HomeMy WebLinkAbout147-05 RESOLUTION•
• •
RESOLUTION NO. 147-05
A RESOLUTION APPROVING THE PURCHASE OF 62 LOCKERS
AND OTHER FURNISHINGS FOR THE NEW WATER AND
WASTEWATER MAINTENANCE FACILITY FROM MISSCO
CONTRACT SALES, LLC IN THE AMOUNT OF $207,626.67; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$19,843.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves the purchase of 62 lockers and other furnishings for the New
Water and Wastewater Maintenance Facility from MISSCO Contract Sales, LLC
in the amount of $207,626.67.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a Budget Adjustment in the amount of $19,843.00.
PASSED and APPROVED this 19th day of July 2005.
ATTEST
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FAYETTEVILLE •
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APPROVE
By:
SONDRA SMITH City Clerk
DAN COODY, Mayo
• City of Fayetteville, Arkansas •
Budget Adjustment Form
Budget Year
2005
Department: Water & Wastewater
Division: Water & Sewer Maintenance
Program: Capital Water Mains
Date Requested
7/19/2005
Adjustment Number
Project or Item Requested:
$19,843 In the Professional Services account.
Project or Item Deleted:
None. $19,843 from the Use of Fund Balance is
proposed.
Justification of this Increase:
Funds are needed for the purchase of fumiture and 62
lockers for the new Water & Wastewater Maintenance
Facility.
Justification of this Decrease:
Sufficient funding remains to comply with City policy.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Minor equipment 5400 5600 5210 00 19,843 98076 1
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
Use of fund balance
5400 0940 4999 99 19,843
Approval Signatures
Requested By - Date
Budget Manager Date
Department Dir , Date
tr r
Finance . Internal .4 ices D
Mayor
s _�/o/_
4
Date
ate
Budget Office Use Only
Type: A B C g E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
•
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Steve Davis, Finance & Internal Services Directo
From: Peggy Vice, Purchasing Manger
Date: July 15, 2005
Subj: Furniture for Water/Sewer Operations Building
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Recommendation
Staff recommends approval of purchase of furniture and lockers for
Water/Sewer Operations Building from Missco Corporation per agenda
request submitted by Bob Davis.
Background
Before Greg Beottcher left he had numerous meetings with the water/sewer
employees to pick out a style and color of furniture that would withstand the
conditions of their environment and still be esthetic enough to create a
pleasant work environment and give his employees pride in their work area.
The furniture at the old Water/Sewer Operations building has been there for
several years. I came to work for the City sixteen years ago and their
furniture was in very bad condition then. I don't remember any new
furniture being ordered for them since I've been here.
Poor working conditions lead to poor morale and does not give an employee
the incentive to be proud of their work area. Ownership and pride in your
work area is what drives an employee to take care of it and be more
productive. We have a new building and should project the image that we
are professional and very capable. A clean, organized and well maintained
building will project that image
RECEIVED
JUL 1 8 2005
CITY OF FAYETTEVILLE
CITY CLERK'S OFFICE
• •
Discussion
We spent a lot of time researching the best approach to bidding the furniture.
There was no easy way. Furniture manufacturers all have different styles of
furniture.
We called the State of Arkansas Procurement Department and they didn't
have a state contract for furniture. They said it was too different and each
department had different requirements.
We called the University of Arkansas and they sent us a copy of their
request for proposal. They pre -qualified all vendors that submitted and
when a department wants to order furniture, they get the catalogs and pick
out the style that best fits their needs. This is what we did with Missco.
We received proposals from eight vendors. They were:
Moser Corporation
Preferred Office
Missco Corp.
Ark. Correctional Industries
Corporate Express
La Harpes
Mity Lite
Innovative Business Furniture
There were two vendors that met the grade of furniture the City desired.
They were Innovative Business Furniture and Missco. We could have
purchased from Innovative Business Furniture without bidding from the
Western States Contract, but after evaluating their prices found them to be a
little more expensive.
We checked references with the University of Arkansas and they gave
Missco a very good reference and said they purchased a lot of furniture from
them. They had not purchased from Moser or Preferred, but had purchased
from Innovative Business Furniture. They had also purchased from La
Harps, but their style of furniture was totally different. They had purchased
from Corporate Express with very poor results.
•
• •
We went to Moser Corporation and looked at their furniture and it wasn't the
same style of furniture. Preferred Office Products didn't have any displays
set up in Fayetteville, but in talking with other vendors, their furniture was a
different style from Innovative Business Furniture and Missco.
We currently have the same furniture we are proposing for the Water/Sewer
Division in Planning. It has PVC edges, high pressure laminate tops, heavy
metal structure and lifetime warranties on the desks, file cabinets, shelves,
etc. and ten year warranty on the chairs.
The chairs are ergonomically correct and well built. They are mid priced.
Chairs that are durable and ergonomically correct cost in the range of $350
to $900. We have purchased several chairs over the last year and have kept
them in the $350 to $500 range. Ergonomically correct chairs help prevent
worker comp claims and allow for a more productive work day.
• •
TiTetreville
City Council Meeting of July 19, 2005
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
From: Bob Davis, P.E., Water & Wastewater Director
Date: July 1, 2005
Subject: REQUEST TO PURCHASE FURNITURE AND 62 LOCKERS FOR
THE NEW WATER AND WASTEWATER MAINTENANCE FACILITY
WITH A TOTAL PURCHASE PRICE OF $207,626.67.
RECOMMENDATION : Staff recommends approval of this contract to purchase office
equipment for the new Water and Wastewater Maintenance Facility. 100% approval of
this request was received from the Water & Sewer Committee on June 28, 2005. With
approval of this purchase, recipt of the furniture and lockers is expected mid-September
2005.
BACKGROUND: The City of Fayetteville has undertaken construction of a new Water
and Wastewater Maintenance Facility to replace the old facility on Cato Springs Road.
This request is for furnishings for the new facility.
DISCUSSION: This purchase will provide all of the office furniture required for the new
Water and Wastewater Maintenance Facility.
• •
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF 62 LOCKERS
AND OTHER FURNISHINGS FOR THE NEW WATER AND
WASTEWATER MAINTENANCE FACILITY FROM MISSCO
CONTRACT SALES, LLC IN THE AMOUNT OF $207,626.67; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
519,843.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves the purchase of 62 lockers and other furnishings for the New
Water and Wastewater Maintenance Facility from MISSCO Contract Sales, LLC
in the amount of $207,626.67.
1
Section 2. That the City Council of the City of Fayetteipl' , Ack nsas,
hereby approves a Budget Adjustment in the amount of $19j8 S
=i
PASSED and APPROVED this 19th da of July 2005
V
ATT
By
PROVED:
S o ND IJ SMITH, City Clerk
OODY, Mayor
Corner Desk
2 Door File Cabinet
•Return (36 wide)
Return (42 wide)
Lateral File
•
Office Furniture Comparison
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$448.20
$462.00$39455�",�,;
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$518.10
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$465.85
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$484.00
$394.56
$809.46
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TOTALS $2,405.70 $2,861.65 $1,985.04
•
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