HomeMy WebLinkAbout191-05 RESOLUTION• •
RESOLUTION NO. 191-05
A RESOLUTION AWARDING BID #05-63 TO DOWNING SALES
& SERVICE IN THE AMOUNT OF $134,972.00 FOR THE
PURCHASE OF A DROP -BOX HOIST TRUCK FOR USE BY THE
SOLID WASTE & RECYCLING DIVISION; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $134,972.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby awards Bid #05-63 to Downing Sales & Service in the amount of
$134,972.00 for the purchase of a Drop -Box Hoist Truck for use by the Solid
Waste & Recycling Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a budget adjustment in the amount of $134,972.00.
PASSED and APPROVED this 20th day of September, 2005.
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By: DO4Ati'ad cMtai
SONDRA SMITH, City Clerk
APPROVED:
By: 4/.
DAN COODY, Mayor
• City of Fayetteville, Arkansas
Budget Adjustment Form
•
Budget Year
2005
Dcpartmrnt
Division:
Program:
Operations
Fleet Operatkurs
Capital Expenditures
Date Requested
1
Adjustment Number
Project or Item Requested:
$134,972 is requested in the Fleet Operations Capital
Expense Account, Project 802082
Project or Item Deleted:
Move $134,972 from Fleet Revenue Account to Fleet
Expense account for the purchase of Expansion Drop Box
Hoist Truck.
Justification of this Increase:
Expansion Drop Box Hoist Truck has been approved for
purchase from this project.
ustification of this Decrease:
Recognizing revenue from the Solid Waste Fund for the
purchase of one Expansion Drop Box Hoist Truck
Increase Budget (Decrease Revenue)
Armon Name Account Number Amount Project Number
Vehicles and equipment 9700 1920 5802 00 134,972 02082 J
Account Name
Trans from Solid Waste
Decrease Budget (Increase Revenue)
Account Number Amount Project Numba
9700 0970 6602 50 134,972 0 20 r a
Department tor
Finance InterumI Services Director _
Mayor
21of
Date
Date
Date
9 -la -05
type. A
Date of Approval
Posted to Cieneral Ledger
Posted to Project Accounting
Entered in Category Log
Budget Office Use Only
B C D E
Initial Datc
Initial Date
Initial Datc
Initial Da
David Bragg
Submitted By
•
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
9/20/2005
City Council Meeting Date
Fleet Operations
Division
Action Required:
•
Operations
,mss
Vw/Ds
1)0~5?
Ne 5c?ve
(0 Os -63
Department
Approval of purchase of one Refuse Drop Box Hoist Truck for Solid Waste Division from Downing Sales and Service
for the bid price of $134,972.00, and approval of the budget adjustment to move funds to Fleet Expense account
$
134,972 00
Cost of this request
9700.1920.5802.00
Account Number
02082.1
Project Number
Budgeted Item
$
1,180,030 00
Category / Project Budget
Sanitation Vehicles/Equipment
Program Category / Project Name
536,657.00 Vehicles and Equipment
Funds Used to Date
643,373.00
Remaining Balance
Budget Adjustment Attached
X
Program / Project Category Name
Shop
Fund Name
9 -8 -os
Previous Ordinance or Resolution #
anment Irecmr Date
epartment irector Original Contract Date:
City Attorney
Finance and Internal Service Director
Date
rA70,
Date
Mayor
Original Contract Number:
Received in City Clerk's Office
Comments:
•
aye evi:le
FLEET !PERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Interdepartmental Correspondence
To: Mayor/City Council ,. -��
Thru: Gary Dumas, Director of Operations(�J/
From: David Bragg, Fleet Operations Superintendent
Date: September 2, 2005
Subject: Purchase of one Refuse Drop Box Hoist Truck for Solid Waste Division
RECOMMENDATION: That City Council approve the purchase of one Drop Box Hoist truck for
Solid Waste Division from Downing Sales and Service, and approval of the budget adjustment
to move funds from Fleet Revenue account to Fleet Expense account.
BACKGROUND: Bid #05-63 was opened on August 16, 2005. Three bid responses were
received. A detailed tabulation sheet is attached. The lowest bid from Downing Sales and
Service meets all specifications. I recommend acceptance of the bid from Downing Sales and
Service in the amount of $134,972.00. This truck is a recently approved expansion.
Funds have been transferred from Solid Waste fund to the Fleet Revenue Account. A Budget
Adjustment is attached to transfer funds from the Fleet Revenue Account to Fleet Expense
Account for this purchase - funds are available in 9700.1920.5802.00, Project #02082.
The purchase of this expansion unit was approved by the Equipment Committee at the meeting
on September 1, 2005.
• •
RESOLUTION NO.
A RESOLUTION AWARDING BID #05-63 TO DOWNING SALES
& SERVICE IN THE AMOUNT OF 5134,972.00 FOR THE
PURCHASE OF A DROP -BOX HOIST TRUCK FOR USE BY THE
SOLID WASTE Sr RECYCLING DIVISION; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $134,972.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby awards Bid #05-63 to Downing Sales & Service in the amount of
$134,972.00 for the purchase of a Drop -Box Hoist Truck for use by the Solid
Waste & Recycling Division.
Section 2. That the City Council of the City of Fayetteville, Arks
hereby approves a budget adjustment in the amount of $134,972.00. re
PASSED and APPROVED this 20th day of Septes• r`,15751 1
AP
'PRVED:
�ANOCO/ )\1
4ODY, Mayor
By
Special Instructions:
TAX OWING ON SPARE CYLINDERS ONLY
Approvals:
Mayor: Department Director:
0 CD CO -4 0) N A W N -•
Item
Requester .� 47 n
BARBARA OLSEN ..-
n
0
N
Vendor#
3842
City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
(FIXED ASSET #700480
BID #05-63, TO BE UNIT #480
AMERICA BODY PER SPECS IN
TRUCK WITH ROLLOFFS OF
IAUTOCAR DROP BOX HOIST
q
0
O
J
nA
!Quantity
r
0
EA
EA
EA
EA
EA
m
D
EA
EA
EA
EA
!Unit of Issue]
5134,972.00
C
J
0)
Q)
m
Vendor Name:
DOWNING SALES AND SERVICE
O
O
0
$o.00
0
44
0
0
0
0
J
fnl
A
D
0
0
!Extended Cost
9700.1910.5802.00
Account Numbers
Requesters Employee #
1940
N
0
0
O
O.
CD
Fob Point:
Ship to code:
050
o
to
O
co
N
lProject/Subproject #
Extension:
495
Divison Head Approval
G
Z6-
O
11
Z
O
P.0 Number
Requisition No.
!Inventory #
Quotes Attached
Yes: No:
Expected Delivery Date:
CD
0
0
0
N
0
N
ii
]Fixed Asset #
q- 7-S
/let p
PLEYr
•
Division:
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Solid Waste Program:
Drop Box/Recycling Date of Request:
Expansion X or Replacement _ Acct. # to be Charged:
Unit # for Current Vehicle:
Purchase Price: $ 135,000 CIP Budget Amt: CIP Year Budgeted:
Total Annual Budgeted Motor Pool Charges for Unit:
8/22/05
50%-5030, 50%-5060
Unit # for Expansion/Replacement:
Replacement:
Monthly Motor Pool Charges for Current Unit
Replacement:
Monthly Motor Pool Charges for New Unit:
Replacement: 1,785.00
Maintenance:
Maintenance:
Maintenance:
# of Months New Unit to be in Service for Current Year-
New
earNew Unit should arrive approx. Feb. 2006
Is a Budget Adjustment Needed?
X No Yes, BA is attached
590.00
0.00
Overhead:
Overhead:
Overhead:
Budgeted Amount:
Annual Cost:
Difference (Over)/Under Budget:
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
Autocar WX64 Diesel powered cab and chassis with 60,000 Ib. outside rail drop box hoist.
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
480
Project # 02082
148.00
0.00
0.00
0.00
CC451
This request was approved by City Council (Resolution 145-05) at the July 19, 2005 meeting, along with a request for new
personnel. The truck is needed to continue to offer service in our growing City.
Approval Signatures:
Drvisin
471ZOpe lions Suindent
Budget Manager
Date
ate
dos
Date
1 •
► 6:411t
/e"
ce & I ernal ices Dir.
ment Director
9/2 /03
Date
ql- i -o5
D
y
Mayor l ate
[Please return origina • • to Fleet when signed by all. "
Clarice Pearman - Res191-05
•-. - .__ •-- ..
From: Clarice Pearman
To: Bragg, David
Subject: Res191-05
David,
Attached is a copy of the resolution passed by City Council, September 20, 2005 awarding Bid 05-63,
Downing Sales & Service. Also attached is a copy of the budget adjustment. I will forward the original to
B&R.
CC: Deaton, Vicki; Fell, Barbara
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