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Home My WebLink About112-05 RESOLUTION• • RESOLUTION NO. 112-05 A RESOLUTION AWARDING BID #05-38 TO 1 NATION TECHNOLOGY IN THE AMOUNT OF $14,479.60 FOR THE PURCHASE OF A NORSTAR TELECOMMUNICATIONS SYSTEM FOR THE NEW WATER & SEWER OPERATIONS CENTER; AND APPROVING A CONTINGENCY IN THE AMOUNT OF $1,328.40. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #05-38 to 1 Nation Technology in the amount of $14,479.60 for the purchase of a Norstar Telecommunications System for the New Water & Sewer Operations Center. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a contingency in the amount of $1,328.40. PASSED and APPROVED this 21st day of June 2005. ,.�``�RIVTR'''.,. x ....,..• S,APPROVED: ,, ` : o . ?�S ;FAYETrEVILLE: _ By VP •1,0NSPJ�, ''', '•GT;O 4 S• %" ATTES' By ONDRA SMITH, City Clerk • AGENDA REOUEST MEMO • Parking Access and Revenue Control Equipment June 21, 2005 Council Meeting Page l of 2 TO: THRU: FROM: DATE: Mayor Dan Coody Gary Dumas, Director of Operations Sharon Jenkins, Parking Manager( June 1, 2005 SUBJECT: Bid Award for Norstar Telecommunications System Purchase for the new Water and Sewer Operations Center Building RECOMMENDATION Staff recommends approving a bid award to purchase a Norstar Telecommunications System for the new Water and Sewer Operations Center building. The total purchase price is $15,808.00. (Equipment cost is $13,284.00; Sales & Use tax is $1,195.60; 10% project contingency is $1,328.40.) BACKGROUND The City has a Telecommunications Technician on staff that will perform the installation and programming of the telecommunications system. This bid award is simply for the purchase of the equipment which is the same system used at all City facilities. This system is the switching device that will extend our existing telecommunications infrastructure out to this new facility. DISCUSSION We received bids from 6 vendors for the telecommunications equipment. The bids are as follows in order of lowest bid to highest bid: • Bid #1 — CMS Communications submitted a bid of $13,234.00 • Bid #2 —1 Nation Technology submitted a bid of $13,284.00 • Bid #3 — National Telephone submitted a bid of $16,035.02 • Bid #4 — Office Works submitted a bid of $17,040.60 • Bid #5 — Black Box submitted a bid of $20,870.55 • Bid #6 — Agent XT submitted a bid of $22,939.41 Although the bid from 1 Nation Technology was $50.00 more than the lowest bidder, they offered a 5 -year warranty over a 1 -year warranty offered by CMS Communications. Therefore, staff recommends awarding this bid to 1 Nation Technology. BUDGET IMPACT The telecommunications equipment totals $15,808.00. The project budget has a $206,883.33 remaining balance. Ai 6/1 /65 r1/? j615-32 /1 *taxi • • RESOLUTION NO. A RESOLUTION AWARDING BID #05-38 TO 1 NATION TECHNOLOGY IN THE AMOUNT OF $14,479.60 FOR THE PURCHASE OF A NORSTAR TELECOMMUNICATIONS SYSTEM FOR THE NEW WATER & SEWER OPERATIONS CENTER; AND APPROVING A CONTINGENCY IN THE AMOUNT OF $1,328.40. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #05-38 to 1 Nation Technology in the amount of $14,479.60 for the purchase of a Norstar Telecommunications System for the New Water & Sewer Operations Center. Section 2. That the City Council of the City of Fayettevil vas, hereby approves a contingency in the amount of $1,328.40. �++ PASSED and APPROVED this 21St day of Jude APPROV ODY, Mayor • • • • CITY OF FAYETTEVILLE UTILITIES MANAGEMENT DIVISION INVITATION TO BID BID NO. 05-38 NORSTAR TELECOMMUNICATIONS SYSTEM The City of Fayetteville is accepting bids for a new Norstar Telecommunications System. The materials list to be bid upon is attached. The System will be installed by City of Fayetteville staff and will be utilized at the new Water and Sewer Operations Facility. Questions or clarifications should be submitted to Jamie Bytheway, Communications Coordinator, City Administration Building, 113 W. Mountain St., Fayetteville, AR 72701, phone number 479-575-8245. Bids must be submitted in a sealed envelope labeled "Norstar Telecommunications System. Bid No. 05-38" on or before 2:00 pm, May 23rd, 2005 to the following address: City of Fayetteville Peggy Vice, Purchasing Manager 113 West Mountain Street Fayetteville, AR 72701 Bids will be opened on May, 23rd, 2005 at 2:OOp.m. in Room 306 at the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas 72701. Person Submitting Bid: (kVls.w. 01/4.& t Name of Business:, / AJIthVi I I ?C l%'7(// -nom Street/P.O Box: `�� 0.37 I GLm �I I. �j j 0 City: Olcsr cur " �/y� / State: r(� Zip Code , 4277 Authorized Signattu'reti l(/o6�f iAliQfreeTi_tle: , inalla J Email Address: ( ((��iyyv�u7L/Ui++,,/Vf i�' (/C(:�. �%i�% d Phone Number (25 AO 1 2 1 Fav Nstmhow / "1% 113.349$116 113$768166 Fax ........a.,.rtn.a..n owe ation technology Cuba w«►. Account Kanapv 4027 Tampa Road Suite 7000 Oldsmar, 9.36677 • • Vendor Responsibility 1. The vendor shall bid only new equipment per materials list (not used or refurbished) 2. Vendor shall clearly state the warranty terms of all equipment bid. /JarI5rr.Want ace on Pa.lipi-onl hi 3. Vendor shall state delivery time for all items. 401/1sip, 3 dav}s olgtgrri9 -Th 4. All contracts will be written under the laws of the State of Arkansas. 5. In such case the vendor finds instance where their product(s) does not function in a manner consistent with the bid specifications, it is permissible to take exception by clearly identifying the exception with a thorough written explanation, and a description of the advantages of the exception, if any. 6. Vendor shall include part numbers for each item bid on the Materials List, if applicable. 7. Vendor must include applicable Arkansas sales tax in total bid price. 8. Vendors shall respond to each and every item in the bid specifications and include part numbers for each items; failure to reply to specific items could result in rejection of the vendor's bid proposal. 9. Vendor must submit, as a part of their bid proposal, a copy of their standard contract. 10. To facilitate proposal evaluation and contract negotiation, the terms and conditions presented in the bid proposal, including price quotations, must remain in force for a period of at (east sixty (60) days from the date of the bid deadline. 2 • • Pricing - Equipment/Materials List • 3 • �'?7Jc .�e3.m Y7 . fYA4 tot'''7-1,11.4*- •h_ 1 0x32 �'.itiT '." `1 KSU ,v„F e es 1 $ iiiiP $ 2 MICS 6.1 Software 1 LI! $/IIII 3 6- • • rt Slim Fiber Card 1i $ 4 0x16 Fiber Station Module • 1IM,62.111n1.1 5 12x0 Fiber Trunk Module-_ 4 $..2' 5' $ i : 0 6 LS/DS Trunk Card CLID Trunk Card 5 EtrZSQL! SS 8 Call Pilot 32 150 Mailboxes with iMil Il 1 $ o2ICO $ 07.1 GO 9 Additional 20 Mailboxes ----- nMtrii121221 1 $ $ 10 Call Center Enabled gT1?r: :i 1 $ $ aw 11 T7316E Tele • hone Sets 23 EingralEtf*tj 12 T7208 Tele hone Sets 7 t Da $ 0 13 T7406 Cordless Tele • hone 1 $ 95- Eria� 14 24 Button KIM Add-on Module 2 MPS $ 0 15 Polycom ACU Tele •hone Conference 1 $ 5>5 $D-5- 16 Triplite BP36V27 SMART UPS 1500XL or : • uiv. & 1 $ I GQ -S $ /02-5- 17 Power Stri • 2 $ S Fn. 18 Shi• in 1 fl $ l95.°. 19 Sales Tax 1 $ 14SC Tr' `,4 ^:5 % :4— 4^ t i�"'L.��a "r• igr1 •s r+.-�x �f 7 ¢yt s y JFs el ^R` a? -E /o +jai '�' [ 'fo 9� ,. rF j v t .irrav' Ny' 5 ;� , e , i.+ „ EIS }$N'�i 3 > - .* 'ti FT r . fT * 'I~'Ra ki y�M1....±±±'''T :_Lfu ��l::,s:_t 15 ,� � fit.. 4'( r•�{'_.... 3 Sharon Jenkins Submitted By • City of Fayetteville • Staff Review Form City Council Agenda Items Contracts 21 -Jun -05 City Council Meeting Date Telecommunications Division Action Required: Operations Department A resolution approving a bid award for the purchase of Norstar Telecommunications System from 1 Nation Technology in the amount of $15,808.00. (Equipment is $13,284.00; use tax is $1,195.60; 10% contingency is $1,328.40.) $15,808.00 Cost of this request 5400-5600-5801-00 Account Number 98076-1 Project Number Budgeted Item X 1,631,832.00 Category/Project Budget 1,424,948.67 Funds Used to Date 206, 883.33 Remaining Balance Budget Adjustment Attached Water & Sewer Operations Building Program Category / Project Name Fixed Assets Program / Project Category Name Water/Sewer Fund Name Department D' ector City Attorney Mayor Date DZ 0 6-3-05 Date Previous Ordinance or Resolution # n/a Original Contract Date: Original Contract Number: n/a n/a Received in City Clerk's Office Received in Mayor's Office ENTERED Comments: Clarice Pearman - Res. 112-05 From: Clarice Pearman To: Jenkins, Sharon Date: 6/24/05 9:26AM Subject: Res. 112-05 • Sharon, Attached is a copy of the resolution passed by the City Counci, June 21, 2005 regarding Bid No. 05-38, 1 Nation Technology. Thanks. Clarice CC: Deaton, Vicki Page 1 RESOLUTION NO. 112-05 A RESOLUTION AWARDING BID #05-38 TO 1 NATION TECHNOLOGY IN THE AMOUNT OF $14,479.60 FOR THE PURCHASE OF A NORSTAR TELECOMMUNICATIONS SYSTEM FOR THE NEW WATER & SEWER OPERATIONS CENTER; AND APPROVING A CONTINGENCY IN THE AMOUNT OF $1,328.40. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #05-38 to 1 Nation Technology in the amount of $14,479.60 for the purchase of a Norstar Telecommunications System for the New Water & Sewer Operations Center. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a contingency in the amount of $1,328.40. PASSED and APPROVED this 21st day of June 2005. ��,.�``OR tlUTRCy''�.,'. -kC.C.,,\1Y O;c .G,p U' •7t ;FAYETTEVILLE: s E ATTEST .''•;./GTO. Gv``• ..uumr By ONDRA SMITH, City Clerk APPROVED: By • AGENDA REOUEST MEMO • Parking Access and Revenue Control Equipment June 21, 2005 Council Meeting Page 1 of2 TO: THRU: FROM: DATE: Mayor Dan Coody Gary Dumas, Director of Operations Sharon Jenkins, Parking Manage4 June 1, 2005 SUBJECT: Bid Award for Norstar Telecommunications System Purchase for the new Water and Sewer Operations Center Building RECOMMENDATION Staff recommends approving a bid award to purchase a Norstar Telecommunications System for the new Water and Sewer Operations Center building. The total purchase price is $15,808.00. (Equipment cost is $13,284.00; Sales & Use tax is $1,195.60; 10% project contingency is $1,328.40.) BACKGROUND The City has a Telecommunications Technician on staff that will perform the installation and programming of the telecommunications system. This bid award is simply for the purchase of the equipment which is the same system used at all City facilities. This system is the switching device that will extend our existing telecommunications infrastructure out to this new facility. DISCUSSION We received bids from 6 vendors for the telecommunications equipment. The bids are as follows in order of lowest bid to highest bid: • Bid #1 — CMS Communications submitted a bid of $13,234.00 • Bid #2 —1 Nation Technology submitted a bid of $13,284.00 • Bid #3 — National Telephone submitted a bid of $16,035.02 • Bid #4 — Office Works submitted a bid of $17,040.60 • Bid #5 — Black Box submitted a bid of $20,870.55 • Bid #6 — Agent XT submitted a bid of $22,939.41 Although the bid from 1 Nation Technology was $50.00 more than the lowest bidder, they offered a 5 -year warranty over a 1 -year warranty offered by CMS Communications. Therefore, staff recommends awarding this bid to 1 Nation Technology. BUDGET IMPACT The telecommunications equipment totals $15,808.00. The project budget has a $206,883.33 remaining balance. b121 /65 r/,? 32 /1 NId0 r€Alinty • • RESOLUTION NO. A RESOLUTION AWARDING BID #05-38 TO 1 NATION TECHNOLOGY IN THE AMOUNT OF $14,479.60 FOR THE PURCHASE OF A NORSTAR TELECOMMUNICATIONS SYSTEM FOR THE NEW WATER & SEWER OPERATIONS CENTER; AND APPROVING A CONTINGENCY IN THE AMOUNT OF $1,328.40. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #05-38 to 1 Nation Technology in the amount of $14,479.60 for the purchase of a Norstar Telecommunications System for the New Water & Sewer Operations Center. Section 2. That the City Council of the City of Fayetteyll; :;+ an a hereby approves a contingency in the amount of $1,328.40. PASSED and APPROVED this 21st day of Jute APPROV DAN' e ODY, Mayor By City Clerk • • • • CITY OF FAYETTEVILLE UTILITIES MANAGEMENT DIVISION INVITATION TO BID BID NO. 05-38 NORSTAR TELECOMMUNICATIONS SYSTEM The City of Fayetteville is accepting bids for a new Norstar Telecommunications System. The materials list to be bid upon is attached. The System will be installed by City of Fayetteville staff and will be utilized at the new Water and Sewer Operations Facility. Questions or clarifications should be submitted to Jamie Bytheway, Communications Coordinator, City Administration Building, 113 W. Mountain St Fayetteville, AR 72701, phone number 479-575-8245. Bids must be submitted in a sealed envelope labeled "Norstar Telecommunications System. Bid No. 05-38" on or before 2:00 pm, May 23rd, 2005 to the following address: City of Fayetteville Peggy Vice, Purchasing Manager 113 West Mountain Street Fayetteville, AR 72701 Bids will be opened on May, 23rd, 2005 at 2:OOp.m. in Room 306 at the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas 72701. Person Submitting Bid: (IkYISS& Welk Name of Business: / Aktliori 7 ec lfO/o Street/P.O. Box: 4-07 / t'fl07 pa. . c }Tl. 3000 City: Olcisr a State: '(C Zip Code 34IjTJ Authorized Signature /f/ Ll/�i Lt( OQIl1�Title: , roan EmailAddress:((�/� //71��I%�ffo� .Cof11 Phone Number ( 25Iz,1j j /q &91to _FAY N„mr,nr r9Ph or(p, XIIoL' 817-3490610 8134798/414 Fax .,....u..H.ilaw..e ...,, ation technology Carlos wads Account Mannar 4027 Tampa Road Sults 3000 Oldsmar. FL 34677 • • Vendor Responsibility 1. The vendor shall bid only new equipment per materials list (not used or refurnished). 2. Vendor shall clearly state the warranty terms of all equipment bid. 4/fl/ G Vary ewe on Pail lofr. - aril l y r Vendor shall state delivery time for all items. will 546 si r5 (Ja ofgeihri9749 4. All contracts will be written under the laws of the State of Arkansas. 5. In such case the vendor finds instance where their product(s) does not function in a manner consistent with the bid specifications, it is permissible to take exception by clearly identifying the exception with a thorough written explanation, and a description of the advantages of the exception, if any. 6. Vendor shall include part numbers for each item bid on the Materials List, if applicable. 7. Vendor must include applicable Arkansas sales tax in total bid price 8. Vendors shall respond to each and every item in the bid specifications and include part numbers for each items; failure to reply to specific items could result in rejection of the vendor's bid proposal. 9. Vendor must submit, as a part of their bid proposal, a copy of their standard contract. 10. To facilitate proposal evaluation and contract negotiation, the terms and conditions presented in the bid proposal, including price quotations, must remain in force for a period of at least sixty (60) days from the date of the bid deadline. 2 • Pricing - Equipment/Materials List It km t H „ ,.,e, t R i^ .� y F ni h t 1 0x32 KSU 1 •Tp $ OD 2 MICS 6.1 Software -- 1 $ PM. $ Ai 3 6 -.ort Slim Fiber Card 1i-ElLiga 4 0x16 Fiber Station Module 1,IMES. �al 5 12x0 Fiber Trunk Module 4 $ 4215- $ 180 6 LS/DS Trunk Card 5 $Fig 7 CLID Trunk Card 5Ski $ 5 8 Ca132'Ma Iboxlot 150 esh ith Rail 1 $ 4) 03 $ 02.1G0 9 Additional 20 ---' Mailboxes iritrni 1 $ $ IMITS 1 $ $ 10 Call Center Enabled An 11 T7316E Tele. hone Sets 23 L' $ , 7S3 12 T7208 Tele hone Sets 7 In' $ 0 13 T7406 Cordless Tele. hone 1 $ •95- �iialll 14 24 Button KIM Add-on Module 2 L $ O Polycom ACU Conference 15 1 $ 5) $ 505- Tele hone 16 Triplite BP36V27 SMART UPS 1500XL or = • uiv. & 1 $ / n?S $ 1025 17 Power Stri. 2 $ 8 �rtt�' 18 Shi..in. 1 fl $ /C%j—° 19 Sales Tax 1 $ MSc n" 1P^4 ta I. .c , x.ro t = .s?1rf cti Sharon Jenkins Submitted By • City of Fayetteville • Staff Review Form City Council Agenda Items Contracts 21 -Jun -05 City Council Meeting Date Telecommunications Division Action Required: Operations Department A resolution approving a bid award for the purchase of Norstar Telecommunications System from 1 Nation Technology in the amount of $15,808.00. (Equipment is $13,284.00; use tax is $1,195.60; 10% contingency is $1,328.40.) $15,808.00 Cost of this request 5400-5600-5801-00 Account Number 98076-1 Project Number Budgeted Item X 1,631,832.00 Category/Project Budget 1,424,948.67 Funds Used to Date 206,883.33 Remaining Balance Budget Adjustment Attached Water & Sewer Operations Building Program Category / Project Name Fixed Assets Program / Project Category Name Water/Sewer Fund Name Department D' ector Previous Ordinance or Resolution # n/a ‘'-i- �� Original Contract Date: Date CD -D 41/ De G3-05 Date City Attomey Mayor Original Contract Number: n/a n/a Received in Mayor's Office ;TERM Comments. TClarice Pearman - Res. 112-05 _ • Page 1 From: Clarice Pearman To: Jenkins, Sharon Date: 6/24/05 9:26AM Subject: Res. 112-05 Sharon, Attached is a copy of the resolution passed by the City Counci, June 21, 2005 regarding Bid No. 05-38, 1 Nation Technology. Thanks. Clarice CC: Deaton, Vicki