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Home My WebLink About179-05 RESOLUTION• • RESOLUTION NO1 7 9-05 A RESOLUTION AUTHORIZING THE USE OF UP' TO 5100,000.00 FROM THF. REPLACEMENT & DISASTER RECOVERY FUND FOR USE IN COLLECTING AND DISTRIBUTING AID TO HURRICANE KATRINA SURVIVORS; AND THE USF. OF 1851 EAST HUNTSVILLE ROAD (MEXICAN ORIGINAL) AS A DISASTER RELIEF COLLECTION AND DISTRIBUTION CENTER; APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF 5100,000.00 RECOGNIZING GRANT REVENUE FROM TI -IE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA); AND DECLARING AN EMERGENCY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That, pursuant to Section 2 of Ordinance No. 4435, the City Council of the City of Fayetteville, Arkansas hereby determines that a disaster or emergency requiring the use of funds from the Replacement & Disaster Recovery Fund has occurred, and authorizes the use of up to $100,000.00 from the Replacement & Disaster Recovery Fund for use in collecting and distributing aid to Hurricane Katrina survivors. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the use of 1851 East Huntsville Road (Mexican Original) as a Disaster Relief Collection And Distribution Center. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of 5100,000.00 recognizing grant revenue from the Federal Emergency Management Agency (FEMA). Section 4. Emergency Clause. That the City Council of the City of Fayetteville, Arkansas, hereby finds the immediate provision of disaster relief services to be necessary to preserve the health and safety of Hurricane Katrina survivors in the City of Fayetteville, and because of such, an emergency is hereby declared to exist and this Resolution shall be in full force and effect from the date of its passage and approval. PASSED and APPROVED this 6th day of September, 2005. £qs •�•��ERK/7........... c ...., ., =• APPROV :U: •13= FAYETTEVILLE• 17; tet ;NG70N�G A l I LST: By: SONDRA SMITH, City Clerk By: DAN COODY, Mayor • City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2005 Department: Replacement Fund Exp Division: Program: Date Requested 9/6/2005 Adjustment Number Project or Item Added/Increased: $100,000 is requested in the Contract Services Account of the Replacement and Disaster Recovery Fund. Project or Item Deleted/Reduced: To recognize $100,000 of grant revenue from FEMA. Justification of this Increase: Funds will be used to finance the City's Hurricane Katrina relief effort. Justification of this Decrease: FEMA will reimburse the City for costs associated with the relief effort. Increase Expense Budget (Decrease Revenue Budget) Account Name Account Number Amount Project Number Contract services 4270 9270 5315 00 100,000 05051 11 Decrease Expense Budget (Increase Revenue Budget) Account Name Account Number Amount Project Number Federal Grant -Operational 4270 0927 4309 01 100,000 05051 11 Approval Signatures tecCtDate udget Manager Date Department Director Date Mayor Budget Office Use Only Type: A B C E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Initial Date Stephen Davis Submitted By • City of Fayetteville Staff Review Form City Council Agenda Items or Contracts September 6,2005 City Council Meeting Date 1 ees 9/6/05 X79 ltsc'otMirlutY Bund/6n, 4/C/ anti. Finance & Internal Servs. Dir. Finance & Internal Services Division Action Required: Department City Council is requested to authorize the use of up to $100,000 from the Replacement & Disaster Recovery Fund for use in collecting and distributing aid for Katrina evacuees and using 1851 East Huntsville Road (Mexican Original) as collection and distribution center. A budget adjustment is attached. 100,000.00 Cost of this request 4270.9270.5315.00 Account Number 05051 Project Number Budgeted Item $ Category / Project Budget $ Funds Used to Date Remaining Balance Budget Adjustment Attached X Katrina Relief Effort - FEMA Program Category / Project Name Other Capital Projects Program / Project Category Name Replacement & Disaster Recovery Fund Name Debartment Director Date Finance any Internal Service Director May6r Comments: Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayor's Office ee taye AR v:le DEPARTMENTAL CORRESPONDENCE TO: Fayetteville City Council THRU: Dan Coody, Mayor FROM: Stephen Davis, Finance & Internal Services Director Marsha Farthing, Accounting Manager DATE: September 6, 2005 SUBJECT: Replacement and Disaster Recovery Funds - Hurricane Katrina Recommendations Staff recommends approval of the use of S 100,000 of funds from the Replacement and Disaster Recovery Fund to finance the City's Hurricane Katrina relief effort. Background In November 2002 the Fayetteville City Council passed Ordinance 4435 establishing a Replacement and Disaster Recovery Fund. The ordinance designated $3,000,000 of funds to be reserved for a disaster or emergency. These funds cannot be spent without a specific resolution of the City Council that declares a disaster or emergency and authorizes the use of these funds. The remaining balance in the fund is to be used to purchase replacement public safety vehicles. The devastation left from Hurricane Katrina has affected hundreds of thousands of people living in the Louisiana and Mississippi gulf coast area. The disaster has touched many of the surrounding states and everyone is being asked to help as much as possible. It is staff's understanding that Arkansas has been designated within the disaster area and therefore is eligible to receive reimbursement from FEMA. The City of Fayetteville has offered the use of the Tyson Mexican Original building to be used as a collection and distribution point for donations of supplies for the hurricane evacuees. Funds are needed to pay for labor to clean the building, staff to maintain the facility, to purchase necessary equipment to make the building functional, and any associated utility costs. In addition to these expenses there have been several public safety employees called by FEMA to help in the disaster area. Staff would like City Council's approval to continue to pay these employees their current salaries. The City will seek reimbursement for all of these costs from FEMA. • • Budget Considerations At the beginning of September the Replacement and Disaster Recovery Fund had a reserved fund balance of $3,000,000 and an unreserved fund balance of S1,172,487. The investments in the fund eamed $206,220 in 2004 and $ 106,159 thru August 2005. The City also anticipates that FEMA will reimburse the City for some of the costs associated with the relief effort. • • RESOLUTION NO. A RESOLUTION AUTHORIZING TI IE USF OF UP TO $100,000.00 FROM THE REPLACEMENT & DISASTER RECOVERY FUND FOR USE IN COLLECTING AND DISTRIBUTING AID TO HURRICANE KATRINA SURVIVORS; AND THE USE OF 1851 EAST HUNTSVILLE ROAD (MEXICAN ORIGINAL) AS A DISASTER RELIEF COLLECTION AND DISTRIBUTION CENTER; APPROVING A BUDGET ADJUSTMENT IN 'HIE AMOUNT OF $100,000.00 RECOGNIZING GRANT REVENUE FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA); AND DECLARING AN EMERGENCY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYEITEVILLE, ARKANSAS: Section 1. That, pursuant to Section 2 of Ordinance No. 4435, the City Council of the City of Fayetteville, Arkansas hereby determines that a disaster or emergency requiring the use of funds from the Replacement & Disaster Recovery Fund has occurred, and authorizes the use of up to 5100,000.00 from the Replacement & Disaster Recovery Fund for use in collecting and distributing aid to Hurricane Katrina survivors. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the use of 1851 East Huntsville Road (Mexican Original) as a Disaster Relief Collection And Distribution Center. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of 5100,000.00 recognizing grant revenue from the Federal Emergency Management Agency (FEMA). Section 4. Emergency Clause. That the City Council of the City of Fayetteville, Arkansas, hereby finds the immediate provision of disaster relief services to esnecessary'to preserve the health and safety of Hurricane Katrina survivors in the City tf ayetteville, and because of such, an emergency is hereby declared to exist and thisRerlition shall 1?e in full force and effect from the date of its passage and approval. PASSED and APPROVED this 6th day of September, 2005. \, f"�� 3 1rBy: ATI'ROVED:I ATTEST: T) By: SSONDR SMITHfC t� v Clerk r #001DAN COODY, Mayor • • ORDINANCE NO. 4435 AN ORDINANCE REPEALING ORDINANCE NO. 1085 AND ESTABLISHING A REPLACEMENT AND DISASTER RECOVERY FUND WHEREAS, Ordinance No. 1085 was passed on June 20, 1955, and established the Vehicle and Maintenance Equipment Replacement Fund and required $1,400.00 to be deposited monthly into this fund; and WHEREAS, the Vehicle and Maintenance Equipment Replacement Fund currently has a designated fund balance of about $4,181,665.00; and WHEREAS, $3,000,000.00 of this fund should be reserved in an account entitled "Disaster Recovery Account" so that the City will have substantial available resources if a disaster befalls our city; and WHEREAS, this $3,000,000.00 and the remaining $1,181,665.00 balance should be transferred to a new fund designated as the Replacement and Disaster Recovery Fund. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby repeals Ordinance No. 1085 and establishes a new fund "Replacement and Disaster Recovery Fund" into which all moneys from the "Vehicle and Maintenance Replacement Fund" shall be transferred. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby designated $3,000,000.00 of the Replacement and Disaster Recovery Fund to be reserved and not dispersed until and unless the City Council determines by Resolution that a disaster or emergency requiring use of those funds has occurred. As soon as feasible after any such disbursement of funds from the Replacement and Disaster Recovery Fund, these funds should be restored to bring the Replacement and Disaster Recovery Fund up to the Three Million Dollar ($3,000,000.00) fund balance. • • Section 3 That the City Council of the City of Fayetteville, Arkansas hereby adopts the policy attached as Exhibit "A" for the use and disposition of funds within the Replacement and Disaster Recovery Fund in excess of the Three Million Dollars ($3,000,000.00) reserved disaster or emergency amount. Section 4. That the City Council of the City of Fayetteville, Arkansas hereby states that the policy (attached as Exhibit "A") describes procedures for the purchase, replacement, insurance costs, license fee, repairs and maintenance of items that cost $10,000.00 or less currently on the motor pool schedule. PASSED and APPROVED this the 19th day of November, 2002. ATTEST. By /< -71. eather Woodruff, City C'ltrk APPROVED: By: (.s4 DAN COODY, May • • Office of the Mayor City of Fayetteville lftrurtamatiun WHEREAS: WHEREAS: the State of Arkansas has been designated a Category B Disaster Area by Presidential Proclamation dated September 3, 2005, and the City of Fayetteville has been called upon to provide assistance and aid to the survivors of Hurricane Katrina, NOW THEREFORE, pursuant to A.C.A.§ 12-75-108 I, Dan Coody, Mayor of the City of Fayetteville, Arkansas do hereby declare a Local Disaster Emergency in the City of Fayetteville, Arkansas on September 3, 2005. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Fayetteville, Arkansas to be affixed on the 3rd day of September, 2005. Attest: City Clerk J Clarice Pearman - Res. 179-05 Page 1 From: Clarice Pearman To: Davis, Steve Date: 9/14/05 12:10PM Subject: Res. 179-05 Steve, Attached is a copy of the resolution passed by the City Council September 6, 2005 regarding the recovery fund, use of the Tyson Building and approval of a budget adjustment. I have attached a copy of the budget adjustment. I will forward to Budget & Research the original budget adjustment. Thanks. Clarice CC: Deaton, Vicki Clance Pearman - Fwd: Res 179-05 From: Clarice Pearman To: Fell, Barbara Subject: Fwd: Res 179-05 »> Clarice Pearman 09/14/05 12:10PM »> Steve, Attached is a copy of the resolution passed by the City Council September 6, 2005 regarding the recovery fund, use of the Tyson Building and approval of a budget adjustment. I have attached a copy of the budget adjustment. I will forward to Budget & Research the original budget adjustment. Thanks. Clance Page 1