HomeMy WebLinkAbout194-05 RESOLUTION• •
•
RESOLUTION NO. 194-05
A RESOLUTION APPROVING AMENDMENT No. 4 TO THE
CONTRACT WITH WASTE MANAGEMENT OF ARKANSAS,
INC. FOR OPERATION OF THE TRANSFER STATION AND
TRANSPORT AND DISPOSAL OF MUNICIPAL SOLID WASTE;
AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT
OF $25,000.00 TO COVER THE COST OF INCREASED DISPOSAL
FEES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves Amendment No. 4 to the contract with Waste Management of
Arkansas, Inc. for operation of the Transfer Station and transport and disposal of
municipal solid waste. A copy of Amendment No. 4, marked Exhibit "A" is
attached hereto and made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $25,000.00 to cover the
cost of increased disposal fees.
PASSED and APPROVED this 20th day of September, 2005.
ATTEST:
By 0+��f�./
odatu
SO DRA SMITH, 0ty Clerk
APPROVED:
By:
DAN COODY, Mayor
• •
AMENDMENT#4
Contract with Waste Management of Arkansas, Inc.
for the Operation of Transfer Station,
and Transport and Disposal of Municipal Solid Waste
The City of Fayetteville, by agreement dated September 25, 1995, contracted with Waste Management of
Arkansas, Inc. as successor -in -interest to Sunray Services, Inc. for the operation of Fayetteville's transfer station,
and transport and disposal of municipal solid waste. Amendment #4 does hereinafter amend the contracted terms
of the agreement as specified in Section 3 of the contract document. The approved amendments to Section 3 of the
contract document are as follows:
Section 3.(a)
Section 3.(b)
For operation of the City Transfer Station, currently $4.13 per ton, effective September 1, 2005, of
solid waste delivered to the Transfer Station, $4.51 per ton;
For outgoing transport of solid waste delivered to the City Transfer Station, currently $5.07 per ton,
effective September 1, 2005, based on incoming weight delivered to the Transfer Station, 56.07 per
ton;
Section 3.(c) For its disposal of waste delivered to the City Transfer Station, $20.00 per ton;
Section 3.(d) For disposal of solid waste delivered to Contractor's landfill or transfer station, $29.20 per ton;
Section 3.(e) For accepting at the City's Transfer Station and disposing of solid waste generated from other
sources other than the City of Fayetteville, currently $10.00 per ton, effective September 1, 2005, of
waste delivered to the Transfer Station, 542.72 per ton.
Section 3.(f) A minimum charge for accepting solid waste from sources other than the City of Fayetteville, 51.30
per bag until exceeds $20.65, or $20.65 minimum up to 1,000 pounds. After 1,000 pounds, other
sources will be charged currently $42.75 per ton.
IN WITNFSS WHEREOF, the parties to these presents have executed this Amendment #4 of the contract for the
operation of Fayetteville's transfer station, and transport and disposal of municipal solid waste to be effective
September 1, 2005.
ATTEST
City Clerk
By:
Date:
By:
Date:
CITY OF F _YETTEVILLE, ARKANSAS
Dan Coody, as Mayor
WASTE) ANAGEMENT OF ARKANSAS, INC.
AlIF
£t S
Ro�.wreir authorized signatory
•
City of Fayetteville, Arkansas
Budget Adjustment Form
R2d3 1 R(tto j
Budget Year
2005
Department:: Operations
Division: Solid Waste & Recycling
Program: Commerclal Collections
Date Requested
9/20/2005
Adjustment Number
05-235
Project or Item Requested:
$25,000 is requested for solid waste disposal fees.
Project or Item Deleted:
No project is deleted. Reserve funds will finance increased
disposal fees.
Justification of this Increase:
This increase is needed due to an amendment to the
contract with Waste Management which increases
disposal fees from $29.20 per ton to $30.58 per ton. 9 is
estimated that the Solid Waste & Recycling Division will
collect and dispose of more than 17,400 tons of waste
from September 1 through December 31, 2005.
ustification of this Decrease:
Use of reserve funds is required to address immediate
needs of the Solid Waste & Recycling Division.
Account Name
Solid waste disposal
Solid waste disposal
Solid waste disposal
Account Name
Use of fund balance
Increase Budget (Decrease Revenue)
Account Number
5500 5010 5316
5500 5020 5316
5500 5030 5316
00
00
00
Decrease Budget (Increase Revenue)
Account Number
5500 0950 4999 99
Amount
15,000
7,000
3,000
Amount
25,000
Project Number
Project Number
Approval Signatures
9/7/2005 Tvte: A
Date
Date
05
ate
Budget Office Use Only
13 C E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial
Initial
Initial
Date
Date
Date
Initial Date
Gary Dumas
Submitted By
• City of Fayetteville •
Staff Review Form
City Council Agenda Items
or
Contracts
9/20/2005
City Council Meeting Date
Solid Waste & Recycling Operations
,Q&S
T./ ,s /85
1�q9
&OS/.t #fas.rq&etet
Division Department
Action Required:
Approval of Amendment Number 4 to Waste Management Contract for Operation of the Transfer Station an
Transport and Disposal of Municipal Solid Waste; and approval of a budget adjustment in the amount of
$25,000 for increased disposal fees.
annual cost cost - $75,000
4 months in 2005 - $25,000
Cost of this request
5500.xxxx.5316.00
$ 1,470,775.00
Category/Project Budget
$ 1,243,639.00
Account Number Funds Used to Date
Project Number
Budgeted Item
$ 227,136.00
Remaining Balance
Budget Adjustment Attached
X
Services and Charges
Program Category / Protect Name
Various
Program / Project Category Name
Solid Waste
Fund Name
Department Director Date
c
City Attorney
Finance 3ncVlnternafService Director
Mayor
q-7
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in Mayor's Office
Comments:
09-02-05P01 52 RCVD
aye evfle
ARKANSAS
OPERATIONS DIRECTOR
Agenda Request
•
To: Mayor and City Co 1
From: Gary Dumas
Date: August 31, 2005
Re: Amendment Number 4 to Waste Management Contract for Operation of the
Transfer Station and Transport and Disposal of Municipal Solid Waste
Recommendation
Staff recommends approval of Amendment Number 4 to Waste Management Contract for
Operation of the Transfer Station and Transport and Disposal of Municipal Solid Waste;
and approval of a budget adjustment in the amount of S25,000.
Background
On September 25, 1995 the City of Fayetteville entered into a Contract with Waste
Management as successor -in -interest to Sunray Services. This contract provides in
Section 1. TERM OF AGREEMENT options for three successive 5 -year terms, option
one was exercised by Amendment 3 on May 18, 1999. This Contract extension will end
on September 24, 2006. Section 3. FEES provides for an equitable adjustment of the fccs
not more frequently than twice a year. Amendment 1 (March 18, 1997), Amendment 2
(February 2, 1998), and Amendment 3 (May 18, 1999 with an effective date of August
31, 2001) adjusted the fccs accordingly and were approved by the City. In 2004 Waste
Management proposed a rate increase in accordance with Contract Section 3. This
request was withdrawn prior to action by the City Council. In early August 2005 Waste
Management proposed a 5 year contract extension. Since the contract had been in place
for 9 years and 10 months without competitive bidding and inquiries from other regional
landfills indicated that competitive bidding would be in the best long-term interests of the
citizens of Fayetteville, the Administration rejected the offer to exercise the second
contract extension.
Waste Management has now submitted a fee adjustment based upon material changes in
the cost of doing business beyond their control in accordance were Contract Section 3
Discussion
Waste Management has not received a fee adjustment since May 18, 1999. The contract
language permits equitable fee adjustments not more frequently than twice annually. The
U. S. Department of Labor, Bureau of Labor Statistics, Consumer Price Index All Urban
Consumers, All Items, (see attached chart) indicates a change of 18.3% from the second
half of 1999 through the first half of 2005. The requested rate increase would be
effective September 1, 2005 through September 24, 2006, unless changing conditions
113 West Mountain
Fayetteville, Arkansas 72701
Office phone - 479-575-8330
Fax - 479-575-8257
e-mail - gdutnas®ci.faycttrville.ar.us
•
warranted additional adjustments, per contract language. The requested change in fees is
from S29.20 to S30.58 for a 4.7% increase in the rate charged to the Solid Waste
Enterprise. This fee increase will be required to be reflected in our Solid Waste rates.
The rate for non -City of Fayetteville waste sources will increase from $40.00 per ton to
S42.75 per ton.
It is estimated that the Solid Waste & Recycling Division will collect and dispose of
approximately 17,400 tons of waste between September 1 and December 31, 2005. An
additional $25,000 is required for the remainder of 2005.
113 Wal Mountain
Fayetteville. Arkansas 72701
011icc phone - 479-575.8330
Fax - 479-575-8257
e-mail - gduma ci.fayettcvillear.us
• •
RESOLUTION NO.
A RESOLUTION APPROVING AMENDMENT No. 4 TO TI -IE
CONTRACT WITH WASTE MANAGEMENT OF ARKANSAS,
INC. FOR OPERATION OF THE TRANSFER STATION AND
TRANSPORT AND DISPOSAL OF MUNICIPAL SOLID WASTE;
AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT
OF $25,000.00 TO COVER THE COST OF INCREASED DISPOSAL
FEES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves Amendment No. 4 to the contract with Waste Management of
Arkansas, Inc. for operation of the Transfer Station and transport and disposal of
municipal solid waste. A copy of Amendment No. 4, marked Exhibit "A" is
attached hereto and made a part hereof.
Section 2. That the City Council of the City of Fayette ill'l� Arl nsas
hereby approves a budget adjustment in the amount of $ 4110�•.J0 to covLr the
cost of increased disposal fees.
•
f
ATT
Bv:
NDRA SMITH, City Clerk
APPROVED:
rt.y•
/TAN COODY, Mayor
0
• AMENDMENT #4 •
Contract with Waste Management of Arkansas, Inc.
for the Operation of Transfer Station,
and Transport and Disposal of Municipal Solid Waste
The City of Fayetteville, by agreement dated September 25, 1995, contracted with Waste Management of
Arkansas, Inc. as successor -in -interest to Sunray Services, Inc. for the operation of Fayetteville's transfer station,
and transport and disposal of municipal solid waste. Amendment #4 does hereinafter amend the contracted terms
of the agreement as specified in Section 3 of the contract document. The approved amendments to Section 3 of the
contract document are as follows:
Section 3.(a) For operation of the City Transfer Station, currently $4.13 per ton, effective September 1, 2005, of
solid waste delivered to the Transfer Station, $4.51 per ton;
Section 3.(b)
For outgoing transport of solid waste delivered to the City Transfer Station, currently $5.07 per ton,
effective September 1, 2005, based on incoming weight delivered to the Transfer Station, 56.07 per
ton;
Section 3.(c) (No change) For its disposal of waste delivered to the City Transfer Station, $20.00 per ton;
Section 3.(d) (No change) For disposal of solid waste delivered to Contractor's landfill or transfer station, $29.20
per ton;
Section 3.(e)
For accepting at the City's Transfer Station and disposing of solid waste generated from other
sources other than the City of Fayetteville, currently 540.00 per ton, effective September 1, 2005, of
waste delivered to the Transfer Station, $42.72 per ton.
Section 3.(f) (No change) A minimum charge for accepting solid waste from sources other than the City of
Fayetteville, 51.30 per bag until exceeds $20.65, or 520.65 minimum up to 1,000 pounds. After 1,000
pounds, other sources will be charged currently $42.75 per ton.
IN WITNESS WHEREOF, the parties to these presents have executed this Amendment #4 of the contract for the
operation of Fayetteville's transfer station, and transport and disposal of municipal solid waste to be effective
September 1, 2005.
ATTEST:
City Clerk
By:
Date:
13y:
Date:
CITY OF FAYETTEVILLE, ARKANSAS
Dan Coody, as Mayor
WASTE MANAGEMENT OF ARKANSAS, INC.
Roger Lawrence, as authorized signatory
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2005
Department: Operations
Division: Solid Waste & Recycling
Program: Commercial Collections
Date Requested
9/1/2005
Adjustment Number
Project or Item Requested:
$25,000 is requested for solid waste disposal fees.
Project or Item Deleted:
No project is deleted. Reserve funds will finance increased
disposal fees.
Justification of this Increase:
This increase is needed due to an amendment to the
contract with Waste Management which increases
disposal fees from $29.20 per ton to $30.58 per ton. It is
estimated that the Solid Waste & Recycling Division will
collect and dispose of move than 17,400 tons of waste
from September 1 through December 31, 2005.
Justification of this Decrease:
Use of reserve funds is required to address immediate
needs of the Solid Waste & Recycling Division.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Solid waste disposal 5500 5010 _ 5316 00 15,000
Solid waste disposal 5500 5020 5316 00 7,000
Solid waste disposal 5500 5030 5316 00 3,000
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
Use of fund balance 5500 0950 4999 99 25,000
Approval Signatures
C.�Qon_ 9/2/2005
Date
-Re d By
Budget Manager Date
Department Director Date
Finance & Internal Services Director Date
Mayor Date
Budget Office Use Only
Type: A B C D E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Datc
Initial Date
•
U.S. Department of Labor
Bureau of Labor Statistics
Bureau of Labor Statistics Data
www.b/s.gov 1
BLS Home I Programs & Surveys I Get Detailed Statistics 1 Glossary I What's New I Find It! In DOL
•
Change Output
Options:
From:
To. 2005
F include graphs NEWT
Data extracted on: August 31, 2005 (5:08:59 PM)
Consumer Price Index - All Urban Consumers
More Formatting Options. .
Search 1 A -Z Index
12 Months Percent Change
Series Id: CUUR0000SA0
Not Seasonally Adjusted
Area: U.S. city average
Item: All items
Base Period: 1982-84=100
Year
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Annual
HALF1
HALF2
1999
1.7
1.6
1.7
2.3
2.1
2.0
2.1
2.3
2.6
2.6
2.6
2.7
2.2
1.9
2.5
2000
2.7
3.2
3.8
3.1
3.2
3.7
3.7
3.4
3.5
3.4
3.4
3.4
3.4
3.3
3.5
2001
3.7
3.5
2.9
3.3
3.6
3.2
2.7
2.7
2.6
2.1
1.9
1.6
2.8
3.4
2.2
2002
1.1
1.1
1.5
1.6
1.2
1.1
1.5
1.8
1.5
2.0
2.2
2.4
1.6
1.3
1.9
2003
2.6
3.0
3.0
2.2
2.1
2.1
2.1
2.2
2.3
2.0
1.8
1.9
2.3
2.5
2.0
2004
1.9
1.7
1.7
2.3
3.1
3.3
3.0
2.7
2.5
3.2
3.5
3.3
2.7
2.3
3.0
2005
3.0
3.0
3.1
3.5
2.8
2.5
3.2
3.0
Frequently -Asked Questions 1 Freedom of Information Act 1 CustomeLSurvey
Privacy & Sesmritv-Statement 1 Linking to Our Site 1 Accessibility
U.S. Bureau of Labor Statistics
Postal Square Building
2 Massachusetts Ave., NE
Washington, DC 20212-0001
Phone: (202) 691-5200
Fax -on -demand: (202) 691-6325
Data questions: bls igta3taffilbls•gov
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Clarice Pearman - Waste Management Page 1
From: Clarice Pearman
To: Dumas, Gary
Date: 9123105 5:54PM
Subject: Waste Management
Gary,
The Council passed a resolution for this item on Sept. 20, 2005. However I do not have a signed
agreement or the original budget adjustment to attach to the resolution. Please get me a signed
agreement and the budget adjustment.
Thanks.
Clarice
Clarice Pearman - budget adjustment origir�
Page 1
From:
To:
Subject:
Clarice Pearman
Nelson, John
budget adjustment original
John,
Thank you for the signed original Amendment No. 4 from Waste Management. I will return one of the
originals after processing the resolution and attachments. However you still have not gotten the original
blue budget adjustment to me. I only have a copy. Please get me the original so that I may process this
resolution and get everything retumed.
Thanks.
Clarice
Clarice Pearman - Re: budget adjustment
al Page 1
From: Clarice Pearman
To: Nelson, John
Subject: Re: budget adjustment original
Barbara Fell just called regarding the budget adjustment that was sent to her. She has brought that to me
and I will now send to mayor for signature and finish process the resolution.
Please remember that anything has an attachment, i.e. an agreement contract, need originals with
signature of the other party before the meeting; and orignal budget adjustment must sent, make a copy for
yourself.
Also always remember that the city clerk's office always get originals. Thanks.
Clarice
»> John Nelson 10/24/05 01:3BPM »>
Okay. Solid Waste doesn't understand that they need to include a blue BA form with their agenda packet.
I'll send it to you.
John Nelson
Operations Mgmt. Acct. Coordinator
City of Fayetteville
Operations Department
113 W. Mountain St.
Fayetteville, AR 72701
479.444.3492
479.444.3490 - Fax
www. accessfayetteville.orq
»> Clarice Pearman 10/24/05 01:31 PM »>
John,
Thank you for the signed original Amendment No. 4 from Waste Management. I will return one of the
originals after processing the resolution and attachments. However you still have not gotten the original
blue budget adjustment to me. I only have a copy. Please get me the original so that I may process this
resolution and get everything retumed.
Thanks.
Clarice
. Clarice Pearman - Res. 194-05
From: Clarice Pearman
To: Nelson, John
Subject: Res. 194-05
----- -• --
John,
Attached is a copy of your agenda item passed by City Council, September 20, 2005 regarding Waste
Management of Arkansas. Also attached is a copy of the budget adjustment. I will forward to Budget &
Research the original budget adjustment. I am retuming to you one of two of the agreements Amendment
No. 4.
CC: Bell, Peggy; Deaton, Vicki; Fell, Barbara
Page 1
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2005
Department: Operations
Division: Solid Waste & Recycling
Program: Commercial Collections
Date Requested
10/1/2005
Adjustment Number
Project or Item Requested:
$25,000 is requested for solid waste disposal fees.
Project or Item Deleted:
No project is deleted. Reserve funds will finance increased
disposal fees.
Justification of this Increase:
This increase is needed due to an amendment to the
contract with Waste Management which increases
disposal fees from $29.20 per ton to $30.58 per ton. It is
estimated that the Solid Waste & Recycling Division will
collect and dispose of move than 17,400 tons of waste
from September 1 through December 31, 2005.
Justification of this Decrease:
Use of reserve funds is required to address immediate
needs of the Solid Waste & Recycling Division.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Solid waste disposal
Solid waste disposal
Solid waste disposal
Account Name
Use of fund balance
5500 5010 5316 00
5500 5020 5316 00
5500 5030 5316 00
Decrease Budget (Increase Revenue)
Account Number
15,000
7,000
3,000
Amount Project Number
5500 0950 4999 99 25,000
Approval Signatures
9/2/2005
Re ed By Date
Budget Manager Date
Department Director Date
Finance & Internal Services Director Date
Mayor Date
Budget Office Use Only
Type: A B C D
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entcred in Category Log
Initial Date
Initial Date
Initial Date
Initial Date