HomeMy WebLinkAbout174-05 RESOLUTION• •
RESOLUTION Nal 74-05
A RESOLUTION AWARDING BID #05-52 TO FLOYD S. SALSER,
JR. & ASSOCIATES IN THE AMOUNT OF $161,590.00 FOR THE
PURCHASE OF A METER TEST BENCH FOR TESTING AND
REPAIRING WATER METERS; AND APPROVING A
CONTINGENCY IN THE AMOUNT OF 58,000.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby awards Bid #05-52 to Floyd S. Salser, Jr. & Associates in the amount of
5161,590.00 for the purchase of a Meter Test Bench for testing and repairing
water meters;.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a contingency in the amount of 58,000.00.
PASSED and APPROVED this 6'h day of September, 2005.
ATTEST:
By
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E :FAYETTEVILLE :
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SONDRA SMITH, City Clerk
APPROVED:
By
DAN COODY, Mayor
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City Council Meeting dT eptember 6, 2005 / 7y
CITY COUNCIL AGENDA MEMO Jr.. S :v Hissed. s.
To: City Council
Thru: Mayor Dan Coody
From: David Jurgens, Water/Wastewater Director, Interim
Date: August 4, 2005
Subject: Approval of a $161,590 purchase, plus a 5% contingency of $8,000, for a meter test
bench for testing and repairing water meters from Floyd S. Salser, Jr. & Associates.
RECOMMENDATION
Fayetteville City Administration recommends approval of a purchase totaling $161,590.00, for a
meter test bench for testing and repairing water meters from Floyd S. Salser, Jr. & Associates, plus
a contingency in the amount of $8,000.00.
BACKGROUND
Water meters are essentially our cash register for the 13+ million gallons of water we distribute
daily. Keeping them calibrated is essential to receiving the appropriate revenue to match the water
sold. They experience wear on the inside of the mechanism which causes them to gradually read a
lower volume than actually passes through the meter. The City loses the revenue difference
between the water consumed and the water that is actually billed for, based on the meter reading.
Meters must be periodically tested and, as necessary, repaired or replaced, to prevent this loss of
revenue. This meter test bench shall replace our existing testing hardware, which is 25 years old
and can only test meters up to 1". Larger meters are hooked up to a fire hose and tested outside,
which is labor intensive, somewhat dangerous, and seasonal. The test bench being purchased will
allow us to test all meters up to 6". As water sold increases as meter size increases, the ability to
calibrate these larger meters significantly improves our ability to ensure our billing is accurate.
This test bench includes a computer memory module, allowing us to easily track meter
maintenance by serial number.
DISCUSSION
Publically advertised bids were opened on July 15, 2005. Floyd S. Salser, Jr. & Associates was
the only company that submitted bids. This price is fair and reasonable, based on discussions with
other utilities.
BUDGET IMPACT
The approval of the resolution will have no adverse budget impact; the Meter Operations
Department's budget for 2005 includes funds for this meter test bench. The purchase includes
installation; the contingency is requested to cover any additional hardware, fittings, and/or
associated labor that may be required to make the test bench fit the piping built into the new
Operations Center.
•
• •
RESOLUTION NO.
A RESOLUTION AWARDING BID #05-52 TO FLOYD S. SALSER,
JR. & ASSOCIATES IN THE AMOUNT OF $161,590.00 FOR THE
PURCHASE OF A METER TEST BENCH FOR TESTING AND
REPAIRING WATER METERS; AND APPROVING A
CONTINGENCY IN THE AMOUNT OF $8,000.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby awards Bid #05-52 to Floyd S. Salser, Jr. & Associates in the amount of
$161,590.00 for the purchase of a Meter Test Bench for testing and repaimi:
water meters;. rte' 11_
Section 2. That the City Council of the City of F..ettjva le, k
hereby approves a contingency in the amount of $8,000:0"
PASSED and APPROVED this 6'h day of Septemb1 r, 2015.
\I APPROVE
r 4'D'AN COODY, Mayor
B
A SMITH, City Clerk
nsas,
•
•
•
Tareteville
City of Fayetteville
Purchasing Division
Purchasingcd ci.favetteville.ar.us
113 W. Mountain St.
Fayetteville, AR 72701
Invitation to Bid
Bid# 05-52
Water Meter Test Benches
Specification
City of Fayetteville
Water Operations Department
Fayetteville, Arkansas
Don Osburn (479)575-8384
DATE ISSUED: June 23, 2005
DATE & TIME OF OPENING: July 15, 2005 at 11:00 a.m.
BUYER: Andrea Foren, Room 306, (479)575-8220
F.O.B. Fayetteville, AR
•
•
Bid 05-52, Addendum 1
Date: 7/6/2005
To: All Prospective Vendors
From: Peggy Vice
RE: Items Change
•
aye evl_l
ARKANSAS
Please note that these changes have been made to the following items in
the bid.
Item 2.03 should read that the gravimetric system has a repeatable accuracy
of + or — 1/10 of one percent
1
Item 2.12 should read that the gravimetric system has a repeatable accuracy
of + or —1/ 10 of one percent.
Item 2.13 should say that all piping on the large meter test system shall be
copper or powder coated steel. The large piping will be coated steel m 3"
and larger sizes.
Any questions regarding this extension of Bid 05-52 should be directed to
City of Fayetteville Purchasmg Division.
Ryan DeJarnette
Purchasing Intern
tdejamette(a,ci.fayetteville.ar.us
(479)575-8304
Peggy Vice
Purchasing Agent
pviceQci.fayetteville.ar.us
(479)575-8289
• •
SECTION 1: GENERAL REQUIREMENTS
1.0 SCOPE
This specification covers the purchase of two (2) water meter test benches: a
bench to test 'is" through 2" water meters, and a bench to test 3" through 6" water
meters. The water meter test benches shall be installed in the water meter testing
area of the Water Operations Department, which is located at 2435 Industrial Dr,
Fayetteville, Arkansas The new water meter test benches shall replace the
existing Ford Meter Company test benches located in Water Operations' Water
Meter Shop.
The vendor shall include as an option a trade-in price for the existing test bench
and tanks.
The vendor shall include the cost of freight and set up to Fayetteville, Arkansas as
part of the bid.
1.1 GENERAL
Any vendor bidding on this specification is required to make a site visit to Water
Operations to take all needed measurements for the installation location, and to
document existing piping, drain locations, etc. All site visits shall be coordinated
with:
Don Osbum
Superintendent, Water Meter Services
Water Operations Department
(479) 575-8384
The proposed test benches shall be computer-based, test small meters ranging
from 54" through 2", and test large water meters ranging from 3" through 6".
The water meter test bench shall be designed, constructed, and tested in
accordance with applicable American Society of Mechanical Engineers (ASME),
National Electrical Manufacturer's Association (NEMA), American National
Standards Institute (ANSI), Underwriters' Laboratories (UL), National Institute
for Standard Technologies (NIST), and Institute of Electrical and Electronics
Engineers (IEEE) recommendations, and shall adhere to National Electric Code
(NEC) and local electrical codes.
The vendor shall also provide a list of at least three previous water meter test
bench installations that the vendor performed with a contact name and phone
number.
2
• •
SECTION 2: SYSTEM REQUIREMENTS
2.0 'i," through 2" WATER METER TEST BENCH
The test bench for the meter sizes ranging from'//" through 2" shall test a
minimum of:
• Ten (10) 5/8" through 34" water meters
• Five (5) 1 -inch water waters
• Five (5) 1 '/h - inch water meters
• Five (5) 2 -inch water meters
2.01 y" through 1" Positioning Mechanism
The '/e" through 1" meters shall be held in position with saddle fixtures
that can accommodate circular, threaded ends. The saddle fixtures shall
incorporate gaskets to ensure tight, leak -free seatings. The carrier bars to
which the saddle fixtures are attached shall slide freely on stainless steel
guide rails to allow for easy installation and removal of the water meters.
2.02 ) Ya" and 2" Positioning Mechanism
The 1 V2" and 2" meters shall be held in position with a mechanism that
can accommodate oval, flanged ends and threaded ends. The method by
which the meters are seated shall ensure tight, leak -free seatings. The
carrier bars shall slide freely on stainless steel guide rails to allow for easy
installation and removal of the water meters.
2.03 Water Tank
The water tank for the '/e" through 2" water meters shall be adequately
sized to allow for standard tests as specified by the AWWA. The tank
shall be constructed from stainless steel The water in the water tank shall
be weighed by a gravimetric weight scale system with an accuracy of +/-
0.01%. The gravimetric weight scale system shall conform to the NIST
standards for weighing systems.
2.04 Pining and Fittings
All fittings shall be either bronze or brass and rated for a minimum of 150
psi. All pressure -line or flow -line piping shall be copper and rated for a
minimum pressure of 150 psi. The drain line piping can be schedule 40
PVC.
3
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2.05 Catch Pan,
The test bench shall be equipped with a catch pan made of either stainless
steel or an epoxy coated metal. The material used to fabricate the catch
pan shall not be susceptible to rusting.
2.06 Console Control System
The water meter test bench shall be computer-based and interface with a
console control system via meter test bench software, which shall be
specified by the vendor. The software shall be compatible with Microsoft
SQL database management software. The console control system's
computer shall have the following minimum specifications:
• 2.4 GHz Intel Pentium 4
• 256 MB SDRAM
• 40 GB Hard Drive
• 3.5" Floppy Drive
• 52 x 32 x 52 CD -RW -ROM Drive
• 17" Color Touch Screen Monitor
• Microsoft Windows 2000 Operating System or newer
• Microsoft Windows Compatible Keyboard
• Sound Card
• Network 10/100 Interface Card
2.1 3" throueh 6" WATER METER TEST BENCH
The test bench for meter sizes ranging from 3" through 6" shall be capable of
testing fire -line, compound, and turbine water meters. The minimum number of meters
capable of being tested for the various water meter sizes shall be:
• Four (4) 3" water meters
• Three (3) 4" water meters
• Two (2) 6" water meters
2.11 Position Mechanism
The method used to seat the water meters in position on the test bench
shall allow for easy installation and removal. The method shall not
incorporate any type of bolting that requires an external wrench to seat the
meters for testing.
2.12 Water Tank
The water tank for the 3" through 6" water meters shall be adequately
sized to allow for standard tests as specified by the AWWA. The tank
4
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shall be constructed from stainless steel. The water in the water tank shall
be weighed by a gravimetric weight scale system with an accuracy of +/-
0.01%. The gravimetric weight scale system shall conform to the NIST
standards for weighing systems.
2.13 Piping and Fittings
All fittings shall be either bronze or brass and rated for a minimum of 150
psi. All pressure -line or flow -line piping shall be copper and rated for a
minimum pressure of 150 psi. The drain line piping can be schedule 40
PVC.
2.14 Catch Pan
The test bench shall be equipped with a catch pan made of either stainless
steel or an epoxy coated metal. The material used to fabricate the catch
pan chat' not be susceptible to rusting.
2.15 Console Control System
The water meter test bench shall be computer-based and interface with a
console control system via meter test bench software, which shall be
specified by the vendor. The software shall be compatible with Microsoft
Access or Oracle database management software. The console control
system's computer shall have the following minimum specifications:
• 2.4 GHz Intel Pentium 4
• 256 MB SDRAM
• 40 GB Hard Drive
• 3.5" Floppy Drive
• 52 x 32 x 52 CD -RW -ROM Drive
• 17" Color Touch Screen Monitor
• Microsoft Windows 2000 Operating System or newer
• Microsoft Windows Compatible Keyboard
• Sound Card
• Network 10/100 Interface Card
SECTION 3: DELIVERY, WARRANTY AND TRAINING
3.0 Warranty
Each test bench shall be warranted free of defects in craftsmanship and operation.
Each system as a whole shall have the warranty period commence upon
acceptance. The warranty period shall be for one (1) year. All software updates
5
be provided at no cost for two years. Customer service support will be at no cost
for a period of 2 years.
3.1 Training
The water meter test bench vendor shall provide 3 days of training onsite at no
cost. The training shall consist of basic operation of the each system; system
configuration; routine maintenance; and troubleshooting points.
3.2 Delivery
The water meter test bench systems shall both be delivered together. Both water
meter test bench systems shall be delivered to:
Water Operations Department
2435 S. Industrial Dr.
Fayetteville, Arkansas. 72701
The vendor shall give a minimum delivery notice of one (1) week but time must
be coordinated with Don Osbum by calling (479) 575-8384.
6
ipricaassof r.
• •
The Bidder understands the Owner reserves the right to reject any or all bids and to
waive formalities deemed to be in the City's best interest.
Bidder agrees that this bid shall be good and may not be withdrawn for a period of sixty
(60) calendar days after the scheduled dosing time for receiving bids.
Bid Item 1 (5/8"-2" Water Meter Test Benches): *
Bid Item 2 (3"-6" Water Meter Test Benches):
Total Bld Price: *$161.590.00 (This price includes $500. used equipment
trade-in.)
COMPANY NAME
CONTACT PERSON
TITLE
ADDRESS
TELEPHONE
Floyd S. Salser,Jr. & Associates dba
MARS Company
Jim Smith
Vice President of Manufacturing
P.O. Box 772887
Ocala, FL 34477-2887
f800) 782-5268 FAX (352) 694-7397
E -Mall jimamarsxater_rom
SIGNATURE:
All inclusive bids must be submitted no later than July 15, 2005 at or before
11:00 a.m. to the City of Fayetteville, Purchasing Office, Room 306, 113 West
Mountain Street, Fayetteville, Arkansas, 72701 in a sealed envelope marked "Bid
05-52, Water Meter Test Benches. Each bidder will be required to meet or exceed
7
• •
the specifications. Any deviation must be noted with specifications attached to
bid. Questions on specification clarification should be directed to Don Osborn,
Water Operations Supervisor at (479)575-8389 or dosburn@ci.fayetteville.ar.us
8
naib
COMPANY
•
P.O. Box 772887
Ocala, Afl 94477-2887
(352) 894-7195
(800) 782-5268
REFERENCE: Bid 105-52
1.
•
PREVIOUS TEST BENCH INSTALLATION REFERENCES
Board of Water Supply
Honolulu, Hawaii
Mr. Richard Chignon
Telephone: 808-748-5411
2. The Birmingham Water Works Board
Birmingham, AL
Mr. Al Crumpton
Telephone: 205-251-3261
3. San Jose Water Company
San Jose, CA
Mr. Michael Sales
Telephone: 408-279-7823
4. Fairfax County Water
Fairfax, Virginia
Mr. Tim Justice
Telephone: 703-289-6150
A SUBSIDIARY OF FLOYD S. SALSER, JR. & ASSOCIATES
David Jurgens
Submitted By
r
• City of Fayetteville •
Staff Review Form
City Council Agenda Items
or
Contracts
9/6/2005
City Council Meeting Date
Water/Wastewater
Division
Action Required:
Water/Wastewater
Department
Approval of a $161,590 purchase, plus a 5% contingency of $8,000, for a meter test bench for testing and repairing
water meters from Floyd S. Salser, Jr. & Associates. Funds are available in Fiscal Year 2005 budget.
$
169, 590.00
Cost of this request
5400.1840.5210.00
Account Number
98076
Project Number
3,888,201.00
Category / Project Budget
Water/Sewer Opns Bldg
Program Category / Project Name
3,713,924.00 Water/Sewer Services Capital
Funds Used to Date Program / Project Category Name
174,277.00 Water/Sewer
Remaining Balance Fund Name
Budgeted Item XX Budget Adjustment Attached
Depart Ont e -rector
r
3I Avt'Dr
Date
14 )efetn________ 131 543
City Attomey
Finance and Internal Service Director
Mayor
Date
Date
sedgt,
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number.
Received in City Clerk's Office
Comments:
•
Bid 05-52, Addendum 1
Date: 7/6/2005
To: All Prospective Vendors
From: Peggy Vice
RE: Items Change
•
1..
ARKANSAS
Please note that these changes have been made to the following items in
the bid.
Item 2.03 should read that the gravimetric system has a repeatable accuracy
of + or — 1/10 of one percent.
Item 2.12 should read that the gravimetric system has a repeatable accuracy
of + or — 1/10 of one percent.
Item 2.13 should say that all piping on the large meter test system shall be
copper or powder coated steel. The large piping will be coated steel in 3"
and larger sizes.
Any questions regarding this extension of Bid 05-52 should be directed to
City of Fayetteville Purchasing Division.
Ryan DeJarnette
Purchasing Intern
tdejarnette@ci.fayetteville.ar.us
(479)575-8304
Peggy Vice
Purchasing Agent
pvice@ci.fayetteville.ar.us
(479)575-8289
•
•
ARKANSAS
City of Fayetteville
Purchasing Division
Purchasing ac ci.favetteville.ar.us
113 W. Mountain St.
Fayetteville, AR 72701
Invitation to Bid
Bid# 05-52
Water Meter Test Benches
Specification
City of Fayetteville
Water Operations Department
Fayetteville, Arkansas
Don Osburn (479)575-8384
DATE ISSUED: June 23, 2005
DATE & TIME OF OPENING: July 15, 2005 at 11:00 a.m.
BUYER: Andrea Foren, Room 306, (479)575-8220
F.O.B. Fayetteville, AR
• •
SECTION 1: GENERAL REQUIREMENTS
1.0 SCOPE
This specification covers the purchase of two (2) water meter test benches: a
bench to test sia" through 2" water meters, and a bench to test 3" through 6" water
meters. The water meter test benches shall be installed in the water meter testing
area of the Water Operations Department, which is located at 2435 Industrial Dr,
Fayetteville, Arkansas. The new water meter test benches shall replace the
existing Ford Meter Company test benches located in Water Operations' Water
Meter Shop.
The vendor shall include as an option a trade-in price for the existing test bench
and tanks.
The vendor shall include the cost of freight and set up to Fayetteville, Arkansas as
part of the bid.
1.1 GENERAL
Any vendor bidding on this specification is required to make a site visit to Water
Operations to take all needed measurements for the installation location, and to
document existing piping, drain locations, etc. All site visits shall be coordinated
with:
Don Osbum
Superintendent, Water Meter Services
Water Operations Department
(479) 575-8384
The proposed test benches shall be computer-based, test small meters ranging
from sie" through 2", and test large water meters ranging from 3" through 6'.
The water meter test bench shall be designed, constructed, and tested in
accordance with applicable American Society of Mechanical Engineers (ASME),
National Electrical Manufacturer's Association (NEMA), American National
Standards Institute (ANSI), Underwriters' Laboratories (UL), National Institute
for Standard Technologies (NIST), and Institute of Electrical and Electronics
Engineers (IEEE) recommendations, and shall adhere to National Electric Code
(NEC) and local electrical codes.
The vendor shall also provide a list of at least three previous water meter test
bench installations that the vendor performed with a contact name and phone
number.
2
• •
SECTION 2: SYSTEM REQUIREMENTS
2.0 " through 2" WATER METER TEST BENCH
Thc test bench for the meter sizes ranging from '1s' through 2" shall test a
minimum of:
• Ten (10) 54" through 3/1 water meters
• Five (5) I -inch water waters
• Five (5) 1 % - inch water meters
• Five (5) 2 -inch water meters
2.01 5JA" through 1" Positioning Mechanism
The Sid' through 1" meters shall be held in position with saddle fixtures
that can accommodate circular, threaded ends. The saddle fixtures shall
incorporate gaskets to ensure tight, Teak -free scatings. The carrier bars to
which the saddle fixtures arc attached shall slide freely on stainless steel
guide rails to allow for easy installation and removal of the water meters.
2.02 1 %2" and 2" Positioning Mechanism
The 1 %," and 2" meters shall be held in position with a mechanism that
can accommodate oval, flanged ends and threaded ends The method by
which the meters are seated shall ensure tight, Teak -free seatings. The
carrier bars shall slide freely on stainless steel guide rails to allow for easy
installation and removal of the water meters.
2.03 Water Tank
Thc water tank for the Si," through 2" water meters shall be adequately
sized to allow for standard tests as specified by the AWWA. The tank
shall be constructed from stainless steel. The water in the water tank shall
be weighed by a gravimetric weight scale system with an accuracy of +/-
0.01%. The gravimetric weight scale system shall conform to the NIST
standards for weighing systems.
2.04 Piping and Fittings
All fittings shall be either bronze or brass and rated for a minimum of 150
psi. All pressure -line or flow -line piping shall be copper and rated for a
minimum pressure of 150 psi. The drain line piping can be schedule 40
PVC.
3
• •
2.05 Catch Pan
The test bench shall be equipped with a catch pan made of either stainless
steel or an epoxy coated metal. The material used to fabricate the catch
pan shall not be susceptible to rusting.
2.06 Console Control System
The water meter test bench shall be computer-based and interface with a
console control system via meter test bench software, which shall be
specified by the vendor. The software shall be compatible with Microsoft
SQL database management software. The console control system's
computer shall have the following minimum specifications:
• 2.4 GHz Intel Pentium 4
• 256 MB SDRAM
• 40 GB Hard Drive
• 3.5" Floppy Drive
• 52 x 32 x 52 CD -RW -ROM Drive
• 17" Color Touch Screen Monitor
• Microsoft Windows 2000 Operating System or newer
• Microsoft Windows Compatible Keyboard
• Sound Card
• Network 10/100 Interface Card
2.1 3" through 6" WATER METER TEST BENCH
The test bench for meter sizes ranging from 3" through 6" shall be capable of
testing fire -line, compound, and turbine water meters. The minimum number of meters
capable of being tested for the various water meter sizes shall be:
• Four (4) 3" water meters
• Three (3) 4" water meters
• Two (2) 6" water meters
2.11 Position Mechanism
The method used to seat the water meters in position on the test bench
shall allow for easy installation and removal. The method shall not
incorporate any type of bolting that requires an external wrench to seat the
meters for testing.
2.12 Water Tank
The water tank for the 3" through 6" water meters shall be adequately
sized to allow for standard tests as specified by the AWWA. The tank
4
• •
shall be constructed from stainless steel. The water in the water tank shall
be weighed by a gravimetric weight scale system with an accuracy of +/-
0.0I%. The gravimetric weight scale system shall conform to the NIST
standards for weighing systems.
2.13 Piping and Fittings
All fittings shall be either bronze or brass and rated for a minimum of 150
psi. All pressure -line or flow -line piping shall be copper and rated for a
minimum pressure of 150 psi. The drain line piping can be schedule 40
PVC.
2.14 Catch Pan
The test bench shall be equipped with a catch pan made of either stainless
steel or an epoxy coated metal. The material used to fabricate the catch
pan shall not be susceptible to rusting.
2.15 Console Control System
The water meter test bench shall be computer-based and interface with a
console control system via meter test bench software, which shall be
specified by the vendor. The software shall be compatible with Microsoft
Access or Oracle database management software. The console control
system's computer shall have the following minimum specifications:
• 2.4 GHz Intel Pentium 4
• 256 MB SDRAM
• 40 GB Hard Drive
• 3.5" Floppy Drive
• 52 x 32 x 52 CD -RW -ROM Drive
• 17" Color Touch Screen Monitor
• Microsoft Windows 2000 Operating System or newer
• Microsoft Windows Compatible Keyboard
• Sound Card
• Network 10/100 Interface Card
SECTION 3: DELIVERY, WARRANTY AND TRAINING
3.0 Warranty
Each test bench shall be warranted free of defects in craftsmanship and operation.
Each system as a whole shall have the warranty period commence upon
acceptance. The warranty period shall be for one (1) year. All software updates
5