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HomeMy WebLinkAbout100-05 RESOLUTION• • RESOLUTION NO. 100-05 A RESOLUTION AUTHORIZING THE PAYMENT OF $93,470 27 TO WASHINGTON COUNTY AS THE CITY OF FAYE 11'EVILLE'S SHARE OF THE COST OF IMPROVEMENTS TO WOOLSEY FARM ROAD AND 54TH STREET ALONG THE SOUTHWEST PERIMETER OF THE WESTSIDE SEWER TREATMENT PLANT; APPROVING A 10% PROJECT CONTINGENCY IN THE AMOUNT OF $9,347.02; AND AUTHORIZING WASHINGTON COUNTY TO IMPROVE SAID ROADS WITHIN THE CITY'S RIGHT-OF-WAY OR PROPERTY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the payment of $93,470.27 to Washington County as the City of Fayetteville's share of the cost of improvements to Woolsey Farm Road and 54th Street along the southwest perimeter of the Westside Sewer Treatment Plant. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 10% Project Contingency in the amount of $9,347.02. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby authorizes Washington County to improve Woolsey Farm Road and 54th Street within the City's right-of-way or property. PASSED and APPROVED this 17th day of May 2005. ... R"",,o. APPRO °.c>�•••0 SGS• to: •-73 E :FAYETfEVILLE• iVP/•I• K.. k.6.•3 :4 •.....1Gr, .� By: 4914-24-6-) "U /1~-t"t) SONDRA SMITH, City Clerk ATTEST: By 3 3 A> ARKANSAS CITY COUNCIL AGENDA MEMO To: City Council From: Gary Dumas, Director of Operations Date: May 17, 2005 Subject: Cost Share Agreement with Washington County c_, , ALW) -6,-4;-,.243„ 5 -0 -os at -AA ea, P The County has accepted a bid for the Woolsey Ave. and 54th Street project. The bid amount was $186,940.54; the City's share is $93,470.27. A contingency of 10%, ($9,347.02) would be appropriate, bringing the total project cost to $102,817.29. The resolution authorizing the cost share should be adjusted accordingly. 75 5�//Pi /ov /f/a s! fn9 t1 0. aV/e evi le I A R K A N S A S CITY COUNCIL AGENDA MEMO To: City Council From: Gary Dumas, Director of Operations Date: May 17, 2005 Subject: Cost Share Agreement with Washington County • oz. (6--i7-oSe The County has accepted a bid for the Woolsey Ave. and 54'h Street project. The bid amount was $186,940.54; the City's share is $93,470.27. A contingency of 10%, ($9,347.02) would be appropriate, bringing the total project cost to $102,817.29. The resolution authorizing the cost share should be adjusted accordingly. • • ateaa e 02 5 -i7-oS RESOLUTION NO. A RESOLUTION AUTHORIZING THE PAYMENT OF $93,470.27 TO WASHINGTON COUNTY AS THE CITY OF FAYETTEVILLE'S SHARE OF THE COST OF IMPROVEMENTS TO WOOLSEY FARM ROAD AND 54TH STREET ALONG THE SOUTHWEST PERIMETER OF THE WESTSIDE SEWER TREATMENT PLANT; APPROVING A 10% PROJECT CONTINGENCY IN THE AMOUNT OF $9,347.02; AND AUTHORIZING WASHINGTON COUNTY TO IMPROVE SAID ROADS WITHIN THE CITY'S RIGHT-OF-WAY OR PROPERTY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the payment of $93,470 27 to Washington County as the City of Fayetteville's share of the cost of improvements to Woolsey Farm Road and 54th Street along the southwest perimeter of the Westside Sewer Treatment Plant. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 10% Project Contingency in the amount of $9,347.02. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby authorizes Washington County to improve Woolsey Farm Road and. Atil Street within the City's right-of-way or property. PASSED and APPROVED this 17th day of May 200:5 er ATTES PPROVE1 By; 'DAN CCODY, Mayor By: S9NDRA S, I thttfuj • aye e1 e ARKANSAS CITY COUNCIL AGENDA MEMO • To: City Council From: Gary Dumas, Director of Operations Date: April 27, 2005 Subject: Resolution Approving Cost Share Agreement with Washington County for improvements to Woolsey Farm Road and 54th Street along the southwest perimeter of the Westside Sewer Treatment Plant Site RECOMMENDATION: Approve attached Resolution. BACKGROUND: On February 28, 2005 the Planning Commission approved a Large Scale Development for the site of the Westside Sewer Treatment Plant, street right-of- way for surrounding streets was indicated to be dedicated as per the master street plan. Dedication of the right-of-way and necessary easements are in process with the easement plat but the right-of-way for Woolsey Farm and 54th St. have been dedicated in advance of the completion of the platting procedure. Normally in the development process adjacent right-of-way is required to be dedicated and improved to master street plan requirements. When specific street improvements are waived by the Planning Commission or City Council as was the case with the Westside Plant and with the Mcllroy plat for the Boys and Girls Club, the public is then responsible for the future cost of that portion of the necessary improvements. Additionally, with the plant construction Broyles Road will be closed for the duration of that construction which is anticipated to begin in the fall of 2005. With this closure some improvement to Woolsey Farm Road and 54th Street is necessary to provide adjacent property and through traffic access. DISCUSSION: Washington County Judge Jerry Hunton has offered to coordinate and oversee the improvements to these roads since more than one-half of the necessary improvements are located within the County and not within Fayetteville or any other City. The County will be constructing approximately 6,567 feet of roadway. The City of Fayetteville will cost share one-half of the cost of approximately 2,590 feet of roadway adjacent to the Westside Sewer Plant property. The improvement will be to County Road Standards. When further development occurs, any necessary road widening will occur with the installation of underground drainage and curb and gutter. The City's share of the estimated cost provided by the County is $95,686. This project has not yet been bid. Therefore, a project contingency of 20% or $19,137 is proposed. The total of estimated project cost plus contingency is $114,823. If bids are received prior to Council action the budget adjustment and cost share will be adjusted accordingly. • • RESOLUTION NO. A RESOLUTION AUTHORIZING THE PAYMENT OF $95,686.00 TO WASHINGTON COUNTY AS THE CITY OF FAYETTEVILLE'S SHARE OF THE COST OF IMPROVEMENTS TO WOOLSEY FARM ROAD AND 54TH STREET ALONG THE SOUTHWEST PERIMETER OF THE WESTSIDE SEWER TREATMENT PLANT; AND APPROVING A 20% PROJECT CONTINGENCY IN THE AMOUNT OF $19,137.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the payment of $95,686.00 to Washington County as the City of Fayetteville's share of the cost of improvements to Woolsey Farm Road and 54th Street along the southwest perimeter of the Westside Sewer Treatment Plant. Section 2. That the City Council of the City of Fayetteville, Arkan ask. hereby approves a 20% Project Contingency in the amount of $19,137.00 PASSED and APPROVED this 17th day of May 20Q5 '"" ATTES By: PPROVED; CgODY, Mayor • • Planning Commission February 28, 2005 Page 13 LSD 05-1385: Large Scale Development (Westside Treatment Plant, pp 479/515): Submitted by McGoodwin, Williams & Yates for property located at Persimmon between Broyles and 54th. The property is zoned R -A, Residential Agricultural and contains approximately 321.64 acres. The request is to approve a wastewater treatment facility on the subject property with 4,867 sq.fl. and 30 parking spaces proposed. Ostner: Our next item is a Large Scale Development for the Westside Treatment Plant. If we could have the staff report please. Pate: Certainly. This property is located east of 54th Avenue south of Persimmon Street, west of Broyles Road, which does traverse through the site currently. The property is zoned R -A, Residential Agricultural and contains approximately 168 acres. Approximately 40 acres of the 168 acres is being utilized for a new wastewater treatment plant, which is the proposal before you, with much of the remainder in open field, tree preservation area, and wetland mitigation area as you can obviously reference here on the graphic. Just for a little history for both the public and Commission, in 1999 the city purchased 322 acres of property which is seen in the graphic south of West Persimmon Street, east of South 54th Avenue, west of Broyles and north of Woolsey Farm Road. It is approximately 322 acres there. The outline in red is showing the 168 acres currently under review for Large Scale Development. The City Council approved the location of a plant site on this property back in 1999 or 2000, purchased and annexed the property with an R -A zoning district, which allows the plant site as a use permitted by right. Numerous public meetings were held in the decision to locate the new facility which is intended to facilitate the new growth that Fayetteville is experiencing. The proposal consists of a development of the wastewater treatment plant to treat wastewater flows generated within the Illinois River Water Shed from the City of Fayetteville. The Westside Treatment Facility will treat flows in the Illinois River Basin and the Nolan Plant will serve the White River Basin. It will capture much of the wastewater that is currently pumped to the Paul Nolan site on the east side of Fayetteville. Only a small portion of the property is actually accessible to visitors and those will probably be visitors with high security. There are a number of state, county and federal regulations that this property and project are subject to beyond the scope of the Planning Commission. Those of course, have all been complied with or are in the process of being complied with to complete construction drawings and continue forward with this project. The Planning Commission's purpose for this project, as with any Large Scale Development, is to review the submitted proposal for compliance with applicable development and zoning provisions of the Unified Development Code. That includes the landscape plan that has been submitted, the tree preservation plan, any street improvements, water and wastewater access, appropriate screening, etc. Staff has evaluated this project based on the criteria in the Unified Development Code and • • Planning Commission February 28, 2005 Page 14 included conditions of approval as part of the staff report. Staff is recommending approval of this Large Scale Development finding that the project does meet all applicable zoning and development regulations. There are 15 conditions of approval. As you noticed in your packet, there has been significant public comment within this process. City staff did require the applicants, the city is the applicant, it is a unique situation. We are reviewing as a reviewing body, the Planning staff and Engineering staff, reviewing this as a Large Scale Development as with any other project that you see as a Large Scale Development or subdivision. The applicant's representative is here tonight to speak to any questions or issues that you might have about the project and specifically, there has been public comment with regard to notification for this project. Much of which of course is against this specific use. 1 just want to remind the condition that this use is a use by right. It is not something that the Planning Commission is here to decide whether or not the treatment plant should go on this property. That is something that the City Council made a policy decision years ago to locate this on this property. The Planning Commission is here to decide whether or not it meets current zoning and development ordinances. As a use by right and not industrial or commercial in nature, there is not technically a screening requirement. However, much of the public comment that came out in these public hearings did request or have views concerning screening. Therefore, through this particular development project there is significant screening proposed. To the west along 54i11 Avenue is a significant landscape buffer. To the east along Broyles Avenue is also some mounding and berming of earth and landscape in that particular location. As you can see, to the south along the creek the area is being preserved as a tree preservation area for the most part. That will provide screening as well. There are a couple of items that the City Council will have to review as a part of this project. There are two Master Street Plan amendments on pages 4.13 there is a graphic as well as page 4.12 indicating those Master Street Plan amendments that the Planning Commission is asked to make a recommendation to the City Council upon. The first of which, is Broyles Road, which currently makes an "S" curve with right angles through the property currently. The city is proposing to construct approximately one mile of street beyond what is already being constructed from Wedington. The city has constructed Broyles Road south from Wedington to Persimmon Street, which is at the northeast corner of this site. An additional section of course, will be constructed per this project. That would be a 28' wide street within a 70' right of way. The other Master Street Plan amendment is Sellers Road, which currently traverses east/west through the property boundary. Staff is recommending that Sellers Road, a minor arterial, be moved south to be in line with Woolsey Farm Road to complete that connection both to Rupple and Sellers eventually. As 1 mentioned, staff is recommending approval of this Large Scale Development. There are a lot of easements that are on going • • Planning Commission February 28, 2005 Page 15 currently and utility relocations. I did not itemize everything. I don't think this Planning Commission really needs to understand what fiber optic lines are being removed or what lines are being relocated but 1 did include a condition that through the construction process the city and the utility representatives will work through that process to adequately relocate any of those lines. Formal easement and/or right of way vacation requests will need to be approved by the City Council for any right of way that does need to be vacated, as well as the City Council shall review the Master Street Plan amendments associated with this project. Item number six, Planning Commission determination of street improvements, staff is recommending that the applicant construct Broyles Road for approximately one mile from Persimmon Street to the south of the subject property with a 28' street section with 6' sidewalks located on the west side of that property. Item number seven, again, I mentioned is technically not required but I did include it. Planning Commission determination of appropriate screening. Staff has evaluated the proposed screening and finds that it does adequately screen this use from adjoining property owners. I believe all of the other conditions are self explanatory but if you have any questions feel free to ask. Ostner: Thank you Mr. Pate. Is the applicant present? Siversen: I'm John Siversen, the architect with McGoodwin, Williams & Yates. 1 am here on behalf of the City of Fayetteville to present you with your Wastewater Treatment Plant. I would like to elaborate a little bit on the site facility which Jeremy has so comprehensively presented. We are very much aware of how important this project is to the city and how we want to be a good neighbor for the community and in particular, the adjacent neighbors. Our approach to the project has two essential elements. The first one being to blend the new facility into the surrounding natural landscape by addition of earth berms and landscaping and secondly, to use architectural design elements to minimize the impact of the buildings on the project site. To help explain this project, if you look at this photograph here you can see as Jeremy so well explained, you have the overall tract which is 322 acres and then within that tract we are designating an area which is going to be the LSD tract, that is 168 acres and then within that again we've got 40 acres which will be a fenced off area for the plant site. As Jeremy said initially, this larger parent tract was purchased by the city back in 1999 solely for this purpose. Back to the LSD tract, which is surrounded by red, we have got the 168 acres and it is bordered by 54th Street on the west and Broyles Road on the east and the new alignment of Broyles Road is coming around here to the southeast. On the south we have got this creek and the far wooded area here and then to the north there has been an alignment determined here to accommodate the wetlands in this LSD tract. Within this LSD tract there are several existing and proposed features. The large wooded area here situated on the south side • • Planning Commission February 28, 2005 Page 16 and then it comes around to the west side and will provide a dense screened buffer. To the west there is a large open pasture between 54th Avenue and the plant. That is bordered on the east side of 54th Avenue with the required street tree plantings and then immediately adjacent to the plant there is going to be groupings of trees there to provide additional screening to the plant from the view from the west. Then to the north we've got the wetlands which is 26 acres in area that consists of these bermed areas that are enhanced with landscaping and trees and then to the east of the plant between Broyles Road and the plant there are several berms and planting of deciduous and evergreen nature. Situated within all of these surroundings we have got the wastewater treatment plant itself. It is with an IOMG annual average capacity which is necessary to meet the projected wastewater needs up to the year 2020. Within this plant you've got the engineering on the project requires numerous structures and buildings with various shapes and sizes. These buildings are a direct result of the function that occurs within them and they vary considerably. It has been an architectural endeavor to have these buildings be harmonious and blend in with the existing future residential areas To this extent we have minimized the height of the buildings and the impact of these buildings in the front. All of the buildings have hip roves to give you a lower profile rather than having gabled ends with a high pitch that would be more intrusive into the landscape. Then we are accenting the horizontal by using the base of the buildings have got a CMU base with wainscote and then there is a pre -finished metal horizontally applied to the building for the remainder of the wall. This is a banding effect, which sort of helps emphasize the horizontality and in effect, keeps a low profile for the project. As well as that we are going to be using a color scheme which includes mainly earth tones that again, helps it blend in with the surroundings. There won't be any use of any accent colors or anything bright that will be fantasy or draws attention to the structures. We want to compliment the future residential development of the adjacent property. In conclusion, this facility with the earth berms and landscape features will blend in with the natural landscape along with the architectural design elements to minimize the impact of this building. It will be harmonious with the surrounding and go above and beyond the status of being a good neighbor. Thank you. Ostner. Thank you Sir. At this point we will hear from the public. Would anyone like to speak to this issue? Please step forward and give us your comments. Going once, anybody? Seeing none, I will close it to the public and bring it back to the Commission. Shackelford: 1 will start the conversation. It was pointed out earlier by the staff and something that we had a discussion about at the Subdivision Committee level. We do have to remember that this property is already annexed and zoned and the use is a use by right on this property. As we serve as • • Planning Commission February 28, 2005 Page 17 Planning Commissioners at the discretion of City Council our job is to look simply at the development side of it with provisions to include landscaping, tree preservation, street improvements and to some degree, screening. Although we don't even quite honestly have the ability to determine screening because it is a use by right on this property as well. With that being said, I think the developer and the architect and everybody involved has done a good job in limiting the affect that this is going to have. Obviously, it is a tough sell if this is across the street from your house but I think that with the berms and with the landscaping and that sort of thing 1 think we have come a long ways from some of the fears and the concerns that were originally thought would be involved with this project. I would like to first congratulate everybody for their involvement and hard work in this process and the end result is necessary for the growth of the City of Fayetteville and I think it is a very good project given what has to be done in this location. Ostner: Thank you Mr. Shackelford. A question that I have for the applicant is speaking of a tough sell, my question is smells. I have read in the report that this facility is using state of the art systems to control odor. Could you elaborate on that? Siversen: That is more into the engineering side of it. From my architectural understanding, they are using state of the art, research is ongoing in this country in this area and we have been in touch and involved with the latest and greatest and you are going to be getting it. Ostner: You don't have anyone here on staff who would know more about the specifics? Siversen: I can tell you that we are using bio filters and bio scrubbers. We had initially intended to use carbon filters but throughout the course of the project technology has changed to the extent that we have adopted this different approach. Crider: My name is Lane Crider, I'm with McGoodwin, Williams & Yates. One of the items in your packet has actually changed from your submission. Rather than using bio filters followed by bio scrubbers the design has gone up another step and we are using bio filters followed by carbon absorbers. That is going to eliminate the additional potential of any odor releases by going to that additional type of construction and type of technology. All of the facilities, the basins, which we feel are the odor producing facilities are being covered either by the concrete top, which is the construction of the basin itself or with FRP type covers. The air underneath those will be drawn out from under the covers and all be sent to a centralized treatment facility which has the bio scrubbers followed by the carbon absorbers. This type of technology in many applications has been proven to be as Planning Commission February 28, 2005 Page 18 MOTION: Allen: Ostner. Williams: Ostner: Allen: Ostner. Roll Call: Thomas: • • good as it gets for this type of facility. We feel like you are getting the best type of treatment that you are going to find for a wastewater treatment plant. I think the additional step of covering those basins that may produce any type of odors release, in that step alone is doing well. Some of us on the commission toured the Nolan Plant a few years back and I was really amazed at the ability that they had at that time to deal with odor and 1 presume that technology has improved since then. Also, I would like to commend the developer on the aesthetics of these buildings. 1 do think they blend in beautifully with the terrain and going above and beyond with the landscaping. With that being said, I am going to go ahead and move for approval of LSD 05-1385 subject to the fifteen conditions of approval. 1 will second that motion. There are several municipalities, several cities around here, who have development moratoriums because they don't have enough sewer capacity. We do not have a moratorium, we are looking towards the future. 1 think this is a big step towards planning for the inevitable growth of our city. I think it is an important part of the puzzle. On a more parliamentary note, 1 believe we have several determinations. Condition number six and seven are specific, seven is not a specific determination. Five is though, you are recommending a change in the Master Street Plan. Master Street Plan change, does the motioner accept conditions five and six as specific findings? Yes I do. As the second I will agree. Is there further discussion? Could you call the roll? Upon the completion of roll all the motion to approve LSD 05-1385 was approved by a vote of 5-0-0. The motion carries. Boundary Planning Area rp000g overlay District 000000 Outside Ciry Freeway/Expressway ••m principal Arterial •••r• Minor Arterial Collector • • • • Historic Collector Gary Dumas Submitted By • City of Fayetteville • Staff Review Form City Council Age; la Items or Contracts 5/17/2005 City Council Meeting Date Division Action Required: Operations Department Approval of Cost Share Agra' neet-with Washington County for improvements to Woolsey Farm Road and 54th Street along the southwest perimeter of the Westside Sewer Treatment Plant site. The cost estimate is $95,686. A project contingency of 20%, $19,137, is proposed for a total of $114,823. 114,823.00 Cost of this request 4470.9470.5809.00 Account Number 02116-20 Project Number Budgeted Item X 559,143.00 Category/Project Budget 118,211.00 Funds Used to Date 440,932.00 Remaining Balance Budget Adjustment Attached Street ROW 1 Intersection 1 Cost Sharing Program Category / Project Name Capital Program / Project Category Name Cap Improvement Const Fund Name Department 1 ire City Attorne 4/27/2005 Date Finance and Internal Service Director S. D to Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in Mayor s Office Comments: Clarice Pearman - Res. 100-05 Page 1 From: Clarice Pearman To: Dumas, Gary Subject: Res. 100-05 Attached is a copy of the resolution passed by City Council, May 17, 2005 regarding a cost share payment to Washington County for road improvements. Thanks. Clarice CC: Deaton, Vicki