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Home My WebLink About114-05 RESOLUTION• RESOLUTION NO.114-05 • A RESOLUTION APPROVING THE PURCHASE OF A MODEL LW130B NEW HOLLAND ARTICULATED LOADER WITH ATTACHMENTS IN THE AMOUNT OF $120,255.00 FROM WILLIAMS TRACTOR, INC. FOR USE BY THE SOLID WASTE & RECYCLING DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $37,661.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Model LW130B New Holland Articulated Loader with attachments in the amount of $120,255.00 from Williams Tractor, Inc. for use by the Solid Waste & Recycling Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $37,661.00. PASSED and APPROVED this 21St day of June 2005. `„..name,,,. ` ‘.G�5RWTR.'�.,. • �.a..•C,\SY 0; 'rG :U. •A• ? : FAYETTEVI LLE : wt—f..• .s-? • V'''4'GTONie ICA •C' ATTEST: "'uuaaa.` By: ONDRA SMITH, City Clerk APPROVED: By • City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2005 Department: Operations Division: Fleet Operations Program: Capital Expenditures Date Requested 6/3/2005 Adjustment Number Project or Item Added/Increased: $37,661 is requested in the Shop Fund account for the upgrade portion on the new loader and the purchase of two additional items, a 4.0 cubic yard light material bucket and a brush rake with grapple. $21,349 for upgrade portion and $16,312 for additional options Project or Item Deleted/Reduced: To recognize $37,661 of revenue from state grants. Justification of this Increase: The ADEQ grants will allow the purchase of a larger loader with attachments and improve the composting operation. Justification of this Decrease: Grant funds will cover expense. Increase Expense Budget (Decrease Revenue Budget) Account Name Account Number Amount Project Number Vehicles and equipment Account Name 9700 1920 5802 00 37,661 Decrease Expense Budget (Increase Revenue Budget) Account Number Amount Project Number Trans from Solid Waste 9700 0970 6602 50 37,661 Approval Signatures Requested By Date Budget Manager Date DepartmentlDirector (-3- OS Date Finance Mayor Date �LZ7 nate Budget Oce Use Only Type. A B C Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log E Initial Date Initial Date Initial Date Initial Date I; ARKANSAS Interdepartmental Correspondence 0A2//es FLEET 1PERATIONS icy 1525 S. Happy Hollow Road wiyis Fayetteville, AR 72701 T rimer m i, 1 ora{Qr To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: June 3, 2005 Subject: Purchase of loader for Solid Waste from Williams Tractor RECOMMENDATION: That City Council approve the purchase of one four wheel drive articulated loader with attachments for Solid Waste Division from Williams Tractor for the bid pnce of $120,255 less trade-in on unit #648 of $47,000, and approval of the attached Budget Adjustment to transfer funds for the upgrade and the attachments. BACKGROUND: This is a replacement for unit #648, a 2001 New Holland four wheel drive articulated loader. A larger machine is needed for the Solid Waste compost site (the application for which #648 is used.) #648 has been plagued with overheating problems and substantial downtime for various repairs as it is not heavy duty enough for the demands placed on it in this application. With the opportunity to replace this machine and receive 70% of its original acquisition cost in trade, it is appropriate to upgrade at this time and purchase additional attachments to enhance productivity of the larger loader. The 4.0 cubic yard light matenal bucket will nearly double the amount of mulch and compost handled per cycle versus the 2.25 yard 4 in 1 bucket specified with the loader for general utility and dirt work. The brush rake with grapple will more than double the amount of limbs and brush handled per cycle and will allow dirt to sift out before reaching the grinder. The loader is equipped with a quick change bucket mount that facilitates changing of bucket attachments in less than 5 minutes. Funds for this purchase are available in 2005 Fleet Replacement Project 02076 — Backhoes and Loaders in the amount of $35,594. Solid Waste grant funds for the upgrade $21,349 and the attachments $16,312 will be transferred to the Shop fund. The purchase of this unit with attachments was approved by the Equipment Committee at the meeting of May 31, 2005. • • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF A MODEL LW130B NEW HOLLAND ARTICULATED LOADER WITH ATTACHMENTS IN THE AMOUNT OF $120,255.00 FROM WILLIAMS TRACTOR, INC. FOR USE BY THE SOLID WASTE & RECYCLING DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $37,661.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Model LW130B New Holland Articulated Loader with attachments in the amount of $120,255.00 from Williams Tractor, Inc. for use by the Solid Waste & Recycling Division. Section 2. That the City Council of the City of Fayette fl�l Arl nsas hereby approves a budget adjustment in the amount of $37 0 0erg) PASSED and APPROVED this 21St dax of June 200' APPROVED: ATT By SO 0' A SMITH, City Clerk +'GOODY, Mayor • BID TABULATION BID NO. 05-36 Delivery Days Delivery Specified • BIDDER Williams Tractor 60 60 BIDDER Scott Const. Equip. 60 NP ITEM 1 FOUR WHEEL DRIVE ARTICULATED LOADER QUANTITY 1 BRAND MODEL BID AMT. ITEM 4 New Holland LW130.B $103,943.00 TRADE-IN ALLOWANCE UNIT #648 QUANTITY 1 BRAND MODEL BID AMT. New Holland LW110 -$47,000.00 SUBTOTAL $56,943.00 Case 621D $102,582.00 New Holland LW110 -$40,000.00 $62,582.00 ITEM 2 4.0 CUBIC YARD LIGHT MATERIAL BUCKET QUANTITY 1 BRAND MODEL BID AMT. ITEM 3 JRB 416 $6,333.00 ACS $7,080.00 BRUSH RAKE WITH HYDRAULIC GRAPPLE QUANTITY 1 BRAND MODEL BID AMT. TOTAL BID JRB 416 $9,979.00 $73,255.00 ACS $12,808.00 $82,470.00 BIDDER Riggs Tractor 60 NO BID BIDDER Hertz Equipment 60 NO BID • aye evi e ARKANSAS • FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Bobby Ferrell Lioneld Jordan Don Marr Billy Sweetser FROM: David Bragg, Fleet Operations Supt DATE: May 23, 2005 SUBJECT: Solid Waste Loader Purchase peaovL-O 5/3 / --vet) t5 Bid #05-36 was opened on May 16, 2005 for one four wheel drive articulated loader for use by Solid Waste Division. Two bid responses and two "no bid" responses were received. A detailed tabulation sheet is attached. The lowest bid from Williams Tractor Co. of Fayetteville meets all specifications and is commensurate with the budget numbers discussed at the last Equipment Committee meeting. I recommend acceptance of the bid from Williams Tractor Co. in the amount of $56,943 exercising the trade in option. This is a replacement for unit # 648, a 2001 New Holland four wheel articulated loader. As discussed in our last meeting, a larger machine is needed for this application. Unit # 648 has been plagued with overheating problems as well as substantial downtime for various repairs. With the opportunity to replace this machine and receive 70% of its original acquisition cost in trade, it is appropriate to upgrade at this time and purchase additional attachments to enhance productivity of the larger loader. Funds for this purchase are available in 2005 Fleet Replacement Project Account 02076 — Backhoes and Loaders (Replacement portion $35,594) and Solid Waste grant funds (Upgrade portion $21,349). I also recommend purchase of optional items 2 and 3 from Williams Tractor Co. in the amount of $16,312 Item 2, the 4.0 cubic yard light matenal bucket, will essentially double the amount of mulch and compost handled per cycle versus the 2.25 yard 4 in 1 bucket specified with the loader for general utility and dirt work. Item 3, the brush rake with grapple, will more than double the amount of limbs and brush handled per cycle and allow dirt to sift out before reaching the grinder. The loader is equipped with a quick change bucket mount that facilitates changing of bucket attachments in less than 5 minutes Funds for purchase of the optional attachments are available from Solid Waste grant funds. Cc: Gary Dumas • David Bragg Submitted By • City of Fayetteville • Staff Review Form City Council Agenda Items Contracts 21 -Jun -05 City Council Meeting Date Fleet Operations Division Action Required: Operations Department Action Required: Approval of purchase of one four wheel drive articulated loader with attachments for Solid Waste Division from Williams Tractor for the bid price of $120,255 less trade-in on #648 of $47,000 and approval of the attached Budget Adjustment to transfer funds for the upgrade and the attachments from Solid Waste. $120,255.00 Cost of this request 9700.1920.5802.00 Account Number 02076.1 Project Number Budgeted Item $ 444,970.00 Category/Project Budget 268,240.00 Funds Used to Date 176, 730.00 Remaining Balance Budget Adjustment Attached X Backhoes/Loaders Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Name Departm ector Date Cit Attorney(1. A_V Date Mayor 6 -7 -os Date Previous Ordinance or Resolution # n/a Original Contract Date: n/a Original Contract Number: n/a Received in City Clerk's Office Comments: Finance 8 Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Special Instructions: O'IIr CO --.1W (n A CO N 0 3 Requester BARBARA OLSEN 0 a n 0, co N (Vendor# 11133 City Of Fayettevil Shipping/Handling LESS TRADE IN ON #648 #700665, PER BID 05-36 TO BE UNIT #665, FIXED ASSET 4 WHEEL DRIVE, ARTICULATED LW130B NEW HOLLAND LOADER, 1 Description _ J J Quantity Lot a EA EA EA > EA EA a EA [Unit of Issue 447,000.00 $120,255.00 Unit Cost 0) EC a Vendor Name: WILLIAMS TRACTOR O O O O O o $0.00 0 O O $0.00 0 O O 447,000.00 0 O O 0 O O $0.00 44 J IV O N N b O Extended Cost 8700.1920.6802.00 Account Numbers Requester's Employee # 1940 Zip Code (Fob Point: Ship to code: 050 Subtotal: 73,265.00 Tax: _EXEMPT Total: 73,265.00 02076 Project/Subproject # 1 Extension: 495 Divison a Approval -< -I N N y Q xm I* z O (Mail Yes:_ No:_XX_ P.O Number Requisition No. < co 3 O It Quotes Attached Yes: No: Expected Delivery Date: 0 m m Cl W N O O H (Fixed Asset # I Clarice Pearman - Res. 114-05 • • From: Clarice Pearman To: Bragg, David Date: 6/24/05 9:35AM Subject: Res. 114-05 Page 1 David, Attached is a copy of the resolution passed by City Council, June 21, 2005 regarding the purchase of a loader. Also attached is a copy of the budget adjustment. I am returning the original budget adjustment to Budget & Research via interoffice mail. I have also attached a copy of the purchase requisition. It will be sent via interoffice mail to the Internal Audit. Thanks. Clarice CC: Deaton, Vicki Clarice Pearman - Fwd: Res. 114-05 Page 1 From: Clarice Pearman To: Fell, Barbara Date: 6/24/05 9:36AM Subject: Fwd: Res. 114-05 »> Clarice Pearman 06/24/05 09:35AM »> David, Attached is a copy of the resolution passed by City Council, June 21, 2005 regarding the purchase of a loader. Also attached is a copy of the budget adjustment. I am returning the original budget adjustment to Budget & Research via interoffice mail. I have also attached a copy of the purchase requisition. It will be sent via interoffice mail to the Internal Audit. Thanks. Clarice