HomeMy WebLinkAbout170-05 RESOLUTION•
RESOLUTION NO. 170-05
A RESOLUTION APPROVING TASK ORDER NO. 11 WITH
McCLELLAND CONSULTING ENGINEERS IN THE AMOUNT
OF $31,150.00 FOR DETAILED ARCHITECTURAL AND
ENGINEERING DESIGN FOR THE PI-IASE 1 RENOVATION OF
THE TERMINAL BUILDING AT THE FAYETTEVILLE
MUNICIPAL AIRPORT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves Task Order No. 11 with McClelland Consulting Engineers in
the amount of 531,150.00 for detailed architectural and engineering design for the
Phase 1 Renovation of the Terminal Building at the Fayetteville Municipal
Airport.
PASSED and APPROVED this 6th day of September, 2005.
ATTEST•
SONDRA SMITH, City Clerk
APPROVED:
By
DAN COODY, Mayo
tes o -cis
• •
TASK ORDER NO. 11
PHASE 1 TERMINAL\FBO RENOVATIONS
FAYETTEVILLE MUNICIPAL AIRPORT
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the basic agreement entitled CITY OF
FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on May 6,
2003, as amended. The referenced basic agreement pertains to proposed
improvements to Drake Field, Fayetteville's Municipal Airport. This Task Order entered
into and executed on the date indicated below the signature block, by and between the
City of Fayetteville and McClelland Consulting Engineers sets forth the project
description, project schedule, and engineering and architectural fees related to the
preparation of Construction Documents for the Phase 1 of the Terminal/FBO Building
Renovation at Fayetteville Municipal Airport, Drake Field. Our Architectural Consultant
Wittenberg-Delony Davidson, Inc. from their Fayetteville office will perform this task.
SECTION I - PROJECT DESCRIPTION
The project is to consist of: assistance in applying for state funding for the project;
Detailed Architectural and Engineering Design for the Phase 1 Renovation of the
Terminal\FBO Building; final cost estimates; meetings with the Airport Management and
Airport Advisory Board to review the desired renovations; and Architectural Services
associated with the Construction Administration for this project.
J:IDRAKE FIELD\CONTRACTS\2003-2006\Task Order 11.doc
• •
SECTION II - PROJECT SCHEDULE
From the time the City of Fayetteville issues the Notice To Proceed (NTP), McClelland
Consulting Engineers through its Consultant will endeavor to execute the project
construction documents within a four (4) week time period, as expeditiously as possible,
to enable the City of Fayetteville to solicit competitive bids for construction as soon as
possible.
SECTION III - SCOPE OF SERVICES
MCE through its Consultant shall, generally, provide those services listed in the basic
agreement which are applicable to this specific Task Order. Specifically, this project is
likely to include:
A. Assisting the City of Fayetteville in making application for a grant from the
Arkansas Department of Aeronautics.
B. Development of Final Construction Documents and Cost Estimates for the
following areas.
FBO
New Carpet and Flooring
Entry Desk and Display Wall
Millwork
Flight Line Desk
Weather Info Area
New Room Finishes for: Media Room,. 2 Offices, & Reading Room
Misc. Wall Finishes
Toilets (South)
Counter Tops
Showers
Restaurant
New Wall at Kitchen
Windows & Doors at Patio
Selective Demolition
J:\DRAKE FIELD\CONTRACTS\2003-2006\Task Order 11 doc 2
• •
C. Meeting with the Airport Management and their Tenants to discuss design
criteria, desired features, and schedule.
D. Construction Administration and Periodic Inspections of the work.
E Providing a set of Record Drawings" at the completion of construction based
upon the Contractor's mark-ups.
F. Reproduction Cost for drawing sets.
SECTION IV - FEES AND PAYMENTS
The following fees are to be paid to MCE as compensation for his services:
A. Project Coordination: Lump Sum $ 850.
B. Construction Documents, Bidding, & Const. Admin: Lump Sum $ 26,750.
C. Preparation of Record Drawings": hourly rates estimated to be $ 550.
D. Reproduction Costs: Actual Cost Not to Exceed $ 3000.
Appendix "A" presents hourly rates for personnel anticipated to be assigned to this
project as well as the basis of payments to be made to MCE.
J\DRAKE FIELD\CONTRACTS\2003-2006\Task Order 11.doc 3
•
•
SECTION V - BASIC AGREEMENT IN EFFECT:
Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING
SERVICES shall remain in full force as originally approved and executed.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly
executed as of the date and year first herein written.
FOR THE CITY OF FAYETTEVILLE:
Date:
9/6/(J.f
FOR McCLELLAND CONSULTING ENCiJNEERS, INC.:
By:
/(c
F-y€G5-
11f&t414't.9
ent
Attest:
J:\DRAKE FIELD \CONTRACTS\2003-2006\Task Order 11.doc
4
• •
APPENDIX A
TASK ORDER NO. 11
Hourly Rates for Personnel
Fayetteville Municipal Airport
CATEGORY
Project Director
Project Manager
Project Engineer
Design Engineer II
Principal Architect
Project Architect
Associate Architect
Architect
Intern Architect
Construction Coordinator
Computer Technician
Clerical Support
CADD Technician III
CADD Technician II
CADD Technician I
J:\DRAKE FIE LD\CONTRAGTS\2003-2006\APPENDIX A TO 11.DOC
BILLABLE HOURLY
RATE RANGE
$125 to $150
$90 to $120
$75 to $90
$65 to $75
$130 to $165
$100 to $125
$90 to $110
$80 to $95
$60 to $75
$75 to $95
$45 to $60
$45 to $65
$55 to $65
$45 to $55
$35 to $45
• •
TASK ORDER NO. 11
PHASE 1 TERMINAL\FBO RENOVATIONS
FAYETTEVILLE MUNICIPAL AIRPORT
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the basic agreement entitled CITY OF
FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on May 6,
2003, as amended. The referenced basic agreement pertains to proposed
improvements to Drake Field, Fayetteville's Municipal Airport. This Task Order entered
into and executed on the date Indicated below the signature block, by and between the
City of Fayetteville and McClelland Consulting Engineers sets forth the project
description, project schedule, and engineering and architectural fees related to the
preparation of Construction Documents for the Phase 1 of the Terminal/FBO Building
Renovation at Fayetteville Municipal Airport, Drake Field. Our Architectural Consultant
Wittenberg-Delony Davidson, Inc. from their Fayetteville office will perform this task.
SECTION I - PROJECT DESCRIPTION
The project is to consist of: assistance in applying for state funding for the project;
Detailed Architectural and Engineering Design for the Phase 1 Renovation of the
Terminal\FBO Building; final cost estimates; meetings with the Airport Management and
Airport Advisory Board to review the desired renovations; and Architectural Services
associated with the Construction Administration for this project.
J:\DRAKE FIELD \CONTRACTS 12003-2006\Task Order 11.doc
• •
SECTION II - PROJECT SCHEDULE
From the time the City of Fayetteville issues the Notice To Proceed (NTP), McClelland
Consulting Engineers through its Consultant will endeavor to execute the project
construction documents within a four (4) week time period, as expeditiously as possible,
to enable the City of Fayetteville to solicit competitive bids for construction as soon as
possible.
SECTION III - SCOPE OF SERVICES
MCE through its Consultant shall, generally, provide those services listed in the basic
agreement which are applicable to this specific Task Order. Specifically, this project is
likely to include:
A. Assisting the City of Fayetteville in making application for a grant from the
Arkansas Department of Aeronautics.
B. Development of Final Construction Documents and Cost Estimates for the
following areas:
FBO
New Carpet and Flooring
Entry Desk and Display Wall
Millwork
Flight Line Desk
Weather Info Area
New Room Finishes for: Media Room,. 2 Offices, & Reading Room
Misc. Wall Finishes
Toilets (South)
Counter Tops
Showers
Restaurant
New Wall at Kitchen
Windows & Doors at Patio
Selective Demolition
J:\DRAKE FIELD \CONTRACTS\2003-2006\Task Order 11.doc 2
• •
C. Meeting with the Airport Management and their Tenants to discuss design
criteria, desired features, and schedule.
D. Construction Administration and Periodic Inspections of the work.
E. Providing a set of Record Drawings" at the completion of construction based
upon the Contractor's mark-ups.
F. Reproduction Cost for drawing sets.
SECTION IV - FEES AND PAYMENTS
The following fees are to be paid to MCE as compensation for his services:
A. Project Coordination: Lump Sum $ 850.
B. Construction Documents, Bidding, & Const. Admin: Lump Sum $ 26,750.
C. Preparation of Record Drawings": hourly rates estimated to be $ 550.
D. Reproduction Costs: Actual Cost Not to Exceed $ 3000.
Appendix "A" presents hourly rates for personnel anticipated to be assigned to this
project as well as the basis of payments to be made to MCE
J:\DRAKE FIELD\CONTRACTS\2003-2006\Task Order 11.doc 3
• •
SECTION V - BASIC AGREEMENT IN EFFECT:
Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING
SERVICES shall remain in full force as originally approved and executed.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly
executed as of the date and year first herein written.
FOR THE CITY OF FAYETTEVILLE:
By:
Cm 40
Attest:
Date:
ai
Mayor
41/44
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A..'cViY p CG''
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FOR McCLELLAND CONSULTING ENGINEERS, INC.:
By:
Attest:
ent
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J:\DRAKE FIELD\CONTRACTS\2003-2006\Task Order 11.doc 4
• •
APPENDIX A
TASK ORDER NO. 11
Hourly Rates for Personnel
Fayetteville Municipal Airport
CATEGORY
Project Director
Project Manager
Project Engineer
Design Engineer II
Principal Architect
Project Architect
Associate Architect
Architect
Intern Architect
Construction Coordinator
Computer Technician
Clerical Support
CADD Technician III
CADD Technician II
CADD Technician I
J:\DRAKE FIELD\CONTRACTS\2003-2006\APPENDIX ATO 11.DOC
BILLABLE HOURLY
RATE RANGE
$125 to $150
$90 to $120
$75 to $90
$65 to $75
$130 to $165
$100 to $125
$90 to $110
$80 to $95
$60 to $75
$75 to $95
$45 to $60
$45 to $65
$55 to $65
$45 to $55
$35 to $45
•
CITY COUNCIL AGENDA MEMO
TO: Mayor and City Council
THRU: Stati/Contract Review Co
Airport Board
FROM:
DATE:
SUBJECT:
City Council Meek of:
Agenda Item Number:
September 6, 2005
Ray M. Boudreaux, Director, Aviation and E onymic Development
August 11, 2005
94705
/ 7o
C/a. t�
litse OtJ r //
Approve Task Order No. 11 with McClelland Consulting Engineers for
detailed Architectural and Engineering design for the phase 1 renovation of
the Fayetteville Municipal Airport, Drake Field Terminal Building in the
amount of $31,150.00.
RECOMMENDATION: Approve Task Order No. 11 to contract #917 with McClelland
Consulting Engineers in the amount of $31,150.00 for Architectural and Engineering
services related to phase I of the Terminal Building remodeling project.. The Airport Board
approved this project at their August 11, 2005 meeting.
BACKGROUND: Task Order No. 11 employs McClelland Consulting Engineers and
Richard Alderman of Whittenberg-Delony Davidson, Inc. architects to engineer and design a
project to remodel the lobby and FBO space of the Airport Terminal Building. The Airport
Board included this project in the capital program to remodel the area to look more like an
executive airport service center or hotel Lobby rather than a commercial airport lobby.
With Million Air accepting a contract to operate the FBO line and fuel services, it makes the
project even more appropriate. Million Air of Fayetteville will participate in the project in
accordance with their lease agreement.
DISCUSSION: This project will remodel the lobby of the airport into an executive style
airport service area and will result in the lobby looking more like a hotel lobby. Since the
airlines moved to XNA, the number of people in the building reduced with the number of
aircraft remaining relatively the same. The difference is the number of passengers per
aircraft. General aviation airports that serve the business passenger are designed to look
more like a living room where passengers and crews can wait in comfort. This project will
bring the Fayetteville Drake terminal up to the standard and style of the terminals at
Springdale, Rogers, and the Regional Airport to attract the business traveler.
BUDGET IMPACT: The project is budgeted in the 2005 capital improvement budget.
Funds are available.
Attachments: Staff Review Form
Aviation and Economic Development Department
Fayetteville Municipal Airport. Drake Field
4500 South School Avenue, Suite F
Fayetteville. Arkansas 72701
Ray M. Boudreaux. Director
• •
RESOLUTION NO.
A RESOLUTION APPROVING TASK ORDER NO. 11 WITH
McCLELLAND CONSULTING ENGINEERS IN THE AMOUNT
OF $31,150.00 FOR DETAILED ARCHITECTURAL AND
ENGINEERING DESIGN FOR THE PHASE 1 RENOVATION OF
THE TERMINAL BUILDING AT THE FAYETTEVILLE
MUNICIPAL AIRPORT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves Task Order No. 11 with McClelland Consulting Engineer in
the amount of 531,150.00 for detailed architectural and engineering dJgifor tyke
Phase 1 Renovation of the Terminal Building at the Faye. v e Municipal
Airport. !r'l
•
A
B
PASSED and APPROVED this 6m day of Septembb r, 20e5.
APPROVEIr
t ,.
1
N GOODY, Mayor
A SMITH, City Clerk
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McClelland Consulting Engineers. Inc.
CAPABILITY
GENERAL QUALIFICATIONS
THE TEAM
McClelland Consulting Engineers, Inc. (MCE) will serve as the lead consultant for
the "team". We have assembled a group of professionals that brings specialized ex-
perience relative to your potential projects.
• Kimley-Horn and Associates, Inc. is a national engineering firm with extensive
airport facilities design experience. They provide a wealth of experience that will
supplement McClelland's "local knowledge" of Drake Field.
• Barnard Dunkelberg & Company is a nationally recognized airport planning firm
that can provide all services required for the development of an airport planning
prog ram.
• Aviation Alliance; Inc. will provide engineering services for all runway and/or
taxiway lighting assignments.
• Wittenberg Delony & Davidson, Inc. is an architectural firm that has served with
MCE on many team projects in the past.
• Green Anderson Engineers, Inc. Is a mechanical and electrical consulting engi-
neering firm with a wide range of commercial, industrial and institutional expen-
ence
McClelland has worked with each of these team members on past projects that were
successfully implemented.
McCLELLAND CONSULTING ENGINEERS, INC.
McClelland Consulting Engineers (MCE) is a mul-
tidiscipline engineering firm specializing in civil
and environmental engineering, geotechnical en-
gineering, structural engineering, environmental
laboratory analysis, construction management
and surveying. Established in Fayetteville, Arkan-
sas, in 1963, McClelland Consulting Engineers,
Inc. (MCE) has grown to become one of the larg-
est engineenng consulting firms in Arkansas.
MCE specializes in planning, design, and con-
struction management of airport facilities.
MCE employs approximately 80 skilled persons who work out of offices in Little Rock
and Fayetteville. Both offices are similar in size, and both offices have similar experi-
ence. In its second generation, the company maintains a strong financial position, has
increased its staff by 70% in the past 24 years, and Is one of the largest engineering
firms In Arkansas. The average term of employment for MCE's three Fayetteville of-
fice Partners is 25 years, which means that the company expenence claimed remains
with us rather than with those who have moved on.
FAYETTEVILLE, ARKANSAS
Designed To Serve
Ray M. Boudreaux
Submitted By
• City of Fayetteville •
Staff Review Form
City Council Agenda Items
Contracts
6 -Sep
City Council Meeting Date
Aviation & Economic Development General Government
Division
Action Required:
Department
Approve Task Order #11 to Contract #917 McClelland Consulting Engineers, Inc., PO Box 1229, Fayetteville, AR,
72702-1229, Wayne Jones P.E., Vice President, 479-443-2377 office, 479-443-9241 fax, wjones@mcclelland-
engrs.com, in the amount of $31,150.00.
$31,150.00
Cost of this request
5550.3960.5314.00
Account Number
05021.1
Project Number
Budgeted Item
X
300,000.00
Category/Project Budget
8,200.00
Funds Used to Date
291,800.00
Remaining Balance
Budget Adjustment Attached
Departmen Director
City Attom y
., r• de
Firlanc4 and Internal Service Director Date
Mayor
Date
Terminal Building Rehabilitation
Program Category / Project Name
Airport Capital Improvements
Program / Project Category Name
General Fund / Airport
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
4/30/2003
# 917
Received in City Clerk's Office
Comments:
Clarice Pearman - Res 170-05
From: Clarice Pearman
To: Boudreaux, Ray
Subject: Res. 170-05
Ray,
Attached is a copy of the resolution passed by City Council September 6, 2005 regarding McClelland's
Task Order 11. I will return to you two of three originals via interoffice mail.
Thanks.
Clarice
CC: Deaton, Vicki
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