HomeMy WebLinkAbout175-05 RESOLUTION• 4
RESOLUTION NO.175-05
A RESOLUTION APPROVING AMENDMENT #1 TO THE
CONTRACT WITH McCLELLAND CONSULTING
ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED
$116,960.00 FOR FINAL DESIGN, BIDDING, CONSTRUCTION
ADMINISTRATION, AND RESIDENT SERVICES DURING
CONSTRUCTION FOR WATER AND SEWER RELOCATION
FOR HIGHWAY IMPROVEMENTS TO RAZORBACK ROAD.
BE IT RESOLVED BY THE CITY COUNCIL OF TME CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves Amendment #1 to the contract with McClelland Consulting Engineers, Inc. in
an amount not to exceed 5116,960.00 for final design, bidding, construction
administration, and resident services during construction for water and sewer relocation
for highway improvements to Razorback Road. A copy of Amendment #l, marked
Exhibit "A" is attached hereto, and made a part hereof.
PASSED and APPROVED this 6'h day of September, 2005.
ATTEST:
By:Kk�r,�[,v /nab
SON RA SMITH, City Clerk
APPROVED:
By
/..,',/
DAN COODY, Mayor
•
AMENDMENT NO. 1
TO
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
FAYETTEVILLE HIGHWAY 112 WATER AND SEWER MAIN RELOCATION
RELOCATION OF WATER AND SEWER MAINS ALONG RAZORBACK ROAD
FINAL DESIGN, BIDDING, AND CONSTRUCTION PHASE SERVICES
The Agreement for Professional Engineering Services executed on January 18,
2005 for Relocation of Water and Sewer Mains along Razorback Road in Fayetteville,
Arkansas is hereby amended. This Amendment entered into and executed on the date
indicated beneath the signature blocks, by and between the City of Fayetteville
(hereinafter "City of Fayetteville") and McClelland Consulting Engineers, Inc.
(hereinafter "McClelland") changes the authorized Scope of the Project, and the Fees and
Payments, due to the requested increase in scope of services on the Razorback Road
water and sewer main project.
The Agreement lists the Scope of Services for:
1. Preliminary Design Phase Services
2. Final Design Phase Services
3. Bidding Phase Services
4. Construction Phase Services
5. Post -Construction Phase Services
6. Resident Services During Construction
However, only the Preliminary Design Phase Services were authorized for
completion in the basic Agreement and were covered in Section 6, Payments to
McClelland.
The purpose of this Amendment No. 1 is to authorize McClelland to complete
Final Design, Bidding, Construction, Post -Construction and Resident Services During
Construction as defined in the Agreement and hereinafter, and to establish compensation
for these services.
FY042166 Amendment No. 1
FN
• •
SECTION 2 — BASIC SERVICES OF MCCLELLAND
McClelland is hereby authorized to complete Final Design Phase Services as
defined under Section 2.3 of the Agreement, to include preparation of property mapping
and detailed easement documents as defined under Subsection 2.3.6. McClelland is
hereby authorized to complete Bidding Phase Services as defined under Section 2.4 of the
Agreement.
McClelland is hereby authorized to complete Construction Phase Services to
include:
1. Review of submittals.
2. Processing monthly pay requests.
3. Scheduling and attending progress meetings, as needed.
4. Coordination of construction activities between the Contractor and City of
Fayettevi Ile.
McClelland is hereby authorized to complete Post — Construction Phase Services
to include:
I. Securing and processing of final documents (Bonds, affidavits, etc.).
2. Preparation and submission of Record Drawings.
3. Coordination of post — construction/clean up activities required of the
Contractor.
McClelland is hereby authorized to provide Resident Services During
Construction to include:
1. Providing a resident construction observer to be at the project during
construction activities related to the water and sewer main installation.
Resident services shall be full time during pipe laying periods and part
time during site preparation and site clean up periods.
2. The resident construction observer shall maintain daily logs of site
conditions, work completed, activities relating to property owners, and
information/directives received from the City of Fayetteville.
FY042166 Amendment No. 1 2
• •
3. The resident construction observer shall not provide superintendence over
the Contractor's personnel or over the Contractor's work and safety
procedures.
SECTION 6 — PAYMENTS TO MCCLELLAND
Compensation for Final Design, Bidding, Construction, Post -Construction and
Resident Services During Construction shall be based upon cost reimbursement, plus
profit, as established under Subsection 6.1.1 for Preliminary Design Phase Services. This
payment procedure is to be acceptable to the Arkansas Highway and Transportation
Department for reimbursement purposes. Attachments B 1 through B 4 list estimated
manhours and labor rates as applicable for these phases of the project. These cost factors
are summarized as follows:
Final Design and Easement Preparation: $41,109
Bidding Phase: $ 3,167
Construction and Post — Construction Services: $15,284
Resident Services During Construction: $57,400
Total $116,960
This Amendment No. 1 authorizes an additional one hundred sixteen thousand
nine hundred sixty dollars ($116,960) to the originally approved twenty-two thousand
eight hundred dollars ($22,800). This Total Contract Amount ($139,760) shall not be
exceeded without specific written authorization from the City of Fayetteville.
All other provisions and conditions of the original Agreement remain in full force
and effect. Final Design and Bidding Services shall be completed to conform to the
requirements of the Arkansas Highway and Transportation Department's project
schedule. Subsequent phases shall conform to the City of Fayettcville's schedule with
the construction contractor.
FY042166 Amendment No. 1 3
• •
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly
executed as of the date and year first herein written. , ,G\ERK/TRS,
.,. 'cVtY 0;:
E FAYETTEVILLE :
FOR: THE _ TY OF FAYETTEVILLE:
By:
Date:
Attest:
FOR: McCLELLAND CONSULTING ENGINEERS, INC.:
Date:
Attest:
-.4/AI
y„5�TON �:::1
FY042166 Amendment No. 1 4
• •
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2005
Department: Water & Wastewater
Division: Water & Sewer Maintenance
Program: Sewer Mains Construction
Date Requested
8/2/2005
Adjustment Number
Project or Item Added/Increased:
Razorback Road Utility W/S Relocation
Project or Item Deleted/Reduced:
None. AHTD cost reimbursement and use of reserves are
proposed for this project.
Justification of ibis Increase:
AHTD is preparing to bid this highway widening project
Justification of this Decrease:
Sufficient cash and investments exist to fund this request
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Water line improvements
Sewer improvements
Account Name
5400 5600 5808 00 744,252 05014
5400 5700 5815 00 960,219 05014
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount Project Number
St Hwy -utility relocation 5400 0940 4303 00 1,390,800 05014 f
Use of fund balance 5400 0940 4999 99 313,671-6fit♦3F
Approval Signatures Budget Office Use Only
I}pe: A B C D E
Requested By
Budget Manager
Department Dircctor
Finance & Intern
Mayor
rvices D
ctor
Date
Date
Date
Date
Date
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
aye e
ARKANSAS
a-5
• City of Fayetteville / /5
Engineering Division Meek /Lai
113 West Mountain 01
Fayetteville, AR 7270Iw. _. ti
ph: 479-575-8206 fi�r��
fax: 479-575-8202 I /D.��rbek
Date: August 18, 2005
To: Fayetteville City Council
Thru: Dan Coody, Mayor
Gary Dumas, Director of Operations
David Jurgens, Interim Water & Wastewater Director
From: Ron Petrie, City Engineer
Subject: Razorback Road Water & Sewer Relocations Project
Amendment #1 to Engineering Contract
RECOMMENDATION:
The Staff recommends Council approval of Amendment #1 to the contract with
McClelland Consulting Engineers, Inc. in an amount not to exceed $116,960 for final
design, bidding, construction administration, and resident services during construction for
water & sewer relocations for the Hwy. 112 (Razorback Road) Widening Project from
15th Street to 6th Street.
BACKGROUND
The Arkansas State Highway Department (AHTD) has a current construction project (Job
040399) for the widening of Hwy 112 (Razorback Road) from 15th Street to 6'h Street. In
order to dear the way for the widening project by A.H.T.D., portions of the existing water
and sewer facilities serving this area will have to be relocated to avoid construction
conflicts with the highway facilities.
Per City Council approval on January 18, 2005, McClelland Consulting Engineers, Inc.
was awarded a contract in the amount of $22,800 for performing the preliminary
engineering services for this project.
• •
DISCUSSION
Bids were opened on August 10th and Gilbert Central is the apparent low bidder. AHTD
typically issues a Notice To Proceed to the contractor 30 days after the bid opening. It is
imperative that McClelland Consulting Engineers, Inc. be authorized to complete the
design work immediately and then oversee this project throughout the construction phase.
BUDGET IMPACT
This project is currently funded as the City Council passed Resolution No. 157-05 at its
August 2nd meeting which approved a budget amendment in the amount of $1,451,347.
RP/pol
Attachments: 3 Original Contract Amendments No. I
• •
RESOLUTION NO.
opa
A RESOLUTION APPROVING AMENDMEN #1 TO THE
CONTRACT WITH McCLELLAND ONSULTING
ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED
$116,960.00 FOR FINAL DESIGN, BIDDING, CONSTRUCTION
ADMINISTRATION, AND RESIDENT SERVICES DURING
CONSTRUCTION FOR WATER AND SEWER RELOCATION
FOR HIGHWAY IMPROVEMENTS TO RAZORBACK ROAD
BE IT RESOLVED BY THE CITY COUNCII, OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves Amendment #1 to the contract with McClelland Consulting Engineers,-!' . n
an amount not to exceed 5116,960.00 for final design, bidding, n cti4n
administration, and resident services during construction for water an er re ocation
for highway improvements to Razorback Road. A copy of VI nt #I, marked
Exhibit "A" is attached hereto, and made a part hereof. s•
PASSED and
APPROVED this 6`h day of September, 3005.
lAPPROVEI�: /
i) rob
DY, Mayor
ATTEST: ��
By. re-
. ONDlj1 SMITH, City Clerk
Ron Petrie
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
September 6, 2005
City Council Meeting Date
Engineering Operations
Division Department
Action Required:
•
A resolution approving Amendment #1 to the contract with McClelland Consulting Engineers, Inc. in an amount not ;u
exceed $116,960 for final design, bidding, construction administration, and resident services during construction for
water & sewer relocations for the Hwy. 112 (Razorback Road) Widening Project from 15th Street to 6'" Street.
A?P ,,.S t 4. L a 4 ak\ ..t,4"1-••• O t t „0.11.0t.,La .
116,960.00 $
Cost of this request
5400-5600-5808-00
Account Number
05014
Project Number
Razorback Rd Utility W/S Relocation
Category / Project Budget Program Category / Project Name
$ 22,800.00
Water Line Improvements
Funds Used to Date Program / Project Category Name
Water & Sewer
Remaining Balance Fund Name
Budgeted Item X Budget Adjustment Attached 1 / 1
Department Director
8�f-oS
Date
City Attome
Finance nd Intemal Service Director
Mayor
ate
-, (s -or
Date
471 /4/<
Comments:
6
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
13-05
1/18/2005
991
Clarice Pearman - Res. 175-05 a Page 1
From: Clarice Pearman
To: Petrie, Ron
Subject: Res. 175-05
Ron,
Attached is a copy of the resolution passed by City Council September 6, 2005 regarding Amendment No.
1 to McClelland's agreement.
I have also attached copy of the amendment and will retum to you via interoffice mail two of three
originals.
Also attached is a copy of the budget adjustment. I will be forwarding the original budget adjustment to
Budget & Research.
Thanks.
Clarce
CC: Deaton, Vicki
Clarice Pearman - Fwd Res._ 175-05
From: Clarice Pearman
To: Fell, Barbara
Subject: Fwd: Res. 175-05
• Page 1
»> Clarice Pearman 09/14/05 11:54AM »>
Ron,
Attached is a copy of the resolution passed by City Council September 6, 2005 regarding Amendment No.
1 to McClelland's agreement.
I have also attached copy of the amendment and will return to you via interoffice mail two of three
originals.
Also attached is a copy of the budget adjustment. I will be forwarding the original budget adjustment to
Budget & Research.
Thanks.
Clarice