HomeMy WebLinkAbout09-05 RESOLUTION• •
RESOLUTION NO. 0 9 - 05
A RESOLUTION APPROVING THE ANNUAL MAINTENANCE
AGREEMENT IN THE AMOUNT OF $28,124.72 WITH ESRI, INC.
FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SOFTWARE
MAINTENANCE AND UPGRADES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the Annual Maintenance Agreement in the amount of
$28,124.72 with ESRI, Inc. for Geographic Information System (GIS) software
maintenance and upgrades.
PASSED and APPROVED this 18th day of January 2005.
ATTEST:
By: t taifg /,tLi
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, � or
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ESRI
Date: 12/17/2004
•
380 New York Street
REDLANDS, CA 92373
Phone 888-377-45752596
Fax #: 909-307-3083
Quotation Number: 25137257
•
Quotation
John Goddard
CITY OF FAYETTEVILLE
INFORMATION TECHNOLOGY DEPT
113 W MOUNTAIN
FAYETTEVILLE AR 72701
Attn: John Goddard
Customer Number: 23472
Send Purchase Orders To:
ESRI, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Avidahn Buckner
Please include the following
remittance address on your
Purchase Order:
ESRI Inc.
File #54630
Los Angeles, CA 90074-4630
Item Qty Product# Description
Unit Price Extended Price
IF YOU HAVE ANY QUESTIONS REGARDING YOUR MAIN 1 ENANCE QUO rATION,
PLEASE CONTACT CUSTOMER SERVICE AT 888-377-4575
10 1 52384 MAINT,PRIM,AI,FL
Arclnfo Floating Primary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
3,000.00 3,000.00
20 2 52385 MAINT,SCNDRY,AI,FL 1,200.00 2,400.00
Arclnfo Floating Secondary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
30 1 52390 MAINT,PRIM,NET,FL
Network Floating Primary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
40 1 52396 MAINT,PRIM,COGO,FL
ArcCOGO Floating Primary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
500.00 500.00
500.00 500.00
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your states taxing authority for the given jurisdiction.
Issued By: Avidahn Buckner Ext: 2596
To expedite your order, please reference your customer number and this quotation number on your purchase order.
IBNCKNERAI
ESRI
•
•
380 New York Street
REDLANDS, CA 92373 Quotation
Phone: 888-377-45752596 Page 2
Fax #: 909-307-3083
Date: 12/17/2004 Quotation Number: 25137257
Item Qty Product# Description
Unit Price
Extended Price
50 1 52397 MAINT,SCNDRY,COGO,FL 200.00 200.00
ArcCOGO Floating Secondary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
60 1 64820 MAINT,AG APRS,CU 200.00 200.00
ArcPress for ArcGIS Concurrent Use Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
70 4 87192 MAINT,PRIM,AV,SU
ArcView Single Use Primary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
Hardware Platform: GENERIC DESKTOP
80 32 87193 MAINT,SCNDRY,AV,SU
ArcView Single Use Secondary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
Hardware Platform: GENERIC DESKTOP
400.00 1,600.00
300.00 9,600.00
90 1 87198 MAINT,PRIM,AG 3D,CU 500.00
ArcGIS 3D Analyst Concurrent Use Primary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
Hardware Platform: WINDOWS NT -INTEL
500.00
100 1 87213 MAINT,DSG,ASDE,SRVR,2CPU 3,000.00 3,000.00
ArcSDE Developer Support Group Maintenance for 1 Server 2 CPUs and 5 Read and Write
Connections
Start Date: 01/16/2005
End Date: 01/15/2006
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Avidahn Buckner Ext: 2596
To expedite your order, please reference your customer number and this quotation number on your purchase order.
[BUCKNERAI
ESRI
•
380 New York Street
REDLANDS, CA 92373
Phone: 888-377-45752596
Fax #: 909-307-3083
Date: 12/17/2004 Quotation Number: 25137257
•
Quotation
Page 3
Item Qty Product# Description
Unit Price
Extended Price
110 1 87232 MAINT,PRIM,AG SA,CU 500.00
ArcGIS Spatial Analyst Concurrent Use Primary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
Hardware Platform: WINDOWS NT -INTEL
120 1 97534 MAINT,AIMS,1SRVR,2CPU
ArcIMS 1 Server 2 CPUs Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
130 1 98696 MAINT,PRIM,AG PUB,CU
ArcGIS Publisher Concurrent Use Primary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
2,000.00
500.00
Subtotal
Shipping & Handling
Estimated Taxes
Total
500.00
2,000.00
500.00
24,500.00
0.00
1,962.00
$ 26,462.00
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Avidahn Buckner Ext: 2596
To expedite your order, please reference your customer number and this quotation number on your purchase order.
[BUCKNERAI
FAYETTEVIPI.E
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
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January 18, 2004 Agenda Session
December 28, 2004
TO: Mayor Coody
THRU: Steve Davis, Finance and Internal Services Director
FROM: Scott Huddleston. Information Technology Manager Q4.--
SUBJECT: AGENDA ITEMS TO APPROVE PURCHASE REQUESTS TO HANSEN INFORMATION
TECHOLOGIES AND ESRI FOR 2004 SERVICE AND MAINTENANCE FEES.
Recommendations:
Staff recommends approval of purchase requests to Hansen Information Technologies and ESRI for 2005 Service
and Maintenance Fees.
Discussion:
Service and Maintenance fees are necessary to keep our software current. These fees allow the City to receive
updates and enhancements to the software as they become available. In addition, Service and Maintenance fees
provide technical phone support and problem troubleshooting and resolution. The software products that we have
purchased from Hansen and ESRI are essential to the City's day to day operations and it is important that we keep
these assets current.
Background:
January 15, 2002, City Council approved a resolution (7-02) contracting with Hansen Information Technologies for
purchase of software and professional services for installation and training. Installation began in March of 2002, and
the first module went live in April of 2002. Installation of all modules was completed by year end 2002. The
Hansen software provides modules and applications utilized by the City for many daily operations. Hansen
applications include Building Permits and Inspections, Code Enforcement, Planning, Customer Service, Asset
Management, Work Orders, and Citizen Requests for Service processed from the web. To date the system has been
used to process over 16,350 Customer Service Requests, approximately 1,900 Code Enforcement Cases,
approximately 13,000 Building Applications, 585 Use Applications, and over 47,000 Inspections. In addition, over
45,400 city maintained assets have been entered into the system.
The City began using ESRI software products in 1996. ESRI provides software utilized for the development,
analysis and utilization of the City's Geographic Information System data. All maps and analysis of the City's
geographic information are stored and produced through the utilization of ESRI software products.
• •
RESOLUTION NO.
A RESOLUTION APPROVING THE ANNUAL MAINTENANCE
AGREEMENT IN THE AMOUNT OF $28,124.72 WITH ESRI, INC.
FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SOFTWARE
MAINTENANCE AND UPGRADES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the Annual Maintenance Agreement in the amount of
$28,124.72 with ESRI, Inc. for Geographic Information System (GIS) software
maintenance and upgrades.
PASSED and APPROVED this 18th day of January 2005
ATTEST:
APPROVED:
DAN COODY, Mayor
Cler
RESOLUTION NO. 33-02
A RESOLUTION APPROVING THE ANNUAL STANDARD
SOFTWARE MAINTENANCE AGREEMENT IN THE AMOUNT
OF TWENTY-TWO THOUSAND SIX HUNDRED NINETY-SEVEN
DOLLARS AND NINETY CENTS ($22,697.90) WITH. ESRI, INC
FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SOFTWARE
MAINTENANCE AND UPGRADES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council hereby approves the Annual Standard
Software Maintenance Agreement in the amount of Twenty -Two Thousand Six
Hundred Ninety -Seven Dollars and Ninety Cents ($22,697.90) with ESRI, Inc. for
Geographic Information System (GIS) software maintenance and upgrades.
Section 2. That the City Council hereby authorizes the Mayor or his duly
authorized representative to sign such a contract with ESRI, Inc.
PASSED and APPROVED this 5th day of March, 2002.
APPROVED:
By:
ATTEST.
By:V a L%(�s24�j.�G�//R WOODRUFF, Sc i!'ty Clerk
ESRI
•
•
ESRI Inc
380 New York Street
REDLANDS CA 92373
SUBJECT:
DATE:
TO:
ORGANIZATION:
FAX #:
FROM:
FAX #:
EMAIL:
MAINTENANCE QUOTE
12/17/2004
John Goddard
CITY OF FAYETTEVILLE
INFORMATION TECHNOLOGY DEPT
479-575-8316 PHONE #: 479-575-8219
Avidahn Buckner
909-307-3083 PHONE #: 888-377-4575 Ext. 2596
abuckner@esri.com
Number of pages transmitted
(including this cover sheet): 5 QUOTATION #25137257
Please find the attached quotation for your forthcoming software
maintenance term. As you know, keeping your maintenance current entitles
you to exclusive benefits that may include technical support, software
upgrades, and User Conference registrations. If you choose to discontinue
your maintenance, you will become ineligible for maintenance benefits and
services. All maintenance fees from the date of discontinuation will be due
and payable if you decide to reactivate your coverage at a later date.
Customers who have multiple copies of some ESRI products may have the
option of supporting some of their licenses with secondary maintenance.
Secondary maintenance entitles users to software upgrades and technical
support through a primary license. Users must support at least one primary
license for every ten copies of each version of a product (e.g., ArcView 3.x
licensing is regarded as separate from ArcView 9.x). Please contact
Customer Service to find out more about the availability of secondary
maintenance.
If you are using some ESRI products that are at previous versions, or if you
have additional software that is not currently covered by one of our programs,
please contact us for information about the different options that are available
to you.
Do you need training? You can get affordable ESRI software training for your
entire organization with a subscription to ESRI Virtual Campus. To find out
how, visit the campus: http://campus.esri.com/campus/catalog/subscriptions
If you have any questions or need additional information, please contact
Customer Service at 888-377-4575.
ESRI
380 New York Street
REDLANDS, CA 92373
Phone: 888-37745752596
Fax #: 909-307-3083
Date: 12/17/2004 Quotation Number: 25137257
•
Quotation
John Goddard
CITY OF FAYETTEVILLE
INFORMATION TECHNOLOGY DEPT
113 W MOUNTAIN
FAYETTEVILLE AR 72701
Attn: John Goddard
Customer Number: 23472
Send Purchase Orders To:
ESRI, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Avidahn Buckner
Please include the following
remittance address on your
Purchase Order:
ESRI Inc.
File #54630
Los Angeles, CA 90074-4630
Item Qty Product# Description
Unit Price Extended Price
II- YOU HAVE ANY QUES 1 IONS REGARDING YOUR MAIN 1 ENANCE QUO 1 A 1 ION,
PLEASE CONTACT CUSTOMER SERVICE AT 888-377-4575
10 1 52384 MAINT,PRIM,AI,FL
Arclnfo Floating Primary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
20 2 52385 MAINT,SCNDRY,AI,FL
Arclnfo Floating Secondary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
3,000.00 3,000.00
1,200.00 2,400.00
30 1 52390 MAINT,PRIM,NET,FL 500.00 500.00
Network Floating Primary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
40 1 52396 MAINT,PRIM,COGO,FL
ArcCOGO Floating Primary Maintenance
Start Date: 01/16/2005
End Date: 01/15/2006
500.00 500.00
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sates and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Avidahn Buckner Ext: 2596
To expedite your order, please reference your customer number and this quotation number on your purchase order.
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Finance & Internal Services Directol
Special Instructions:
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Requester:.
Scott Huddleston
Address:
File #54630 •
City: State:
Los Angeles' CA
City Of Fayetteville
(Not a Purchase Order)
Vendor #:: Vendor Name:
5221 ESRI
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'Extended Cost
1010-1710.5416.00
Account Numbers
Requester's Employee #:
331
Fob Point:
Zip Code: Ship to code:
90074-4630 030
Subtotal: $26,462.00
Tax: $1,662.72
Total: $28,124.72
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Submitted By
• City of Fayetteville •
Staff Review Form
City Council Agenda Items
Contracts
18 -Jan -05
City Council Meeting Date
Information Technology
Division
Action Required:
Finance and Internal Services
Department
Approve payment for 2005 ESRI Software Maintenance Fees.
$28,124.72
Cost of this request
1010-1710-5416.00
Account Number
Project Number
Budgeted Item
X
175,980.00
Category/Project Budget
Funds Used to Date
175,980.00
Remaining Balance
Budget Adjustment Attached
Maintenance
Program Category / Project Name
Program / Project Category Name
General
Fund Name
Department Director
City Attor$iey
r.
Finance and Internal Service Director
Comments:
Previous Ordinance or Resolution # 33-02
j 27 1St be
Dat Original Contract Date: 3/5/2002
/Z/n�oq
LLDat
Date
Original Contract Number
Received in City Clerk's Office
Received in Mayor's Office
./A //0 Y''
(Clarice Pearman - ESRI, Inc.
From: Clarice Pearman
To: Huddleston, Scott
Subject: ESRI, Inc.
The City Council passed a resolution approving annual maintenance agreement with ESRI, Inc. I don't
have a signed agreement to go with this resolution. Please get a signed resolution for this to continue
processing this resolution.
cbp
FAMTPIrEV
THE CITY OF FAYETTEVILLE, ARKANSAS
]* LE
KIT WILLIAMS, CITY ATTORNEY
DAVID WkIITAKER, ASST CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE
•
AL A
LEGAL DEPARTMENT
TO: Sondra Smith, City Clerk
Dan Coody, Mayor
CC: Scott Huddleston, Information Technologies Manager
FROM: Kit Williams, City Attorney
DATE: January 20, 2005
RE: Resolution 2095-9 o'7 —0 5
The agreement approved by the City Council in Resolution 2005-9
was the offer, at a set dollar amount, from the company to perform services
for said payment (as it has for several years). If there had been a written
contract, we would have referred to it as "Exhibit A" I prefer written
contracts, but this ongoing, relatively small maintenance agreement can be
performed without a formal, signed written document.
I believe Mayor Coody can sign this Resolution in its present form.
• •
FYI: To File
January 20, 2005
On January 19, 2005, I emailed Scott Huddleston regarding an agreement to attach to
Resolution 09-05.
I was told that there was not an agreement to attach to the resolution and that the resolution
was to approve a purchase requisition to pay for the maintenance service for ESRI, Inc. in 2005.
So I told him that if the city attorney (Kit Williams) would rewrite to the resolution as he wrote the
resolution for Hansen maintenance purchase requisition approval that would we could forego
the agreement and I would not be looking for one to attach.
The city attorney, Kit Williams, told Scott that the resolution doesn't need a signed agreement
and that "agreement" doesn't necessarily mean you have to have a signed agreement.
I asked for something in writing so we wouldn't be looking for an agreement to be attached to
Resolution 09-05.
'Clarice Pearman - ESRI, Inc & Hansen Teti
From: Clarice Pearman
To: Huddleston, Scott
Subject: ESRI, Inc & Hansen Tech.
• Page 1'
Attached are the resolutions passed by City Council on January 18, 2005. The original purchase
requisitions will be returned to you via interoffice mail.
Thanks.
Clarice