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HomeMy WebLinkAbout115-05 RESOLUTION• RESOLUTION NO. 115-05 A RESOLUTION AUTHORIZING THE FAYETTEVILLE FIRE DEPARTMENT TO APPLY FOR A STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT FOR $1,800,000.00 TO OFFSET THE COST OF FUTURE STAFFING INCREASES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Fire Department to apply for a Staffing for Adequate Fire and Emergency Response (SAFER) grant for $1,800,000.00 to offset the cost of future staffing increases. PASSED and APPROVED this 21St day of June 2005. ATTEST. • By: .,uumnrrq. ,.``6AG.•GG, \IY OF .• p to. • • ;FAYETTEVILLE• At4S�1. J SONDRA SMITH, City Clerk APPROVED: By: AN COODY, Mayor �/r • /5 CITY CITY COUNCIL AGENDA MEMO lirfZVIr/M,eM t City Council Meeting of June 21, 2005^,J Coavir To: Mayor and City Council Thru: Gary Dumas, Operations Director From: Fire Management Team Date: June 1, 2005 Subject: Resolution approving the application for the 2005 Assistance to Firefighters SAFER Grant Program. RECOMMENDATION The Fire Department recommends approval to apply for the 2005 Assistance to Firefighter Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program in an effort to increase overall effectiveness. The SAFER Grant Program was created to provide funding directly to fire departments to help increase the number of firefighters. The goal is to enhance the ability of fire departments to attain 24-hour staffing and thus assure that their communities have adequate protection from fire and fire -related hazards. BACKGROUND In 2005, Congress appropriated $65,000,000 to fund the grant program. This money is available to local fire departments. Priority will be given to communities facing growth issues that out -pace budgetary means. The Fayetteville Fire Department can show through past growth patterns, overtime costs, and future needs, that this grant program will help offset staffing concerns. This grant will allow the Fire Department to move toward attaining our goal of being able to assemble an effective firefighting force to handle two (2) moderate risk incidents simultaneously. A moderate risk incident is defined as the occurrence of an event/disaster that is an intermediate threat. These events pose a threat due to their inherent danger, but no major loss of life is expected. Significant community and/or individual economic impact may occur. An example of a moderate threat for our community is a working structural fire. Currently, the Fire Department's resources are 75% depleted when we have one (I) moderate risk event. The Fire Department Deployment Study completed in 2003, identifies key projects that will provide enhanced fire protection for our community. Decision packages outlining the proposed improvements and their costs are explained in the study. Attached decision packages 1B through 4 that are proposed for implementation through 2009. DISCUSSION The funding for this grant program is spread out over a five (5) year period with the initial year's subsidy at 90%. The Fire Department will assume the total cost of the employees during the fifth year of this program. The Department is requesting to apply for eighteen (18) positions that will enhance operations, reduce overtime costs, and help us prepare for staffing of future stations. • • BUDGET IMPACT The actual budget impact for each year based on $40,000 annual salary and benefits is as follows: Year 1 $72,000 Grant Subsidy 90% Year 2 $148, 000 Grant Subsidy 80% Year 3 $360,000 Grant Subsidy 50% Year 4 $504,000 Grant Subsidy 30% Year 5 $720,000 Grant Subsidy 0% This opportunity to offset the city's funding for future staffing is a benefit to the community. The Fire Department's Deployment Study of 2003 identified the need for future fire stations. This study serves as the Fire Department's Strategic Plan for the next ten (10) years. The City's acquisition of the Tyson complex located at Huntsville Street and Happy Hollow provides the opportunity for the next expansion fire station. This grant will allow the Fire Department to hire and prepare staffing for this location, reduce overtime costs, and impact the budget in a positive manner. The Fire Management Team will continue to seek altemative funding sources for future growth of the department. • RESOLUTION NO. A RESOLUTION AUTHORIZING THE FAYETTEVILLE FIRE DEPARTMENT TO APPLY FOR A STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT FOR $1,800,000.00 TO OFFSET THE COST OF FUTURE STAFFING INCREASES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS - Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Fire Department to apply for a Staffing for Adequate Fire and Emergency Response (SAFER) grant for $1,800,000.00 to fWet the cost of future staffing increases PASSED and APPROVED this 21st day of June005 i' bAN CO,ODY, Mayor Decision Package 1 B Addition of Fire Station 3 Proposed Implementation 2006 Addition of Fire Station 3 (Engine 3 & Ladder 3) or (Quint 3) Fire Station 3 is proposed for the southeast quadrant of the city. Over the last two years, the southeast area of the city has witnessed an increase in multi- story residential structures. Additionally, the Insurance Services Office's evaluation of the high-value industrial park located in this quadrant has been affected by inadequate ladder company coverage. In an effort to provide resources that allow for proper coverage of the target hazard groups in this quadrant, the Fire Department has identified the need for both an engine and a ladder/service company or a combination engine/ladder called a "quint". The engine and ladder company will provide enhanced distribution and concentration of resource coverage for southeast, east, and south central areas of Fayetteville. An engine/ladder dual role unit called a quint can combine the personnel from two separate units into a single unit that can perform the necessary critical tasks. Operating a quint with a minimum staffing of five as opposed to eight for traditional engine and ladder companies allows this unit to perform both engine and ladder functions using a single apparatus. Any one of these vehicle and staffing options will enhance protection provided to this area of the city and have a positive effect on the response and concentration goals identified by the Fire Department. Current Situation Decision Package 1 A proposes relocating Fire Station 5 to a site north of its current location. This move would address crucial response issues in northeast Fayetteville, but would leave the southeast area with inadequate coverage. Currently, Engine 5 exceeds the total response time of 6 minutes on 43% of its calls. Those calls are split between areas north and south of the current fire station location. In researching the need for Fire Station 3, it was identified that 53% of Engine 5's calls, with a response time of >_ 6 minutes, occurred in the proposed Fire Station 3 response area. This geographic concentration emphasizes the need to locate a Fire Unit in the southeast area of the community. Construction of large apartment complexes, multi -story residential structures, and continued development of southeast and east Fayetteville continues to challenge the Department's ability to meet the community's service needs in this area. In order for the Department to assemble an effective response force in within 10 minutes for structure fires or meet the goal of 6 minute response times to 90% of emergency responses it will be necessary to place a combination unit in this area. The Fire Department believes the use of a Quint in this location will effectively meet the needs of the community while remaining fiscally responsible. © Fayetteville Fire Department, 2003 41 • • Recommendation The fire department recommends option 3 or option 4 to provide adequate services in the east, southeast, and southem areas of the city. (Guiding Principle #'s 2,4,54 10) 0 Fayetteville Fire Department, 2003 42 • • Decision Matrix Addition Fire Station 3 (Apparatus & Staffing) Decision Options Actions Fiscal Impact Service Impact Risk Potential Additional Factors Option 1. No Change None Extended Response T. rnes Increased risk potential as City continues growth in South and Southeast Fayetteville This area is experiencing moderate growth in conjunction with extended response times for fire. ems and rescue services. Option 2. Locate new Fire Station 3 in the area of Hwy. 265 and Huntsville Road. Capital Impact 51.4 million for facility construction. E700 - 5200 K for property acquisition. 5396 K for Engine 3' apparatus and equipment. Operations Impact: 5750 K for additional staffing. (15 FF's).s)and Improved response times to South, Southeast and Central Fayetteville. Improve Department's ability to maintain adequate coverage for for secondary Increased risk affecting 'Effective Response Force' response. Decreased risk potential for growth areas in South, Southeast and East Fayetteville.citizens The addition of the will allowllow the Department to provide more efficient and effective fire, ems and rescue services to in South Southeast Fayetteville. Option 3. Locate new Fire Station 3 in the area of Hwy. 265 andSoutheast Huntsville Road. Capital Impact: 51.4 million for facility construction. Property acquisition would be required. Potential property cost approximatey 5200 K. 5396 K for Engine 3. Ladder 3 would use Ladder 1's apparatus after replacement in 2007. Operations Impact: 51.2 M for additional staffing of both response units. (24 FES) Improved response times to South. and Central Fayetteville. Decreased risk affecting 'Effective Response Force'. Decreased risk potential for growth areas in South, Southeast and East Fayetteville. The addition of The facility will allow the Department to provide more efficient and effective fire, ems and rescue services to citizens in South and Southeast Fayetteville. Option 4. Locate new Fire Station 3 in the area of Mvy. 265 and Huntsville Road. Capital Impact 51.4 million for facility construction. Property acquisition would be required. Potential property cost approximately- 5200 K. No cosadts. Quint apparatus Lad. 1 Quint 3 would use Lad. I S apparatus after replacement in 2007 Operations Impact: 5900 K for additional staffing of Quint 3. (18 FF's) Improved response times to South. Southeast and Central Fayetteville. Decreased risk affecting 'Effective Response Force'. Decreased risk potential for growth areas in South, Southeast and East Fayetteville. The addition of the facility will allow the Department to provide more efficient and effective fire, ems and rescue services to citizens in South and Southeast Fayetteville. O Fayetteville Fire Department, 2003 Source: Fayetteville Fire Department, 2003 43 • • Map # 4 - ISO 2.5 Mile Ladder Company Response Zone After Addition of Ladder 3 or Quint 3 m Fayetteville Fire Department. 2003 Source: Fayetteville Fire Department, 2003 44 • Performance Projections • 2003 1999- 2003 In Progress Decision Package 1 Deployment Plan Goal •Year Avg. y.•1C,•..'• Addition of F, 7 Simultaneous Relocation of r. FS�•5.&'..r'. Addition of.: FS 3 .'2 .Maintaining the -. . status quo ... � •' , .: -2004 • ct, 2006 •- The first due company will respond to 90% of emergency calls for assurance within a Total Response Tore of 6 minutes. 78.76% 82% 86% As Call Volume increase, a decline will be observed in the ability to attain the response goals The initial attack company will arrive at the fire scene within 6 minutes Total Response Time to 90% of structural fire calls. 79.51% 82% 86% As Call Volume increase, a decline will be observed in the ability to attain the response goals A minimum of 16 personnel will be assembled on the fire scene within a 10 minute Total Response Time to 90% of structural fire calls. 40.00% 45% 60% As Call Volume increase, a decline will be observed in the ability to attain the response goals Source: Fayetteville Fire Department, 2003 O Fayetteville Fire Department, 2003 45 • DECISION PACKAGE *1 ADDITIONAL OPERATING EXPENSES: Number of New Positions Total Personnel Services Increase: Total Material & Supplies Increase: Total Services & Charges Increase: Total Maintenance Increase: Total Operating Expenses Increase: ADDITIONAL CAPITAL: Land Apparatus Station Construction Total Capital Expenditure Increase: NET INCREASEKDECREASE> IN TOTAL COSTS: Additional Information 24 • PART B Build FS #3 Engine & Ladder 3 1,069,536 55,992 75,456 5,000 18 1,205,984 200,000 395,500 1,300,000 1,895,500 3,101,484 -L1(scheduled replacement 2007) to move to L3 -E3 Already in proposed purchase plan for apparatus *" All costs are based on 2004 estimates'" O Fayetteville Fire Department, 2003 46 Quint 3 802,152 41,994 56,594 3,000 903,738 200,000 0 1,300,000 1,500,000 2,403,738 -11 (scheduled replacement 2007) to move to Quint 3 • Decision Package 2 Addition of Engine 8 Proposed Implementation 2007 Addition of Engine 8 As Engine 1 continues to approach the threshold of 10% missed calls, the addition of an engine company to split the calls in the district is imminent. Adding an additional unit at Fire Station 1 will provide two distinct benefits to the community: First, it will dramatically reduce the number of missed assignments which result in call queuing; Second, it will add a company to the department's overall resources to enhance the agency's ability to meet its concentration goals Current Situation Engine 1 is currently experiencing a high level of missed responses because or its current call volume. When Engine 1 responds to a call and another call is received in its primary response district it is necessary for other Engine units to respond. This creates the expansion of all response areas and in turn extends response times throughout the system, which causes Citizens to wait longer for the delivery of critical emergency services. All units in the system are currently at a moderately high call queuing percentage (at or above 5%), which results in multiple occurrences of units responding outside their primary response areas. It is becoming evident that an additional unit will be needed in order to assure that the current response goals can be met in the near future. Recommendation The Fayetteville Fire Department recommends option #2 to enhance the quality of service to the community. (Guiding Principle #'s 2,4,5,810) O Fayetteville Fire Department, 2003 47 • • Decision Matrix Addition of Engine 8 Decision Options Actions Fiscal Impact Service Impact Risk Potential Additional Factors Option 1. No Change None Increasein number of missed calls in Engine 1's area. Increased risk the number of calls that require extended response arta waiting times. This area is experiencing a rapid increase of call volume and additionally has missed calls and extended response tines. Option 2.and Add Engine 8 at Fire Stettin 1 Capital Impact: 1396 K for apparatus and equipment. impact: SO 50 K foerr additionaltotal staffing of Engine 8 (15 FF's) Reduce the amount of missed calls improve response ties in south Fayetteville. Decreased risk Potential to sout Fayettevlille. Improvement of the overall concentration of companies in the city to enhance the ISO rating. Citizen and firefighter safety would be improved. O Fayetteville Fire Department, 2003 48 f • • DECISION PACKAGE #2 Operate Engine #8 ADDITIONAL OPERATING EXPENSES: Total Personnel Services Increase: 15 668,460 Total Material & Supplies Increase: 34,995 Total Services & Charges Increase: 47,160 Total Maintenance Increase: 2,000 Total Operating Expenses Increase: 752,615 ADDITIONAL CAPITAL: Land Apparatus Station Construction 395,500 Total Capital Expenditure Increase: 395,500 NET INCREASEKDECREASE> IN TOTAL COSTS: 1,148,115 C Fayetteville Fire Department, 2003 Additional Information -E8 Already in proposed purchase plan for apparatus "' All costs are based on 2004 estimates*" 49 • • Decision Package 3 Addition of Ladder/Rescue 7 Proposed Implementation 2008 Addition of Ladder/Rescue 7 A "Ladder Rescue Unit" is a staffed response unit that carries ground ladders, rescue and ventilation tools and personnel. A Ladder Rescue unit carries equipment and personnel without the hydraulic elevating ladder found on a traditional ladder company. This type of unit is used predominantly in residential areas where hydraulic elevating ladders are not commonly used. The critical emergency response tasks performed by this unit and its crew are split into those tasked designed for engine companies and those tasks designed for ladder units with specialized tools and techniques. This deployment study has identified the need for a ladder rescue company to cover west Fayetteville. Current Situation Currently, the city is protected by only two ladder companies. Because of the demands placed on these units it is not unusual for response times to be as long as 20 minutes for the second arriving ladder unit. For the department to achieve its effective response force goal (i.e., all units arriving on scene within 10 minutes in at least 90% of all emergency incidents) an additional service company is required to reduce the total response time. With the addition of Ladder/Rescue 7, the city can be divided into four quadrants resulting in quicker total response times to emergencies involving fires, hazardous materials incidents, vehicle and industrial extrication, and technical rescues. Implementation of this type of unit will also reduce the wear and tear on existing ladder trucks and subsequently extend the life expectancy of these expensive units. Recommendation The fire department recommends option 2, which is a ladder/rescue unit with staffing, to improve the capabilities in the west and northwest sections of the city. (Guiding Principle #'s 2, 4, & 10) O FayetteviDe Fire Department. 2003 50 • • Decision Matrix Ladder/Rescue 7 Decision Options Actions Fiscal Impact Service Impact Risk Potential Additional Factors Option 1. No Change None Extended Response Times Increased risk affecting 'Effective Response Force' response' " sk potential as City continues growth in West and Northwest Fayetteville This area is experiencing rapid growth and currently has extended response tines for Ladder/Service Companies. ptl Option 2. Locate Ladder/Rescue 7 at Fire Station 7 Capital Impact: 5500 K for apparatus and equipment. Operations Impact: 5750 K for additional staffing. (15 FFs) Improved response tunes to West, Northwest and Central Fayetteville. Improve Department's ability to maintain adequate concentration coverage. eased risk potential for growth areas in West and Northwest Fayetteville. The addition of the company will allow the Department to provide more efficient and effective fire, ems and rescue services to citizens in West and Northwest Fayetteville. Option 3. O Locate a traditional Ladder Company at Fire Station 7 Capital Impact 5950 K for apparatus and equipment. Pere Impact:Department's 5750 K for additional staffing. (15 FF's) Improved response times to West, Northwest and Central Fayetteville. Department's ability to maintain adequate concentration coverage. eased risk Potential for growth areas in West and Northwest Fayetteville. The addition of the company will allow the Department to provide more efficient and effective fire, ems and rescue services to citizens in West and Northwest Fayetteville. 0 Fayetteville Fire Department. 2003 51 • Performance Projections • 0 Fayetteville Fire Department, 2003 tlla ource- FayettevFve Department. 52 2003 1999- 2003 In Progress Decision Package 1 Decision Package 2 Decision Package 3 Deployment Plan Goal 5 Year Avg. Addition of ' FS 7 Simultaneous Relocation of FS 5 & Addition of • FS 3 Place Engine 8 in service at FS 1 Addition o1 Service Company Maintaining the status quo 2004 2006 2007 2008 The first due company will respond to 90% of emergency calls for assistance within a Total Response Time of 6 minutes. 78.75% 82% 86% 88% 88% As Call Volume Increase, a decline will be obsability ed to Inatttin the response goals The initial attack company will arrive at the fire scene within 6 minutes Total Response Time to 90% of structural fire calls. 79 51% 82% 86% 88% 88% M Call Volume Increase, a decline will be observed In the abilto attain the response goals A minimum of 16 personnel will be assembled on the fire scene within a 10 minute Total Response e to 90% of structural fire calls. 40.00% 45% 60% 70% 85% As Can Volume increase, a decline will be observed to In anolin Tun the response goals 0 Fayetteville Fire Department, 2003 tlla ource- FayettevFve Department. 52 1 • • Map # 5 - ISO 2.5 mile Ladder Company Response Zones after the Addition of Ladder/Rescue 7 02001 rAcroson Corp. Al rights reserved. Source: Fayetteville Fire Department, 2003 This map shows the response zones for current Ladder 1 & 4(red) and the proposed response zones for Ladder/Rescue 7 & Quint/Ladder 3 (blue). ® Fayetteville Fire Department, 2003 53 • DECISION PACKAGE #3 ADDITIONAL OPERATING EXPENSES: Total Personnel Services Increase: Total Material & Supplies Increase: Total Services & Charges Increase: Total Maintenance Increase: Total Operating Expenses Increase: ADDITIONAL CAPITAL: Land Apparatus Station Construction Total Capital Expenditure Increase: NET INCREASEKDECREASE> IN TOTAL COSTS: Additional Information • Addition of Ladder/Rescue Unit #7 668,460 34,995 47,160 2,000 752,615 500,000 500,000 1,252,615 -Not included in proposed purchase plan for apparatus "' All costs are based on 2004 estimates*** 0 Fayetteville Fire Department. 2003 54 • • Decision Package 4 Relocation of Fire Station 2 Proposed Implementation 2009 Relocation of Fire Station #2 Fire Station 2, located on Garland Avenue near Eagle Street, was built in 1967 after the University of Arkansas reclaimed the previous facility which was constructed at a location the University's campus. When the current Fire Station 2 was constructed, its location was consistent with the population trends and building concentration; however, this facility was built to accommodate minimum staffing levels of two fire fighters per shift. At this time, the Fire Department's current minimum staffing levels are set at 3 fire fighters per unit per shift, which creates difficulty in a facility designed for two fire fighters. At this time, Fire Station 2 is undersized and will not allow for additional growth or expansion of service delivery due to these tight living quarters. Current Situation As part of the Insurance Services Office's evaluation of Fayetteville, the distribution of fire stations is a primary factor related to the overall class rating. The response areas for Fire Stations 1 and 2 currently overlap, exaggerating the discrepancy between the city's needs and the outdated placement of these facilities. The proposed relocation of Fire Station #2 would place it within a significant density area between the current location of Fire Stations 2 and 4. Relocating Fire Station 2 will provide enhanced coverage to an area of the City that has experienced elevated response times and increased call volume while maintaining Engine 2's ability to assist units from Fire Stations 1 and 4 more effectively. Further, by relocating Fire Station 2 the City will see a direct benefit in its Insurance Services Office's distribution factor and grading schedule. This will help in the process of improving the current ISO rating for the City as we strive to move from a "Class 4" to a "Class 3". Recommendations The Fire Department recommends option #2, relocating Fire Station 2 to a potential location of north Leverett at the University Farms. (Guiding Principle #'s Z 4, & 10) 0 Fayetteville Fire Department, 2003 55 • • Decision Matrix Relocation of Fire Station #2 Decision Options Actions Fiscal Impact Service Impact Risk Potential Additional Factors Option 1. No Change Increased maintenance costs to an aging facility. Decreased benefit in distribution of companies under ISO's grading schedule. Extended response times to the northwest section of the city. Increased risk potential as the city continues to grow to the northwest. This area is expehendng rapid growth and currently has extended response times. Option 2. Relocation of Fire Station 2 to the area of north Leverett and UofA Farms. Capital $1.3 M construction. for property acquisition. additional for apparatus equipment. Operational Impact Impact for facility 300k No expense or None. Improved response times in north-centralnorthwest and northwest Fayetteville Decreased risk potential in critical growth areas in northwest Fayetteville. This will increase our company distribution and may enhance the ISO fire Bass rating. C Fayetteville Fire Department. 2003 56 c