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Home My WebLink About14-05 RESOLUTIONRESOLUTION NO. 14-05 A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTEEN (13) FORD CROWN VICTORIA POLICE INTERCEPTORS FROM NORTH POINT FORD OF LITTLE ROCK AT A TOTAL COST OF $261,989.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of thirteen (13) Ford Crown Victoria police interceptors from North Point Ford of Little Rock at a total cost of $261,989.00. PASSED and APPROVED this 18th day of January 2005. ATTEST: By: crust •tz �L.YNat SONDRA SMITH, City Clerk APPROVED: By %\G...� o F�sG% et•.° •234:1 F. : FAYETTEVILLE: 6. .9J .9QkANS%kci• tttlle.y • 4&-S FLEET OPERATIONS i7'4P/� Happy Hollow Road 1525 S. / c—!/5 Fayetteville, AR 72701 Nor# 1i't ,fir//greeV, OCAV/4 Interdepartmental Correspondence To: Mayor/City Council Thru: Gary Dumas, Director of Operation From: David Bragg, Fleet Operations Superintendent) M? Date: December 29, 2004 Subject: Purchase of Crown Vic Police Interceptors from State of Arkansas Purchase contract RECOMMENDATION: That City Council approve the purchase of 13 Crown Vic Police Interceptors for the Police Department from the State Contract prices through North Point Ford. BACKGROUND: This is for eight replacement units, and five expansion units that were approved by Council in the budget process. The replacement units will be replacing police patrol cars with over 120,000 miles or units that have been wrecked and totaled. The State contract price on the cars is $20,153.00 each, for a total of $261,989.00 Funds for this purchase are available in 9700.1920.5802.00, Project #02081.1. The purchase of the eight replacement units was approved by letter by the Equipment Committee due to time constraints, and the need to order the police cars during January. The five expansion units were approved by Council during the budget approval process. • • RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTEEN (13) FORD CROWN VICTORIA POLICE INTERCEPTORS FROM NORTH POINT FORD OF LITTLE ROCK AT A TOTAL COST OF $261,989.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayet hereby authorizes the purchase of THIRTEEN (13) Ford interceptors from North Point Ford of Little Rock at v tI kansas ictor<`,i police $261,98'.00. PASSED and APPROVED this 18 y of Januar Al NDRA SMITH, City Clerk AN COODY, Mayor Taletrin,le FLEET O?ERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee 4Robert Reynolds, Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser FROM: David Bragg, Fleet Operations Supt DATE: December 8, 2004 SUBJECT: Purchase of Ford Police Interceptors from State Contract Due to extended replacement policy for Police patrol sedans, no Crown Victoria Police Interceptors were purchased in the 2004 model year Analysis of projected mileage data and wreck history dictates a need for 8 additional replacement vehicles between March and December 31, 2005. Three additional units are requested in the 2005 budget. Orders must be placed no later than January, 2005 to insure production and delivery in the 2005 model year. Vehicles meeting City of Fayetteville specifications are available through the State vehicle purchase contract from North Point Ford of North Little Rock at a cost of $20,153.00. I request approval of the Equipment Committee to place this purchase on the agenda for the January 18, 2005 Council meeting. The agenda request will be for 8 replacement Police Interceptors plus the number of additional units authorized in the 2005 budget when approved. The purchase will be via the State contract from North Point Ford in the amount of $20,153.00 per unit. Funds for the 8 replacement units are available in 2004 Special Project Account 02081 — Police/Passenger Vehicles. Since the next scheduled meeting of the Equipment Committee is not until January 25, and you are all busy with end of year issues, I would appreciate your approval of this purchase by return endorsement of this letter. Please reply as soon as possible (no later than December 22). Please call me at 444-3494 if you have any individual questions. APPROVED. Cc: Gary Dumas e�� Di --• )(IJP Committ Member Signature DATE G 2— � - D T DEC -12=2004 13 32 SWEETSER CONSTRUCTION 479 442 0119 • • a FLEET OPERATIONS 1525 S. Happy Hollow Road ARKANSAS Fayetteville, AR 72701 Equipment Committee Correspondence P.02 TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser FROM: , David Bragg, Fleet Operations Supt DATE. December 8, 2004 SUBJECT: Purchase of Ford Police Interceptors from State Contract Due to extended replacement policy for Police patrol sedans, no Crown Victoria Police Interceptors were purchased in the 2004 model year. Analysis of projected mileage data and wreck history dictates a need for 8 additional replacement vehicles between March and December 31, 2005. Three additional units are requested in the 2005 budget. Orders must be placed no later than January, 2005 to insure production and delivery in the 2005 model year. Vehicles meeting City of Fayetteville specifications are available through the State vehicle purchase Contract from North Point Ford of North Little Rock at a cost of $20,153.00. I request approval of the Equipment Committee to place this purchase on the agenda for the January 18, 2005 Council meeting. The agenda request will be for 8 replacement Police Interceptors plus the number of additional units authonzed in the 2005 budget when approved. The purchase will be via the State contract from North Point Ford in the amount of $20,153,00 per unit Funds for the 8 replacement units are available in 2004 Special Project Account 02081 -- Police/Passenger Vehicles. Since the next scheduled meeting of the Equipment Committee is not until January 25, and you are all busy with end of year iss I would appreciate your approval of this purchase by return endorsement of this letter. PI i . - reply as soon as possible (no later than December 22). Please call me at 444-34: - " u have any individual questions. APPROVED: Member Signaue WILLIAM G. SWEETSER Cc: Gary Dumas DATE %9 oz/ TOTAL P.02 aye .yi.,le FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle Cook Lioneld Jordan P Don Marr Billy Sweetser FROM: Dawd Bragg, Fleet Operations Supt DATE: December 8, 2004 SUBJECT: Purchase of Ford Police Interceptors from State Contract Due to extended replacement policy for Police patrol sedans, no Crown Victoria Police Interceptors were purchased in the 2004 model year. Analysis of projected mileage data and wreck history dictates a need for 8 additional replacement vehicles between March and December 31, 2005. Three additional units are requested in the 2005 budget. Orders must be placed no later than January, 2005 to insure production and delivery in the 2005 model year. Vehicles meeting City of Fayetteville specifications are available through the State vehicle purchase contract from North Point Ford of North Little Rock at a cost of $20,153.00. I request approval of the Equipment Committee to place this purchase on the agenda for the January 18, 2005 Council meeting. The agenda request will be for 8 replacement Police Interceptors plus the number of additional units authorized in the 2005 budget when approved. The purchase will be via the State contract from North Point Ford in the amount of $20,153.00 per unit. Funds for the 8 replacement units are available in 2004 Special Project Account 02081 — Police/Passenger Vehicles. Since the next scheduled meeting of the Equipment Committee is not until January 25, and you are all busy with end of year issues, I would appreciate your approval of this purchase by return endorsement of this IetterbPlease reply assoon aspossible (no later than December 22). Please call me at 444-3494 if you have any individual questions. APPROVED: AOM. utomm ee ee ��/ CMember Signature Cc: Gary Dumas DATE. /2/2 -CAV Division: • • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Police Program: Patrol Date of Request: 12/29/2004 Acct.# Currently Charged: 1010.2940. Acct. # to be Charged: 1010.2940. Expansion 5 or Replacement 8 Date Required: Unit # for Vehicle being Replaced: Unit # for Expansion/Replacement: Purchase Price of Exp./Replace Vehicle: 20,153.00 CIP Budget / Project # 9700.1920.5802.00 02081.1 Monthly Motor Pool Charges for Current Vehicle/Equipment: Replacement: 368.00 Maintenance: 302.00 Overhead: 88.00 # of Months Budgeted: 12.00 Total Budgeted: 9,096.00 Monthly Motor Pool Charges for New Exp/Rept. Vehicle/Equipment: Replacement: 405.00 Maintenance: 355.00 Overhead: 40.00 # of Months to be in Service for 2005 Year: 10.00 2005 Year Expense, Exp: 40,000.00 2005 Year Expense, Repl: 72,768.00 Total 2005 Year Expense- 112,768.00 Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) 2005 Crown Vic Interceptor Police cars. Eight replacement units, Five expansion units as approved by Council in the budget process. Justification for expansion/replacement: (Attach Additional Sheets if Necessary) Replacement units will replace Police Patrol cars with over 120,000 miles that are no longer fit for service. Expansion vehicles were approved by Council during the 2005 budget process. Approval Signal s: Head • Operations Sup Date Finance & Internal Services Dir. Date / 2A97± Date Chief Administrative Officer Date Budget Manage Date Mayor Date Department Director Date Please retum original form to Fleet when signed by all. Date: 12/29/2004 Expected Delivery Date: Quotes Attached Yes: No: Fixed Asset # Department Director: Purchasing Manager: 4t 0 0 C 0 > c Requisition No. a E Z O a ,e1 52 2i Taxable Yes: XX No: Divison Head Approval inIiiz a 0 c o w Project/Subproject # 02081.1 City Of Fayetteville (Not a Purchase Order) Vendor Name: North Point Ford Fob Point 'Zip Code Ship to code: 050 Requester's Employee # 1940 Account Numbers 9700.1920.5802.00 State: BARBARA OLSEN Items Description IQuantityIUnit of IssuelUnit Cost !Extended Cost $20,153.00 $261,989.00 O w O o co O MN O 0 a 0 N 0 M 0 W 0 H 0 W Vendor # 6481 i0 N O) Q 5 EA W W EA EA EA EA EA W EA J M e- 'White Police Crown Interceptors Dark Charcoal interiors, bucket seats rubber floor covering, left side spot light, limited slip rear axle, body side molding installed, full wheel covers To be 8 replacement units, and 5 expansion units. Shipping/Handling r N M V to tD I- CO 0) CO Division: City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Police Program: Acct.# Currently Charged: 1010.2940. Expansion 5 or Replacement 8 Unit # for Vehicle being Replaced: Purchase Price of Exp./Replace Vehicle: 20,153.00 Monthly Motor Pool Charges for Current Vehicle/Equipment: Replacement: 368.00 Maintenance: # of Months Budgeted: 12.00 Total Budgeted: Patrol Date of Request: 12/29/2004 Acct. # to be Charged: 1010.2940. Date Required: Unit # for Expansion/Replacement: CIP Budget / Project # 9700.1920.5802.00 302.00 Overhead: 9,096.00 Monthly Motor Pool Charges for New Exp/Rept. Vehicle/Equipment: Replacement: 405.00 Maintenance: # of Months to be in Service for 2005 Year. 10.00 355.00 Overhead: 02081.1 88.00 40.00 2005 Year Expense Exp: 2005 Year Expense Repl: Total 2005 Year Expense: 40,000.00 72,768.00 112,768.00 Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) 2005 Crown Vic Interceptor Police cars. Eight replacement units Five expansion units as approved by Council in the budget process. Justification for expansion/replacement: (Attach Additional Sheets if Necessary) Replacement units will replace Police Patrol cars with over 120,000 miles that are no longer fit for service Expansion vehicles were approved by Council during the 2005 budget process. Approval Signatures. Divis Head • Fleet Operations Sup Date Date Budget Manage Date Department Director Date `} Finance & Internal Services Dir. Date Chief Administrative Officer Date Mayor Date Please return original form to Fleet when signed by all. David Bragg Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Contracts 18 -Jan -05 City Council Meeting Date Fleet Operations Division Action Required: Operations Department Action Required: Approval of purchase of 13 Crown Vic Police Interceptors from North Point Ford of North Little Rock, AR, for the state contract price of $20,153 each. $261,989.00 Cost of this request 9700.1920.5802.00 Account Number 02081.1 Project Number Budgeted Item X 751,279.00 Category/Project Budget 169,810.00 Funds Used to Date 581,469.00 Remaining Balance Budget Adjustment Attached Police/Passenger Vehicles Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Department Director City Attorney Finance an�ervice Director Mayor 12-3o-0/ Date Ye� Da /a Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received inn Maygr's Office 11/3D/D54 Comments: Clarice Pearman - North Point Ford• Page 1 From: Clarice Pearman To: Bragg, David Subject: North Point Ford Attached is the resolution passed by City Council January 18, 2005 regarding the purchase of 13 police interceptors. You will receive your original purchase requisitions via interoffice mail. Thanks. Clarice