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Home My WebLink About10-05 RESOLUTION• • RESOLUTION NO. 10-05 A RESOLUTION APPROVING A PURCHASE REQUEST TO HANSEN TECHNOLOGY, INC. IN THE AMOUNT OF $55,086.88 FOR 2005 SERVICE AND MAINTENANCE FEES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a Purchase Request to Hansen Technology, Inc. in the amount of $55,086.88 for 2005 service and maintenance fees. PASSED and APPROVED this 18th day of January 2005. ATTEST: By SONDRA SMITH, City Clerk APPROVED: By: • HANSEN® People. Government. Solutions. FAYETTEVILLE, CITY OF SCOTT HUDDLESTON 113 WEST MOUNTAIN STREET FAYETTEVILLE AR 72701 Invoice a y, invoice type SMAR100924 !p r -Purchase Date , • ° 10/25/2004 EMI 1 AUCKLAND • LONDON • MELBOURNE • SACRAMENTO • SYDNEY • TORONTO Corporate Headquarters: 1745 Markston Road • Sacramento, CA, USA 95825 Phone: 800.821.9316 • 916.921.0883 • Fax: 916.921.6620 • www.hansen.com a y, invoice type 9 w, !p r -Purchase 4 a ' w if r r a T, . Order/Contract No. .- ' 0 aq . „ •,4 ,6r SMAR PLEASE ISSUE PO/CK Net 00 Item 4t �y!; p' MSR t�S.w�t" �,.k;?s T'rY •.k", f$ ar, �.t. �.i u. w.•i'N... tt Qty y t MI.4(i"vhYf 'fy �ti:�.�` M?� + tifi,t'+siiii lvr try fi" t ,.r..t 4{nmtix L,fPo. i.t • w :l A t SMA-CS-LAF Service and Maintenance for Land Products $10,131.00 1.00 $10,131.00 V7.x Land Management: Customer Service (9), Building (22), Code Enforcement (9), and Licensing (5) SMA -CS -ASI Service and Maintenance for Asset Products $36,396.00 1.00 $36,396.00 V7.x Assets: Customer Service (13), Bldg (1), Complex (3), Park (3), Plant (12), Sewer (3), Storm (4), Street (4), Water (6), Pvmnt, Adv. Asset Insp., VRM, and Tab Editor SMA-CS-DYI Service and Maintenance for Dynamic Portal $1,861.00 1.00 $1,861.00 Dynamic Portal for Customer Service SMA -CS -GI: Service and Maintenance for GIS Products $3,510.00 1.00 $3,510.00 V7.x GIS (7): GeoAdministrator (1) w/IMV (5) and GeoAssistant (1) Due on or be ore January 1, 2005, for Coverage Subtotal', 3''' $51,898.00 Term: 1/1/2005 - 12/31/2005. This invoice Includes an incremental increase of 2%. Questions: Diane $0.00 Eames [x3002]. Thank you! $0.00 Total - $51,898.00 AUCKLAND • LONDON • MELBOURNE • SACRAMENTO • SYDNEY • TORONTO Corporate Headquarters: 1745 Markston Road • Sacramento, CA, USA 95825 Phone: 800.821.9316 • 916.921.0883 • Fax: 916.921.6620 • www.hansen.com FAYETTEVIPI.E THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • i// /os /0—e5 January 18, 2004 Agenda Session December 28, 2004 TO: THRU: FROM: SUBJECT: Mayor Coody Steve Davis, Finance and Internal Services Director /I Scott Huddleston Information Technology Manager SH-- AGENDA ITEMS TO APPROVE PURCHASE REQUESTS TO HANSEN INFORMATION TECHOLOGIES AND ESRI FOR 2004 SERVICE AND MAINTENANCE FEES. Recommendations: Staff recommends approval of purchase requests to Hansen Information Technologies and ESRI for 2005 Service and Maintenance Fees. Discussion: Service and Maintenance fees are necessary to keep our software current. These fees allow the City to receive updates and enhancements to the software as they become available. In addition, Service and Maintenance fees provide technical phone support and problem troubleshooting and resolution. The software products that we have purchased from Hansen and ESRI are essential to the City's day to day operations and it is important that we keep these assets current. Background: January 15, 2002, City Council approved a resolution (7-02) contracting with Hansen Information Technologies for purchase of software and professional services for installation and training. Installation began in March of 2002, and the first module went live in April of 2002. Installation of all modules was completed by year end 2002. The Hansen software provides modules and applications utilized by the City for many daily operations. Hansen applications include Building Permits and Inspections, Code Enforcement, Planning, Customer Service, Asset Management, Work Orders, and Citizen Requests for Service processed from the web. To date the system has been used to process over 16,350 Customer Service Requests, approximately 1,900 Code Enforcement Cases, approximately 13,000 Building Applications, 585 Use Applications, and over 47,000 Inspections. In addition, over 45,400 city maintained assets have been entered into the system. The City began using ESRI software products in 1996. ESRI provides software utilized for the development, analysis and utilization of the City's Geographic Information System data All maps and analysis of the City's geographic information are stored and produced through the utilization of ESRI software products. • • RESOLUTION NO. A RESOLUTION APPROVING A PURCHASE REQUEST TO HANSEN TECHNOLOGY, INC. IN THE AMOUNT OF $55,086.88 FOR 2005 SERVICE AND MAINTENANCE FEES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, kr: hereby approves a Purchase Request to Hansen Technology, -line the of $55,086.88 for 2005 service and maintenance fees. R PASSED and APPROVED this 18th day of Jauary 2005. is ATT,E By;J SONDRA SMITH, City Clerk OODY, Mayor RESOLUTION NO. 7-02 MICROFILMED A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE AND HANSEN TECHNOLOGY, INC. IN THE AMOUNT OF FOUR HUNDRED EIGHTY-SEVEN THOUSAND SIX HUNDRED DOLLARS ($487,600.00) FOR SOFTWARE AND IMPLEMENTATION SERVICES FOR A CITY WORKORDER SYSTEM; AND A BUDGET ADJUSTMENT IN THE AMOUNT OF TWO HUNDRED NINETY-THREE THOUSAND EIGHT HUNDRED DOLLARS ($293,800.00) FOR SAME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 That the City Council hereby approves a contract between the City of Fayetteville and Hansen Technology, Inc. in the amount of Four Hundred Eighty -Seven Thousand Six Hundred Dollars ($487,600.00) for software and implementation services for a City Workorder System. Section 2. That the City Council hereby authorizes the Mayor or his duly authorized representative to sign such a contract with Hansen Technology, Inc. Section 3. That the City Council hereby approves a Budget Adjustment in the amount of Two Hundred Ninety -Three Thousand Eight Hundred Dollars ($293,800.00) for same. PASSED and APPROVED this 15th day of January, 2002. APPROVED: By: ATTEST. EATHER WOODRUFF, Ci erk CO Lt/9 pasinoa Finance & Internal Services Director. Budget Manager: IT Manager:______ Special Instructions: 0 (O CO V 0) (P A w Requester: Scott Huddleston Vendor #: - - - Vendor Name: - 11273 Hansen Information Technologies Address: Fob Point: 1745 Markstron Road City: State: Zip Code: Ship to code: Sacramento ICA 95825 I 030 City Of Fayetteville (Not a Purchase Order) Shipping/Handling Annual Maintenance Fees 1 Description r O c 0) J cv Lot EA Unit of Issue N_ O CO CO 0 0 'Unit Cost $0.00 00'0$ N O O O M O O O 50.00 $0.00 N 0 O O $0.00 4. 0 O O $0.00 551,898.00 Extended Cost 1010-1710-5416.00 Account Numbers Requester's Employee #: 331 Tax: $3,188.88 Total: 555,086.88 1ProjecUSubproject # LJ N 0 m-,cv 0 0. o R v m Ix 2 0 x Mail Yes:_ No: X b z 3 .41), .. xi n m o z 0 (Inventory # _ Quotes Attached Yes:_ No: Expected Uelivery Uate: O ow ar N 0 0 A (Fixed Asset # ( S. Huddleston Submitted By • City of Fayetteville • Staff Review Form City Council Agenda Items Contracts 18 -Jan -05 City Council Meeting Date Information Technology Division Action Required: Finance and Internal Services Department Approve payment for 2005 Hansen Software Maintenance Fees. $55,086.88 Cost of this request 1010-1710-5416.00 Acc unt Number Project Number Budgeted Item X $ 175,980.00 Category/Project Budget $ 2$1125 Funds Used to Date Remaining Balance Budget Adjustment Attached Maintenance Program Category / Project Name Program / Project Category Name General Fund Name Department Director DQ . City Attorney Finance and Internal Service Director Mayor Comments: Previous Ordinance or Resolution # 07-02 Date Original Contract Date: jai ate Date Original Contract Number: 1/15/2002 Received in Mayor's Office Clarice Pearman - ESRI, Inc & Hansen Tel) • Page 1 From: Clarice Pearman To: Huddleston, Scott Subject: ESRI, Inc & Hansen Tech. Attached are the resolutions passed by City Council on January 18, 2005. The original purchase requisitions will be returned to you via interoffice mail. Thanks. Clarice