HomeMy WebLinkAbout138-05 RESOLUTION• •
RESOLUTION NO. 138-05
A RESOLUTION AWARDING BID #05-I3 AND APPROVING A
CONTRACT WITH ASSOCIATED TIME & PARKING CONTROI,S,
INC. IN THE AMOUNT OF $149.219.91 FOR PARKING ACCESS
AND REVENUE CONTROL EQUIPMENT; APPROVING A PROJECT
CONTINGENCY IN THE AMOUNT OF $20,534.85; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$169,755.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section I: That the City Council of the City of Fayetteville, Arkansas, hereby
awards Bid #05 13 and approves a contract with Associated Time & Parking Controls,
Inc. in the amount of $149,219.91 for parking access and revenue control equipment to
be drawn from the Off -Street Parking Fund. A copy of the contract, marked Exhibit "A"
is attached hereto, and made a part hereof.
Section 2: That the City Council of the City of Fayetteville, Arkansas, hereby
approves a project contingency in the amount of $20,534.85.
Section 3: That the City Council of the City of Fayetteville, Arkansas, hereby
approves a budget adjustment in the amount of $169,755.00.
PASSED and APPROVED this 5th day of July 2005.
ATTEST:
", s
E ••FAYETTEVILLE•
9,
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By: QY f
SONDRA SMITH, City
APPROVED:
By
D N COOT , '► ayor
• •
City Of Fayetteville
Standard Parking Sales Contract
RFP -05-13
INSTALLATION
• Mount above listed equipment
• Supply and pull communication cable within Island.
• Includes complete system training.
• Final hook up and check out for a complete operating system.
• Exclusions: Power, permits and phone line.
WARRANTY
Factory Equipment Warranty: All equipment is warranted by the factory against defects in material and
workmanship for one full year from the date of shipment, providing recommended installation and maintenance
procedures are followed These warranties normally cover repair or replacement of any part which fails under
normal operation.
Associated Time & Parking Controls Labor Warranty: Associated Time & Parking Controls (ATPC) will
provide a labor warranty period of 90 days for all work performed under this contract. This will cover the labor to
repair or replace any parts or equipment included in this contract which malfunctions under normal use. All
damaged or broken parts or items inoperative as a result of malicious or accidental damage shall be repaired or
replaced on a time and material basis. Associated Time & Parking Controls' labor warranty is valid only during
normal business hours. Monday — Friday 8:00 a.m. to 5:00 p.m. excluding holidays. All repairs provided during
non -business hours will be at the prevailing overtime rates.
City of Fayetteville acknowledges that this sales contract constitutes the entire agreement and there are no
warranties of any kind, express, implied or statutory or otherwise, not expressly set forth herein. No warranty is
given concerning the effectiveness of the material used recommendations given or the services rendered. This
warranty is expressly in lieu of any other warranty, expressed or implied, including without limitation, any
warranty of merchantability or fitness for a particular purpose.
PAYMENT TERMS
25% Deposit due with the order, progressive billings for equipment as delivered, and balance due upon
completion. If in sole opinion of Associated Time & Parking Controls, the financial condition of City of
Fayetteville at any time does not justify continue of shipment on the terms specified, ATPC may require full or
partial payment in advance.
Associated Time 8 Parking Controls will not issue order for this equipment until deposit billings are
paid. Delay's in payment of deposit billings will affect lead times
All past due amounts are subject to interest at a rate of 1.5% per month.
A cancellation or restocking charge of 25% may be assessed on canceled orders. Special order items may
carry up to a 100% cancellation/restocking fee based on factory return policies.
CHANGE ORDERS
Any alteration or deviation from the above specifications, including but not limited to any such alteration or
deviation involving additional material and/or labor costs, will be executed only upon a written order for same,
signed by both City of Fayetteville and Associated Time & Parking Controls, and if there is any charge for such
alteration or deviation, the additional charge will be added to the contract price of this contract. All changes,
modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal
contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or
fees.
• •
PERMITS
The costs associated with obtaining required city building or electrical permits are not included in this contract
unless expressly stated herein. If ATPC is required to obtain permits in connection with this contract, all costs
will be billed as incurred. Permit costs may include time, mileage, city fees, drafting expenses, copies, etc.
GENERAL PROVISIONS
All work shall be completed in a workman -like manner and in compliance with all building codes and other
applicable laws.
This contract is based upon visually observed conditions. As a result of the nature of the services to be
provided by Associated Time & Parking Controls hereunder, it is possible that unforeseen conditions will arise
that could not be determined by visual inspection prior to starting work. In the event this occurs, additional work
shall be performed on either a time and materials or fixed fee basis after City of Fayetteville has been notified
that such additional work is necessary and has approved said additional work in writing.
ATPC may, at its discretion engage subcontractors to perform work hereunder; provided ATPC shall fully pay
said subcontractor and in all instances remain responsible for the proper completion of this Contract.
Associated Time & Parking Controls warrants it is adequately insured for injury to its employees and others
incurring loss or injury as a result of the acts of ATPC or its employees or subcontractors. Owner to carry fire,
flood, and other necessary insurance
If any tax, public charge, tariff, duty, or increase therein, is now or hereafter assessed, levied, or imposed upon
this transaction, on the goods to be sold, or upon any sale, delivery, or other action taken hereunder, or upon
the import of such goods, the burden or such charge or change shall be borne by City of Fayetteville.
City of Fayetteville shall bear the risk of any loss, deterioration, or damage of all goods from the time the goods
are delivered to City of Fayetteville's premises.
DELAY
Associated Time & Parking Controls shall be excused for delay in completion of the work covered by this
Contract caused by federal, state, or municipal action or regulation, strikes or other labor troubles not the fault of
ATPC, inclement weather, fire, acts of God, acts of the City of Fayetteville, City of Fayetteville's Agent, lender,
and/or other subcontractor(s), damage to or destruction in whole or part of merchandise or manufacturing plant;
lack of, or inability to obtain raw materials, labor, fuel, or supplies; or any other causes, contingencies, or
circumstances unforeseen by ATPC and beyond its reasonable control which prevent or hinder the manufacture
or delivery of the merchandise or make the fulfillment of this Agreement impracticable.
In the event performance is delayed through no fault of Associated Time & Parking Controls, the time for
completion of ATPC's performance shall be extended by the same amount of time as the length of the delay and
ATPC shall be entitled to additional compensation to fully compensate ATPC for damages incurred by ATPC for
labor, materials, and its profit and overhead.
DEFAULT
Associated Time & Parking Controls may stop work if any payment specified hereinabove is not paid when due.
If payment is not made within ten (10) days after its respective due date, Associated Time & Parking Controls
Systems may abandon the work and pursue all rights and remedies available to it, including, but not limited to,
suing the City of Fayetteville for the reasonable value of work theretofore performed and/or damages for breach
of contract, including ATPC's lost profits, lost opportunities and overhead as well as interest and attorneys' fees
thereon
COSTS AND ATTORNEY'S FEES
If any action, suit or other proceeding is instituted to remedy, prevent or obtain relief from a default in the
performance by any party of its obligations under this Agreement, the prevailing party shall recover all of such
•
• •
party's costs and its reasonable, but not less than its actual, attomeys' fees incurred in each and every such
action, suit, or other proceeding, including any and all appeals or petitions therefrom.
LIMITATION OF LIABILITY
In no event shall Associated Time & Parking Controls liability (whether based on an action or claim in contract,
tort or otherwise) to City of Fayetteville arising out if or related to the product hereunder exceed the contract
price
ENTIRE CONTRACT
This writing constitutes the entire Agreement between the parties and exclusively determines the rights and
obligations of the parties. Any prior course of dealing, custom or usage of trade or cause of performance
notwithstanding.
INVALID PROVISION
In the event that any provision hereof is found to be invalid or unenforceable pursuant to judicial decree, the
remainder to this Agreement shall remain valid and enforceable according to it terms.
INDEMNITY
City of Fayetteville hereby releases, and shall defend, indemnify and hold harmless, Associated Time & Parking
Controls and ATPC's officers agents and/or employees, and assigns ("ATPC Related Parties") from any and all
claims, suits, or causes of action for damages for bodily injury, or property damage, arising out of or in any way
connected with, or alleged to be arising out of or connected with, the goods or services described in this sales
contract. "Bodily injury" shall mean physical injury to any person, emotional distress death and/or loss of
consortium. Such duties as set forth herein shall be owed to Associated Time & Parking Controls and to the
ATPC Related Parties to the full extent allowed by law and regardless of any alleged or actual liability or fault on
the part of ATPC or any ATPC Related Party, whether vicarious, direct, active, passive, sole, or concurrent,
save and except that a duty to defend only, and no duty to indemnify, shall arise should it be finally adjudicated
by a forum of competent jurisdiction that the said bodily injury, personal injury or property damage arises from
the willful misconduct of the City of Fayetteville of any City of Fayetteville Related Party, provided that nothing
herein shall be construed to alter, limit or otherwise compromise in any form whatsoever, that immunity afforded
the City of Fayetteville under the Constitution and Statutes of the State of Arkansas.
The defense obligation contemplated herein is contingent upon the tender by ATPC or ATPC Related Parties of
a claim which wholly or partially comes within the ambit of the above, and City of Fayetteville shall pay promptly
when due and as incurred all attomeys' fees and costs generated in the defense of ATPC and/or ATPC Related
Parties in connection with the entire action, including bonds and the costs of appeal. No obligation of City of
Fayetteville shall be lessened, reduced, delayed or affected by the existence of other potential or actual
indemnitors or insurers, or by ATPC or ATPC Related Parties' rights against any third party for contribution,
subrogation or pro -ration.
FREEDOM OF INFORMATION ACT.
City contracts and documents prepared while performing city contractual work are subject to the Arkansas
Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville,
ATPC will do everything possible to provide the documents in a prompt and timely manner as prescribed in the
Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs
pursuant to the FOIA may be assessed for this compliance.
GOVERNING LAW AND JURISDICTION
The construction and performance of this Agreement shall be governed by the laws of the State of Arkansas
The parties irrevocably consent to the institution of any legal action or proceeding against them or any of their
property arising out of or in any way connected with this Agreement in Arkansas State or United States federal
district court located in Washington County, Arkansas, and submits to the nonexclusive jurisdiction of the
aforesaid courts in any such legal action or proceeding.
ACCEPTANCE OF ORDER
The prices specification and conditions are satisfactory and are hereby accepted. Associated Time & Parking
Controls is authorized to do the work as specified.
CITY OF FAY R EVILLE, ARKANSAS ASSOCIATED TIME & PARKING CONTROLS, INC.
DAN C•O
ATTEST:
Mayor
Signature:
ChristophYfr J. Archer
Title: Vice President
G'
\pS Y p�sG�%
'. (4ate: 6/6/05
SONDRA ITH, City Clerk c
E :FAYETTEVILLE; _
:
'y Fy :QKA NSP 6.$
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Note: This proposal may be withdrawn by As Swagda�llifie & Parking Controls, Inc. if not accepted within thirty (90)
days.
Date
7/5/os-
•
City of Fayetteville, Arkansas
Budget Adjustment Form
•
Budget Year
2005
Department: Operations
Division: Telecommunications 8 Parking
Program: Off Street Parking Exp
Date Requested
6/9/2005
Adjustment Number
Project or Item Added/Increased:
$169,755 in the Fixed Assets account in the Parking Lot
Equipment Improvements capital project.
Project or Item Deleted/Reduced:
$169,755 from the Use of Fund Balance account.
Justification of this Increase:
The funding is for the purchase of Parking Lot
Equipment for access and revenue control
Justification of this Decrease:
The $169,755 funding budgeted for 2004 in various
accounts was for miscellaneous equipment related to the
parking lots. The funds will be consolidated into a project
for a one-time purchase.
The funds not used in 2004 went back into fund balance to
be used for this project in 2005.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount
Fixed assets
Account Name
Project Number
2130 9130 5801 00 169,755 04044 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Use of fund balance
Project Number
2130 0913 4999 99 169,755
A.proval Signatures
5 7 -/,Z -OC
Re ted B Date
(2 U < Dace of Approval
ud er Date Initial Date
leig 05 Posted to General Ledger
Date initial Date
Posted to Project Accounting
Entered in Category Log
7 ate Initial Date
Budget Office Use Only
��
Typc: A B C ( D J
Initial Date
Sharon Jenkins
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
7/5/2005
City Council Meeting Date
Parking Management
Division
Action Required:
•
Operations
776705
, 32
44 -11.1 latJ i;;
Department
A resolution approving a budget adjustment in the amount of $169,755.00 and award RFP #05-13 to Associated
Time & Parking Controls, Inc. for the purchase of parking access and revenue control equipment in the amount of
$136,899 plus $12,320.91 for use tax, plus a 15% project contingency of $20,534.85 for the total project amount not
to exceed $169,755.00.
$169,755.00
Cost of this request
4470-9470-5819-00 $
Account Number
04044
Project Number
Budgeted Item
Category/Project Budget (2005)
Parking Lot Equipment Improvements
Program Category / Project Name
Parking Lot Improvements
Funds Used to Date Program / Project Category Name
Remaining Balance
Budget Adjustment Attached
X
Capital Improvements Fund
Fund Name
City Attomey
Finance and ntemal Service Director
Date
7 - as
Date
Mayor
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number
Received in City Clerk's Office
Received in Mayor's Office
Comments:
- '1'ne't;lry•nasrnrceparxIIIg-Wts.Iocatcurururc•uu...uv...r.-a;.................,.................�
parking gates and card reader equipment to secure access control into these lots. The
municipal parking deck also has 3 levels with parking gates, card readers, and revenue
control equipment. These parking areas have a total number of 485 parking spaces. In
two of the surface lots, we have 135 cards sold to downtown employees for $30.00 each
per month. The third lot is a gated lot provided for City employee parking. All of the
access control equipment in these three surface Tots is over 10 years old and 3 of the 4
existing gates have parts that are no longer manufactured. In the past 2 years, the
equipment has consistently malfunctioned causing paying customers of these Tots to
become quite disgruntled. During 2004, we had 75 days that various portions of the
existing equipment have been inoperable.
• •
The municipal parking deck has 266 parking spaces allocated among 3 levels. Two of
those levels are leased to the Radisson Hotel. By contract, the Radisson pays the City full
price for every space on both levels, and the City cleans the decks and maintains the
equipment. However, in 1999, the parking equipment was changed to a "Pay Upon Exit"
configuration. This has been a tremendous problem every since. In fact, we have
experienced so much trouble with the equipment and the configuration that Hotel
management has just decided to leave the gates open all the time for the past 18 months.
It is now up to the City to fix the problem by changing the access to a more efficient
method, and also providing more efficient and user-friendly equipment.
This new Parking Access and Revenue Control System will provide the City with the
ability to control, monitor, and coordinate the access, count, monitoring, and revenue
control activities of all of these parking areas. It will be an on-line networked system that
brings the cardholder, programming and count transaction data into the Parking
Management Office work environment. It is also a modular system that will allow other
parking areas to be added on at any given time at a minimal cost.
DISCUSSION
We received proposals from two (2) vendors for the parking equipment:
Proposal #1 — Associated Time and Parking Controls, Inc.
• Total System Price: $136,899.00
• Met all bid specifications
Proposal #2 — Secom International, Inc.
• Total System Price: $186,296.55
• Did not have or show proof of Arkansas Contractors License
• Did not submit bid bond with proposal
A Selection Committee of five (5) members voted unanimously to award the project to
Associated Time and Parking Controls, Inc.
BUDGET IMPACT
The total project totals $169,755.00 and will be taken out of the Sales Tax Capital
Improvements Fund.
Sharon Jenkins
Submitted By
• City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
Tkjy 5. •Loos
City Council Meeting Date
Parking Management
Mit 7' 5/05
/2i1� /38
��lD�
q. ,50afed ipi
fethns Cards
Division
Action Required:
Operations
Department
A resolution approving a budget adjustment in the amount of $169,755.00 and award RFP #05-13 to Associated
Time & Parking Controls, Inc. for the purchase of parking access and revenue control equipment in the amount of
$136,899.00, plus $12,320.91 for use tax, plus a 15% project contingency of $20,534.85 for the total project amount
not to exceed $169,755.00.
$169,755.00
Cost of this request
2130-9130-5801-00
Account Number
04044
Project Number
Budgeted Item
Category/Project Budget
air
Funds Used to Date
-9-
Remaining Balance
Budget Adjustment Attached
X
Parking Lot Equipment Improvements
Program Category / Project Name
Fixed Assets
Program / Project Category Name
Off -Street Parking Fund
Fund Name
r_�
Department Dir tor
Previous Ordinance or Resolution # Na
G ' l CZ Original Contract Date: Na
Date
City Atto
Date
MaYo ant ate
e�
Original Contract Number:
n/a
Received in Mayor's Office
Comments:
• •
Parking Arens and Revenue Control Equipment
July 5. 2005 Council Mating
Page I ort
AGENDA REQUEST MEMO
TO: Mayor Dan Coody
THRU: Gary Dumas, Director of Operations
FROM: Sharon Jenkins, Parking Managerl�j
DATE: June 3, 2005
SUBJECT: Approval of Budget Adjustment and Award RFP #05-I3 for Purchase of
Parking Access and Revenue Control Equipment
RECOMMENDATION
Staff recommends the approval of a budget adjustment in the amount of $169,755.00 and
award RFP #05-13 to Associated Time and Parking Controls, Inc. for the purchase of
parking access and revenue control equipment in the amount of $136,899.00, plus
$12,320.91 for use tax, plus a 15% project contingency of $20,534.85 for the total project
amount not to exceed $169,755.00.
The equipment will be utilized to provide access control into all three levels of the
Municipal Parking Deck and three surface parking lots located in the downtown
Fayetteville area. The equipment will also provide revenue control into two levels of the
parking deck. The purchase will include 4 proximity card readers, 2 magnetic card
readers, 2 revenue control stations, 8 parking gates, all entrance and exit detectors and
loops, one system server, and all related software to provide a fully integrated and
modular system.
BACKGROUND
The City has three parking lots located in the downtown Fayetteville arca that have
parking gates and card reader equipment to secure access control into these lots. The
municipal parking deck also has 3 levels with parking gates, card readers, and revenue
control equipment. These parking areas have a total number of 485 parking spaces. In
two of the surface lots, we have 135 cards sold to downtown employees for $30.00 each
per month. The third lot is a gated lot provided for City employee parking. All of the
access control equipment in these three surface lots is over 10 years old and 3 of the 4
existing gates have parts that are no longer manufactured. In the past 2 years, the
equipment has consistently malfunctioned causing paying customers of these lots to
become quite disgruntled. During 2004, we had 75 days that various portions of the
existing equipment have been inoperable.
• •
The municipal parking deck has 266 parking spaces allocated among 3 levels. Two of
those levels are leased to the Radisson Hotel. By contract, the Radisson pays the City full
price for every space on both levels, and the City cleans the decks and maintains the
equipment. However, in 1999, the parking equipment was changed to a "Pay Upon Exit"
configuration. This has been a tremendous problem every since. In fact, we have
experienced so much trouble with the equipment and the configuration that Hotel
management has just decided to leave the gates open all the time for the past 18 months.
It is now up to the City to fix the problem by changing the access to a more efficient
method, and also providing more efficient and user-friendly equipment.
This new Parking Access and Revenue Control System will provide the City with the
ability to control, monitor, and coordinate the access, count, monitoring, and revenue
control activities of all of these parking areas. It will be an on-line networked system that
brings the cardholder, programming and count transaction data into the Parking
Management Office work environment. It is also a modular system that will allow other
parking areas to be added on at any given time at a minimal cost.
DISCUSSION
We received proposals from two (2) vendors for the parking equipment:
Proposal #1 — Associated Time and Parking Controls, Inc.
• Total System Price- $136,899.00
• Met all bid specifications
Proposal #2 — Secom International, Inc.
• Total System Price: $186,296.55
• Did not have or show proof of Arkansas Contractors License
• Did not submit bid bond with proposal
A Selection Committee of five (5) members voted unanimously to award the project to
Associated Time and Parking Controls, Inc.
BUDGET IMPACT
The total project totals $169,755.00. The 2004 budget already had adequate funds in the
operating budget to purchase individual card readers, gate controllers, gate arrns, gate
timers, and parking software through regular expenditures. Thesc funds will be
consolidated into a project for a one-time purchase. The funds not used in 2004 went
back into fund balance to be used for this project in 2005.
i
• •
RESOLUTION NO.
A RESOLUTION AWARDING BID #05-13 AND APPROVING A
CONTRACT WITH ASSOCIATED TIME & PARKING
CONTROLS, INC. IN THE AMOUNT OF $149,219.91 FOR
PARKING ACCFSS AND REVENUE CONTROL EQUIPMENT;
APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF
$20,534.85; AND APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $169,755.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby awards Bid #05-13 and approves a contract with Associated Time &
Parking Controls, Inc. in the amount of $149,219.91 for parking access and
revenue control equipment A copy of the contract, marked Exhibit "A" is
attached hereto, and made a part hereof.
Section 2. That the City Council of the City of Fayetteville, A
hereby approves a project contingency in the amount of $20,5
Section 3. That the City Council of the Ci
hereby approves a budget adjustment in the amount of
PASSED and APPROVED this 9
TT
Bys
ONDRA SMITH, City Clerk
A
Fayetteville,
69,75-.00.
of July 200
DAN COODY, Mayor
ansas,
CITY OF FAYETTEVILLE
PARKING MANAGEMENT DIVISION
REQUEST FOR PROPOSAL
RFP NO. 05-13
PARKING ACCESS AND REVENUE CONTROL SYSTEM
The City of Fayetteville is accepting proposals for Parking Access and Revenue Control
System that will provide the City of Fayetteville with parking equipment at various locations
as indicated in these specifications. The equipment will be utilized to provide access control
into a three (3) level parking deck and three (3) surface parking lots located in the downtown
Fayetteville area. The equipment shall also provide revenue control into two (2) levels of the
parking deck.
Questions or clarifications should be submitted to Sharon Jenkins, Parking Manager, City
Administration Building, 113 West Mountain Street, Fayetteville, AR 72701, or by calling the
Parking Management Office at (479)575-8280. Any questions concerning the bid process
should be addressed to the City of Fayetteville Purchasing Division at
purchasing()ci.favetteville.ar.us or by calling Peggy Vice at (479)575-8289.
A pre -proposal meeting will be May 191°, 2005 at 1:30 p.m. This is not a mandatory
meeting, but it is strongly recommended that vendors attend the meeting to view the sites of
the equipment installations.
Proposals must be submitted in a sealed envelope labeled "Parking Access and Revenue
Control System, RFP No. 05-13" on or before 2:00 pm, May 23rd, 2005 to the following
address
City of Fayetteville
Peggy Vice, Purchasing Manager
113 West Mountain Street, Room 306
Fayetteville, AR 72701
Name of Business ASSOCIATED TIME & PARKING CONTROLS
Arkansas Contractor License # 0151881105
Street/P.O. Box: 9104 Diplomacy Row
City, State, Zip: Dalllas. Texas 75247
Authorized Signature. l u "—
Printed Name: Christopher J. Archer
Email Address: carcher@associatedtime.com
Phone Number: (214) 637-2763
Title: Vice President
Fax Number(214) 688-0411
2
• •
City of Fayetteville Parking Management Division
Parking Access and Revenue Control System
Proposal Summary Sheet
Parking Access Control System
Revenue Control System
Installation Labor
Freight
Electrical Permit
Total Cost
Submitted by:
$ 84,913
$ 32,650
$ 15,510
$ 2,326
$ 1,500
$136,899
Christopher J. Archer Vice President
Representative Name and Title
Associated Time & Parking Controls
Company Name
9104 Diplomacy Row
Street Address
Dallas, Texas 75247
City/State/Zip Code
Ilos
Signature o Authorized Representative Date
24
• •
City of Fayetteville Parking Management Division
Parking Access and Revenue Control System
Options Proposal Sheet #1
Option 1. Additional Magnetic Stripe Cards and Proximity Cards; indicate cost per
quantity purchased.
Quantity: 2.500 Maa-Stripe $ 2,500
Quantity: 1,000 Proximity Cards $ 4,000
Option 2. Intercom system to the parking office and/or to a Dell phone during on/off
hours.
Quantity: 1 $ 9,995
Option 3. Annual Maintenance Agreement after first year warranty expiration. Include
terms and conditions.
Year Two:
Year Three:
Year Four.
*Includes ALL Parts & Labor
Submitted by:
Christopher J. Archer Vice President
Representative Name and Title
Associated Time 6 Parklna Controls
Company Name
9104 Diplomacy Row
Street Address
Dallas, Texas 75247
City/State/Zip Code
$ 17,650
$ 18,810
$ 19,985
211022— 1r Li ( OS
Signatf Authorized Representative Date
25
•
•
Associated Time & Parking Controls
City of Fayetteville
Parking Access and Revenue Control System
RFP No. 05-13
Please find the following proposal for the Parking Access and Revenue Control System as
specified in the Request For Proposal No. 05-13. We are proposing a complete Turn -Key system
as outlined in the specifications. The system being proposed consists of equipment from Amano,
McGann and Digital Payment Technologies. The Server will be located at the Parking Office
which will allow for programming of all cards and readers and report generation. It will also
include count information and reporting. This system will require a 56K Digital phone line to be
run to each Parking Lot location. Associated Time & Parking Controls will provide all of the
necessary equipment to make this system function with the exception of the phone lines. This
system will have true anti-passback and will allow for various user groups and time zones to set
up and programmed for cardholders.
ITEM QTY DESCRIPTION
1 8 Amano AGP-1711 Barrier Gates w/Detector
2 6 Amano AL -12 Aluminum Gate Arms
3 2 Amano AL -20 Aluminum Folding Gate Arms
4 1 MPS4950PRO McGann Professional "MBA" McGann Business Alerts
New innovative McGann Business Alerts (MBA) allows users to preprogram
reports, alarms and statistics sent to your PC or PDA. The McGann Professional
Internet connectivity allows management to receive pertinent McGann Business
Alerts anywhere. MBA's can be activated based on particular time schedule, days
of week, or date. Monitor facility occupancy, attendant's efficiency, daily revenue
statistics, alarm conditions and more. With the MBA Wizard programming is
easy. Tree programming makes it simple to select the information you want to
receive. With drag & drop, information will be flowing to your desktop computer
or PDA in no time. Recipients arc linked to outside world via e-mail addresses.
Information can be sent to an individual or group of individuals. Our flexibility
makes it easy to manage the system by exception!
5 1 iCLIENT-RIPRO Professional Wireless Internet Workstation Software
This software interfaces with Kyocera Smartphone and any Palm handheld with
wireless Internet access. Requires McGann Web Clipping Application to "read-
only" standard reporting, count status, device monitoring and cardholder status.
This software includes single site /single user/single password.
Corporate Office- Dallas: 9/04 Diplomacy Row • Callas. Teras 75247 • Phone (214) 637-2763 • Far 1214)688-0411
Austin: 4202 Smutaso. Scare 3 • Austin Texas 78745 • Phone (512) 693-9200 • Far (512) 693-909/
Houston: /2/7 West Loop North, State /90 • Houston Texas 77055 • Phone (113) 263-1366 •For (7/3) 263.8154
New Orleans: /000 Caruso Rou)evanl Suite 4/3 • Slidell. Louisiana 7046/ • Phone (985) 781-3929 • Fax (985) 781-3950
San lake City: 1775 South 4130 West. Suite 8 • Salt Lake Ory. Utah 84104 • Phone 0301) 886.92/9 • Fax (801) 886.9278
www.associatedtime.com
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6 1 MPS4252DPRO McGann Professional Debit Access Control Software
Interfaces: McGann Display Readers. Provides debit charge card module.
Supports 9 digit ID numbers and 150 readers. Reports include: debit card activity,
payment, cardholder database, card status, card activity, last activity, alarms,
changes report, entry/exit time, duration of stay and SQL.
7 1 MPS7050PRO McGann Professional Count/Monitor Software
The software includes non -reset and facility, transient and contract differential
counts.The software supports dry contact full sign control. Reports include: count
totals, count statistics, count activity, remote vend, alarms, user changes and SQL.
8 1 MPS4754PRO McGann Professional Auto Activation for MPS4252PRO.
This feature will allow access groups to be established for limited use cards
Standard access control cards can be set up to be activated on first use for limited,
user defined quantity of days with the cards expiring at the end of the date range.
9 4 PRX2S0MDLProximity Display Reader with Buffering.
Includes: Antenna, PCB and power supply. 10" x 10" enclosure. Proximity up to
10" read range
10 2 MAG280MDL Magnetic Stripe Display Reader with Buffering
Includes: Magnetic Reader, PCB and power supply. 10" x 10" enclosure.
Standard Track 11.
11 7 1/07000 Intelligent Lane Controllers
12 1 CLIENTI-PRO Professional Remote Report Workstation Software
This software module allows Report Generation functions
13 1000 PRXCARDS Proximity Cards Standard — No Graphics
14 2500 Mag -Stripe Cards
15 I McGann Access & Count Server & Client Workstation
16 2 Digital Payment Technologies Intella-Pay Lite Payment Stations
Includes Pedestal, Coin/Bill US, AC Power, Intella-Pay Back Office Software,
Gate Controller Option & External Keys
17 2 Amano Lot -Full Signs
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PARKING ACCESS CONTROL SYSTEM $ 84,913
REVENUE CONTROL SYSTEM $ 32,650
INSTALLATION LABOR $ 15,510
FREIGHT $ 2,326
ELECTRICAL PERMIT $ 1,500
TOTAL COST $136,899
Please allow 6-8 Weeks for Delivery and Installation of System.
COMPANY PROFILE
Associated Time & Parking Controls is a leading supplier of Parking and Revenue Control
Equipment, Time and Attendance Systems, and Access Control Systems. Our company is a
leader in all of our markets. We distinguish ourselves by providing superior products, expert
consulting and engineering, quality installations, comprehensive support, and professional
services. Associated Time & Parking Controls provides both standard software products and
custom software solutions to support our systems. Associated Timc & Parking Controls has
consistently provided modern and effective solutions to our customers.
Associated Time & Parking Controls has been selling, installing and servicing sophisticated
solutions to a wide variety of businesses throughout the State of Texas since 1953. We maintain
offices in Dallas, Texas. Houston, Texas. Austin, Texas. New Orleans, La., Salt Lake City, Utah
and are in the process of opening an office in Northwest Arkansas.
We currently have a staff of over 38 employees and maintain 5 offices. Our Parking Division
Technical Manager has over 16 years experience in parking. He spent II of those years as the
Western Regional Technical Manager for Amano Cincinnati and is recognized as one of the
leaders in the industry. He has been with Associated Time & Parking Controls since 1998 and
was directly responsible for the installation of the parking control system currently installed at
Northwest Arkansas Regional Airport (XNA). In addition, we also currently provide the gates to
Wal-Mart for their Distribution Center in Bentonville. We are confident that our service and
support will not only meet, but exceed the City's expectations regarding this project.
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REFERENCES
University of Arkansas
Gary Smith
155 Razorback Road
Fayetteville, Arkansas 72701
(479) 575-3304
We are currently working with Mr. Smith on the new University of Arkansas Harmon Parking Deck..
Mr. George Shaffer
American Parking, Inc.
410 South Main, Suite A
Tulsa, OK. 74103
(918) 587-4141
We currently maintain the equipment at the Tulsa Airport as well as One Main Park Plaza in Tulsa. We
are currently working with Mr. Shaffer on additional garages for the City of Tulsa which will include AVI
and will tie into their existing City parking system.
Northwest Arkansas Regional Airport
#1 Airport Blvd.
Bentonville, Arkansas 72712
We originally installed the system at the airport and have recently installed the additional equipment at
the new Economy Lot that is currently under construction.
Mr. Eric Pottebaum
Gaylord Texan
1501 Gaylord Trail
Grapevine, Texas 76051
(817) 778-2421
We installed 22 lanes of equipment at the new Gaylord Texan in Grapevine, Texas. The system includes
Amano equipment and McGann Software.
Mr. Jim Rickards
John Q. Hammons Hotels
2 West Reno Ave
Oklahoma City, OK 73102
(405) 605-7641
We installed the equipment for Mr. Rickards at the Marriott Courtyard in Oklahoma City.
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EQUIPMENT MAINTENANCE
The following is thc standard terms and conditions of the Maintenance provided by Associated Time & Parking
Controls after the initial warranty period is over.
TERMS AND CONDITIONS
A. MAINTENAN(:E
ATPC shall in accordance with ice standard practice and the accepted standard practices of the parking industry will make such repairs and
adjustments as may be necessary to maintain the equipment in normai operating and/or working condition, provided that such
repaira/nminteswnee are required due to nomad usc. ATPC service and routine maintenance shall be performed during normal working hours,
that is 8.00 A.M. to 5.00 PM. Monday through Friday except Holidays, Declared States of Emergency, or under of conditions of Voluntary or
Mandatory Evacuations. Holidays shall be as declared by the governing ma/tonnes of the City of Dallas and/or thc State of Teas. Customer
must provde complete. safe and timely access to premises and equipment for ArPC Associates w enforce this service agreement and render
other emergency services requested by Customer.
B. RESPONSE TIME
ATPC shall respond to a customer initiated service call within 4 hours dunng normal working hour. (8.00 A.M to 5.00 P.M Monday through
Friday. excluding holidays)
C. EMERGENCY SERVICE
Equipment requiring service as a result of vehicular damage, vandalism. failure of electrical power or desrupuon of same, lightening. flood, fire,
theft insect infestation, customer negligence or abuses. and other muses beyond the control of ATPC shall not he considered normal service and
such repairs shall be charged separately on a Lime material baso.
D. EQUIPMENTCOVERED
This agreement coven the equipment as listed in the Equipment Schedule attached Any additional equipment installed at later date and/or not
included in the Equipment List shall not be included in this maintenance agreement automatically. Any additional equipment shall require a
Rider to this Agreement which may increase the rate accordingly.
L REPLACEMEM' PARTS
All replacement {arts covered order this agreement shall be provided al no charge to the Customer when replacement is mandated due to normal
wear and tear
F. SP:RVICFS NOT INCLUDED IN THIS AGREEMENT
(I) Cleanng jammed printers. ticket dispenser, coin unit or bill dispensers, etc.
(2) Replacement of batteries, fuses. gate arms. and shear pins
(3) Seeing time on clocks
(4) Sof *wc re -programming
(5) Replacing cables
(6) Replacing supplies such as tickets, ribbon punter tape, diskettes, and other consumables
(7) Any guides for nbbons, cards or ticket
G. ALTERATIONS OR REPAIRS BV OTHERS
Should the Customs allow any equipment covered under this agreement to be altered or repaired by odors without the prior written consent of a
Corporate Officer or Authorized Repexaantalivc of ATP(:, and it is determined by ATPC that the work performed by others effects the reliability
or compromises the performance of the equipment and the system as a whole, then any repain and/or replacement of equipment reprogramming
or other necessary actions that need to be performed to restore the equipment and/or system to its original efficiency. shall be charged at the
prevailing rates for Tabor and materials. If the Customer does not agree to restore the equipment and/or system to its normal operating condition.
then AIM: shall maintain the right to terminate this agreement
H. TERMINATION
Either parry may cancel this awoemenl by a written notice within thirty (30) days from activation of this agreement.
L LIMITATION OF LIABILITY
ATPC is not an insurer and shall be neither responsible nor liable for damage to property or persons resulting from accidents, fire sten% water
damage, flood. earthquake, other indents considered to be an Act of God. theft vandalism. defective or faulty wiring installed by others not
representing ATPC. equipment failure or any other cause except in the event where ATPC employees or agent tone fowl negligent