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Home My WebLink About129-05 RESOLUTION• • RESOLUTION NO. 129-05 A RESOLUTION APPROVING A CONTRACT WITH ARKANSAS AUTOMATIC SPRINKLERS, INC. IN AN AMOUNT NOT TO EXCEED $35,869.00 TO INSTALL A SPRINKLER SYSTEM AT THE SEVEN HILLS HOMELESS SHELTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas, hereby approves a contract with Arkansas Automatic Spnnklers, Inc. in an amount not to exceed $35,869.00 to install a sprinkler system at the Seven Hills Homeless Shelter. A copy of the contract, marked Exhibit "A" is attached hereto, and made a part hereof. PASSED and APPROVED this 5'h day of July 2005. ATTEST: ,.�`G....: SY SG,, APPROV r� ;: G� c •• Cr =U• • :FAYETTEVILLE: "s4.• '•,�yJ •9QKA14SP'' 2�i .... GTO 2�`�' By:s AM-+ SONDRA SMITH, City Clerk B AN COODY, Ma • • CONTRACT This contract executed this 451-k day of `July 2005, between the City of Fayetteville, Arkansas, 113 W Mountain, Fayetteville, Arkansas, 72701 and Arkansas Automatic Sprinklers, Inc. at 2210 S. School Ave., Fayetteville, AR 72701. In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Arkansas Automatic Sprinklers, Inc. at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per bid 02123-05SH and not to exceed bid amount of $35, 869.00 as stated in Arkansas Automatic Sprinklers, Inc. bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid #02123-05SH, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay for completion of each project based on prices indicated in Arkansas Automatic Sprinklers, Inc. bid proposal. Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 14 days after receipt of invoice. 3 The Contract documents which comprise the contract between the City of Fayetteville and Arkansas Automatic Sprinklers, Inc. consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 02123-05SH with the specifications and conditions typed thereon. B. Arkansas Automatic Sprinklers, Inc. bid proposal. C The Notice to Prospective Bidders and the Bid Tabulation. 4 These Contract documents constitute the entire agreement between the City of Fayetteville and Arkansas Automatic Sprinklers, Inc. and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Arkansas Automatic Sprinklers, Inc. 5. Arkansas Automatic Sprinklers, Inc. shall not assign it's duties under the terms of this agreement. 6. Arkansas Automatic Sprinklers, Inc. agrees to hold the City of Fayetteville harmless and indemnify the City of • • Fayetteville, against any and all claims for property damage, personal injury or death, arising from Arkansas Automatic Sprinklers, Inc. performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7 Arkansas Automatic Sprinklers, Inc. shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Arkansas Automatic Sprinklers, Inc. shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. 1 Workmen's Compensation Statutory Amount 2 Comprehensive General & Automobile Insurance 3 Bodily Injury Liability $250,000 for each person injured. $500,000 for each accident. 4 Property Damage Liability $500,000 aggregate. The premiums for all insurance required herein shall be paid by Arkansas Automatic Sprinklers, Inc. 8. Arkansas Automatic Sprinklers, Inc.to furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or Arkansas Automatic Sprinklers, Inc. with 10 days written notice. 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for CITY OF FAYETTEVILLE, FAYETTEVILLE, ARKANSAS PRINTED NAME AND TITLE • • CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Gary Dumas, Director of Operations From: Yolanda Fields, CRCC Dir Date: June 16, 2005 Subject: R,-5' 7/6105 fkkunsa5 Anamet+c Syorin k(trs, Inc, Approval of Contract for Seven !fills Sprinkler Installation RECOMMENDATION Staff recommends approval of contract to install sprinkler system in Seven Hills Homeless Shelter. BACKGROUND The facility currently houses 8 individuals while they work and save money to reach independence. With the installation of the new sprinkler system the facility will be able to reach its full capacity of 13 individuals. DISCUSSION HUD's goal, and the goal of the City of Fayetteville Community Development Block Grant Program, CDBG , is to end chronic homelessness. Seven Hills Homeless Shelter meets the following National Objectives. I(B)I(a) Nearly 100% of the clients arc homeless and far below the income levels required. Many are severely disabled, illiterate, and/or have been battered. Some are children and elderly. 1 (B)4 They provide residents with job readiness and placement services, including peer support, counseling, computer training, transportation, training gin communication skills and conflict resolution, assistance obtaining identification, suitable clothing , interview and application skills, case management, etc. BUDGET IMPACT CDBG funding for project is $25,000.00 with Seven Hills Homeless Shelter providing project funding of $10,869.00 for total project cost of $35,869.00. 1 • • RESOLUTION NO. A RESOLUTION APPROVING A CONTRACT WITH ARKANSAS AUTOMATIC SPRINKLERS, INC. IN AN AMOUNT NOT TO EXCEED $35,869.00 TO INSTALL A SPRINKLER SYSTEM AT THE SEVEN HILLS HOMELESS SHELTER. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves a contract with Arkansas Automatic Sprinklers, Inc. in an amount not to exceed $35,869.00 to install a sprinkler system at the Seven Hills Homeless Shelter. A copy of the contract, marked Exhibit "A" is attached heretp, and made a part hereof. PASSED and APPROVED this 5w day of July 2005. ,rite ATTEST: APPROVE �.rel 1 \ DAN 900DY, Ma}u4f" • City of Fayetteville • Staff Review Form City Council Agenda Items Contracts Deidre Uselton Submitted By 5 -Jul -05 City Council Meeting Date Com Res & Code Comp Com Plan & Engr Services Division Action Required: Department Approval of contract with Arkansas Automatic Sprinklers, Inc. not to exceed amount of $35,869.00 for installation of sprinkler system at Seven Hills Homeless Shelter. $25,000 Cost of this request 2180 4990 5390 40 Account Number 02123-0505 Project Number Budgeted Item x Public Facilities/improve $125,000 Category/Project Budget $1,700.00 Funds Used to Date 123,300.00 Remaining Balance Budget Adjustment Attached Seven Hills Program Cat egory / Project Name Seven Hills Program / Project Category Name Public Facilities/Improve Fund Name fl o5 Department irector Date 09..It- City Attome 4.ilk" Fina ce and Internal Service Director Mayor -Z/-vs Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Date Staff recommends approval of co ct Clarice Page 1 From: Clarice Pearman To: Fields, Yolanda Date: 7/12/05 4:08PM Subject: Res. 129-05 Yolanda, Attached is a copy of one of the resolutions passed by Council, July 5, 2005 for your department. I need you to come by sometime and sign the contract for rehab for Timberworks so the resolution can be processed. Thanks. Clarice CC: Deaton, Vicki Clarice Pearman - Fwd: Res. 129-05 • From: Clarice Pearman To: Deaton, Vicki Subject: Fwd: Res. 129-05 »> Clarice Pearman 07/12/05 04:08PM »> Yolanda, Attached is a copy of one of the resolutions passed by Council, July 5, 2005 for your department. I need you to come by sometime and sign the contract for rehab for Timberworks so the resolution can be processed. Thanks. Clarice Page 11 •