency on the City of Fayetteville to a minimum. Over the last three years, the Boys
& Girls Club of Fayetteville has opened a new facility, tripled membership, almost
doubled facility hours and increased our operational budget by approximately $500,000
to keep up with the needs and demands of the citizens. During this time frame, the Boys
& Girls Club of Fayetteville has not asked for an increased allocation from the City! The
Boys & Girls Club of Fayetteville actively seeks support from the United Way and the
Boys & Girls Club of America. The Club also participates in charity fund-raisers, special
events and is continually seeking grant funding to support operations. The Boys & Girls
Club of Fayetteville has a long history of support from the City of Fayetteville.
ORIGINAL
Page 5
If City
funding
is
denied, describe
the
impact on your program.
(Please
limit your
response to this
page
only)
The Boys & Girls Club of Fayetteville would be significantly damaged by a reduction of
funding from the City of Fayetteville. Severe cutbacks in staff, programs and services
would occur. A reduction in funding would eliminate the ability of the Boys & Girls
Club of Fayetteville to provide safe, educational, well -organized and fun activities for
youth and families. The Boys & Girls Club of Fayetteville serves an important role in our
community by providing opportunities for youth and families during non -school hours.
The Boys & Girls Club of Fayetteville provides many of the essential recreation services
expected from a top-quality city. The participation and growth of operations over the last
few years has shown the need for the Boys & Girls Club of Fayetteville within our
community. A portion of the City of Fayetteville's allocation is used for transportation
services provided by the Club. A reduction in funding would eliminate the transportation
opportunities for children during the school year and summer. A reduction in funding
would also eliminate transportation funding for the Outreach program. This program
reaches out to four low-income housing units and gets youth involved in positive
programs and activities at the Club. Transportation is used to bring the youth to the Club
and helps them to get involved in community events and programs. Currently, the Boys
& Girls Club of Fayetteville's Outreach program services: Lewis Plaza, Morgan Manor,
Washington Plaza, and Garland Square.
ORIGINAL
Page 6
Mission Statement
The mission of the Boys & Girls Club of Fayetteville is to provide opportunities for
positive social, physical, and moral development of youth and families through: a broad
range of recreational, leisure, educational, and cultural activities, helping participants to
develop a value system that will improve the quality of their lives and lead them to
become productive citizens, and involving staff, board members, families, and the
community in effective participation toward this mission.
Vision Statement
In the 21st century, the Boys & Girls Club of Fayetteville is a youth -centered and family -
based organization dedicated to: helping participants develop the social and moral
competencies necessary for achieving their full potential; offering a broad variety of
indoor and outdoor programs, aimed at the different levels and facets of development;
presenting a kaleidoscope of opportunities for youth and families to be actively engaged
in the growth process; providing a positive and constructive environment for interaction
among youth, families, and adults from diverse backgrounds; and including the
community as an active partner in ensuring that youth are equipped to become productive
citizens.
Provide a description of the services provided by your agency or program, including
a description of the person or groups who will benefit from the services.
The Boys & Girls Club of Fayetteville provides a variety of recreational, instructional,
and character building programs. Programs provided include: gymnastics, judo, swim
lessons, basketball, football, fitness, dance, art, pottery, drama, golf, climbing,
educational (powerhour- tutoring), after -school and other youth development
programming. Opportunities exist at the club for learning with technology. Two
computer labs provide programs such as Netsmartz which teaches the basics of Internet
safety. Our target population is youth between the ages of 6-18, with an emphasis for
outreach to those in at -risk environments. We also encourage family interaction and
involvement. It is the organization's belief that we can have a positive impact on our
youth if we can impact the entire family unit. The Boys & Girls Club of Fayetteville is an
organization which provides activities and programs which impact the whole community
and encourages involvement and interaction for people from diverse backgrounds. The
Boys & Girls Club of Fayetteville provides free community -wide events which
strengthen the community. An aggressive scholarship program is available at the Boys &
Girls Club of Fayetteville for those community members with a financial need.
Currently, over 800 individuals have active scholarship memberships to the facility. The
Boys & Girls Club of Fayetteville also provides scholarships for many of the large
programs requiring a fee. A partnership with Pagnozzi Charities enables many youth to
participate in sport programs by providing scholarships.
ORIGINAL
Describe how
your agency's
or
program's
activities or services support
the
City
Focus Area(s)
identified
on the
previous
page.
The Boys & Girls Club of Fayetteville supports the City of Fayetteville by providing
recreational activities for the members of our community. The organization provides one
of the best facilities in the nation for recreation and youth development. The Boys &
Girls Club of Fayetteville supports the guiding principles of the City of Fayetteville by
offering many programs and activities that promote Fayetteville as "A Fun City in which
to Live". It is our belief that the Boys & Girls Club of Fayetteville also plays an integral
role in helping support public safety and helping Fayetteville maintain a reputation as a
"Safe Community". We provide programs and services that promote citizenship and
positive decision making for youth. Our facility provides accessibility to a safe place for
the youth of our community that keeps them from being on the street, home alone or in
situations where poor choices are available. Moreover, our organization recognizes and
embraces the challenge of childhood obesity. We intend to encourage our youth to
engage in programs that we have developed that promote health and fitness but most
importantly have an emphasis on providing a "fun" experience. These programs are vital
complements to the physical education programs provided within the local education
agency in the interest of supporting healthy lifestyles for our youth and their families.
ORIGINAL
Page 8
Provide a description of your programs or agency's goals and objectives.
Immediate (this year):
Increase program and service awareness by creation of a marketing/promotions plan,
increase Outreach to underserved populations, and develop increased transportation
opportunities for youth with expansion beyond current service areas.
Short Term (2-3 years):
Short term goals will be built on the above and include continued membership growth
and successfully engaging multiple new corporate partners for operational support.
Long Term (4-6 years):
Long term goals will follow everything thus far and include establishment of satellite
Clubs located near underserved populations; significant/measurable impact for Club
programs on academic performance of youth; become known as a world class
organization serving the needs of the community.
Describe how projects will be evaluated.
Project #1 Increase program and service awareness by creation of a
marketing/promotions plan, increase Outreach to underserved populations, and develop
increased transportation opportunities for youth with expansion beyond current service
areas. Evaluation Indicators: A marketing and promotions plan will be designed and
implemented by February 2006. The Outreach Program's membership database will grow
from 80 to 100 by December 2005.
Project #2 Short term goals will be built on the above and include continued membership
growth and successfully engaging multiple new corporate partners for operational
support. Evaluation Indicator: Three corporate prospects will be selected based on
funding philosophies and proposals will be submitted for their consideration by May
2006.
Project #3 Long term goals will follow everything thus far and include establishment of
satellite Clubs located near undeserved populations; significant/measurable impact for
Club programs on academic performance of youth; become know as a world class
organization serving the needs of the community. Evaluation Indicators: Club
representatives will arrange meetings with neighboring communities within Washington
County to begin preliminary discussion on satellite clubs in 2007/2008.
In addition, the services of the Boys & Girls Club of Fayetteville are evaluated on an
annual basis by the Boys & Girls Club of America and the Washington County United
Way. The staff at the Boys & Girls Club also conducts multiple customer satisfaction
surveys throughout the year to gain input from the community.
L
TERMS AND CONDITIONS
ORIGINAL
This application does not commit or guarantee receiving public funds. The purpose of completing this form
is for budgetary purposes only. If City Council approves a budget containing funding for this request, your
organization agrees to abide by the following terms and conditions:
1) A contract for services must be negotiated and approved by your organization and the City prior
to any disbursements of public funds.
2) To provide the City of Fayetteville with an annual audit or an annual compilation and review
prepared by a licensed certified public accountant within six months after the fiscal year end
or after the completion of the project;
am
3) To provide an annual Balance Sheet and a Statement of Revenues and Expenses and, upon
request by the City of Fayetteville, access to your organization's financial records by City
auditors within six months after the fiscal year end or after the completion of the project.
I CERTIFICATIONS
Applicant agrees to comply with all State and City purchasing policies and procedures (available from the
City Purchasing Office).
Applicant certifies that the project will comply with all nondiscrimination statutes and will be fully
handicapped accessible.
Name of Applicant Eric J. Schuldt
Date: Aug. 2005
Signature of Applicant C S- S C.1,. cL.__
Title: Executive Director
Organization: Donald W. Reynolds Boys & Girls Club
Page 9 of 9
Community Access Television
Funding requests and recommendations for FY 2006 are illustrated below.
The table also shows the agencys
funding
history
since FY 2003.
General Fund:
Direct Support
Total Request
Actual Actual
2003 2004
Percent Recommended
Requested Increase Funding
2006 2005/2006 2006
$ 69,000 $ 69,000 $ 93.000 $ 93.000 0.00% $ 93,000
$ 69,000 $ 69.000 $ 93,000 $ 93,000 0.00% $ 93,000
ORIGINAL
RFCJF1Vf D
City of FayetteviDa AUG 1 9 2005
Request For Public Funds BY:
FY 2006
Agency: Community Access Television (C.A.T.)
Address: 101 W. Rock Street
Fayetteville, AR 72701
Mailing Address (if different from above):
Same as above.
Telephone: 47( 9) 444 3433 Fax: (479) 4443437
Agency Director. Sky Blaylock, CAT Manager
Telephone: (479) 444-3433 Fax: (479) 4443437
E-mail: sky blavlock(dlcatfavetteville.com
Funding requested for FY 2006: $ 93000
Is this a nonprofit organization? X Yes No
Tax Exempt Status and Federal ID Number. 71-0714937
Fiscal year end: December 31, 2005
I he purpose of the public access television station is to provide training for the public for public access
television productions and to ensure'firstcome", first -served, non4iscriminatory programming in
accordance with the First Amendment, as a limited public forum for citizens.
CAT is responsible for.
Scheduling and teaching of video production and telecommunications workshops for local citizens.
Promoting the use of the Public Access Channel.
Scheduling of programs on the Public Access Channel.
Cablecasting of programs on the Public Access Channel.
Reporting the public access channel activities to the City of Fayetteville. It is important that the public's
ight to access the electronic media be maintained, as well as expanded as new media tools and
echnologies emerge. CAT intends to continue to build partnerships with the local government, schools,
ommuniy organizations, local businesses and the local cable service provider.
Page 1 of 9
ORIGINAL
Personnel Services
FY2004 Actual
FY2005 Budg.t
FY2006 Request
Salaries
Employee Merit
Social Security -PR Taxes
Other
$ 56,680
$ 78,800
$ 78,800
-
-
$4,680.46
$5,965.00
$5,965.00
Total Personnel Services
$ 61,361
$ 84,765
$ 84,765
Ooeratine Expenses
FY2004 Actual
FY2005 Budget
FY2008
Request
Telephone
Printing & Publishing
Postage
Advertising
Travel-Conferences/Training
Rent
Utilities
Technokrgy-Media Supplies
Materials/Supplies-Office
Internet Access
Accounting
Bank Fees
Contractors
Contract Prod -Meals
Contract Prod- Fuel
Contract Prod- Miscellaneous
Deprecation
Dues/Upgrades
Insurance
Insurance Workers Comp
Insurance -Miscellaneous
Outreach Services
Outreach -Mgrs Salary+taxes
Staff Meetings
Finance Charge
In -kind printing
In -kind materials
In -kind advertising
Newsletter
Total Oeratin Expenses
Total Operating Budget
$
882
$
1,000
$
1000
$ 1,548
$ 1 500
$
1,500
$ 661
$ 300$
300
$ 382
$ 500
$
500
$ -
$ 1500
$
1,500
$ -$
-$
-
$ -
$ -
$
-
$ 1,256
$ 1,500
$
1,500
$ 1,303
$ 1,200
$
1,200
$ 719
$ 719
$
719
$ 2,332
$ 3,000
$
3,000
-
$ 10
$
10
$ 560
$ 1,000
$
1,000
-
$ 100
$
100
$ 32
$ 100
$
100
$ 74
$ 200
$
200
$ 391
-
$ 1428
$ 1,500
$
1,500
$ 1036
$ 1,500
$
1,500
$ 633
$ 700
$
700
$ 100
$ 100
$
100
$ 4,960
$ 6,000
$
6,000
$ 7,113
$ 7,500
$
7,500
$ 226
$ 1,000
$
1,000
$ 32
$ 50
$
50
$ 800
$ 1,000
$
1,000
$ 1,345
$ 1,000
$
1,000
$ 6,005
$ 6,000
$
6,000
$ 217
$ 1,000
$
1,000
$ 24,393
$ 95,398
$ 39,979
$ 124,744
$
$
39,979
124,144
Page 2 of 9
ORIGINAL
Salary Disclosure
Sky Blaylock, Manager
$30,000.00
Leo Smith, CAT Production Coordinator
$20,000.00
Jon Carlson Office/Technology Coordinator
$14,000.00
Samanta Manning, Manager's Assistant
$6,000.00
Page 2 of 9
•
I Budget Information
ORIGINAL
Funding requested from the City of Fayetteville: $ 93,000
Indicate whether the amount being requested is for specific program, project, or agency expenses:
Funding for specific program or project X Funding for agency
Requesting funding primarily for personal services
Requesting funding primarily for operating expenses
Proposed Funding Period (from) 1/1/06 (to)
12/31/06
City Funds
(Funds requestsd from the
City of F
Other Funding Sources
(Funds received directly from
o9er sources)
TOTAL
Salaries
Employee Merit
Social Security -PR Taxes
Other
$ 78,800
$ -
$ 78,800
5965
-
5,965
Total Personnel Services
$ 84,765
$ -
$ 84,765
•.: ,:r
City Funds
(Funds requested from the
C of Fs sums)
Other Funding Sources
(Funds received dhecty from
other sources)
TOTAL
Telephone
Printing & Publishing
Postage
Advertising
Travel
Rent
Utilities
Technology
Materials/Supplies
Other
Other
Total Operating Expenses
$ 1,000
$ -
$ 1000
1,548
-
1548
300
-
300
500
-
500
1,500
-
1,500
_
1,500
-
1,500
1,200
-
1,200
687
687
$ 8,235
31,744
$ 31,744
31,744
$ 39,979
Total Operating Budget I $ 93,000 I $ 31,744 $ 124,744
(This amount represents your funding request for 2006).
Page 3 of 9
ORIGINAL
Budget Information
If your agency received funding for FY 2005 and Is requesting a change in funding level for FY 2006,
please explain your reason for the requested increase or decrease.
No increase or change is being requested at this time.
If City funding is allocated for only one year, what strategies do you have in place to sustain
CATs manager is currently spending one day a week to focus on writing grant proposals to bring in outside
funds to cover the costs of operations. Grants and outside funding for technical programs are widely
available. Currently progress is being made on a Technical Assistance grant to the Donald W. Reynolds
Capital Grants program for Fayetteville to build a Community Media Center, as are found all over the world.
The Technical Assistance grant will serve to provide monetary support for board development and a
consultant for facility design. This grant alone will assist the organization in capacity building, which will go a
long way to insure the organization may be fundable to other granting organizations. The Donald W.
Reynolds Capital Grant would build and furnish a media center with office and technical equipment needed ti
provide training in digital technology. It is also a goal of the organization to become accredited to offer
classes in order to certify members of the community to enable them to pursue work in digital technology
locally which will allow local citizens to participate in the global economy via businesses in Fayetteville, Arkai
Page 4 of 9
ORIGINAL
I Budget Information
If City funding is denied, describe the Impact on your program.
mm{
CAT has been under new management for only short time and has come a long way to deliver positive
change. If the funding was not provided by the City there would be no other way at this time to continue to
offer this type of access to the citizens. The organization supplements the funding received from the City of
Fayetteville by charging fees for workshops and training, offering contract productions and grant writing,
holding fundraisers like CArs 25th Anniversary Celebration, Freedom Festival, CAT Telethon and The FAT
CAT Awards Ceremony to earn the extra funds needed to expand the organ®tion. In lieu of denying this
funding request, or having to be put in the position of funding CAT or not funding CAT, the City is urged to
consider designating a fixed percentage of the franchise fee from the cable company profits to go directly to
the access organization. The channel space and these fees were originally mandated by the FCC to give the
citizens access to the airwaves in return for their use of our public rights of way.
Page 5 of 9
Ci
Program Information
ORIGINAL
lion of Community Access Television (CAT) is to make available a medium of communication that
freedom of expression and community awareness for all local citizens.
Vision Statement: (if you do not have a vision statement, please indicate)
Community Access Television uses media as a social development tool; we define ourselves and not let
ourselves be defined by corporate media; we ask our community what it needs and then we fill those
needs; we preserve our community's aural and visual history through community archives; we assist non-
profit groups in achieving their missions; we put people first and technology second; and we try to stay
focused on the things that matter the most Freedom & Community.
your agency or program,
of the pomona or groups who will benefit from the services.
Training in digital video technology is becoming increasingly important in today's society. More and more
of our governmental, political and cultural life is taking place electronically. The social divisions born of
poverty and race are widening which will raise the stakes since populations excluded from using
communication technology by poverty and culture will find their options for participating in society reduced
overall. The real story our community is telling features a struggle to insure sufficient bandwidth to allow
micro -businesses an opportunity to work globally, and a workforce with the information skills to carry out
that business. There are activists who are learning about technology at their local Community Access
Station here in Fayetteville. They are currently joining with city leaders and small businesses to learn more
about and fight for affordable telecommunications Infrastructure. We are using a training program here at
CAT designed to train underserved and marginal populations to get the jobs in the information economy
and to provide historical programming from the eyes of the citizens.
Community Access Television provides access to digital video technology like a library, or a school.
Which City focus areas do your program services or activities support?
X Public Safety X Recreational Activities _ Transportation
Economic
_ Development
Page 6 of 9
ORIGINAL
Program Information
Describe how your agency's or program's activities or services support the City Focus Area(s)
Identified on the previous page.
Anyone in the Fayetteville community can produce and submit programming in any and all of the City Focus
Areas. And do. This is the only television station in the entire state of Arkansas where the content is
determined by local citizens and organizations. Via our Short Takes program, Long Takes, Contract
Productions or learning how to produce video programs the community can get to the truth about issues by
allowing a diversity of opinions to be heard. It can be used for any, and all of the City Focus Areas in that
programs about Public Safety, Recreational Activities, Transportation and Economic Development may all air
to Inform and involve members of the Fayetteville community in civic participation. At any time that the city
may request. CAT can perform a program analysis on the types of programs that air on the community
channel by category. This month alone the channel has aired 3 programs about children, 2 about art, 8 in
current events, I educational program, 2 in the performing arts, 1 program on public affairs and 1 travel
show.
Page 7 of 9
OR/GINA
This application does not commit or guarantee receiving public funds. The purpose of completing this form
is for budgetary purposes only. If City Council approves a budget containing funding for this request, your
organization agrees to abide by the following terms and conditions:
1) A contract for services must be negotiated and approved by your organization and the City prior
to any disbursements of public funds.
2) To provide the City of Fayetteville with an annual audit or an annual compilation and review
prepared by a licensed certified public accountant within six months after the fiscal year end
or after the completion of the project
or
3) To provide an annual Balance Sheet and a Statement of Revenues and Expenses and, upon
request by the City of Fayetteville, access to your organization's financial records by City
auditors within six months after the fiscal year end or after the completion of the project
CERTIFICATIONS
Applicant agrees to comply with all State and City purchasing policies and procedures (available from the
City Purchasing Office).
Applicant certifies that the project will comply with all nondiscrimination statutes and will be fully
handicapped accessible.
Name of Applicant: SKI L R Y LO K Date:
Signature of Applicant:
Title: CAT Yl- aec�
Organization: r!�•�„ r � A.lcP$ c 1 . \. n _ .
Page 9 of 9
C
Council On Aging
Funding requests and recommendations for FY 2006 are illustrated below. The
table also shows the agencys
funding history
since FY 2003. Funding for the
Council on Aging
has been split
with 25% charged to General
Fund in the Parks & Recreation
Division and 75% charged to the
Parks Development Fund.
Percent
Recommended
Actual
Actual
Budgeted
Requested
Increase
Funding
2003
2004
2005
2006
2005/2006
2006
General Fund:
Direct Support
$ 7,875
$ 20,725
$ 12,500
$ 15,000
20.00%
$ 12,500
Parks Development Fund:
Direct Support
23.625
62.175
37,500
45,000
20.00%
37,500
Total Request
S 50,000
$ 60.000
S 31.500
S 82.900
$ 50,000
20.00%
ORIGINAL
City Of rlayettevi/te
Request For Public Funds
FY 2006
Agency: Council on Aging (Seniority Matters)
Address: 945 S. College and 1 North School
Fayetteville, AR 72701
Mailing Address (if different from above):
4507 Johnson Road
Springdale, AR 72762
Telephone:
750-3188
Agency Director: Janet Linebaugh
Fax: 756-5881
Telephone: 750-3188 Fax: 756-5881
RECEIVED
AUG 19 2005
BY:
Funding requested for FY 2006: $ 60,000
Is this a nonprofit organization? X Yes No
Tax Exempt Status and Federal ID Number: 501 C (3) Tax # 71-0390232
Fiscal year end: June 30, 2005
Program/Agency
Description
(Provide
an
overview of
your Pr
Fayetteville Senior Center and Community Adult Center serves seniors 60+ with a noon meal and
flies such as bridge, music, dances, quilting, acrylic painting, shopping trips, and much more.
th and wellness activities include walking the trails at Walker Park, blood pressure checks, chair
clse, and yoga. The center has partnered with the Fayetteville Boys and Girls Club to provide wat
bics in a special senior citizen class. The Fayetteville Center offers two weekend events each
lh and shopping trips each Tuesday. Recently, the Center received a donation of an ice cream
hine. This has become a very popular afternoon treat. In addition to serving seniors at the senior
er and Hillcrest Towers, the center is responsible for 150 Meals on Wheels per day. Weekend
Is for the home -bound are also offered. Future fundraisers include karaoke night, a pancake
kfast, western dance with a potluck dinner, and special holiday parties throughout the year. The
er has lowered the rental cost of the building and is beginning to see results from this action.
Page 1 of 9
ORIGINAL
Personnel Services
FY2004 Actual-°
!= FY200rBud et'=
ii FY2006!Re uestt
Salaries
Employee Merit
Social Security
Other
$ 117,975
$ 93,196
$ 94,450
9,025
8,104
8,028
5,250
Total Personnel Services
$ 127,000
$ 101,300
$ 107,728
Operating Expenses
1FY200S: Bud et;
; FY2006,Re uesf
Telephone
Printing & Publishing
Postage
Advertising
Travel
Rent
Utilities
Technology
Materials/Supplies
Other
Other
$ 5,850
$ 3,500
$ 4,500
275
100
425
111
74
74
200
270
70
-
-
-
12,000
32969
24,000
1,000
1,375
1,150
48,819
130,245
36,300
Total Operating Expenses
$ 68,255
$ 168,533
$ 66,519
Total Operating Budget $ 195,255 $ 269,833 $ 174,247
Page 2 of 9
ORIGINAL
I.-.. -,- -.S .:=:64d getInfo rfn8tlOn ::..
Funding requested from the City of Fayetteville: $ 60,000
Indicate whether the amount being requested is for specific program, project, or agency expenses:
_Funding for specific program or project _Funding for agency
Requesting funding primarily for personal services
X Requesting funding primarily for operating expenses
Proposed Funding Period (from) 1/1/06 (to) 12/31/06
Total Oeratin Budget I $ 60,000 $ 114,247 I $ 174,247
(This amount represents your funding request for 2006).
Page 3 of 9
ORIGINAL
:Budget -Information,
if your agency received funding for FY 2005 and is requesting a change in funding level for FY
cities, and food costs. Since last years request, the center has added another pickup route. This has
rased the budget because of the rising fuel prices. Volunteers have been forced to give up delivering
[Is to the homebound due to the rising fuel costs. This has meant that staff must drive these routes
use vans when available. If vans are not available, staff will be reimbursed for their fuel costs. Also,
costs have Increase by 3%. This Is due to an increase in the cost of living raises for personnel and
ceding food hems on the menu. The center has been offering salads each Wednesday of the month.
has proved to be a very popular menu and the center will continue this practice. The center is now
ring two weekend events a month. Usually, the center Is open on one Friday night and one Saturday
t with different programs each month.
If City funding is allocated for only one year, what strategies do you have in place to sustain
Fayetteville Senior Center is committed to offering the best service possible to their seniors. It
ing were not available next year through the City or outside funding, the center would have to cut the
tend activities and combine transportation routes. However, if the City did not fund these programs,
de funding would be requested through private donations, the United Way or fundraising events. The
er would have to raise the funds before offering these programs again.
Page 4 of 9
ORIGINAL
� Budget
Information:
If City funding
is denied,
describe the Impact
on your program.
(Please limit your response to this page only).
The Fayetteville Senior Center depends on the City's funding. The solution to the funding cut would be to
cut extra activities outside the normal operating times, combine transportation routes or possibly cut a
route, change menus, and/or cut some programs that may not be as essential as others. The impact
would mean attendance would decline, consumers may not be able to attend the center lithe vans did not
pick them up, and/or seniors that attend the center on weekends would not have any special activity at the
center. The center continues to change activities and it's Image by offering special health and wellness
activities as well as provide meals that fit a healthier life style. The centers mission is to change as
seniors request new activities. Special activities include yoga, music and dances, walking club, acrylic
painting, and water aerobics. If funding were not available for Hillcrest Towers residents, the seniors would
be encouraged to attend the Fayetteville Senior Center or possibility, the funds could be redirected to the
Housing Authority for them to administer the program. The Housing Authority supports this program by ab
Page 5 of 9
ORIGINAL
IP.._r,fm:lnformation....
Mission Statement: Qf you do not have a mission statement, please indicate)
The Council on Aging is a volunteer organization that exists to enhance the quality of life and promote
self-worth of all senior citizens.
Vision Statement: QI you do not have a vision statement, please indicate)
We do not have a vision statement at this time.
Provide a description of the services provided by your agency or program, including a
description of the persons or groups who will benefit from the services.
The Fayetteville Senior Center and Community Adult Center serves seniors 60+ years of age. Activities
are offered as each location and include yoga, crafts, card games, pool, exercise, educational classes,
trips, dances, music, and special events. Twice a month, seniors can enjoy special activites at the
Fayetteville Center. Each day, a noon meal is served. Approximately, 50-60 seniors come to eat the
the Center and 150 home -bound seniors are delivered a noon meal. Approximately, 30 seniors receive
weekend meals. At the Fayetteville Center, seniors can enjoy a daily walking club, an exercise room
with treadmills, stationary bicycles, and weight lifting equipment, dances, a craft room which features
acryclic painting, pottery, and ceramics, a game room with 2 pool tables, a library, and a computer room
with Internet capability. The Community Adult Center features daily support for residents, bingo,
potluck dinners, china painting, games, and art classes.
Which City focus areas do your program services or activities support?
Economic
Public Safety X Recreational Activities X Transportation Development
Page 6 of 9
ORIGINAL
"Pro ramilnfoifnation _� _._ '
,.
Describe how your agency's or program's activities or services support the City Focus Area(s)
identified on the previous page.
i Fayetteville Senior Center and Community Adult Center at Hillcrest Towers provides recreational
vities that include walking, an exercise room, yoga, water aerobics, crafts, dancing and music,
cational classes, and many more social events and activities. Transportation is limited to seniors 60+
is of age. Seniors are transported to and from the center, weekly shopping trips, recreationalifun day
s, and trips to other senior centers in Washington County. Most seniors drive, but for those who can't
center can pick them up daily.
Page 7 of 9
ORIGINAL
Provide a description of your program's or
The Council on Aging provides activities that support our agencys mission: to keep seniors independent
and healthy for as long as possible and to promote self-worth. Major goals for 2005/2006 are: increase
participation by 4%; complete a needs assessment survey by the end 01 2005; and secure a stable fundinl
source to sustain programs. The needs asssessment will be a major component in the future of the
agency. Programs and activities will be driven by the needs of the seniors in our area. The center's
objectives include providing a health program that will Increase the seniors' physical activities; offer
activities that attract baby boomers; increase the number of seniors that participate in the social activities;
and increase the number of years seniors can stay active. The outcomes of these objectives are
measured through surveys and the director's comments on 6 months evaluations. Future plans Include a
Companion Program for seniors that need extra support because of physical or mental limitations.
Projects are evaluated through consumer surveys, Center Directors, Center Advisory Committees, the
Area Agency on Aging, the United Way, and the Board of Directors. Programs are evaluated daily as to
attendance and comments. New programs are added as seniors show interest or requests are made. If it
is possible to provide the activity or program, the cost will be evaluated and added if possible. The
purpose of the programs is to keep seniors active, healthy, and happy. Additional evaluations are done
through the director's observations and comments on yearly consumer updates.
'.t
ORIGINAL
TERMSANU:CDNDITIO
This application does not commit or guarantee receiving public funds. The purpose of completing this form
is for budgetary purposes only. If City Council approves a budget containing funding for this request, your
organization agrees to abide by the following terms and conditions:
1) A contract for services must be negotiated and approved by your organization and the City prior
to any disbursements of public funds.
2) To provide the City of Fayetteville with an annual audit or an annual compilation and review
prepared by a licensed certified public accountant within six months after the fiscal year end
or after the completion of the project;
or
3) To provide an annual Balance Sheet and a Statement of Revenues and Expenses and, upon
request by the City of Fayetteville, access to your organization's financial records by City
auditors within six months after the fiscal year end or after the completion of the project.
"' %!.:.._ CERTIFICATIONS
Applicant agrees to comply with all State and City purchasing policies and procedures (available from the
City Purchasing Office).
Applicant certifies that the project will comply with all nondiscrimination statutes and will be fully
handicapped accessible.
Name of Applicant: Janet Linebaugh Date: 8/19/05
Signature of Applicant:
Title: Executive Director
Organization: Council on Aging (Seniority Matters)
Page 9 of 9
C
C
Ozark Regional Transit
Funding requests and
recommendations for FY
2006 are illustrated below. The
table also shows the agency's
funding history
since FY 2003.
Percent
Recommended
Actual
Actual
Budgeted
Requested
Increase
Funding
2003
2004
2005
2006
2005/2006
2006
General Fund:
Direct Support
$ 114,550
$ 176,000
$ 185,666
$ 206,834
11.40%
$ 185,666
Total Request
$ 114,550
$ 185,666
$ 176,000
$ 185,666
$ 206,834
11.40%
I
El
ORIGINAL
City of r1ayetteviie
Request For Public Funds
FY 2006
Agency: Ozark Regional Transit
Address: 2423 E Robinson Avenue
Springdale, AR 72764
Mailing Address (if different from above):
P. O. Box 785
Springdale, AR 72765
Telephone: (479)756-5901, ext. 247 Fax: (479)756-2901
Agency Director. Philip Pumphrey
Telephone: (479)756-5901, ext. 247 Fax: (479)75&2901
Email:npumohrey(Wpzark.prg
Funding requested for FY 2006: $206,834
Is this a nonprofit organization? X Yes No
Tax Exempt Status and Federal ID Number. 71-0855609
Fiscal year end: September 30, 2005
r -: .r
RECEIVED
AUG 1 9 2005
we provide fixed -route and General Public Dial -a -ride public transportation service with this money,
matching it 50% local funding with 50% Federal Transit Administration (FTA) money for operating costs,
20% local with 80% FTA for preventative maintenance, complementary Americans with Disability Act
(ADA) paratransf service and for capital match. The goal of this service is to provide the elderty,
persons with disabilities, the general public and low-income individuals and families with access to
employment, job training, and retention, health care, shopping, social services and activities.The fixed -
route in Fayetteville (6th Street) operates from Hillcrest towers and City Hall to the North, Curtis Dr. to
the East, Grandview Apartments and the Tyson plant to the South, and the Walmart Store on 6th Street
to the West.This foxed -route service, along with the ADA paratransft service operates Monday through
Saturday, 7 am to 7 pm.The total revenue hours carrying passengers for these two routes is 6,420
annually and we anticipate providing 17,749 trips for all of 2005.
ORIGINAL
I Budget Information
Provide line Item detail for each category below.
I' ..QTR•1iii 1t1:1.'Arg:S3
FY2004 Actual
FY2006 Budget
FY2006 Request
Salaries
Employee Merit
Social Security
Other
$ 65,280
$ 75,752
$ 83,650
4,800
5,570
6,079
25,920
30 078
33,233
Total Personnel Services
$ 96,000
$ 111,400
$ 122,962
e,.:r „ .,.:a ..
FY2004 Actual :
FY2005 Bud et-'
FY2006 Request:
Telephone
Printing & Publishing
Postage
Advertising
Travel
Rent
Utilities
Technology
Materials/Supplies
Other
Other
$ 840
$ 743
$ 803
13
15
241
6
7
120
640
743
803
28
30
295
1,280
1,485
1,367
13
15
201
2,502
2,904
3,147
58,880
68,325
76,895
Total Operating Expenses
$ 64,000
$ 74,266
$ 83,872
Total Operating Budget $ 160,000 $ 185666 $ 206,834
Page 2 of 9
• S
ORIGINAL
Budget Information
Funding requested from the City of Fayetteville: $206,834.00
Indicate whether the amount being requested is for specific program, project, or agency expenses:
Funding for specific program or project X Funding for agency
Requesting funding primarily for personal services
X Requesting funding primarily for operating expenses
Proposed Funding Period (from) 10/1/05 (to) 9/30/06
Personnel Services
City Funds
(Funds requested from the City
of Fa ew0e)
Other Funding Sources
(Funds receved directly from
othersources
TOTAL
Salaries
Employee Merit
Social Security
Other
Total Personnel Services
$ 83,650
$ 941,706
$ 1,025,356
-
$
6,079
$ 68,439
74,518
33,233
$ 122,962
$ 292,588
$ 1,302,733
325,821
$ 1,425,695
Onaratino FYnansac
_..
City Funds "
(Funds requested from the City
-' of Fa evllle
•Other
Funding Sources
(Funds received duecdy from
-'- othei sources
-
- : TOTAL
Telephone
Printing & Publishing
Postage
Advertising
Travel
Rent
Utilities
Technology
Materials/Supplies
Other
Other
$ 803
$
9197
$
10,000
241
$ 2,759
$
3,000
120
$ 1380
$
1,500
803
$ 9197
$
10,000
295
$ 4,205
$
4,500
-$
-$
1,367
$ 20,333
$
21,700
201
$ 2,299
$
2 500
3,147
$ 55,353
$
58,500
76,895
$ 786,833
$
883 728
$
TotalOperatingExpenses
$ 83,872
$
891,556
$
975 428
Total Oratio Budget I $ 206,834 I $ 2,194,289 I $ 2,401,123
(This amount represents your funding request for 2006).
Page 3 of 9
ORIGINAL
Budget Information
If your agency received funding for FY 2005 and is requesting a change In funding level for FY
[uuo please ex lain your reason for therequested increase or decrease.
Ozark Regional Transit funding request for 2006 is affected by cost increases in fuel, health insurance,
and wages. Wage rates are planned to increase by 3% in order to address the pressing need to attract
and retain bus drivers. Our Medicaid funding levels have also dropped by approximately $200,000 over
the last three years which was used to subsidize each cities levels of service. The combination of these
factors give rise to our increased contribution.
If City funding is allocated for only one year, what strategies do you have In place to sustain
ogram r maicate plans ror ontaining funds outside of city funding.
Vithout the match from the city, all services would stop, because there would not be a match for
Transit Administration funding in Fayetteville.
Page 4 of 9
ORIGINAL
Bud et Information
If City funding is denied, describe the impact on your program.
11111111
laid eliminate all transit service provided by ORT in the City of Fayetteville. In addition it cause us to
ff 6 operators, a staff member. Overall, this would negatively impact the "regional transit" program
set it back 10-15 years.
Page 5 of 9
ORIGINAL
Program Information
Mission Statement: if you do not have a mission statement please indicate)
Ozark Regional Transit, is dedicated to providing safe, reliable, and affordable public transportation to
both the rural and urban residents of the four county area within our Jurisdiction.
ue to grow to better meet the transportation needs of all of
Transit system.
expand the
a description of the services provided by your agency or program, including :
)r me persons or groups wno will oenent from the services,
benefiting the general public, of which consists the elderly, mobility
challenged.
Which City focus areas do your program services or activities support?
Economic
X Public Safety X Recreational Activities X Transportation : X Development
ORIGINAL
Pro ram Information
Describe how your agency's or program's activities or services support the City Focus Area(s)
Identified on the previous page.
support the city in regards to transportation, health and human service delivery, economic
slopment (by assisting persons access to jobs, education to Improve employment skills), shopping and
kcal trips, recreation, etc.
Page 7 of 9
ORIGINAL
ProgramGoals'& Objectives
Provide a description of your program's or agency's goals and objectives.
0 •
ORIGINAL
TERMS:AND CONDITIONS
This application does not commit or guarantee receiving public funds. The purpose of completing this form
is for budgetary purposes only. If City Council approves a budget containing funding for this request, your
organization agrees to abide by the following terms and conditions:
1) A contract for services must be negotiated and approved by your organization and the City prior
to any disbursements of public funds.
2) To provide the City of Fayetteville with an annual audit or an annual compilation and review
prepared by a licensed certified public accountant within six months after the fiscal year end
or after the completion of the project;
or
3) To provide an annual Balance Sheet and a Statement of Revenues and Expenses and, upon
request by the City of Fayetteville, access to your organization's financial records by City
auditors within six months after the fiscal year end or after the completion of the project.
CERTIFICATIONS
Applicant agrees to comply with all State and City purchasing policies and procedures (available from the
City Purchasing Office).
Applicant certifies that the project will comply with all nondiscrimination statutes and will be fully
handicapped accessible.
Name of Applicant: Philip Pumphfe
Date: 9/18/05
Signature of Applicant:
Title: Executive Director
'0j
Organization: Ozark Regional Transit
Page 9 of 9
Razorback Transit
Funding requests and
recommendations for FY 2006
are illustrated below. The
table also shows the agencys funding history
since FY 2003.
Percent
Recommended
Actual
Actual
Budgeted
Requested
Increase
Funding
2003
2004
2005
2006
2005/2006
2006
General Fund
Direct Support
$ 25,000 S
25,000
$ 50,000
$ 60,000
20.00%
$ 50,000
Total Request
$ 25,000 $
25,000
$ 50,000
$ 60,000
$ 50,000
20.00%
ORIGINAL RECEIVED
AUG 2 4 2005
City of cayetteviile BY:
Request For Public Funds
FY 2006
Agency: Razorback Transit
Address: 155 Razorback Road ADSB 131
Fayetteville, AR 72701
Mailing Address (if different from above):
Telephone: 479 575-7433 Fax: 479 575-2231
Agency Director. Gary K Smith
Telephone: 479 575-3304 Fax: 479 575-2358
E-mail: �i edu
Funding requested for FY 2006: $ 60,000
Is this a nonprofit organization? X Yes No
Tax Exempt Status and Federal ID Number. 71-6003252
Fiscal year end: June 30, 2005
Program/Agency Description
(Provide an overview of your oroaraniaoencvl.
Kazoroacx Transit operates 14 buses on 10 fixed mutes from 7 a.m. to 6 p.m. Monday through Friday,
four buses on four routes from 8 p.m. to 10:30 p.m. Monday through Friday, and four buses on four
routes from 7 a.m. to 10:30 p.m. on Saturdays from mid -August to mid -May. From mid -May to mid -
August, Razorback operates four buses on four routes from 7 a.m. until 5:30 p.m. Monday through
Friday. Paratransh service Is also provided with three vans transporting disabled passengers who cannc
access the fixed route buses. Razorback Transit's mutes cover the northwest one third of the city of
Fayetteville. Between July 1, 2004 and June 30, 2005 Razorback transported 1,310,276 passengers on
fixed mutes and 7,650 in paratransit service. Razorback provides all this service fare free to
Fayetteville citizens and visitors.
ORIGINAL
Personnel Services
FY2004 Actual
FY2005 Budget
FY2006 Request
Salaries
Employee Merit
Social Security
Other
$ 1087 724
$ 1,174,170
$ 1,283 701
211292
220,853
294,748
Total Personnel Services
$ 1,279,018
$ 1,395,023
$ 1,578,449
• , • I a. i •
FY2004 Actual
FY2005 Budget
FY2006 Request
Telephone
Printing & Publishing
Postage
Advertising
Travel
Rent
Utilities
Technology
Materials/Supplies
Other
Other
$ -
$ -
$
-
1,535
5,000
5,000
M02727
871,908
Total OperatIng Expenses
528,027
$ 876,908
Total Operating Budget $ 1,805,043 $ 2,122,818 $ 2455 355
Agency itions
Compensation $
Percent Funded by
the City of Fayett5vllle
No positions funded by city revenue
Zn
ORIGINAL
Funding requested from the City of Fayetteville: $ 80,000
Indicate whether the amount being requested is for specific program, protect, or agency expenses:
Funding for specific program or project _____Funding for agency
Requesting funding primarily for personal services
Proposed Funding Period (from) 1/1/06 (to) 12/31/06
City Funds
(Fords rem from the CRy
of F
Other Funding Sources
(Funds received dreot)y 1mm
Wet eourcea
TOTAL
Salaries
Employee Merit
Social Security
Other
$ -
$ 1 283 701
$ 1 283 701
_
294,748
294,748
Total Personnel Services
$ -
$ 1 578449
$ 1 578,449
City Funds
(Funds requested hem the City
of F
Other Funding Sources
(Fords received drectty Ilan
order sources)
TOTAL
Telephone
Printing & Publishing
Postage
Advertising
Travel
Rent
Utilities
Technology
Materials/Supplies
Other
Other
$ -
$ -
$ -
-
_
_
5,000
5,000
_
_
_
_
80000
811,906
871,906
Total O rati enses
$ . 60,000
$ 816,908
$ 878906
Total Operating Budget $ 80000 I $ 2,395355 I $ 2,455 355
(This amount represents your funding request for 2006).
r
ORIGINAL
Budget Information
If your agency received funding for FY 2005 and is requesting a change In funding level for FY
An Increase of 510,000 is being requested to help cover the Increased operational costs due to Inflation,
increased salary and fuel costs, and help provide the match for the city's portion of FTA funds to cover the
transit services non-UA passengers receive. We estimate non-UA passengers received 4,590 rides on
paratransit service and 280,000 rides on fixed mutes last fiscal year. FY04 figures show the actual cost of
a paratransit trip was $38.80 and a bus dde was 80 cents. Based on these figures, the city received
$288,512 in transit service from Razorback Transit.
If City funding Is allocated for only one year, what strategies do you have in place to sustain
your program? Indicate plans for obtaining funds outside of City funding.
Razorback Transit receives funding from a student transit fee, the Federal Transit Administration, a state
rental vehicle tax, and the University general fund, in addition to the funding provided by the City of
Fayetteville.
,
ORIGINAL
it City funding is denied, describe the impact on your program.
loss or reduction In city funding would make it more difficult for Razorback Transit to continue to
ide the existing level of transit service and may necessitate a reduction In routes or hours of
L.
P ram Information
Mission Statement (if you do not have a mission
The Transit and Parking Department is committed to providing safe, reliable, and convenient transit,
paratransit and parking services for the university community and the general public. Through
communication, initiative and integrity the women and men of this department are dedicated to
providing quality services and support for an environment conducive to excellence and to developing
employee commitment and satisfaction.
ORIGINAL
agency or program, Including a
.:
:•1 • - . •: •: . .:�: •: • :., •. :1111 :.,
Which City focus areas do your program services or activities support?
Economic
X Public Safety X Recreational Activities X Transportation X Development
I
ORIGINAL
I Program Information
Describe how your agency's or program's activities or services support the City Focus Area(s)
Identified on the previous page.
irback provides public mass transit service In support of public safety, recreational activities, and
omic development by providing safe, convenient and reliable transportation services for citizens who
not have other transportation options or choose to use the mom environmentally friendly method to
ss health care providers, human service agencies, government offices, work, school, shopping,
tainment and recreation venues, and other daily activities. Razorback Transit provides significant
fits to the Fayetteville community by reducing traffic congestion; by reducing pollution from auto
ust emissions; Improving roadway safety; and Improving access to the U of A, Fayetteville's largest
Page 7 of 9
ORIGINAL
of your program's or
1. Explore the possibility of adding a new route south of the campus with a decision to be made by
January 2006.
2. Develop specifications for a multi -year statewide contract for the purchase of 30, 35 and 40 foot low
floor buses by January 2006.
3. Implement a trial bicycle rack program on selected routes, with the possibility of expansion to all routes.
Trial study to be completed In May 2006.
4. Improve the departmental driver training and customer service program by employing a full-time
trainer, updating the training materials, and formalizing the training program by May 2008.
t^111I,71i1 :uTr. I
i no implementation of a south route will depend on the funding available and the determination of need.
Completion of goal 02 will be the successful implementation of a mufti -year statewide low floor bus
procurement program. Expansion of the bike rack program will depend on the amount of use of the racks
In the trial program and the determination of need to expand it to all routes. Improved driver training will
be evaluated through a reduction In accidents attributable to the driver. Improved customer service will bi
evaluated based on the number of valid complaints received from passengers about the service provided
by the drivers. A successful bus replacement program will reduce the Iifecycle cost of bus operations and
spread out the funding required for local match of FTA funds over multiple years.
ORIGINAL
TERMS AND CONDITIONS
This application does not commit or guarantee receiving public funds. The purpose of completing this form
Is for budgetary purposes only. If City Council approves a budget containing funding for this request, your
organization agrees to abide by the following terms and conditions:
1) A contract for services must be negotiated and approved by your organization and the City prior
to any disbursements of public funds.
2) To provide the City of Fayetteville with an annual audit or an annual compilation and review
prepared by a licensed certified public accountant within six months after the fiscal year end
or after the completion of the project;
or
3) To provide an annual Balance Sheet and a Statement of Revenues and Expenses and, upon
request by the City of Fayetteville, access to your organization's financial records by City
auditors within six months after the fiscal year end or after the completion of the project.
CERTIFICATIONS
Applicant agrees to comply with all State and City purchasing policies and procedures (available from the
City Purchasing Office).
Applicant certifies that the project will comply with all nondiscrimination statutes and will be fully
handicapped accessible.
Name of Applicant: Gary K. gmith Date: 8/19/05
Signature of Applicant:
Title: Director. Transit
Organization: Razorback Transit
flfl
Fayetteville Downtown Partners
Funding requests and
recommendations for FY
2006 are illustrated below. The
table also shows the agency's
funding history
since FY 2003.
Percent
Recommended
Actual
Actual
Budgeted
Requested
Increase
Funding
2003
2004
2005
2006
2005/2006
2006
General Fund:
Direct Support
$ 35,803
$ 20,000
S 150,000
$ 90,000
-40.00%
$ 90,000
Total Request
$ 35,803
-40.00%
$ 90,000
$ 20.000
$ 150,000
$ 90,000
'Fayetteville Downtown Partners was reorganized in 2004 from the existing Downtown Dickson Enhancement project
organization.
ORIGINAL
City of cFayetteviiCi
Request For Public Funds
Agency: Fayetteville Downtown Partners
Address: 230 N. Block
Fayetteville, AR 72701
Mailing Address (if different from above):
P.O. Box 3573
Fayetteville, AR 72702
Telephone: 479-571-3337 Fax:
Agency Director. Daniel Hintz
Telephone: 479-571-3337 Fax:
E-mail: admIn(Z@downtowndickson.com
Funding requested for FY 2006: $90,000
Is this a nonprofit organization? x Yes No
Tax Exempt Status and Federal ID Number: 71-0800252
FIscal year end: December 31st
Program/Agency Description
(Provide an overview of your or,
. *1• r -,.
T
•li
sr
•r
healthy growth of Fayetteville's downtown district. Where the Downtown Dickson Enhancement
Project, Inc. initiated the collaborative effort of non-profit, private, and public entities to
fund improvements on Dickson Street, Fayetteville Downtown Partners (FDP) is set to expand those
efforts and continue to enhance the value of Fayetteville's downtown assets in accordance with
the accepted downtown master plan. In addition to streetscape improvements and special
projects, FDP will provide coordinated marketing efforts, seek funding for enhanced services
and activities, promote growth in residential neighborhoods and mixed -use development, and
serve as leader for collaboration among entities serving the district.
Page 1 of 9
ORIGINAL
Personnel Services
FY2004 Actual
FY2005 Budget
FY2006 Request
Salaries
Employee Merit
Social Security
Other
$ -
$ 80,900
$ 114,000
-
7,917
13,000
-
60,650
40,000
Total Personnel Services
$
$ 149,467
$ 167,000
.S1.T:1 ri I,T.U,.. ,
FY2004 Actual
FY2005 Budget
FY2006 Request
Telephone
Printing & Publishing
Postage
Advertising
Travel
Rent
Utilities
Technology
Materials/Supplies
Other
Other
$ -
$ 1,600
$ 1,600
-
20,750
20,750
1,600
1,600
36,590
36,590
-
5,000
10,000
4,000
4,000
-
-
-
-
7,000
2,500
1,500
2,500
-
23,950
23,950
25,000
25 000
Total Operating Expenses
$ -
$ 126,990
$ 128,490
Total Operating Budget $ - $ 276,457 $ 295,490
Salary Dlnclnaura !attach an addlfinnal nhant If naraeeanA
Agency itions
Compensation $
Percent Funded by the
City of Fayetteville
Executive Director
65,000
84%
Project Manager
35,000
100%
Associate Producer - Fayetteville Arts Festival
6500
0%
Admin support - interns, fellowships, etc
7,500
0%
Page 2 of 9
ORIGINAL
Budget Information
Funding requested from the City of Fayetteville: $90,000
Indicate whether the amount being requested is for specific program, project, or agency expenses:
Funding for specific program or project x Funding for agency
Requesting funding primarily for personal services
_Requesting funding primarily for operating expenses
Proposed Funding Period (from) 1/1/06 (to) 12/1/06
Personnel Services
City Funds
(Funds requested from the
City of Fayetteville)
Other Funding Sources
(Funds received directly from
other sources)
TOTAL
Salaries
Employee Merit
Social Security
Other
$ 90,000
$ 24,000
$ 114,000
-
13,000
13 000
-
40,000
40,000
Total Personnel Services
$ 90,000
$ 77,000
$ 167,000
s ..:i r. I liii. U 4 ..:.
City Funds
(Funds requested from the
City of Fayetteville)
Other Funding Sources
(Funds received directly from
other sources)
TOTAL
Telephone
Printing & Publishing
Postage
Advertising
Travel
Rent
Utilities
Technology
Materials/Supplies
Other
Other
$ -
$ 1,600
$ 1600
-
20,750
20,750
-
1,600
1,600
-
36,590
36,590
10,000
10,000
4,000
4,000
-
2,500
2,500
-
2,500
2,500
25,000
25 000
23,950
23,950
Total Operating Expenses
$ -
$ 128,490
$ 128,490
Total Oratio Budget I $ 90,000 I $ 205,490 I $ 295,490
(This amount represents your funding request for 2006).
Page 3 of 9
I
ORIGINAL
Budget Information
If your agency received funding for FY 2005 and Is requesting a change In funding level for FY 2006.
e expiarn your reason Tor the requested Increase or decrease.
teville Downtown Partners is in the second year of a three-year funding request from the City of
teville designed to decrease city funding from the initial first -year request. In 2005, we requested
000 to jump-start the organization and initiate other funding options. We are requesting $90,000 for
year 2006, and in 2007 we plan to request $45,000 to supplement general programming and
iistrative costs.
If City funding is allocated for only one year, what strategies do you have in place to sustain
our prugrami maicate plans for obtaining funds outside of CIty funding.
We have been very aggressive in our fundraising efforts in 2005 in order to match the City's investment in
our organization. For FY2005, the organization has projected to raise over $85,000 in administration support
and $100,000 in in-kind/cash donations and revenue from special projects. We will continue this agressive
revenue development strategy in FY2005 by persuing grant and foundation dollars, as well as Individual
donor investment and alternative revenue opportunities that support the mission of the organization.
Page 4 of 9
ORIGINAL
I Budget Information
If City funding is denied, describe the impact on your program.
(Please limit your response to this page only).
Fayetteville Downtown Partners has worked hard to maximize each dollar invested in the organization. In five
months, the organization was able to achieve an 85% completion of the 2005 City of Fayetteville's Contract
of Services. The original $150,000 City investment allowed us to hire a full time Executive Director and
Project Manager, which opens up the opportuntity to continue persuing an aggressive fundraising, grant
writing and entrepeneurial revenue plan, while providing a wide array of services to the downtown
developers, merchants and residents. If we do not receive the proposed $90,000 investment in our second
year of operations, our ability to provide a base level of services will be severely compromised. We would
need to reduce the full time staff hours, thus directly affecting the organization's ability to produce the same
level of deliverables as 2005. Those deliverables would include, but are not limited to, supporting the creation
of a Cultural Arts District, facilitating the process for developing a downtown improvement district, expanding
or producing the Fayetteville Arts Festival, supporting small businesses through the Merchants' Association,
Page 5 of 9
ORIGINAL
I Program Information
Mission Statement: (if you do not have a mission statement, please indicate)
Fayetteville Downtown Partners' mission is to lead the continual creation of the downtown Fayetteville
experience (working mission statement, established 7/16/05).
Our existing mission is to ensure the vitality of a dynamic downtown area through economic development
initiatives, capital improvements, and effective marketing of the district.
n a downtown district that is a lively, safe
destination to visit
a
area in which to live
your agency or program,
7
as well as
of the persons or groups who will benefit from the services.
Our services include facilitating the implementation of the Downtown Master Plan; seeking out
private/public development relationships for projects; offering City staff support on research, design and
implementation of codes and ordinances that support the Implementation of the Downtown Master Plan:
developing workforce housing through innovative financing; creating a cultural arts district; and producing
and coordinating events and festivals in the district - everything that enhances our downtown experience.
Our stakeholders include everyone that uses Fayetteville's downtown. Specific groups include downtown
merchants, bars, restaurants, businesses, residents, artists, and property owners; Walton Arts Center;
Fayetteville Public Library; University of Arkansas; Fayetteville Economic Development Council;
Fayetteville Convention and Visitors Bureau; Fayetteville Advertising and Promotions Commission; and the
City of Fayetteville.
Which City focus areas do your program services or activities support?
Economic
x Public Safety x Recreational Activities x Transportation x Development
Page 6 of 9
C
ORIGINA
Describe how your agency's or program's activities or services support the City Focus Area(s)
Identified on the previous page.
In accordance with the mission and goals established by the 2004 Fayetteville Downtown
Partners Board of Directors and with the recommendations in the Downtown Master Plan,
FDP is projecting to provide the following services to the community:
• FACILITATE the Downtown Master Plan — As recommended in the Downtown
Master Plan, FDP will assist the city in implementation of the Master Plan through
identification of community projects and promotion of guidelines set forth in the
Downtown Master Plan. (public safety, recreational activities, transportation, economic
• FUNDING — FDP will Investigate various funding mechanisms such as Business Improvement Districts,
grant monies for projects such as public infrastructure, streetscape and landscape
maintenance, security, district -wide marketing, special projects, and operating
expenses. (public safety, recreational activities, transportation, economic development)
• DESIGN ASSISTANCE — Assist the city in developing infill strategies for the district
• ATTAINABLE HOUSING — Advocate high -diversity housing developments and
develop an attainable housing project as a non-profit development. FDP will identify
and create opportunities for high -diversity housing projects within the area. (economic
• CULTURAL DISTRICT DESIGNATION — Create an arts and cultural district that celebrates
and supports our cultural assets and promotes downtown Fayetteville as the "experience'
destination of Northwest Arkansas (recreational activities, economic development)
• FESTIVALS — Promote and produce events and festivals that meet our mission to
promote downtown Fayetteville. (recreational activities, economic development)
• DISTRICT COORDINATOR — FDP will serve as district coordinator among the
various groups within the district such as the Merchants' Association, the
neighborhood associations, Advertising & Promotions Commission, the Chamber of
Commerce, FEDC, the UA, and others to ensure that the downtown image and message
are consistent. FDP will also coordinate events or construction projects to ensure traffic
controls meet the needs of the downtown community. (public safety, recreational activities,
transportation, economic development)
• REAL ESTATE INVENTORY — Maintain a current real estate inventory and data as
we recruit and retain downtown businesses. FDP will work with the Chamber of Commmerce,
the Fayetteville Economic Development Council, the City, and the University of Arkansas to
recruit new business to the district and will serve as a central resource for real estate
inventory and data for the district. (transportation, economic development)
• Business Development Resource Center — Develop a Business Development Resource Center with
programs to assist small businesses in their expansion and capital improvement projects by
providing access to information, resources and low-cost loans and financial incentives.
(economic development)
Page 7 of 9
ORIGINAL
a description of your program's or
To lead in the Implementation of a comprehensive plan for shaping the infrastructure
f the downtown district to impart a compelling sense of place and identity.
To develop and apply a cohesive promotional strategy to establish the downtown district as the
remier cultural and entertainment destination In Northwest Arkansas.
To encourage mixed -use development and adaptive reuse and promote historic
To support a healthy and diverse mix of businesses within the downtown district.
To promote healthy and unique downtown living.
To promote and encourage the unique atmosphere of the downtown district.
Describe now projects will be evaluated (add additional rows it necessary).
For general evaluations, Fayetteville Downtown Partners has created an extensive feedback process that
opens opportunities for all downtown stakeholders to submit questions, concerns and solutions to the
organization through public meetings, emails, blogs and other forms of communication.The FDP Board of
Directors evaluate projects based on their ability to meet the end goals of the organization as described
throughout this document and the Downtown Master Plan. Staff assesses each project through relevant data
collection (demographics, revenue vs. expense, outreach numbers, real vs. percieved impact and benefit),
the end goals as set by the Board of Directors, the needstresponse loop offered by downtown stakeholders
and the Downtown Master Plan. FDP staff also conducts research on national best practices using the
successes and failures of other organizations as a roadmap for developing and implementing new projects.
ORIGINAL
TERMS AND CONDITIONS
This application does not commit or guarantee receiving public funds. The purpose of completing this form
is for budgetary purposes only. If City Council approves a budget containing funding for this request, your
organization agrees to abide by the following terms and conditions:
1) A contract for services must be negotiated and approved by your organization and the City prior
to any disbursements of public funds.
2) To provide the City of Fayetteville with an annual audit or an annual compilation and review
prepared by a licensed certified public accountant within six months after the fiscal year end
or after the completion of the project;
or
3) To provide an annual Balance Sheet and a Statement of Revenues and Expenses and, upon
request by the City of Fayetteville, access to your organization's financial records by City
auditors within six months after the fiscal year end or after the completion of the project.
I CERTIFICATIONS
Applicant agrees to comply with all State and City purchasing policies and procedures (available from the
City Purchasing Office).
Applicant certifies that the project will comply with all nondiscrimination statutes and will be fully
handicapped accessible.
Name of Ap
Signature of
plicant: Daniel Hintz Applicant Date: 8/18/05
Title: Executive Director
Organization: Fayetteville Downtown Partners
Page 9 of 9
From: Clarice Pearman
To: Springer, Kevin
Subject: Res197-05
Kevin,
Attached is a copy of the resolution passed by the City Council, September 20, 2005 regarding the funding
list for outside agencies being add to the 2006 budget.
CC: Deaton, Vicki
Ll
RESOLUTION NO. 197-05
A RESOLUTION AUTHORIZING THE STAFF OF THE BUDGET
& RESEARCH DIVISION TO INCORPORATE THE FUNDING
LISTING FOR OUTSIDE AGENCIES INTO THE 2006 PROPOSED
BUDGET & WORK PROGRAM.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the staff of the Budget & Research Division to incorporate the
funding listing for Outside Agencies into the 2006 Proposed Budget & Work
Program. A copy of the listing, marked "Exhibit A," is attached hereto and made
a part hereof.
PASSED and APPROVED this 20th day of September, 2005.
APPROVED:
c.G\iYOF•.p''�.
. By:
•
;FAYETTEVILLE;
_
ATTEST:
By: O/
SONDRA SMITH, City Clerk
P= 2
City of Fayetteville
Staff Review Form
City Council Agenda Items (r5 t Nly b+
Contracts
N/A , cO06
City Council Meeting Date
Connie Edmonston
Submitte y
t.t
event.
$10,000
Cost of this request
1010.6600.5731.00
Account Number
Project Number
Budgeted Item �X
Parks & Recreation
Division
Action
Inc. in the
$10,000
Category/Project Budget
0
Funds Used to Date
$ 10,000.00
Remaining Balance
Budget Adjustment Attached �X
tt2i O%
Department Di ctor Date
City Attorney
O-1 - ac
inanc and Internal Service Director and Internal Service Director Date
Date
Operations
Department
31,
Transfer to First Night Fa etteville,lnc
Program Category / Project Name
Program / Project Category Name
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Re ived in Clerk's Office
Received in Mayor's Office
City Council Meeting of
Agenda Item Number
CITY COUNCIL AGENDA MEMO
To: Mayor Dan Coody
Thru: Gary Dumas, Operations DirectoUS _
From: Connie Edmonston, Parks and Recreation Direkor�
Date: September 12, 2005
Subject: Approval of First Night Fayetteville, Inc. Contract for Services
RECOMMENDATION
Approval of a Contract for Services with First Night Fayetteville, Inc. for S10,000, to provide
an alcohol free, family friendly and community oriented celebration of New Years Eve.
BACKGROUND
First Night Fayetteville began in 1976 when a group of artists decided to develop a
program in Boston as part of the Bicentennial Celebration. The idea has grown into an
international organization with First Night® International serving as the overall
membership service provider. First Night Fayetteville was founded in 1998 as a private,
nonprofit organization that is operated by a Board of Directors. Conrad Odom is the
Project Coordinator of First Night for the 2005 event.
DISCUSSION
This will be the eighth year for the event which will be held on December 31, 2005 on
the Downtown Square. There will be over 50 different activities and programs to partake
in this one evening. It is a fitting tie-in to the activities of Lights of the Ozarks where the
streets arc blocked off so that participants can walk freely around the Square. The event
showcases local artists from all aspects of the arts. A variety of ethnic music and art is
presented to celebratethe diversity of our community The fireworks are the culmination
of the evening.
Funds are requested to assist in supporting this event. Cost to operate the event is
estimated at $59,420. Support is given through sponsorships in addition to admission
fees. Last year over 5,000 people attended this event. Through Resolution #197-05, City
Council authorized the Budget and Research Division to incorporate funding to outside
agencies into the 2006 proposed budget. Council approved $10,000 for First Night.
The term for this contract is on an annual basis. One change made to the contract from
previous years is that the contract will automatically be renewed for three (3) consecutive
one (1) year terms upon budget approval by the City Council.
BUDGET IMPACT
In past years, funds for the event were budgeted in the following year. Budget and
Research requested for funding of the December 31, 2005 event to be a 2005 expenditure
instead of a 2006 expenditure as years past. This is the reason why the budget adjustment
is attached for this contract.
Attachments:
Contract (3 copies)
Resolution #197-05
CITY OF FAYETTEVILLE
CONTRACT FOR SERVICES
This Agreement is entered into on thisa?% t-kday of O tA.hQ.(, Ogp5 between the City of
Fayetteville, hereinafter known as the City and First Night Fayetteville, Inc., hereinafter known as
First Night, an Arkansas not -for-profit corporation.
WHEREAS the City has determined that a public need exists for an alcohol free, family friendly,
and community oriented celebration of'New Years Eve to be held within the downtown Fayetteville
and Dickson Street areas hereinafter referred to as the described area of the City.
WHEREAS First Night has developed an organization to promote and manage such an alcohol free,
family friendly, and community oriented celebration of New Years Eve.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and
First Night agree as follows:
First Night agrees to perform the following services for the City of Fayetteville:
a. Develop youth involvement programs that address group projects, team building, and
public participation,
b. Develop out of doors venues and/or performances that are free to the general public
such as a fireworks display and a parade, and
c. The City and First Night may agree to jointly develop complementary exhibits which
can be stationary or mobile.
2. First Night agrees to provide a written annual report to the City that describes the activities
undertaken during the preceding period on services performed pursuant to paragraph number
I above, and also report on the following performance measures: outreach program for
nonpublic sponsorships; actual itemized revenues and expenditures of the event, and festival
participation summary. The reports are to be submitted to the Project Coordinator by March
1.2006.
First Night agrees to make available all records for review by the City and City auditors as
requested and to provide the City with, at minimum, a compilation and review or the Internal
Revenue Service Form 990 prepared by a certified public accountant licensed by the State of
Arkansas. First Night agrees to comply with the Arkansas Freedom of Information Act as
applicable.
For the purpose of this Agreement, the Project Coordinator f'or the City will be the City Parks
& Recreation Director or his/her designee. The Project Coordinator for First Night will be
First Night President Conrad Odom or his successor or designee. Communications
pertaining to this agreement will be through the respective Project Coordinators for the City
and First Night.
6. Terms of Performance. The term of performance for this agreement will expire March 31,
2006.
7. First Night will hold harmless, defend, and indemnify the City from any and all claims,
actions, suits, charges and judgments whatsoever that arise out of the performance or
nonperformance of the services or subject matter in this Agreement.
8. Budget. The City agrees to pay and First Night agrees to accept as payment in full for its
services up to $10,000 for 2005. The payment in 2005 is for the December 31, 2005 event.
The amounts to be paid for services in future years are dependent on the amounts
appropriated by City Council for that budget year.
9. First Night must provide and maintain in force at all times during the term of the contract
insurance for workers' compensation as provided by state statute, commercial general
liability, and automobile liability. Such policies shall be issued by companies authorized to
do business in the State of Arkansas. Minimum amounts required for commercial general
liability and automobile liability are $1,000,000.
For any work sublet, First Night shall require the subcontractor similarly to provide worker's
compensation insurance. In case any employee engaged in work on the project under this
contract is not protected under workers' compensation insurance, First Night shall provide
and shall cause each subcontractor to provide adequate employers' liability insurance for the
protection of such of his employees as are not otherwise protected.
A certificate of insurance addressed to the City listing the above coverage's is to be
submitted with contract approval. The premiums for all insurance required herein shall be
paid by First Night.
10. First Night will render to the City, a Request for Payment at the end of the event and the City
will make every effort to pay the invoice within thirty days of receiving the invoice in the
City's Accounting Division.
11. Notices. All notices required or permitted under this agreement will be submitted in writing
to the other party in this agreement by certified mail, return receipt requested, which notice
will be effective three (3) days after deposit therein addressed to the following:
City of Fayetteville
Dan Coody
Mayor
113 West Mountain St.
Fayetteville, Alt 72701
First Night
Conrad Odom
President
P.O. Drawer 1868
Fayetteville, AR 72702
12. Neither party may assign any of its rights or obligations under this agreement, without the
express written consent of the other party. Nor shall this agreement be construed to bestow
any rights or benefits upon anyone other than First Night and the City.
13. The parties agree and understand that this Agreement is exclusive of any and all other
agreements, and that it in no way alters, amends or abridges any rights, obligations or duties
of the parties contained in such agreements.
14. A waiver
by either
party
of any terms
or conditions
herein shall be limited to that particular
instance,
and shall
not be
construed as a general waiver
of any other breaches by either party.
15. This agreement constitutes the entire understanding of the parties, and no modification or
variation of the terms of this agreement shall he valid unless made in writing and signed by
the duly authorized agents of the City and First Night.
16. Severability. Each paragraph of this agreement is severable from all other paragraphs. In the
event any court of competent jurisdiction determines that any paragraph or subparagraph is
invalid or unenforceable for any reason, all remaining paragraphs and subparagraphs will
remain in full force and effect.
17. Interpretation. This agreement shall be interpreted according to and enforced under the laws
of the State of Arkansas.
18. Upon budget approval by the City Council, the term of the Contract shall he on an annual
basis. I lowever, said Contract may automatically renew for three (3) consecutive one (1) year
terms, with compensation being adjusted each renewal period by the amount approved by the
City Council. Such automatic renewal shall be subject to budget approval by the City
Council.
19. Tax Exempt Status: Attached hereto and made part hereof is a copy of the correspondence
from the Internal Revenue Service confirming the 501(c)(3) tax exempt status of the First
Night Fayetteville, Inc.
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
First Night Fayetteville, Inc.
�V
Conrad Odom, President
Attested By:
City of Fayetteville
Attested By: Sondra Smith, City Clerk
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year Department: General Government Date Requested Adjustment Number
Division: Miscellaneous
2005 Program: Miscellaneous 10/11 /2005
Project or Item Added/Increased: Project or Item Deleted/Reduced:
$10,000 is requested in the Transfer to First Night None. $10,000 from the General Fund Use of Fund
account to partially fund the First Night Celebration in Balance account.
2005.
Justification of this Increase:
This budget adjustment is necessary to accommodate
the funding of First Night Celebration in 2005.
Account Name
Transf to First Night
Account Name
Use of fund balance
Justification of this Decrease:
In the past, the City of Fayetteville has funded this
program for the non-profit organization in the year
immediately following the event.
Increase Expense Budget (Decrease Revenue Budget)
Account Number _ Amount Project Number
1010 6600 5731 00 10,000
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
1010 0001 4999 99 10,000
pprovaI Sight atures
l
Connie Edmonst _{[%2� 10/112005
Requested By Date
Project Number
Budget Office Use Only
Type: A B C D E
Date of Approval
Budget Manager Date
_
Initial
Date
_ `(7•�•t� �
Posted to General Ledger
De artrnen Director Date
Initial
Date
10 2 OS
Posted to Project Accounting
Finan Intcmal Services Director Date
Initial
Date
4 (27, ≥ -
Entered in Category Log
Ma r Date
Initial
Date
RESOLUTION NO. 197-05
A RESOLUTION AUTHORIZING THE STAFF OF THE BUDGET
& RESEARCH DIVISION TO INCORPORATE THE FUNDING
LISTING FOR OUTSIDE AGENCIES INTO THE 2006 PROPOSED
BUDGET & WORK PROGRAM.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the staff of the Budget & Research Division to incorporate the
funding listing for Outside Agencies into the 2006 Proposed Budget & Work
Program. A copy of the listing, marked "Exhibit A," is attached hereto and made
a part hereof.
PASSED and APPROVED this 20th day of September, 2005.
APPROVED:
:FAYETTEVILLE*
ATTEST:
By:
rn
a
a
T O T
Us daps
Htlp
30
W IT (j0y�� 8N ((P�J 1 (jz r�, t0 O N O O j�rili�
1
{M.
a a R'92
88Om.y•1{ (pNmy•p�. 18RD 8O O8l OgpWl CWi
r 1 1, r V V O O O V V V• r O V V
I. j - "3
(J1 (� (J (�1 m (,p1
O O N O Q N O O :J ROz Rz C O RzV V
M N
V a 25 25
N
N V V 3
1 1 1•• . • 1 1 . 1. . . 11
J J
M
1
it
9
From: Clarice Pearman
To: Edmonston, Connie
Date: 10/31/05 4:51 PM
Subject: First Night
Connie,
Attached is a copy of the agreement with First Night Fayetteville. I will forward via interoffice mail two of
three signed originals.
Thanks.
Clarice
CC: Bell, Peggy; Deaton, Vicki