HomeMy WebLinkAbout146-05 RESOLUTION• •
RESOLUTION NO. 146-05
A RESOLUTION APPROVING AN AMENDMENT TO THE
DESIGN AND BIDDING PHASE SERVICES CONTRACT WITH
RJN GROUP, INC. IN THE AMOUNT OF $1,659,090.00 FOR
CONSTRUCTION PHASE INSPECTION, ENGINEERING AND
CONSULTING SERVICES FOR THE WEST SIDE SEWER LINE
CONSTRUCTION, HAMESTRING LIFT STATION
CONSTRUCTION, AND THE GREGG AVENUE LIFT STATION
REHABILITATION PROJECTS (WL -1, WL -2, WL -3, WL -4, WL -5,
WL -6, AND WL -7).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves an amendment to the Design and Bidding Phase Services
Contract with RJN Group, Inc. in the amount of $1,659,090.00 for construction
phase inspection, engineering and consulting services for the West Side Sewer
Line Construction, Hamestring Lift Station Construction, and the Gregg Avenue
Lift Station Rehabilitation Projects (WL -1, WL -2, WL -3, WL -4, WL -5, WL -6, and
WL -7).
PASSED and APPROVED this 19th day of July, 2005.
Sa.,• GAS , ut SGS°
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• FAYETTEVILLE
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ATTEST: %;9SS�:9KANSPpJ?
By: '%Ot,Lset-..-'
SONDRA SMITH, City Clerk
APPROV
By
DAN COODY, Mayor
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AMENDMENT NO. 2
TO
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
BETWEEN
CITY OF FAYETTEVILLE, ARKANSAS
RJN GROUP INC.
WHEREAS, On July 15, 2003, the City of Fayetteville, Arkansas (City of Fayetteville) and RJN
Group, Inc. of Dallas, Texas entered into an Agreement for engineering services in connection
with the Wastewater System Improvement Project, and in particular the Westside Collection
System Improvements (the "Project"). The scope of these services included the final design
and bidding services, and
WHEREAS, RJN Group, Inc has proceeded with these services in accordance with the scope
set forth in the Agreement, and
WHEREAS, City of Fayetteville requests that the scope of RJN Group, Inc.'s services to be
amended to provide Construction Phase Services for the Project, and
WHEREAS, RJN Group Inc agrees to provide the amended scope of services for a fee increase
not to exceed $1,659,090;
NOW THEREFORE, in consideration of the mutual covenants and Agreements herein
contained, City of Fayetteville and RJN Group Inc., the parties hereto, stipulate and agree that
the Agreement for Engineering Services dated July 15, 2003, is hereby amended in the following
particulars:
SECTION 2 - BASIC SERVICES OF RJN GROUP INC
2.4 Construction Phase
2.4.1 Consult with and advise City of Fayetteville and act as City of Fayetteville's Engineer
as provided in City of Fayetteville's General Conditions of the Construction Contract.
The extent and limitations of the duties, responsibilities, and authority of RJN Group
Inc. as assigned in said General Conditions shall not be modified without RJN Group
Inc.'s written consent.
2.4.2 Conduct Construction Phase Services in accordance with the Arkansas Soil and Water
Conservation Commission Rules Governing the Arkansas Clean Water Revolving Loan
Fund Program and as directed by the City of Fayetteville.
2.4.3 Review Contractor(s') schedules for Work progress, equipment and materials
procurement, submittals, and values for partial pay purposes, and project cash flow
requirements.
Amendment No. 2 1 7/26/2005
• •
2.4.4 Review and accept Submittals of Contractor(s) for conformance with the design concept
and intent of the Contract Documents.
2.4.5 Make visits to the Site at intervals appropriate to the stages of construction to consult
with and advise RJN Group Inc's Resident Project Representative, and observe the
progress and quality of the executed Work, and to determine, in general, if the Project is
proceeding in accordance with the Contract Documents. RJN Group Inc shall not be
responsible for construction means, methods, techniques, sequences, or procedures, or for
safety precautions or programs, or for Contractor's failure to perform construction work
in accordance with the Contract Documents.
2.4.6 Issue all instructions of City of Fayetteville to Contractor(s); prepare routine Change
Orders as required; act as initial interpreter of the terms and conditions of the Contract
Documents and judge of the performance there under by the parties thereto, and make
recommendations to City of Fayetteville on claims of City of Fayetteville and
Contractor(s) relating to the execution and progress of the Work and other matters and
questions related thereto; but RJN Group Inc. shall not be liable for the results of any
such recommendations, interpretations, or decisions rendered by RJN Group Inc. in
good faith.
2.4.7 Review Contractor(s)' applications for payment and supporting data, determine the
amounts owing to Contractor(s), and recommend approval in writing to City of
Fayetteville of all payments to Contractor(s) in accordance with the Contract Documents.
2.4.8 Render periodic Work progress reports to City of Fayetteville.
2.4.9 Conduct an inspection to determine if the Project is substantially complete and a final
inspection to determine if the Project has been completed in accordance with the
Contract Documents, and if each Contractor has fulfilled all of his obligations there under
so that RJN Group Inc. may recommend approval, in writing to City of Fayetteville, of
final payment to each Contractor.
2.5 Post Construction Phase
2.5.1 Provide qualified personnel during equipment start-up and instruct City of Fayetteville's
personnel in equipment function and intended use.
2.5.2 Prepare a reproducible Record Set of drawings revised to show significant changes made
during construction of the Project in accordance with records provided by Contractor and
RJN Group Inc.'s Resident Project Representative
2.5 Resident Services During Construction
2.6.1 A Resident Project Representative(s) and assistants shall be fumished and shall act as
directed by RJN Group Inc. in order to provide more extensive representation at the
Project site during the Construction Phase. The cost estimate is based on the assumption
that each resident Project Representative/Assistant will be responsible for overseeing the
construction of two pipe line projects. A full-time representative will observe the
Amendment No. 2 2 7/26/2005
• •
construction of each lift station. A total of 11,260 hours of resident representative hours
are included in the cost estimate attached hereto as Attachment A.
2.6.2 The Resident Project Representative, through more extensive on-site observations of the
work in progress, field checks of materials and equipment, and maintenance ofjobsite
records on conditions and activities, shall assist RJN Group Inc in determining that the
Project is proceeding in accordance with the Contract Documents, but the furnishing of
such resident project representation shall not make RJN Group Inc. responsible for
construction means, methods, techniques, sequences, or procedures, or for safety
precautions or programs, or for Contractor(s') failure to perform the construction work in
accordance with the Contract Documents.
SECTION 6 - PAYMENTS TO RJN GROUP INC
6.1 Compensation
The total payment for the scope of services set forth in the original Agreement for final design
and bidding phase, and as may have been amended, plus the additional Construction Phase
Services set forth in this Amendment No. 2 is estimated to be FOUR MILLION, ONE
HUNDRED SIXTY-SEVEN THOUSAND, EIGHT HUNDRED EIGHT DOLLARS AND
NO CENTS (US$4,167,808.00), but is not a guaranteed maximum.
6.1.1 Amount of Payment:
For services performed under this Amendment No. 2, City of Fayetteville shall pay RJN
Group Inc. the sum of the following:
6.1.1.1 For time expended by personnel, payment at the hourly rates indicated in RJN Group
Inc's Schedule of Hourly Billing Rates attached hereto as Attachment B.
6.1.1.2 For outside expenses incurred by RJN Group Inc, such as authorized travel and
subsistence, commercial services, courier deliveries, and incidental expenses, the cost to
RJN Group Inc. plus 5 percent.
6.1.1.3 For reproduction; printing; and binding of documents, and vehicle and testing apparatus
usage, amounts as determined from RJN Group Inc's schedule of rates in effect at the
time the service is provided.
6.1.2 Subject to prior City Council approval, adjustment of the not -to -exceed amount may be
made should RJN Group Inc. establish and City of Fayetteville agree that there has
been or is to be a significant change in scope, complexity or character of the services to
be performed; or if City of Fayetteville decides to shorten the duration of work from the
time period specified in the amended Agreement for completion of work and such
modification warrants such adjustment.
6.1.3 Monthly statements for each calendar month shall be submitted to City of Fayetteville or
such parties as City of Fayetteville may designate for these services consistent with RJN
Group Inc's normal billing schedule. Once established, the billing schedule shall be
maintained throughout the duration of the Project. Applications for payment shall be
Amcndment No. 2 3 7/26/2005
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made in accordance with a format to be developed by RJN Group Inc and approved by
City of Fayetteville. Final payment for these services shall be made upon City of
Fayetteville's approval and acceptance with the satisfactory completion of this phase for
the Project.
For the Scope of Services during the Construction Phase described in this Amendment No. 2,
City of Fayetteville shall pay RJN Group Inc an amount not to exceed $1,659,090.
All other provisions of the original Agreement remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be duly executed
this fgday of ,14,i\i , 2005.
CITY OF F
is I/4
YETTEVILLE, ARKANSAS RJN GROUP, INC. �� Q
By: A - �//•f%� 13y: M Jai
Dan Coody Hugh elso
Mayor 411 Regional Vice President
ATTEST:
Sondra Smith
City Clerk
Attachments:
Attachment A:
Attachment B:
Professional Services Cost
Hourly Wage Schedule
ATTEST:
i
(aAe-.J (i •/1� t
Amendment No. 2 4 7/26/2005
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ATTACHMENT A
PROFESSIONAL SERVICES COST
WESTSIDE CONSTRUCTION SERVICES
CITY OF FAYETTEVILLE, ARKANSAS
HOURLY
RATE WORK
Total
Cost
Estimate
($)
Estimated Manhours
WORK TASK DESCRIPTION
PD
hr
PM
hr
PE
hr
CM
hr
Inspector
hr
DP
hr
COOT
hr
Direct
Cost
($)
Protect Management
80
740
82
60
11,544
$ 138,114.00
Inspection - WL 1/WL-3
8
24
60
2,264
3,200
$ 219,500.00
Inspection - WL 2
12
24
60
1,292
2.800
$ 132,220.00
Inspection - WL
4
16
32
436
1,228
12,200
$ 188
300.00
Inspection - WL
5
10
20
964
200
20,200
$ 172,540.00
Inspection - WL
6
14
30
2,856
0
60,600
$ 452,310.00
Inspection - WL 7
8
16
64
1,322
2,600
$ 133,580.00
WL 6 Structural Review
2
8
40
_
_
$ 6,380.00
WL 6 Elect Review
2
10
80
$ 11,650.00
WL
6
Instrument Review
4
12
80
$ 12,220.00
WL 6 Pump
Tests
8
24
60
500
$ 12,440.00
Project
Start Up
40
120
80
200
80
5,500
$ 71.900.00
Meetings
96
296
20
92
60
30
5,696
$ 82.176.00
Record
Drawing Prep
56
280
$ 25,760.00
SUBTOTAL
$ 1,659,090.00
TOTAL
300
1,412
360
4,814
6,446
280
90
$ 124,840.00
$ 1,659,090.00
Total Services: $ 1,659,090.00
726(2005
A - I
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ATTACHMENT B
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HOURLY RATE SCHEDULE
FAYETTEVILLE WASTEWATER PROJECT
Effective 3/25/05 Through 12/31/05
CATEGORY
Project Director
Project Manager
Construction Manager
Project Engineer
Electrical Engineer
Mechanical Engineer
Structural Engineer
Landscape Architect
Engineering Technician II
Engineering Technician I
Construction Observer II
Construction Observer I
Chief Draftsman
Draftsman
Computer Technician
Registered Land Surveyor
Survey Crew (2 -Man or 1-Man/Robotic)
Party Chief
Soils Lab Supervisor
Soils Lab Technician
Water Lab Supervisor
Water Lab Technician
Clerk/typist
Mileage **
'Subject to adjustment annually.
"Subject to adjustment quarterly.
B-1
'HOURLY
RATE
$150.00
$135.00
$135.00
$125.00
$ 99.75
$ 99.75
$ 99.75
$ 65.10
$ 68.25
$ 36.75
$ 90.00
$ 41.90
$ 75.00
$ 55.00
$ 60.64
$ 82.68
$110.25
$ 49.61
$ 57.33
$ 38.59
$ 55.12
$ 38.59
$ 50.00
$ 38
1
<iTr r4tl]e
City Council Meeting of July 19, 2005 RJ/V G/d
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council Pie /
Antwidintd-
From: Bob Davis, P.E., Water & Wastewater Director
Date: July 1, 2005
Subject: Approval of a contract amendment for RJN Group, Inc. to provide
Construction Phase Services dealing with the construction and post -
construction activities associated with WSIP bid packages, WL1, WL -2,
WL -3, WL -4, WL -5, WL -6, WL -7.
RECOMMENDATION : 1 recommend approval of this contract amendment. This
recommendation was precccded by a thorough review of proposed tasks presented by
ECO, Inc. including an intense question and answer session, negotiation and refinement,
and finally, revision of their preliminary proposal. A detailed breakdown of tasks and
estimated hours for cach task are provided. RJN Group, Inc. has provided design and
bidding services for the above -referenced WSIP work. Approval of this contract
amendment will provide the City with continuation of responsible charge and subsequent
engineering responsibility by a single, consistent entity (RJN Group, Inc.). RJN Group,
Inc.'s design and bidding services regarding the WSIP have been conducted in a timely,
professional manner and we have every reason to believe that this track record will
continue throughout construction and post -construction phase activities.
BACKGROUND: As part of the Wastewater Systems Improvement Project (WSIP) the
City of Fayetteville has undertaken a major renovation and expansion of their existing
wastewater facilities including treatment and collection. The construction phase services
represented by this request will cover 5 line projects on the west side of Fayetteville,
construction of the new Hamestring Lifi Station, and renovation of the Gregg Street Lift
Station.
DISCUSSION: RJN Group, Inc. has played a primary design role in all of the WSIP
west side projects with exclusion of the west side wastewater treatment plant. They have
provided thorough and dependable design and bidding services to provide the City with a
quality product to date.
BUDGET IMPACT: Payment for construction phase services offered by RJN Group,
Inc. will be from the 3/4 —cent sales tax bond election held on November 6, 2001 for the
Wastewater System Improvements Project. Funding through the Arkansas Soil and
Water Conservation Commission will not he used to fund this expense. The
$1,659,090.00 requested for these services is 1.33% of the $125,000,000.00 budget
allocated for the Wastewater System Improvements Project.
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Bob Davis
Submitted By
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City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
7/19/2005
City Council Meeting Date
Water & Wastewater
Division
Action Required:
Department
RJN, Inc. Approval of a contract amendment to the Design and Bidding Phase Services Contract, presently in place,
for construction phase inspection, engineering, and consulting services for the west side sewer line construction,
Hamestring Lift Station Construction, and the Gregg Street Lift Station rehabilitation, (WL -1, WL -2, WL -3, WL -4,
WL -5, WL -6, WL -7).
$1,659,090.00
Cost of this request
4480.9480.5314.00
Account Number
02133.0302
Project Number
Budgeted Item
Ix1
$ I6/00581,0'0 -
Category/Project Budget (2005)
$ Q4, 365,7 so -
Wastewater System Improvements
Project/West Line Work
Program Category / Project Name
Funds Used to Date Program / Project Category Name
Wastewater System Improvements
$ 88, b-2 5/ 7341.71 - Project Project Fund
Remaining Balance Fund Name
Budget Adjustment Attached
7-1- cis
Department Director Date
a" /25
City Attorney
Finance and Internal Service Director Date
7-1211-
Mayor ate
Comments:
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
//a-63
7-15-03
Received in City Clerk's Office
ENTERED
7- I-aS
1
Received in Mayor's Office
FB1
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ED
0
Ir
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Clarice Pearman - Contracts W W Page 1
From: Clarice Pearman
To: Jurgens, David
Date: 7/21/05 10:38AM
Subject: Contracts
David,
This is just confirm that you and I have talked regarding the missing contracts as attachments for the
resolutions passed by City Council on Tuesday, July 19. 2005.
I understand that you will talk with MWY this afternoon regarding their contract. I also understand that you
will be talking to RJN Group regarding their contracts and OMI regarding the Jack Tyler Engineering
contract.
Thank you for your help and attention to this matter.
Clarice
Clarice Pearman - Res. 146-05
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Page 1
From: Clarice Pearman
To: Jurgens, David
Date: 8/4/05 11:30AM
Subject: Res. 146-05
David,
Attached is a copy of the resolution passed by City Council passed July 19, 2005 regarding RJN
Amendment No. 2. Also attached is a copy of the agreement. I will retum to you the extra originals via
interoffice mail.
Thanks.
Clarice
CC: Deaton, Vicki