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Home My WebLink About176-05 RESOLUTION• RESOLUTION NO. 17 6-0 5 A RESOLUTION APPROVING AMENDMENT #1 TO THE CONTRACT WITH McCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED 5145,793.00 FOR FINAL DESIGN, BIDDING, CONSTRUCTION ADMINISTRATION, AND RESIDENT SERVICES DURING CONSTRUCTION FOR WATER AND SEWER RELOCATION FOR HIGHWAY IMPROVEMENTS TO WEDINGTON DRIVE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CI'T'Y OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment #1 to the contract with McClelland Consulting Engineers, Inc. in an amount not to exceed 5145,793.00 for final design, bidding, construction administration, and resident services during construction for water and sewer relocation for highway improvements to Wedington Drive. A copy of Amendment #1, marked Exhibit "A" is attached hereto, and made a part hereof. PASSED and APPROVED this 6`h day of September, 2005. ATTEST: By ��•c Ott's.P z. • ;FAYETT EVILLE• gs.9RKANSPc' •:41 S 1St A DRA SMITH, Ct APPROVED: By AN COODY, Mayor • • AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FAYETTEVILLE HIGHWAY 16 WATER AND SEWER MAIN RELOCATION RELOCATION OF WATER AND SEWER MAINS ALONG WEDINGTON DRIVE FINAL DESIGN, BIDDING, AND CONSTRUCTION PHASE SERVICES The Agreement for Professional Engineering Services executed on January 18, 2005 for Relocation of Water and Sewer Mains along Wedington Drive in Fayetteville, Arkansas is hereby amended. This Amendment entered into and executed on the date indicated beneath the signature blocks, by and between the City of Fayetteville (hereinafter "City of Fayetteville") and McClelland Consulting Engineers, Inc. (hereinafter "McClelland") changes the authorized Scope of the Project, and the Fees and Payments, due to the requested increase in scope of services on the Wedington Drive water and sewer main project. The Agreement lists the Scope of Services for: 1. Preliminary Design Phase Services 2. Final Design Phase Services 3. Bidding Phase Services 4. Construction Phase Services 5. Post -Construction Phase Services 6. Resident Services During Construction However, only the Preliminary Design Phase Services were authorized for completion in the basic Agreement and were covered in Section 6, Payments to McClelland. The purpose of this Amendment No. 1 is to authorize McClelland to complete Final Design, Bidding, Construction, Post -Construction and Resident Services During Construction as defined in the Agreement and hereinafter, and to establish compensation for these services. FY042165 Amendment No. 1 1 SECTION 2 — BASIC SERVICES OF MCCLELLAND McClelland is hereby authorized to complete Final Design Phase Services as defined under Section 2.3 of the Agreement, to include preparation of property mapping and detailed easement documents as defined under Subsection 2.3.6. McClelland is hereby authorized to complete Bidding Phase Services as defined under Section 2.4 of the Agreement. McClelland is hereby authorized to complete Construction Phase Services to include: 1. Review of submittals. 2. Processing monthly pay requests. 3. Scheduling and attending progress meetings, as needed. 4. Coordination of Construction activities between the Contractor and City of Fayetteville. McClelland is hereby authorized to complete Post — Construction Phase Services to include: 1. Securing and processing of final documents (Bonds, affidavits, etc.). 2. Preparation and submission of Record Drawings. 3. Coordination of post —construction/clean up activities required of the Contractor. McClelland is hereby authorized to provide Resident Services During Construction to include: 1. Providing a resident construction observer to be at the project during construction activities related to the water and sewer main installation. Resident services shall be full time during pipe laying periods and part time during site preparation and site clean up periods. 2. The resident construction observer shall maintain daily logs of site conditions, work completed, activities relating to property owners, and information/directives received from the City of Fayetteville. FY042165 Amendment No. 1 2 • • 3. The resident construction observer shall not provide superintendence over the Contractor's personnel or over the Contractor's work and safety procedures. SECTION 6 — PAYMENTS TO MCCLELLAND Compensation for Final Design, Bidding, Construction, Post -Construction and Resident Services During Construction shall be based upon cost reimbursement, plus profit, as established under Subsection 6.1.1 for Preliminary Design Phase Services. This payment procedure is to be acceptable to the Arkansas Highway and Transportation Department for reimbursement purposes. Attachments B 1 through B 4 list estimated manhours and labor rates as applicable for these phases of the project. Thesc cost factors are summarized as follows: Final Design and Easement Preparation: $53,068 Bidding Phase: $ 3,167 Construction and Post — Construction Services: $15,284 Resident Services During Construction: $74,274 Total $145,793 It is estimated that $14,000 of the $54,000 previously authorized for the Preliminary Design Phase Services can be transferred to Final Design and Bidding Phase Services, so that an Agreement Amendment Total Contract Amount for Preliminary Design, Final Design, Bidding, Construction, Post — Construction and Resident Services is one hundred eighty five thousand seven hundred ninety three dollars ($185,793). Consequently, this Amendment No. 1 authorizes an additional one hundred thirty one thousand seven hundred ninety three dollars ($131,793) to the originally approved fifty four thousand dollars ($54,000). This Contract Amount ($185,793) shall not be exceeded without specific written authorization from the City of Fayetteville. All other provisions and conditions of the original Agreement remain in full force and effect. Final Dcsign and Bidding Services shall be completed to conform to the requirements of the Arkansas Highway and Transportation Department's project FY042165 Amendment No. 1 3 • • schedule. Subsequent phases shall conform to the City of Fayetteville's schedule with the construction contractor. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. FOR: THEITY OF FAYETTEVILLE: By: Date: 4 l ' x r FOR: Attest: McCLELLAND CONSULTING ENGINEERS, INC.: Date: _roe. c : FAYETTEVILLE; :t. • 6;1•1'QkANgPy �, J .."CP '..j .ON ....`` r V Attest: 1 FY042165 Amendment No. 1 4 City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2005 Department: Water & Wastewater Division: Water & Sewer Maintenance Program: Sewer Mains Construction Date Requested August 2,2005 Adjustment Number Project or Item Added/Increased: Wedington (Highway 16 West) Water and Sewer Relocation Project or Item Deleted/Reduced: None. AHDT Cost Reimbursement and use of reserves are proposed for this project. Justification of this Increase: AHTD is preparing to bid this highway widening project Justification of this Decrease: Sufficient cash and investments exist to fund this project Increase Expense Budget (Decrease Revenue Budget) Account Name Account Number Amount Project Number Water line improvements Sewer improvements 5400 5600 5808 00 1,411,126 05015 5400 5700 5815 00 268,168 05015 Decrease Expense Budget (Increase Revenue Budget) Account Name Account Number Amount Project Number St Hwy -utility relocation 5400 0940 4303 00 1,233,500 05015 I Use of fund balance 5400 0940 4999 99 445,794 -95015.• Approval Signatures Budget Office Use Only Tvoe: A B C .D Requested By Date Budget Manager Date Dep ent Dir tor Finan Inte crvices Director • 1 Date • Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Mayor Date Initial Datc ayettv?e • City of Fayetteville � Engineering Division /7 I I,� I Fayetteville. West Mountain AR 72701 MLei r ph: 479-575-8206 79-57-820 fax: 479-575-8202 kyintirrittatts 9/S Date: August 18, 2005 To: Fayetteville City Council Thru: Dan Coody, Mayor Gary Dumas, Director of Operations David Jurgens, Interim Water & Wastewater Director From: Ron Petrie, City Engineer Subject: Wedington Drive Water & Sewer Relocations Project Amendment #t to Engineering Contract RECOMMENDATION: The Staff recommends Council approval of Amendment #1 to the contract with McClelland Consulting Engineers, Inc. in an amount not to exceed $145,793 for final design, bidding, construction administration, and resident services during construction for water & sewer relocations for the Hwy. 16 (Wedington Drive) Widening Project from Rupple Road to Double Springs Road. BACKGROUND The Arkansas State Highway Department (AHTD) has a current construction project (Job 040423) for the widening of Hwy 16 (Wedington Drive) from Rupple Rd. to Double Springs. In order to clear the way for the widening project by A.H.T.D., the existing water and sewer facilities serving this arca will have to be relocated to avoid construction conflicts with the highway facilities. Also, in addition to the necessary relocations, staff has requested some over -sizing of the water mains, and fire protection improvements for this arca Per City Council approval on January 18, 2005, McClelland Consulting Engineers, Inc. was awarded a contract in the amount of 554,000 for performing the preliminary engineering services for this project. Afrolii?iVrt • • DISCUSSION Bids were opened on August 10`h and Gilbert Central is the apparent low bidder. AHTD typically issues a Notice To Proceed to the contractor 30 days after the bid opening. It is imperative that McClelland Consulting Engineers, Inc. be authorized to complete the design work immediately and then oversee this project throughout the construction phase. BUDGET IMPACT This project is currently funded as the City Council passed Resolution No. 158-05 at its August 2"`i meeting which approved a budget amendment in the amount of $1,754,694. RP/pdl Attachments: 3 Original Contract Amendments No. I • • RESOLUTION NO. A RESOLUTION APPROVING AMENDMENT #1 TO THE CONTRACT WITH McCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED S145,793.00 FOR FINAL DESIGN, BIDDING, CONSTRUCTION ADMINISTRATION, AND RESIDENT SERVICES DURING CONSTRUCTION FOR WATER AND SEWER RELOCATION FOR HIGHWAY IMPROVEMENTS TO WEDINGTON DRIVE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment #1 to the contract with McClelland Consulting Engineers, Inc. in an amount not to exceed $145,793.00 for final design, bidding, construction administration, and resident services during construction for water and sewer relocation for highway improvements to Wedington Drive. A copy of Amendment #1, markad Exhibit "A" is attached hereto, and made a part hereof. PASSED and APPROVED this 6ih day of September, pae 1 r•-• ► APPROVED: I. Y• \ DAN C ODY, Mayos' • ATTE giS By Ron Petrie Submitted By • City of Fayetteville Staff Review Form City Council Agenda Items or Contracts September 6, 2005 City Council Meeting Date Engineering Division Action Required: • Operations Department A resolution approving Amendment #1 to the contract with McClelland Consulting Engineers, Inc. in an amount not to exceed $145,793 for final design, bidding, construction administration, and resident services during construction for water & sewer relocations for the Hwy. 16 (Wedington Drive) Widening Project from Rupple Road to Double Springs Road. 4Ppnsl'0 a. In 401-.,lb.,s}.•.4k . t iuq....t4a1. 145,793.00 Cost of this request $ slf. 000 5400-5600-5808-00 $ Account Number 05015 Project Number Budgeted Item X Category / Project Budget 54,000.00 $ Wedington Utility W/S Relocations Program Category / Project Name Water Line Improvements Funds Used to Date Program / Project Category Name —0 — Remaining Balance Budget Adjustment Attached Ilc I Water & Sewer Fund Name Department Director rie/X -03-% Date City Attorney Finance and Internal Service Director Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 12-05 1/18/2005 990 Received in Mayor's Office • Clarice Pearman _ Res. 176-05_ Page 1 From: Clarice Pearman To: Petrie, Ron Subject: Res. 176-05 Ron, Attached is a copy of the resolution passed by City Council September 6, 2005 approving Amendment No. 1 to the McClelland agreement. I have attached a copy of that agreement. I will return to you via interoffice mail two of three originals of the agreement. Also attached is a copy of the budget adjustment for this protect. I will forward to Budget & Research the original budget adjustment. Thanks. Clarice CC: Deaton, Vicki; Fell, Barbara