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Home My WebLink About18-05 RESOLUTIONRESOLUTION NO. 18-05 A RESOLUTION TO APPROVE AMENDMENT #1 OF THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $25,100.00 FOR THE FARMINGTON WATERLINE REPLACEMENT PROJECT NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS• Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment #1 of the contract with McClelland Consulting Engineers, Inc. (attached as Exhibit A) in the amount of $25,100.00 for final design and bidding services for the Farmington Waterline Replacement Project. PASSED and APPROVED this lst day of February, 2005. ATTEST: 1;C).* • CI O,�.L% �U • 'p�? FAYETTEVILLE • '- % s•9PICANSPtc$ ��'lef,"G wino-�0 • 0 iii By: SONDRA SMITH, City Clerk By: APPROVED: DAN COODY, Mayor • • AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FAYETTEVILLE HIGHWAY 62 WATER MAIN RELOCATION RELOCATION OF WATER MAINS IN FARMINGTON, ARKANSAS FINAL DESIGN AND BIDDING SERVICES The Agreement for Professional Engineering Services executed on May 18, 2004 for Relocation of Water Mains in Farmington, Arkansas is hereby amended. This Amendment entered into and executed on the date indicated beneath the signature blocks, by and between the City of Fayetteville (hereinafter "City of Fayetteville") and McClelland Consulting Engineers, Inc. (hereinafter "McClelland") changes the authorized Scope of the Project, and the Fees and Payments due to the requested increase in scope of services on the Farmington water main project. The Agreement defines the Scope of Services for: 1. Preliminary Design Phase Services 2. Final Design Phase Services 3. Bidding Phase Services 4. Construction Phase Services 5. Post -Construction Phase Services However, only the Preliminary Design Phase Services were authorized for completion in the basic Agreement and were covered in Section 6, Payments to McClelland. The purpose of this Amendment No. 1 is to authorize McClelland to complete Final Design Phase Services and Bidding Phase Services as defined in the Agreement, and to establish compensation for these services. SECTION 2 — BASIC SERVICES OF MCCLELLAND McClelland is hereby authorized to complete Final Design Phase Services as defined under Section 2.3 of the Agreement, to include preparation of property mapping FY042125 Amendment No. 1 1 • • and detailed easementdocuments as defined under Subsection 2.3.6. McClelland is further hereby authorized to complete Bidding Phase Services as defined under Section 2.4 of the Agreement. SECTION 6 — PAYMENTS TO MCCLELLAND Compensation for Final Design Phase Services excluding easement preparation shall be based upon cost reimbursement, plus profit, as established under Subsection 6.1.1 for Preliminary Design Phase Services. Compensation for easement preparation services shall be based on a unit price of $400 per easement. The total contract amount authorized for Final Design Phase Services shall be as follows: Final Design Phase Services, Cost Reimbursement not to exceed: $17,600 Final Design Phase Services, Profit: $ 2,100 Easement Preparation Services, 41 estimated @ $400/Ea $16,400 Total Final Design Contract Amount Authorized $36,100 Compensation for Bidding Phase Services shall be based upon cost reimbursement, plus profit, as established under Subsection 6.1.1 for Preliminary Design Phase Services. The total contract amount authorized for Bidding Phase Services shall be as follows: Bidding Phase Services, Cost Reimbursement, not to exceed: Bidding Phase Services, Profit: Total Bidding Phase Contract Amount Authorized $ 3,200 $ 400 $ 3,600 The combined total contract amount authorized for both Final Design and Bidding is $39,700. It is estimated that $14,600 of the $60,000 previously authorized for the Preliminary Design Phase Services can be transferred to Final Design and Bidding Phase Services, so that an Agreement Amendment Total Contract Amount for Preliminary Design, Final Design and Bidding Services is eighty-five thousand one hundred dollars ($85,100). Consequently, this Amendment No. 1 authorizes an additional twenty-five thousand one hundred dollars ($25,100) to the originally approved sixty thousand dollars ($60,000). FY042125 Amendment No. 1 2 • • All other provisions and conditions of the original Agreement remain in full force and effect. Final Design and Bidding Services shall be completed to conform to the requirements of the Arkansas Highway and Transportation Department's project schedule. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. FOR: THE CITY OF FAYETTEVILLE: ,�auintnn„ S'% • cos. • •,: ' •FAYETTEVILLE• =�y� .9QKANs:t• Jci� A e-42 • �ON� Attest: FOR: McCLELLAND CONSULTING ENGINEERS, INC.: By: Date: 1 & " 1 ' CIE Attest: FY042125 Amendment No. 1 3 • To: Fayetteville City Council Thru: Dan Coody, Mayor Gary Dumas, Director of Operations Gary Coover, City Engineer From: Sid Norbash, Staff Engineer Subject Highway 62 (Farmington) Waterline Relocation Project Engineering Contract Amendment #1 with McClelland Consulting Engineers, Inc. ,ets alp /os 8-05 pk C/t llaad 1719 fuels piintdoeiefr 41/ BACKGROUND Highway 62 is scheduled for improvements and widening in Farmington from Hwy 170 intersection and proceed along Hwy 62 west for approximately one mile (please see attached map). Fayetteville owns the water distribution system in Farmington and is responsible for the relocation of water mains in conflict with the planned highway construction. In 2004 McClelland Consulting Engineers, Inc. was selected and awarded a contract to perform the following services: The Agreement defines the Scope of Services as following Phases: 1. Preliminary Design Phase Services 2. Final Design Phase Services 3. Bidding Phase services 4. Construction Phase Services 5. Post -Construction Phase Service The City Council approved the not to exceed contract in the amount of $60,000 for performing above Phase #1, which included the following items of work: Preliminary engineering plan for the water line relocation work Project cost estimate Project right-of-way needs Project schedule Engineering surveys of proposed water line construction routes Schematic engineering design The above tasks have been accomplished to date by McClelland Engineers at the cost $45,400, leaving a balance of $14,600 on this contract. The attached Amendment #1 is to perform Phases #2 & #3 mentioned above, which are final design and bidding phases of this contract. The work for Phases #4& #5 will be followed later through future Amendment #2 to this contract. c Pt 4 t r DISCUSSION / STATUS McClelland Engineering has fulfilled the scope of their current agreement with the City of Fayetteville, having furnished the necessary engineering analyses for the Preliminary Design Phase. The next two phases of the work will be to complete the final design and provide the bidding and construction contract documents. The attached not to exceed Amendment No. 1 has been negotiated with McClelland Consulting Engineers, Inc. in the amount of $25,100 to perform the above mentioned tasks. Please be advised that since there is a balance of $14,600 on the existing contract the cost of completing the work is as follows: Cost of completion of design and bidding phase services $39,700 Less balance on existing contract $14,600 Net cost of Amendment #1 $25,100 McClelland Engineers have submitted a preliminary construction cost estimate which is attached. Table #1 estimates the cost of the relocations necessitated by the Highway Department's construction Table #2 estimates the highly desired additional. improvements to the system, per David Jurgens, Water & sewer Maintenance Superintendent. RECOMMENDATION: The Staff recommends award of the Amendment #1 to the Engineering Contract with McClelland Consulting Engineers, Inc. in the amount of $25,100. FUNDING FOR 2005: 2004 expenditure 2005 Budget Amendment #1 Remaining Funds Preliminary cost estimates are as follows: $45,400.00 $1,000,000 $ 25,100 $ 974,900 From attached Table #1 Cost of the necessitated relocations $880,602 • • From attached Table #2 Cost of the additional improvements $209,076 Estimated Engineering for construction management $ 80,000 Total estimated Available Budget $1,169,678 $ 974,900 Over -Run $ 194,778 The reason for the estimated cost over -run is that the original estimate did not include the additional improvements which involve four water line looping areas to provide much better service to the customers. If this work is performed as part of this large project the City will obtain better prices for the construction. During the final design phase, all efforts will be made to bring this project within the 2005 budget. Final evaluation will be made after official bids are received, and Staff will provide final recommendations to the Council. SN/sn Attachments: Amendment #1 Vicinity Map Cost Estimates • • RESOLUTION NO. A RESOLUTION TO APPROVE AMENDMENT #1 OF THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $25,100.00 FOR THE FARMINGTON WATERLINE REPLACEMENT PROJECT NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment #1 of the contract with McClelland Consulting Engineers, Inc. (attached as Exhibit A) in the amount of $25,100.00 for final design and bidding services for the Farmington Waterline Replacement Project. PASSED and APPROVED this 5th day of February, 2005. APPROVED: By: DAN COODY, Mayor ATTEST: By: SONDRA SMITH, City Clerk RESOLUTION NO. 7 - 0 4 A RESOLUTION TO APPROVE AN AGREEMENT FOR ENGINEERING SERVICES WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $60,000.00 FOR PLANNING, FIELD SURVEYS AND RIGHT-OF-WAY SERVICES RELATED TO THE HIGHWAY 62 WATER .MAIN RELOCATION IN FARMINGTON AND TO APPROVE A BUDGET ADJUSTMENT OF $60,000.00 1 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves as Agreement For Engineering Services with McClelland Consulting Engineers, Inc. (attached as Exhibit "A") in the amount of $60,000.00 for planning, field surveys and right-of-way services related to the Highway 62 water main relocation in Farmington and approves a budget adjustment of $60,000.00 (attached as Exhibit "B") to pay for this contract. PASSED and APPROVED this the 18th day of May, 2004. Al LEST: ��R hK/TRE: llllllll f . f , •� o •• 'P w ;FAYETTEVILLE• iA 9:QkAHS%•Jam' i VI/G »ON up fffff By: s1Z SONDRA SMITH, City Clerk By APPROVED: 'n P • J a L Z w 1- CC CC < o Z O C., cw K oa z a o O Is N Z Z Q Q J r Q Z o 0 H x w CC I- I- Q N I- N 0 • toot NOOONN= O N W P O. N-NNW...4 O • 0 0 r WASHINGTON COUNTY 0 Z 0 f U LU N N w 0 0 Jot 040369 F. A. P. STP -0072 (29) 2 g W f FF>O 2000 ONO O tW. ON wOtVNN6JN ONNNOfp N W 6 N Cr) M O 0 m O 0 Z w z ARMINGTON €E z 6920170 r I 1 1 1 1 Item TABLE NO. 1 • PRELIMINARY COST ESTIMATE HIGHW 62 WATER REPLACEMENT IN FARMINGTON CITY OF FAYETTEVILLE WATER MAIN ALONG HIGHWAY 62 September 14, 2004 Revised 12/7/04 Unit of Estimated Estimated FY042125 Cost Estimate 9-14-04 Revised 1217/04 Contingencies @ 20% Estimated Construction Total Table No. 2 Total Estimated Construction Total for Project $733,835 $146,767 $880,602 $209.076 $1,089,678 vin rice txtended 12"PVC Water Main Ft 2175 $50 $108,750 8" PVC Water Main Ft 3118 $40 $124,720 6" PVC Water Main Ft 245 $35 $8,575 6" DIP Water Main Ft 90 $40 $3,600 2" PVC Water Main Ft 975 $20 $19,500 1" Service Line Ft 555 $18 $9,990 3/4" Service Line Ft 210 $17 $3,570 12" Butterfly Valve Ea 8 $1,650 $13,200 8" Gate Valve Ea 9 $1,000 $9,000 6" Gate Valve Ea 15 $900 $13,500 2" Gate Valve Ea 5 $40020,000 12" x 12" Tapping Tee and Valve Ea 4 $3,0 000 , $$3,000 12" x 8" Tapping Tee and Valve Ea $2,500 $7,500 8" x 8" Tapping Tee and Valve Ea 3 3 $2,500 6" x 6" Tapping17,600 Tee and Valve Ea 8 $2,200 $17,600 2 1/4" or 2" Connection Ea 6 $500 $3,000 Three Way Fire Hydrant Ea 9 $2,500 $22,500 Remove Existing Fire Hydrant Ea 7 $600 $4,200 Ductile Iron Fittings Lb 6000 $5 $30,000 Water Meter Setting Ea 17 $500 $8,500 Dual Water Meter Setting Ea 3 $600 $1,800 Reconnect Exist. Water Meter or Service Line Ea 8 $100 $800 12" Service Saddle and Corp. Stop Ea 12 $100 $1,200 8" Service Saddle and Corp. Stop Ea 7 $70 $490 2" Service Saddle and Corp. Stop Ea 7 $50 $350 Cut and Cap 12" Main Ea 4 $800 $3,200 Cut and Cap 8" Main Ea 4 $700 $2,800 Cut and Cap 6" Main Ea 8 $600 $4,800 Cut and Cap 2 1/4" Main Ea 1 $500 $500 24" Bored Steel Casmg Ft 60 $450 $27,000 24" Direct Bury Steel Casing Ft 50 $180 $9,000 16" Bored Steel Casing Ft 284 $350 $99,400 16" Direct Bury Steel Casing Ft 86 $100 $8,600 2" Bored Steel Casing Ft 216 $40 $8,640 2" Direct Bury Steel Casing Ft 15 $25 $375 Abandon Exist. Gate Valve Ea 33 $80 $2,640 Asphalt Surface Restoration Sy 850 $50 $42,500 Highway Surface Restoration Sy 35 $65 $2,275 Concrete Surface Restoration Sy 640 $60 $38,400 Sidewalk Restoration Sy 10 $40 $400 Curb and Gutter Replacement Ft 20 $20 $400 Granular Backfill Tn 1420 $18 $25,560 Trench Safety System Ea 1 $20,000 $20,000 FY042125 Cost Estimate 9-14-04 Revised 1217/04 Contingencies @ 20% Estimated Construction Total Table No. 2 Total Estimated Construction Total for Project $733,835 $146,767 $880,602 $209.076 $1,089,678 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Item • TABLE NO. 2 PRELIMINARY COST ESTIMATE HIGHWAY 62 WATER REPLACEMENT IN FARMINGTON CITY OF FAYETTEVILLE WATER MAIN INTERCONNECTIONS AWAY FROM HWY. 62 September 14, 2004 Revised 12/7/04 • Unit of Estimated Estimated Subtotal Contingencies @ 20% Estimated Construction Total FY042125 Cost Estimate Interconnections away from 62 9-14-04 Revised 12/7/04 $174,230 $34,846 $209,076 ._ ____. _ �_........ .,, ,,, 1 , w cnrcnucu 8" PVC Water Main Ft 1146 $40 $45,840 6" PVC Water Main Ft 1343 $35 $47,005 2" PVC Water Main Ft 40 $20 $800 1" Service Line Ft 135 $18 $2,430 3/4" Service Line Ft '= $17 $1,275 8" Gate Valve Ea $1,000 $1,000 6" Gate Valve Ea A N A $900 $3,600 2" Gate Valve Ea $400 $800 6"x 6" Tapping Tee and Valve Ea $2,200 $8,800 8" Connection Ea $1.800 $1,800 6" Connection Ea $1,600 $4,800 2 1/4" or 2" Connection Ea $500 $1,000 Ductile Iron Fittings Lb $5 $3,500 Reconnect Exist. Water Meter or Service Line Ea 11 $100 $1,100 8" Service Saddle and Corp. Stop Ea 6 $70 $420 6" Service Saddle and Corp. Stop Ea 5 $65 $325 16" Direct Bury Steel Casing Ft 20 $100 $2,000 12" Bored Steel Casing Ft 60 $280 $16,800 12" Direct Bury Steel Casing Ft 54 $80 $4,320 2" Bored Steel Casing Ft 103 $40 $4,120 Abandon Exist. Gate Valve Ea 1 $80 $80 Asphalt Surface Restoration Sy 200 $50 $10,000 Highway Surface Restoration Sy 15 $65 $975 Concrete Surface Restoration Sy 40 $60 $2,400 Sidewalk Restoration Sy 10 $40 $400 Curb and Gutter Replacement Ft 20 $20 $400 Granular Backfill Tn 180 $18 $3,240 Trench Safety System Ea 1 $5,000 $5,000 Subtotal Contingencies @ 20% Estimated Construction Total FY042125 Cost Estimate Interconnections away from 62 9-14-04 Revised 12/7/04 $174,230 $34,846 $209,076 • • AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FAYETTEVILLE HIGHWAY 62 WATER MAIN RELOCATION RELOCATION OF WATER MAINS IN FARMINGTON, ARKANSAS FINAL DESIGN AND BIDDING SERVICES The Agreement for Professional Engineering Services executed on May 18, 2004 for Relocation of Water Mains in Farmington, Arkansas is hereby amended. This Amendment entered into and executed on the date indicated beneath the signature blocks, by and between the City of Fayetteville (hereinafter "City of Fayetteville") and McClelland Consulting Engineers, Inc. (hereinafter "McClelland") changes the authorized Scope of the Project, and the Fees and Payments due to the requested increase in scope of services on the Farmington water main project. The Agreement defines the Scope of Services for: 1. Preliminary Design Phase Services 2. Final Design Phase Services 3. Bidding Phase Services 4. Construction Phase Services 5. Post -Construction Phase Services However, only the Preliminary Design Phase Services were authorized for completion in the basic Agreement and were covered in Section 6, Payments to McClelland. The purpose of this Amendment No. 1 is to authorize McClelland to complete Final Design Phase Services and Bidding Phase Services as defined in the Agreement, and to establish compensation for these services. SECTION 2 — BASIC SERVICES OF MCCLELLAND McClelland is hereby authorized to complete Final Design Phase Services as defined under Section 2.3 of the Agreement, to include preparation of property mapping FY042125 Amendment No. 1 1 • • • and detailed easement documents as defined under Subsection 2.3.6. McClelland is further hereby authonzed to complete Bidding Phase Services as defined under Section 2.4 of the Agreement. SECTION 6 — PAYMENTS TO MCCLELLAND Compensation for Final Design Phase Services excluding easement preparation shall be based upon cost reimbursement, plus profit, as established under Subsection 6.1.1 for Preliminary Design Phase Services. Compensation for easement preparation services shall be based on a unit price of $400 per easement. The total contract amount authorized for Final Design Phase Services shall be as follows: Final Design Phase Services, Cost Reimbursement not to exceed: $17,600 Final Design Phase Services, Profit: $ 2,100 Easement Preparation Services, 41 estimated @ $400/Ea $16,400 Total Final Design Contract Amount Authorized $36,100 Compensation for Bidding Phase Services shall be based upon cost reimbursement, plus profit, as established under Subsection 6.1.1 for Preliminary Design Phase Services. The total contract amount authorized for Bidding Phase Services shall be as follows: Bidding Phase Services, Cost Reimbursement, not to exceed: $ 3,200 Bidding Phase Services, Profit: $ 400 Total Bidding Phase Contract Amount Authorized $ 3,600 The combined total contract amount authorized for both Final Design and Bidding is $39,700. It is estimated that $14,600 of the $60,000 previously authorized for the Preliminary Design Phase Services can be transferred to Final Design and Bidding Phase Services, so that an Agreement Amendment Total Contract Amount for Preliminary Design, Final Design and Bidding Services is eighty-five thousand one hundred dollars ($85,100). Consequently, this Amendment No. 1 authorizes an additional twenty-five thousand one hundred dollars ($25,100) to the originally approved sixty thousand dollars ($60,000). FY042125 Amendment No. 1 2 All other provisions and conditions of the original Agreement remain in full force and effect. Final Design and Bidding Services shall be completed to conform to the requirements of the Arkansas Highway and Transportation Department's project schedule. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. FOR: THE CITY OF FAYETTEVILLE: By: Mayo r Date: Attest: FOR: McCLELLAND CONSULTING ENGINEERS, INC.: BC 014AW‘a Date: taw 1 _ 04 - Attest: FY042125 Amendment No. 1 3 Sid Norbash, Staff Engineer AA Submitted By oht, City of Fayetteville Staff Review Form City Council Agenda Items Contracts 1 -Feb -05 City Council Meeting Date Engineering Division Action Required: Operations Department Approval of the Amendment #1 to the existing contract withMcClelland Consulting Engineers, Inc. in the amount of $25,100 for Hwy 62 -Farmington -Waterline Replacement Project $25,100 Cost of this request 5400-5600-5808-00 Account Number 04034-10 Project Number Budgeted Item X $1,000,000 Category/Project Budget Funds Used to Date $1,000,000 Remaining Balance Budget Adjustment Attached Hwy 62 -Farmington Waterline Replacement Project Program Category / Project Name Water System Improvements Program / Project Category Name Water & Sewer Fund Name Department Dir ctor City Attorney Fi c a nand Internal Service Director a Mayor Comments: II 'O; Previous Ordinance or Resolution # 77-04 Date /-(Fai Date Original Contract Date: Original Contract Number: 5/18/2004 956 Received in Mayor's Office RECFIVED JAN 1 4 2005 CITY o, . ,., cTTEVILLE 1 Y CLERK'S OFFICE 1 From: Clarice Pearman To: Norbash, Sid Date: 2/3/05 12:36PM Subject: Res. 18-05 Attached is a copy of the resolution passed by City Council February 1, 2005 regarding McClelland's Amendment No. 1. You will receive one of two originals of the amendment in interoffice mail. Also I've attached the agenda memo form and staff review form for you. Thanks. Clarice