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HomeMy WebLinkAbout171-05 RESOLUTION• • RESOLUTION NO.1 7 V -O5 A RESOLUTION TO APPROVE AN ADDITIONAL $42,000.00 FOR CINNABAR SERVICE COMPANY FOR EASEMENT NEGOTIATION ASSISTANCE FOR THE WASTEWATER SYSTEM IMPROVEMENT PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an additional $40,000.00, plus $2,000.00 contingency for Cinnabar Service Company for easement negotiation assistance for the Wastewater System Improvement Project. PASSED and APPROVED this 6th day of September, 2005. ATTEST. By: s . p(^ •73: • ;FAYETTEVILLE• : t. :9s9kANS.* Ji: ••••'y/A•CTON G�.��• 1111 "til& NDRA SMITH, City Clerk By: APPROVED: 4i)jI' DAN COODY, Mayo • • City Council Meeting of September 6, 2005 CITY COUNCIL AGENDA MEMO To: City Council Thru: Mayor Dan Coody From: David Jurgens, Water/Wastewater Director, Interim Date: August 15, 2005 Subject: Resolution Approving $40,000 plus a 5% contingency oi$2,000 to Cinnabar Service Company for easement negotiation assistance in conjunction with the WSIP. 9760 /7/ onfn r S,(d►C.2 W51 P RECOMMENDATION Fayetteville City Administration recommends the City Council approve $40,000, plus a $2,000 contingency, for Cinnabar Service Company for easement negotiation assistance in conjunction with the Wastewater System Improvement Project (WSIP). BACKGROUND Cinnabar was selected by a professional selection committee based on proposals submitted in accordance with RFP 05-11. The proposal and subsequent selection included a proposed and agreed upon hourly work rate and mileage reimbursement rate. DISCUSSION Cinnabar has been providing excellent service in their easement negotiations to date. In order to continue negotiations currently in progress and complete the easement acquisitions required for the WSIP, the total amount of work required of Cinnabar shall exceed $20,000. Thus, approval is requested of the City Council to continue this work. Cinnabar's negotiator has been involved in the most challenging casement negotiations on both the west and east side line work. Changing negotiators at this time would only weaken the City's negotiating position. BUDGET IMPACT Funds arc available in Fiscal Year 2005 budget. CINNAI4-ICINNAI-I • • RESOLUTION NO. A RESOLUTION TO APPROVE AN ADDITIONAL $42,000.00 FOR CINNABAR SERVICE COMPANY FOR EASEMENT NEGOTIATION ASSISTANCE FOR THE WASTEWATER SYSTEM IMPROVEMENT PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section l: That the City Council of the City of Fayetteville, Arkansas hereby approves an additional $40,000.00, plus $2,000.00 contingency for Cinnabar Service Company for easement negotiation assistance for the Wastewater System Improvement Project. PASSED and APPROVED this 661day of September, 2005. ATTEST. By: SONDRA SMITH, City Clerk APPROVED: By: DAN COODY, Mayor 1 David Jurgens Submitted By • City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 6 -Sep -05 City Council Meeting Date Water/Wastewater Division Action Required: • Water/Wastewater Department Approval of $40,000 plus a 5% contingency of $2,000 to Cinnabar Service Company for easement negotiation assistance in conjunction with the WSIP. Funds are available in Fiscal Year 2005 budget. $42,000.00 Cost of this request 4480-9480-5315.00 Account Number 02133 0305 Project Number Budgeted Item XX $ 113,011,587.00 Category/Prgect Budget 26,305,272.00 Funds Used to Date 86,706,315.00 Remaining Balance Budget Adjustment Attached Wastewater System Imp Project Program Category / Project Name Water and Wastewater Program / Project Category Name Water/Sewer Fund Name nt Dir or D-te 11 /A-7 Os City Attome it34z.eS Finance nd Internal Service Director Date a 1( ayor Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number. Received in Mayor's Office Comments: Clarice Pearman - Res. 171-05_ From: Clarice Pearman To: Jurgens, David Date: 9/14/05 11:33AM Subject: Res. 171-05 David, Attached is a copy of the resolution passed by City Council September 6, 2005 regarding WSIP easement negotiations to Cinnabar Service Company. Thanks. Clarice CC: Deaton, Vicki Page 1 ACORDT. CERTIFICATE OF LIABILITY INSURANCE °"06/11`/200 Y) PRODUCER Serial # A20528 AON RISK SERVICES, INC. OF FLORIDA 1001 BRICKELL BAY DRIVE, SUITE #1100 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. MIAMI, FL 33131-4937 COMPANIES AFFORDING COVERAGE PHONE: 800-743-8130 FAX: 800-522-7514 COMPANY AMERICAN HOME ASSURANCE CO' '; SIY10 A 1171,, INSURED ADP TOTALSOURCE, INC. COMPANY REEE M. �C�-f j ''� PURJ b-3 1 .4 10200 SUNSET DRIVE MIAMI, FL 33173 COMPANY` f0 ev - JUN Y 1 Mg ALTERNATE EMPLOYER: C lig ',L UNIVERSAL FIELD SERVICES INC. DBA UNIVERSAL COMPANY A D GAME /SY iARIffftVILIIE COVERAGES 2d! 1.. '. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR TH--' a all • •a-'li s INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO - - HIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED B Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ._.J.— CO ��– _ _ _ •_ TYPE OF INSURANCE POLICY EFFECTIVE C EXPIRATION LIMITS LTR POLICY NUMBER DATE (MM/DD/YY) DATE(OLICY DATE (MM/DD/YY) GENERAL LIABILITY GENERAL AGGREGATE $ COMMERCIAL GENERAL LIABILITY PRODUCTS - COMP/OP AGG $ CLAIMS MADE OCCUR PERSONAL & ADV INJURY $ OWNERS & CONTRACTOR'S PROT EACH OCCURRENCE $ FIRE DAMAGE (Any one fire) $ MED EXP (Any one person) $ AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT $ ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILYPRY NON -OWNED AUTOS accident) $ PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ WORKER'S COMPENSATION AND WC 1106973 OK 07/01/2007 07/01/2008 X TORYLTAITS I°ER A EMPLOYERS' LIABILITY EL EACH ACCIDENT $ 1,000,000 THE PROPRtETIXLINCL PARTNERS/EXECUTIVE EL DISEASE - POLICY LIMIT $ 1,000,000 OFFICERS ARE: EXCL EL DISEASE - EA EMPLOYEE $ 1,000,000 OTHER DESCRIPTION ALL OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS EMPLOYEES WORKING FOR THE ABOVE NAMED CLIENT COMPANY, PAID UNDER ADP TOTALSOURCE, NCS PAYROLL WILL BE COVERED UNDER THE ABOVE STATED POLICY. 'THE ABOVE NAMED CLIENT IS AN ALTERNATE EMPLOYER UNDER THIS POLICY. RFP # 05-11 GA HOLDER ,. ' CANCELLATION .CERTIFICATE CITY OF FAYETTEVILLE PURCHASING DIVISION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, ROOM # 306 112 W. MOUNTAIN STREET BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR UABIUTY OF ANY KIND UPON THE COMPANY, RS AGENTS OR REPRESENTATIVES. FAYETTEVILLE, IACORD.25S (1/95) AR 72701 AUTHORIZED REPRESENTATIVE AON RISK SERVICES, INC. OF FLORIDA ©"CORD CORPORAT • 49 8 1 • RAS. iq►ioS —Yf _os - I I A o® CERTIFICATE OF LIABILITY INSURANCE DATE(MAYDDNYYY) 06/14/12 TYPE OF INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE ONLY AMEND, HOLDER. AND CONFERS NO RIGHTS UPON THE CERTIF CATE HOLDER. THIS EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED IMPORTANT: If the certificate holder is an ADDITIONAL the terms and conditions of the policy, certain policies the certificate holder in lieu of such endorsement(s). POLICY EXP (MM/DDNYYY) INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to may require an endorsement. A statement on this certificate does not confer rights to PRODUCER Aon Risk Services, Inc of Flonda 1001 Brickell Bay Drive, Suite 41100 - Miami, FL 33131-4937 CONTACT NAME: Aon Risk Services, Inc of Florida PHONE JA/C, No, Ex11800-743-8130 FAX (A/C, No): 800-522-7514 EMAIL ADDRESS: ADP.COLCenter@Aon.com INSURER(S) AFFORDING COVERAGE NAIC 4 INSURER A : New Hampshire Ins Co 23841 INSURED ADP TotalSource DE IV. Inc. 10200 Sunset Drive Miami. FL 33173 ALTERNATE EMPLOYER Universal Field Services Inc 6666 S. Sheridan Rd, Suite 230 Tulsa, OK 74133 INSURER B : DAMAGE TO RENTED PREMISES (Ea occurrence) INSURER C : MED EXP (Any one person) INSURER D. INSURER E CLAIMS -MADE INSURER F : OCCUR COVERAGES CERTIFICATE NUMBER: 453848 REVISION NUMBER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LIMITS SHOWN ARE AS REQUESTED. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR VND POLICY NUMBER POLICY EFF (MWDDNYYY) POLICY EXP (MM/DDNYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES (Ea occurrence) S MED EXP (Any one person) $ CLAIMS -MADE OCCUR PERSONAL 8 ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS -COMP/OPAGG S GEN'L AGGREGATE LIMIT APPLIES PER POLICY lI PROJECT I I LOC $ A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ _ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) S UMBRELLA LIAB I— OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS -MADE AGGREGATE $ DEC RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N NIA WC 038087782 OK 7/1/2012 - 7/1/2013 X I TORY IMRSI I BR E.L. EACH ACCIDENT $ 2,000,000 ANY PROPR ETORIPARTNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $ 2,000,000 (Mandatory in NH) 11 yn. desalbe under DESCRIPTION OF OPERATIONS below E.L DISEASE - POLICY LIMIT $ 2,000.000 DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) All worksilo employees working for the above named client company, paid under ADP TOTALSOURCE, INC's payroll, are covered under the above st ted pdicy. The above named client is an alternate em loyer under this pdicy. RFP 4 05-11 CERTIFICATE HOLDER CANCELLATION CITY OF FAYETTEVILLE PURCHASING DIVISION ROOM // 306 112 W. MOUNTAIN STREET FAYETTEVILLE, AR 72701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE cqon kik eecviceb, Qne of ego'cicla ACORD 25 (2010105) © 1988-2010 ACORD CORPORATION. All rights reserved The ACORD name and logo are registered marks of ACORD