HomeMy WebLinkAbout03-05 RESOLUTION• •
RESOLUTION NO. 03-05
A RESOLUTION APPROVING PROPOSAL 04-21 FROM
FREELANCE CONSULTING SERVICES IN THE AMOUNT OF
$56,000.00 TO CONDUCT A WILDLAND INTERFACE FIRE
SAFETY ASSESSMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves proposal 04-21 from Freelance Consulting Services in the
amount of $56,000.00 to conduct a Wildland Interface Fire Safety Assessment.
PASSED and APPROVED this 4th day of January 2005.
ATTEST:
By: mA ;Pk)
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayor_
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FIRM FIXED PRICE CONTRACT
This Agreement is made in order to establish a Firm Fixed Price (FFP) Contract
(hereinafter referred to as Contract) for the provision of services in connection with Fire
Wise Mitigation Grants from the Arkansas Forestry Commission to conduct a
Community Risk Assessment for the Fayetteville, Arkansas community.
This Contract is made by and between the Fayetteville Fire Department (hereinafter
referred to as "CLIENT"), with offices at 303 West Center Street, Fayetteville, AR
72701, and Freelance Consulting Services, Inc (hereinafter referred to as "Contractor"),
having its headquarters office at RR 1 Box 382, Allen, OK 74825.
1. SCOPE OF WORK
1.1 Contractor shall provide services as described in the Statement of Work;
Attachment A.
1.2 This section intentionally left blank.
2. TERM
2.1 This Contract shall commence from the date of award until December 31, 2005.
2.2 CLIENT may extend the term of this Contract, subject to acceptance by
Contractor and potential adjustment of the price, by written notice to the
Contractor within thirty (30) days provided that CLIENT gives the Contractor a
preliminary written notice of its intent to extend at least thirty (30) days before
the Contract expires. The preliminary notice does not commit CLIENT to an
extension.
3. TERMINATION AND CANCELLATION
3.1 CLIENT may terminate this Contract for convenience with thirty (30) days prior
written notice to the Contractor.
3.2 CLIENT may terminate this Contract in the event of a material breach of this
Contract by the Contractor provided that Contractor is given written notice and
fails to cure such breach within thirty (30) days.
• •
4. PAYMENT
4.1 For services performed under this Contract, CLIENT shall pay Contractor in
accordance with the following payment Schedule:
> After the first Board Meeting ($14,000),
> Upon completion of community risk assessment ($14,000),
> Submission of the Fire Wise Report and Second Board Meeting/Community
Meetmg($14,000),
> Fire Wise Day, Demonstration Project and submission of materials for Fire Wise
Certification ($14,000).
Total Amount of Payments $56,000
4 2 In the event of termination of this Contract, CLIENTs sole obligation shall be to
pay Contractor for services performed prior to the effective date of termination or
cancellation not to exceed the total amount payable under the Contract being
terminated.
4.3 Contractor shall invoice CLIENT in accordance with the schedule above.
Invoices shall be sent to point of contact as listed in Clause 18.1.
4.4 All invoices must reference the following information:
a. Contractor's name and the Contract number;
b. Statement as to whether invoice is for PARTIAL or FINAL payment.
5. COORDINATORS/SUPERVISORS
5.1 CLIENT shall appoint a point of contact that shall be responsible for maintaining
liaison with Contractor's Program Manager, Dr. Kelly Hurt. CLIENT's point of
contact shall have no authority to amend or modify this Contract or make any
commitment for or on behalf of CLIENT.
5.2 The above contacts are listed in clause 18.1.
6. INDEPENDENT CONTRACTOR
6.1 Contractor's relationship to CLIENT shall be that of an independent Contractor.
Personnel supplied by Contractor hereunder shall be deemed employees of
Contractor and shall not for any purposes be considered employees or agents of
CLIENT. Contractor assumes full responsibility for the actions of such personnel
while performing services under this Contract and shall be solely responsible for
their supervision, daily direction and control, payment of salary (including
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withholding of income taxes and social security), workers' compensation,
disability benefits and the like. Contractor's supervisors/management shall
resolve all performance and personnel matters of Contractor's employees.
6.2 Nothing contained in this Contract shall be construed as granting to Contractor
or any personnel of Contractor rights under any CLIENT benefit plan.
7. CONTRACTOR'S EMPLOYEES
7.1 Contractor agrees to take appropriate preventive steps to ensure that
Contractors' employees at any level, will not engage in inappropriate conduct
while on CLIENT premises. Inappropriate conduct shall include, but is not
limited to: being under the influence of or affected by alcohol, illegal drugs, or
controlled substances; the manufacture, use, distribution, sale or possession of
alcohol, illegal drugs or any other controlled substance, except for approved
medical purposes, the possession of a weapon of any sort; and/or harassment,
threats or violent behavior. Violation of this provision may result in termination
of this Contract.
7.2 Contractor shall make reasonable inquiry of its employees regarding any past
employment with CLIENT and shall inform CLIENT before assigning any known
former CLIENT employee to perform work under this Contract. CLIENT may
request that Contractor not make such assignment.
7.3 Both parties agree they will not solicit for hire any employee of the other party
who is performing or has performed work under this Agreement without prior
written consent of the other party until six (6) months after the expiration of this
Agreement. This clause does not preclude either party from, but not limited to,
advertising current job openings, listing job openings on the Internet, screening
resumes or conducting searches for employees for current job openings.
8. SOLICITATION AND DISTRIBUTION
8.1 No solicitation or distribution of any kind is permitted on CLIENT premises
except as required to be permitted by law.
9. OWNERSHIP OF MATERIALS
9.1 All reports, memoranda or other materials in written form prepared by Contractor
pursuant to this Contract and furnished to CLIENT by Contractor hereunder shall
become the sole property of CLIENT.
10. RIGHTS IN DATA
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10.1 Items delivered under this Contract such as operation and maintenance
manuals, commercial specification sheets and brochures available to
Contractor's commercial customers shall be delivered with unlimited rights.
11. WARRANTIES
11.1 Contractor warrants that it is and shall remain free of any obligation or restriction
which would interfere or be inconsistent with or present a conflict of interest
concerning the services to be furnished by Contractor under this Contract
11.2 Contractor warrants that it shall perform all services contracted for under this
Contract in a workmanlike manner and in accordance with the requirements set
forth in the Statement of Work and/or Work Assignments issued hereunder.
12. INDEMNIFICATION
12 1 Contractor shall indemnify and defend CLIENT against all claims, demands,
actions, suits or causes of action arising from any negligent or willful act or
omission of Contractor, its agents, Contractors or employees in the performance
of any of its obligations under this Contract. CLIENT shall indemnify and defend
Contractor against all claims, demands, actions, suits or causes of action arising
from any negligent or willful act or omission of CLIENT, its agents, or CLIENT
employees in the performance of any of its obligations under this Contract.
13. TRADEMARK
13.1 Nothing in this Contract grants either party any rights to use the other party's
trademarks or trade names, directly or indirectly, in connection with any product,
service, promotion or publication without the prior written approval of the
trademark owner.
14. GIFTS AND GRATUITIES
14.1 Contractor shall not give or offer any gifts or gratuities of any type to CLIENT
employees or members of their families.
15. INSURANCE
15.1 Contractor shall, at its own expense, provide and keep in full force and effect
during the term of this Contract, at least the following kinds and minimum
amounts of insurance covering its services in the state(s) in which the work is to
be performed:
a. Worker's Compensation and Employer's Liability per Oklahoma
statutes;
4
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b. Comprehensive General Liability.
c. Comprehensive Automobile Liability when the services to be
performed require the use of a motor vehicle.
16. ASSIGNMENT AND CONTRACT
16.1 Contractor may not assign its rights or obligations under this Contract without
the prior written consent of CLIENT
16.2 In the event that the Contractor elects to subcontract any portion of its duties or
obligations, the term "employee" or "personnel" of Contractor as used herein
shall include such subcontractor and its employees and personnel. Contractor
shall, at all times, remain responsible for the performance of any of its
subcontractors Contractor shall have a written contract with any such
subcontractors sufficient to enable Contractor to comply with all the terms of this
Contract.
17. COMPLIANCE WITH LAWS
17.1 Contractor shall, at its own expense, comply with all local, state, federal and
governmental laws and regulations relating to its duties, obligations and
performance under this Contract and shall procure all licenses and pay all fees
and other charges required thereby.
17 2 Contractor shall comply with the Occupational Safety and Health Act of 1970.
Contractor shall notify CLIENT promptly in writing if a charge of noncompliance
with the Act has been filed against Contractor in connection with Contractor's
services performed hereunder on CLIENT or Government owned or leased
premises.
17.3 There are incorporated in this Contract the provisions of Executive Order 11246
(as amended) of the President of the United States on Equal Employment
Opportunity and the Rules and Regulations issued pursuant thereto, with which
Contractor warrants that it will comply, unless exempted.
17.4 Contractor shall comply with the letter and spirit of all laws, ordinances, codes,
rules, regulations, license and permit provisions, guidelines and directives of any
local, state and/or federal governmental authority having appropriate jurisdiction
over environmental protection.
17.5 Contractor shall comply with the Immigration Reform and Control Act of 1986 as
amended.
18. NOTICES
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18.1 Unless otherwise provided in this Contract, all notices required or permitted
hereunder shall be in writing and shall be given by personal service or sent by
registered, certified or express mail, reputable ovemight courier service or
facsimile with receipt confirmed:
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To CLIENT.
Fayetteville Fire Dept.
303 W. Center Street
Fayetteville, AR 72701
To Contractor:
Dr. Kelly Hurt
RR 1 Box 382
Allen, OK 74825
Phone: 580-421-7512
Fax: 580-857-2756
or to such other address as designated by written notice to and by either party.
19. GENERAL
19.1 Neither party shall be responsible for failure to fulfill its obligations under this
Contract due to fire, flood, war nor other such cause beyond its control and
without its fault or negligence (excluding labor disputes) provided it promptly
notifies the other party.
19 2 The laws of the State of Arkansas govern this Contract.
19.3 Both parties agree to waive their right to a trial by fury in any dispute arising out
of this Contract.
19.4 No delay or failure by either party to act in the event of a breach or default
hereunder shall be construed as a waiver of that or any subsequent breach or
default of any provision of this Contract
20. MODIFICATIONS
20.1 Except as specifically provide herein, this Contract may not be amended or
modified except by a formal amendment signed by both parties.
21. ENTIRE CONTRACT AND ORDER OF PRECEDENCE
21.1 The foregoing terms and conditions, together with the referenced Attachments
and any Work Assignments issued hereunder, are the complete and exclusive
expression of the Contract between the parties, superseding any prior contracts;
written or oral, relating to the subject matter of this Contract, notwithstanding
anything contained in any document issued by Contractor.
21.2 In the event of any inconsistency or conflict in the provisions of these documents
the order of precedence shall be:
a) the foregoing terms and conditions; including Attachment A
b) attachments referenced herein.
AGREED TO AND ACCEPTED BY:
CLIENT FIRE DEPARTMENT /} /
BY: ii �� ". L AI d ody
of
NAME:
TITLE:
DATE.
3/35
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FREELANCE CONSULTING SERVICES
BY: "n4 c3
NAME: 4 %t-ci
TITLE: , ,fcS' Oex) t -
DATE. i t 1 /05
•
• •
ATTACHMENT A
STATEMENT OF WORK
Freelance Consulting Services, Inc will provide the following:
• Assist in the organization and initiation of a Community FIREWISE Board.
• Conduct a Community FIREWISE Assessment by identifying groups of houses with similar
attributes and assigning a risk ranking, producing a map with color -coding indicative of
high/medium/low risk and a report describing the assessment. The Community FIREWISE
Assessment will include proposed mitigation steps developed according to the FIREWISE
hazard assessment criteria.
• Coordinate and facilitate a FIREWISE Public Meeting to convey the results of the wildfire risk
assessment and mitigation findings. FIREWISE Public Meetings will consist of one open -house
meeting with the general public and the FIREWISE Board, and a second meeting with only the
FIREWISE Board (two to three weeks after the first meeting). The purpose of the Board
meetings is to discuss and apply the procedures necessary to qualify as a FIREWISE USA
Community.
• Assist the FIREWISE Board in selecting an appropriate FIREWISE Demonstration Project,
scheduling a FIREWISE Day Community Event and designing/producing FIREWISE Day
advertising. Demonstration projects for this event will be identified during the community
assessment.
C-1
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•
CITY COUNCIL AGENDA MEMO
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City Coun/Meeting of January 4, 2005
To: Mayor and City Council
From: Chris Bosch, Fire Chief
Date: December 14, 2004
Subject: A Resolution awarding a contract for $56,000 to Freelance Consulting Services to conduct
community risk assessment in conjunction with the Firewise Program.
RECOMMENDATION
The Fire Department recommends approval of the Resolution.
BACKGROUND
As a result of the recent wildland fires in California the US Forestry Service has established a national funding
program for local governments to conduct wildland interface fire safety assessments This program is being
administered through the State Department of Forestry. This program provides funding for an assessment,
which will assist the City of Fayetteville in determining the level of community risk related to the
wildland/urban fire interface.
DISCUSSION
The development of this risk assessment will be conducted by Freelance Consulting Services and will replace
the previous assessment which was scheduled to be conducted by the Dynamac Corporation Unfortunately,
Dynamac was unable to conduct this assessment due to circumstances beyond our control. Due to the critical
nature of this program and in order to ensure a timely resolution to this matter the Fire Department, in
conjunction with the City Purchasing Division publicly advertised an RFP in an effort to secure a new
contractor to conduct this assessment. As a result of this advertisement Freelance Consulting Services has been
selected to conduct this assessment.
Once this risk assessment has been completed Freelance Consulting Services will present its findings to the
Fayetteville Firewise Board, which is made up of representatives from the Council of Neighborhoods, a
representative from the State Department of Forestry, and the Fire Department. The mitigation
recommendations will be utilized as a guide to facilitate discussions with the respective Neighborhood groups
regarding wildland fire safety in their respective areas. These groups will then be asked to undertake these
mitigation efforts in order to meet the guidelines of the Firewise program. Once the assessment has been
finalized, the mitigation recommendations have been developed and work has begun the City of Fayetteville
will be recognized as a Firewise Community.
BUDGET IMPACT
This item requires no matching funds. The only financial impact to the Fire Department involves a
Department Staff Member's participation in a monthly Firewise Board meeting.
• •
RESOLUTION NO.
A RESOLUTION APPROVING PROPOSAL 04-21 FROM
FREELANCE CONSULTING SERVICES IN THE AMOUNT OF
$56,000.00 TO CONDUCT A WILDLAND INTERFACE FIRE
SAFETY ASSESSMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Faye
hereby approves proposal 04-21 from Freelance Consultin
amount of $56,000.00 to conduct a Wildland Interface Fite&S fa e
Fayetteville;
kan as
g ,S picas in`�the
A� ssessment.
PASSED and APPROVED this 4th day of January 2005;
NDRA SMITH, City Clerk
Ark C'OODY, Mayor
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Finance & Internal Services Director: _ Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
pecial Instructions:
Per Resolution #143-04 regarding FireWise Assessment services
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Requester:
Elizabeth Mann
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Address: •
RR 1 Box 382
Vendor #:
NEW
City Of Fayetteville
(Not a Purchase Order)
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Demonstration Project and
FireWise Certification
Firewise Public Meeting
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FREELANCE CONSULTING SERVICES
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Account Numbers
Requester's Employee #:
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Ship to code:
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Subtotal:$55,000.00
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Total: 558 000.00
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Extension:
365
Divison Head Approval:
Taxable
Yes:_ No:
Mail
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• •
REQUEST FOR VENDOR FILE MAINTENANCE
(CHECK ALL AVAILABLE RESOURCES, VENDOR LIST, ACCESS
SYSTEM PRIOR TO SUBMISSION OF THIS REQUEST)
DATE OF REQUEST: 12/2/04
DEPT./DIVISION:
Fire / Operations
TELEPHONE EXTENSION: 366
NEW VENDOR: ✓ VENDOR CHANGE:
VENDOR #:
VENDOR NAME: .Freelance Consulting Services
REQUESTED BY: Elizabeth Mann
EFFECTIVE DATE: 12/2/04
VENDOR RE-ENTRY:
VENDOR #:
STREET OR P.O. BOX: RR 1 Box 382
CITY: Allen
ATT: Kelly Hurt
E -Mail flc33@sbcglobal.net
STATE: OK ZIP CODE: 74825
REMITTANCE ADDRESS IF DIFFERENT FROM ABOVE:
. NAME:
ADDRESS:
CITY, ST, ZIP:
PHONE: (580) 421-7512
Fax #
TYPE OF ORGANIZATION
c�L� CORPORATION (1001:
�%
FEDERAL ID / 15444 1 953 PARTNERSHIP (2001•
OR INDIVIDUAL (3001 -
SOCIAL EMPLOYEE (4001 -
PENSION (500):
NON-PROFIT (6001•
PURCHASING OFFICE USE ONLY
NEW VENDOR: ENTERED BY:
VENDOR CHANGES: DATE:
VENDOR RE-ENTRY: G. L. FILE:
W-9 FORM MAILED: INVENTORY FILE:
MICROFILME1Y
RESOLUTION NO. -I 43 nO 4
A RESOLUTION AUTHORIZING THE FAYEITEVILLE FIRE
DEPARTMENT TO APPLY FOR AND ACCEPT A UNITED
STATES FOREST SERVICE FIREWISE GRANT IN THE AMOUNT
OF $56,000.00 TO CONDUCT A WILDLAND INTERFACE FIRE
SAFETY ASSESSMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS'
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Fire Department to apply for and accept a
United States Forest Service Firewise Grant in the amount of $56,000.00 to
conduct a wildland interface fire safety assessment.
PASSED and APPROVED this 21st day of September, 2004.
ATTEST.
By: q'viu.74?
SONDRA SMITH, City Clerk
APPROVED:
By
AN COO ', Mayor
1/4; •01 I Op' .G,p i
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FAYEITEVILLE;
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•
1.
RFP 04-21
Request for Proposal — Community Firewise Assessment Services
Bid Submitted by:
Freelance Consulting Services, Inc
Kelly Hurt, Ph.D.
580 421-7512
November 24, 2004
Executive Summary
Freelance Consulting Services, Inc proposes to conduct Community Firewise Assessment
Services for the communities of Fayetteville and Bella Vista, Arkansas. These proposed
services shall, at a minimum, include the following:
• Organize and initiate a Firewise Board,
• Conduct a community Firewise Assessment,
• Produce a report complete with maps and text detailing the findings of the
Firewise assessment and the proposed mitigation plan,
• Coordinate and facilitate a Firewise public meeting to present the report to the
public,
• Conduct a second Firewise Board meeting,
• Schedule, coordinate, market/announce and facilitate a Firewise Demonstration
Project to be conducted at a Firewise Community Event.
Freelance Consulting Services will conduct this work under a prime contractor
relationship with the City of Fayetteville, AR. Freelance Consulting Services will
conduct project oversight, management of subcontractors, report writing, event planning
and facilitation and community outreach services. Freelance Consulting Services will
subcontract the community assessment to John Cochran of Municipal Fire Services
Consulting, Inc. The GIS and mapping subtasks will be subcontracted to Rusty Crowe of
Delta Consulting Services.
Freelance Consulting Services, Inc hereby places a bid of $56,000 for the Fayetteville
Community Firewise Assessment Project and a bid of $47,000 for the Bella Vista
Community Firewise Assessment Project.
Part I - Business Organization/Experience
Dr. Kelly Hurt has extensive experience working with municipalities and governmental
agencies. He has successfully worked with small towns as a contract grant writer and
administrator. He has also worked for the U.S. EPA on a contract basis in a position that
required frequent interaction and negotiations with the public and privately held
corporations. Dr. Hurt also conducted numerous scientific seminars including the U.S.
EPA's national Monitored Natural Attenuation seminar that was given in Boston,
Philadelphia, Atlanta, Chicago, New York, Dallas, Kansas City, Denver, San Francisco
and Seattle to approximately 5000 participants. Dr. Hurt has a proven track record of
presenting scientific materials to the public in an easy -to -understand form.
John Cochran's career has focused on providing fire education, fire assessment and fire
hazard mitigation services to municipalities. His practical knowledge of these subjects is
buttressed by his experience in the development of Firewise criteria on a national level
during his employment with the National Fire Academy.
Rusty Crowe provides the needed GIS skills to produce the maps necessary for this
assessment project. Mr. Crowe has worked with the Mississippi Department of
Agriculture since 1994 and, in that time, developed 12 GIS/GPS related projects with
Mississippi municipalities. In addition, Mr. Crowe has practical forestry experience that
adds to his ability to conduct the GIS/mapping portion of this project.
Each of the key personnel has a long history of working with the public and
municipalities as evidenced by their resumes. Dr. Hurt, Mr. Cochran and Mr. Crowe
would spend approximately 25% of their time on the Fayetteville project. Dr. Hurt, Mr.
Cochran and Mr. Crowe would spend the remaining 75% of their time on identical
projects for Eureka Springs, Cherokee Village and Bella Vista, AR. Resumes for each
individual follow below.
Kelly Lloyd Hurt
RR 1Box 382
Allen, OK 74825
580 421 7512
flc33@sbcglobal.net
Education
Ph.D. Environmental Science/Forestry 1996 Mississippi State University
B.S. Geology (cum laude) 1993 Mississippi State University
• r
Experience
Freelance Consulting Services, Inc
President
January 2003 to Present
Dr. Hurt is the founder and sole proprietor of Freelance Consulting Services, Inc (FLC).
FLC offers grant identification and grant writing services to small towns, rural
communities, non-profit groups and disadvantaged school districts. Dr. Hurt has
successfully applied for grant funding for a wide variety of community needs, such as:
> Emergency Vehicles
> Walking Trails
> Emergency Generators
> Office Equipment
> Dumpsters
> Computerized Water Meter Monitors
Dr. Hurt has experience providing consultation to small businesses, rural communities
and towns in the areas of:
> SBA programs - 8(a), SDB, HUBZone, Woman -Owned, Veteran Owned, and
Service Disabled
> USDA programs - Empowerment Zone/Enterprise Community and Rural
Development Programs
> Grant Writing — Department of Justice Grants, Department of Transportation
Grants, Department of Commerce Grants (Community Development Block
Grants), Federal Emergency Management Agency Grants, South Oklahoma
Development Association Grants, Private Foundation Grant Sources
> Educational Outreach - Development and presentation of free educational
seminars on government programs and assistance for small businesses
> Business Consulting — Assisting small businesses with business establishment
issues, marketing and SBA program certification as well as recruiting small
businesses to EZ/EC and Tribal HUBZone areas.
> Innovative Environmental Solutions — Working with small businesses to
effectively utilize innovative remediation technologies for maximum cost savings.
> Contract Marketing — Interacting with government contracting officers and
project managers to sell the skills and qualifications of clients
> Contract Bidding — Interacting with clients to prepare and present responsive bids
to federal requests for proposals
> Contract Management — Management of multi-year, multi-million dollar
contract/subcontracts to ensure quality performance at a preapproved cost.
> Business Development — Facilitation of teaming agreements between multiple
parties with complimentary skills and/or contract avenues.
Employment History
Program Manager
Dynamac Corporation
September 2003 to October 2004
Managed $2.5 M contract for U.S. EPA. Responsible for managing 10 staff members
and dozens of subcontractors. In addition, I was responsible for marketing Firewise
projects in Arkansas and recruiting staff and subcontractors to conduct the work.
Routinely produced cost estimates for the U.S. EPA and then tracked the projects to
ensure that quality work was produced on time and at or under budget.
Independent Consultant
Freelance Consulting Services, Inc.
August 2002 to Present
I provided technical services to the U.S. EPA's Robert S. Kerr Laboratory. These
services consisted of developing and writing technical issue papers regarding the
assessment of uncertainty and characterization of monitored natural attenuation sites. In
addition, I completed the review of a corrective measures implementation plan for a
pump -and -treat remedy at a 550 -acre landfill in Los Angeles, CA.
Other current projects include PCB phytoremediation, TPH bioremediation, heavy metal
dig -and -haul, salt water contamination assessment, industrial wastewater and stormwater
management, and litigation support for an industrial client.
Regional Environmental Manager
Tyson Foods (The Pork Group)
November 2001 to August 2002
My duties at this position required that I supervise all environmental concerns related to
maintaining a population of 250,000 animals at 18 corporate farms and 70 contract farms
located within a 50 mile radius of Holdenville, OK. To accomplish this, I supervised 36
farm and complex managers on a daily basis. My responsibilities included supervising
record keeping, directing remedial procedures and maintaining air, storm -water,
Oklahoma Water Resources Board (water -use permit) and confined animal feeding
operation permits for the Tyson Food's Holdenville Feed Mill Complex, Tyson Food's
Truck Shop/Truck Wash, and 18 corporate farms. I also directly managed the storage
and application of 60,000,000 gallons of swine waste on a daily basis to ensure that all
local, state and federal regulations were observed. I provided logistic support to ensure
that all dead animals were delivered to rendering plants and that all medical waste was
collected and delivered to the proper medical waste disposal facilities In addition, I
routinely conducted farm and feedmill audits to correct record-keeping deficiencies,
identified potential maintenance issues, directed maintenance activities and provided
training and technical support to farm workers.
I managed a solids removal project designed to remove 30,000,000 gallons of
accumulated waste solids from 11 lagoons. Terra Renewal Services (TRS) was awarded
this contract worth $380,000. TRS was required to seek my technical guidance on all
aspects of this project and to provide budgetary information on a weekly basis to avoid
cost overruns.
Geologist/Hvdrogeologi st
Dynamac Corporation
January 1999 — November 2001
My past duties at this position can be divided into nine general categories:
1. Review of technical documents,
2. Verbal communication of issues and solutions to stakeholders and regulators at site
meetings,
3. Development and presentation of information at technical seminars,
4. Review and supervision of colleagues', subcontractors' and subordinates' work,
5. Researching and writing technical guidance documents for the US EPA,
6. Marketing and proposal writing for Dynamac Corporation,
7. Recruiting and training personnel,
8. Writing peer -reviewed journal articles,
9. Budgeting, planning, tracking, and managing projects.
The following list includes a sampling of sites for which I have reviewed reports
regarding field evaluation of remedial alternatives: BKK Landfill, Roto-Finish, MI
(CERCLA); Aberdeen Pesticides, NC (CERCLA); Sol Lynn/Industrial Transformers
Site, TX (CERCLA); Thrifty Oil/Charnock Well Field, Santa Monica, CA (RCRA). In
addition, I attended meetings with site stakeholders and environmental regulators to
discuss the status of projects and offer technical advice for improvements at each site. In
summary, my position required me to review technical information, interpret
environmental situations, determine probable outcomes of activities, and relate my
findings to participants of all educational levels in an understandable manner. I was also
tasked with determining the impact of site activities with regard to the current and future
use of water as a recreational, industrial and drinking water resource.
I also led several information transfer projects for TATT. I completed draft versions of
documents concerning Direct -Push Technology Validation, Monitored Natural
Attenuation Processes at the Thermo Chem Site, and the Effect of Uncertainty on
Remedial Time Frames. I also contributed to the development of "Long Term
Monitoring of Natural Attenuation Sites." Additionally, I acted as a technical reviewer
for Environmental Science and Technology and the Journal of Phytoremediation.
I also presented natural attenuation seminars for the US EPA. This seminar was given to
attendees at Oak Ridge National Laboratory, Oak Ridge, TN; Texas Natural Resources
Conservation Commission, Austin, TX; and South Carolina Department of
Environmental Quality, Columbia, SC.
0 •
I collaborated with professors from Montana State University and Utah State University
to prepare a successful research proposal funded by the American Petroleum Institute that
investigated the potential for microbial degradation of petroleum hydrocarbons at ground-
water/surface-water interfaces.
In addition to these duties, I recruited new personnel, trained field workers, managed
collaborative proposal efforts, prepared budgets, planed and tracked potential projects,
managed existing projects, and interacted with state and federal regulators during work
plan development. Identification of potential funding opportunities and the development
of relationships and collaborations with funding agencies, private sector groups, and
universities are also important aspects of my job.
Awards: Only five months after my initial hire date, I was presented the Dynamac
Achievement Award. A cash bonus was also presented to me as part of the
award. I was also appointed to Dynamac Corporation's Strategic Science
Marketing and Development Committee during 1999.
National Research Council
Research Associate
July 1997 — December 1998
My duties and accomplishments at this job consisted of:
1. Conducting research at contaminated sites,
2. Developing site characterization approaches based on my experiences,
3. Developing and conducting seminars and short courses based on my research
activities.
I conducted monitored natural attenuation assessments, field evaluations, data collection,
and review tasks at the following sites:
Thermo Chem, Muskegon, MI (CERCLA)
Cape Canaveral Air Station, FL (CERCLA)
Patrick A F B, FL (CERCLA)
Dover AFB, DE (CERCLA)
East Patchouge, NY (RCRA)
Elizabeth City Coast Guard Support Center,
Twin Cities Army Ammunition Depot, MN
(CERCLA)
Offutt AFB, Omaha, NE (CERCLA)
Tinker AFB, OKC, OK (CERCLA)
Bolling AFB, DC (CERCLA)
Griffin Town Gas Site, GA (RCRA)
NC (RCRA)
I played a key role in the development of a new natural attenuation seminar for EPA and
presented the site characterization and monitored natural attenuation portions of the
seminar at nine regional sites to an audience of more than 5000. These seminars were
given to consultants, university professors, and regulators at Atlanta, GA; New York,
NY; Dallas, TX; Kansas City, KS; Chicago, IL; Boston, MA; Philadelphia, PA; San
Francisco, CA; Seattle, WA; and Denver, CO.
Kelly Hurt
Independent Consultant
January 1995 —July 1997
I planned, gained regulatory approval, budgeted and constructed a landfarm treatment
unit at a two -acre site with PCB and petroleum contaminated soil. By using
immunological field test kits to determine the extent of contamination at the site, I saved
the site owner approximately $30,000 in analytical costs. Although this was an
intermediate position between graduation and the initiation of my post -doctoral
associateship, I learned valuable lessons about contract procurement, scheduling and
supervision of site activities, communication with state regulators, sampling, analysis,
data interpretation, and presentation as an independent contractor
Professional Publications
Implications of Subsurface Heterogeneity at a Potential Monitored Natural Attenuation
Site. Kelly L. Hurt, Frank P. Beck, and John T. Wilson. Ground Water Monitoring and
Remediation. Summer 2001.
Estimation of Hydrocarbon and MTBE Removal Rates during Natural Attenuation
Application. Jong Soo Cho, John T. Wilson, Mary E. Gonsoulin, Kelly Hurt, Barbara
Wilson, James Vardy. Water Resources Research. August 2000.
Biopiling of Creosote Contaminated Soil. Global Environmental Biotechnology. Don
Wise (ed.). 1997. Elsivier Publishing, Inc. Presented at International Society for
Environmental Biotechnology, 3rd International Symposium, Boston, MA, July 1996
Bioremoval of Creosote and Pentachlorophenol from Contaminated Soil and Ground
Water, Journal of the AWPA Proc., 1996.
Rocky Mountain Arsenal Northwest Boundary Containment/Treatment System
Operational Assessment Final Report, Remedial Action Division, U.S. Army Corps of
Engineers, Waterways Experiment Station, June 1993.
Presentations
The Addition of Kenaf and Phanerochaete chrysosporium as Enhancers of
Polychlorinated Biphenyl Biodegradation, Emerging Technologies in Hazardous Waste
Management VII, Atlanta, GA, September 1995.
Composting of Furniture Wood Waste, American Chemical Society Meetings, New
Orleans, LA, March 1996.
Addition of Kenaf and Cladosporium sp. to Enhance Bioremediation of Creosote
Contaminated Soil, Emerging Technologies in Hazardous Waste Management VII,
Birmingham, AL, September 1996.
0
Natural Attenuation of Hydrocarbon Contaminants Originating from Residual Source.
American Geophysical Union, Spring Meeting, Boston, MA. 1998.
Detection of Ground-water/Surface-water Interaction Zones with Direct Push Equipment.
American Geophysical Union, Spring Meeting, Washington, DC. 2000.
Anaerobic Biodegradation of MTBE in a Contaminated Aquifer. In -Situ and On -Site
Bioremediation. Battelle's 5a' International Symposium. 1999. San Diego, CA.
Natural Attenuation of Contaminants at Forest Products Facilities. Annual Forest
Products Meetings. Boise, ID, 1999.
EPA MNA Presentations given at Atlanta, New York, Dallas, Kansas City, Chicago,
Boston, San Francisco, Seattle, Denver.
References
Doug Stinson
Town Manager
Allen, OK
580 857-2416
Dr. David Burden
Contract Officer
U.S. EPA
580 436-8606
Mr. Jerold Krouse
Private Client
601 442-5360
• S
JOHN L. COCHRAN
Municipal Fire Services Consulting, Inc.
P.O. Box 1647
Russellville, Arkansas 72811
(479) 970-8001
EDUCATION
MEMPHIS STATE UNNERSITY UNIVERSITY OF ARKANSAS
Bachelor of Professional Studies - 1991
Major - Municipal Fire Administration
Edward A. Hamilton Scholarship - 1987
School of Architecture - 1982-84
NATIONAL FIRE ACADEMY
Executive Fire Officer Program - 1993-
95, 1999
EXPERIENCE
MUNICIPAL FIRE SERVICES CONSULTING, INC.
2000 —Present
Founder/Principal Consultant
Provide consulting services as primary consultant or as subcontractor to local government.
Services include review and studies of fire and emergency services regarding performance of
public fire defenses with emphasis in the areas of the effectiveness and efficiency of resource
deployment and long range planning. Specific studies include fire station location analysis, ISO
public protection classification review, fire code compliance and legal witness.
NATIONAL FIRE ACADEMY/US FIRE ADMINISTRATION / FEMA
1995-2003
Fire Management Specialist
Responsibilities include providing leadership, management and technical assistance in a wide
spectrum of public fire administration, mitigation and planning initiatives. Duties include
providing professional assistance to the Chief Operating Officer through the identification and
subsequent management of various national level public fire service programs. Special
responsibilities and achievements include:
Served as the agency's technical representative to various national level fire
service organizations and related initiatives and programs.
> Provided the vision to reestablish
of the agency's
performance -based
long-range master
planning model
for municipal fire
and emergency
services.
> Served as a primary liaison with the Insurance Services Office (ISO) during
special projects including the Alternative Water Supply for Structural Fire Protection
project, an initiative designed to assist local fire services in the development of water
supply systems for structural fire protection.
> Oversaw the
agency's
relationship with
the Commission
on
Fire Accreditation
International
(CFAI)
and the subsequent
development of
the
Risk, Hazard and
[1
Value Evaluation (RHAVE) Program, a community -based fire risk collection and
analysis software initiative.
> Provided technical assistance on various projects and curriculum development
related to fire service administration, resource deployment, incident command,
long-range planning and code enforcement.
> Served as a member of the agency's onsite support team for the New York City Fire
Department at the World Trade Center following the terrorist attacks of September 11,
2001.
THE ABBEY GROUP
1999-2000
Associate Consultant
Provide long-range municipal fire protection consulting services on a retainer basis. Specific
work includes providing assistance and guidance in the identification of various administrative
and managerial components of local fire defense delivery systems including the level, type and
location of services provided.
NFPA 1250
2003 — Present
Principal Member
Serve as a principal member of the committee on Recommended Practice in Emergency Service
Organization Risk Management whose task is to develop recommended practice that establish
minimum criteria to develop, implement, or evaluate an emergency services organization risk
management program for effective risk identification, control, and financing.
NFPA 1201
2003 — Present
Principal Member
Serve as a principal member of the Standard for Developing Fire Protection Services for the
Public whose task is to develop requirements on the structure and operation of organizations
providing municipal and other public fire protection services. The standard is intended for the use
and guidance of those charged with providing fire protection (safety) services to protect lives,
property, and the environment from the effects of fire and, in many cases, other perils.
NFPA 1710
1997-2003
Principal Member
Serve as a principal member of the Committee on Organization and Deployment of Career Fire
Departments whose task is to specify the minimum guidelines addressing the performance and
efficiency of the local public fire and emergency medical service delivery system in protecting
the citizens of a jurisdiction and the occupational safety and health program for fire department
personnel.
NFPA 1200
1997
Principal Member
The purpose of this national committee was to specify the minimum guidelines addressing the
performance and efficiency of the local public fire and emergency medical service delivery
system in protecting the citizens of a jurisdiction and the occupational safety and health program
for fire department personnel.
RUSSELLVILLE, ARKANSAS FIRE DEPARTMENT
Fire Marshal/Senior Operations and Planning Officer
1991-1995
Primary duties included the management of department personnel and programs, management of
the department's Fire Prevention Bureau and assuming fire ground command duties as per the
Chief of Department's direction. Served as Department liaison during presentations during civic
group functions and various government meetings and activities such as bi-weekly city council
and local land -use planning commission meetings to insure department operations and services
were represented. Assisted in the development of bureau and department -wide budgets, resource
allocation, and equipment design and specifications. Served as community liaison to Insurance
Services Office resulting in reduction of community classification from class 6 to 4.
Training Officer/Senior Operations Officer
1988-1991
Duties included the development and implementation of the department's training and fire
prevention programs. This included the development, for the first time, department standard
operating procedures (SOP) and training programs based on local fire and rescue operational
procedures. Specific initiatives included the development and incorporation of the Incident
Command System (ICS) into all fire department emergency operations, development of standard
operating procedures for routine and major incidents, structural fire inspection programs using
on -duty fire company personnel and initiating various fire fighter health and safety initiatives.
Other responsibilities included assisting in or assuming command of fire department operations at
major fires and other emergencies in the absence of the Chief of Department. Provided assistance
in the development of long-range plans for future fire protection resources such as additional fire
station locations and staffing, annual department budgets and other administrative duties where
assigned.
Firefighter
1978-85/86-88
Driver
1988
Primary duties as firefighter included responding with members of fire company to fire
suppression and rescue assignments. Performed the duties of acting driver during absence of
permanently assigned driver. Participated in fire and rescue training exercises, maintained station
facilities, fire apparatus and equipment. Primary duties as driver included driving and operating
pumper and aerial fire apparatus at the scene of fires and other emergencies. As apparatus driver
performed the duties of acting captain in the absence of permanently assigned company officer.
LITTLE ROCK, ARKANSAS FIRE DEPARTMENT
1985-86
Primary duties as firefighter included responding with members of fire company to fire
suppression and rescue assignments. Participated in fire and rescue training exercises, maintained
•
station facilities, fire apparatus and equipment. During my tenure with the LRFD I gained
invaluable experience in greater alarm fire department operations within a very short period of
time. This is due to the area of the city assigned experiencing a higher than normal frequency of
greater alarm fires and other significant incidents.
JACKSONVILLE, ARKANSAS CIVIL SERVICE
1994
Promotional Testing Consultant
Provided consultation to the Jacksonville Civil Service Commission in developing, administering
and grading of Jacksonville Fire Department driver and captain civil service written and practical
promotional examinations.
RESEARCH — METROPOLITAN FIRE SERVICE OPERATIONS
On -site research and observation of administrative, fire ground incident command and strategies
and tactics of metropolitan fire departments within the cities of Los Angeles, California, Phoenix,
Arizona, New York City, New York, San Francisco, California, Washington, D.C. and
Waterford, Ireland. Most notable of these studies is the on -site and multifaceted research
conducted while attending and observing major alarm fire incidents while accompanying the Los
Angeles City Fire Department following the Rodney King court verdict and subsequent Los
Angeles area civil disturbances of 1992.
Conducted extensive research of the American fire service with regard to its culture, evolution
and relationship to public policy and administration.
PROFESSIONAL MEMBERSHIPS
• International Association of Fire Chiefs
• Society of Fire Engineers
• International City/County Manager Association
• Institution of Fire Engineers, US Branch
• National Fire Academy Alumni Association
• American Planning Association
PUBLICATIONS & TECHNICAL SUPPORT
U.S. Fire Administration/National Fire Academy
• Master Planning for Public Fire Defense and Emergency Services
• Planning for Public Fire Education Programs: A 5 -Step Process
• Planning for Alternative Water Supplies for Structural Fire Suppression
• Planning for Fire Service Based Emergency Management
• Incident Command During High -Rise Operations
• Incident Command During Emergency Medical Operations
Other
Firefighter Safety in the Wildland/Urban Interface (National Fire Protection
Association)
Risk Hazard and Value Evaluation (Commission on Fire Accreditation
International)
•
PROFESSIONAL AFFILIATIONS
Arkansas Fire Prevention Commission
1993-95
Secretary
Appointed by the Governor of Arkansas. Duties were to provide leadership and technical
assistance in addressing the States extremely high per capita fire mortality rate. This required the
analysis of State and local fire loss and related data, which then was used to target public fire
safety education programs for the State's highest fire fatality audiences. Required participation in
various fire mitigation and prevention initiatives primarily through the Arkansas State Fire
Marshals Office and other government as well as private sector organizations.
Arkansas Fire Marshals Association
1994-95
Charter President
Assisted in identifying the need and helped to provide inspiration in the creation of this
organization whose purpose is to provide leadership and guidance to the local fire marshals
throughout Arkansas in support and in conjunction with the Arkansas State Fire Marshal's Office.
American Institute of Architects, Arkansas Chapter
1993-95
Education Committee
As an associate member provided guidance for the integration of principles of fire and life safety
codes into continuing education courses offered through the institute to registered architects and
other design professionals within the State of Arkansas.
Arkansas Training, Resource and Data Exchange (TRADE)
1991-93
Secretary
Served as charter secretary and participated with other local fire officials throughout the State in
the organization's exchange of information relating to fire service training and affiliated
programs.
National Academic Fire Programs Workshop, National Fire Academy
1993
Participated on behalf of the Governor's Office of Arkansas. Primary focus of workshop was to
identify national and regional initiatives that increase the opportunities for higher education
among chief fire officers.
NFPA Learn Not To Burn Champion Award Recipient
1996
One of 63 National recipients for this award which is presented to those who demonstrate an
ability to implement effective and comprehensive public fire safety education programs with their
communities or respective States.
Russellville Local 2366, International Association of Fire Fighters 1979-
1992 President — 1988
Little Rock Local 34, International Association of Fire Fighters
1985-1986
Member
Arkansas Chapter - Southern Building Code Congress International
1992-1995
Member
Congress for the New Urbanism
Active in supporting the Congress for the New Urbanism movement which redefines the
development of future urban growth through the principles of "smart growth" and traditional
town planning. The philosophy of the new urbanism movement is to instill traditional town
planning principles into local land -use development policies. Provide consultation of new
urbanism principles as they relate to and impact public fire protection policies.
SPECIAL COURSES & TRAINING
Memphis State University
• Advanced Fire Administration
• Analysis of Public Fire Protection
• Applications of Fire Research
• The Community and the Fire Threat
• Disaster and Fire Defense Planning
• Fire Related Human Factors
• Fire Prevention Organization and Management
• Fire Protection and Structural Systems Design
• Fire Service Personnel Management
• Political and Legal Fundamentals of Public Fire Protection
• Special Project — Fire Service Deployment and Station Location
Mid and Senior Level Courses completed at the National Fire Academy
• Executive Development, 80 hrs. (Executive Fire Officer Program)
• Executive Analysis of Fire Department Operations in Emergency Management, 80 hrs.
(Executive Fire Officer Program)
• Fire Inspection Principles, 80 hrs.
• Instructional Methodology, 80 hrs.
• Executive Planning, 80 hrs. (Executive Fire Officer Program)
Courses completed through the Arkansas Fire Training Academy
• Instructional Techniques for Company Officers (National Fire Academy Field Program)
• Initial Company Tactical Operations (National Fire Academy Field Program)
• Tactical Operations For Company Officers I (National Fire Academy Field Program)
• Leadership I (National Fire Academy Field Program)
• Protective Equipment
• NFPA Firefighter I & II
Other Related Professional Training
• NFPA Life Safety Code Seminar, 1993
• Oklahoma State University, Plans Review & Evaluation of Automatic Sprinkler Systems
Plans and Design, 1994
• Arkansas State Police Fire Prevention and Inspection, 1989
• Southern Building Code Congress International - CABO Plans Review and Southern
Building Code, 1994
• ESRI — Introduction to ArchView, 2001
PROFESSIONAL REFERENCES
James Lee Witt
James Lee Witt Associates, LLC
1201 F Street NW, Suite 850
Washington, DC 20004
202.585.0780
William M. Neville
Assistant Chief, Los Angeles Fire Dept., ret
530-432-4806
Charles R. Jennings, Ph.D., MIFireE
Assistant Professor
Department of Public Management and Fire Science
John Jay College of Criminal Justice, City of New York
212-237-8834
Dennis Gage
Manager, Natural Hazard Mitigation Unit
Insurance Services Office (ISO)
212-898-6982
Harry Hickey, Ph.D.
Professor, Department of Fire Protection Engineering, Ret.
University of Maryland
(301) 494-3818
Robbie Robertson, MIFireE
Maryland State Fire Marshal, Ret.
Mizzelle Hodges & Associates
(352) 375-8430
CHRISTOPHER R. CROWE
Route 3, Box 680A
Mathiston, MS 39752
Phone: (662) 312-8846
rusty_crowe@yahoo.com
Education: M.S. Engineering Geology
Mississippi State University. August 2001
OH -58D Warrior Aviator Qualification Course
U.S. Army Aviation Center. February 1998
Army Aviation Branch Qualification Course
U.S. Army Aviation Center. February 1997
B.S. Agricultural Engineering, Technology and Business
Mississippi State University. May 1993
Experience:
Bureau of Plant Industry, Mississippi State, MS
1994 -Present
Environmental Scientist III
• Direct, supervise, and maintain all environmental programs
• Operate and maintain program equipment
• Write proposals to obtain state and federal grants that support
agency programs
• Write and review technical documents and environmental
permits
• Supervise and audit work performance for 17 member field
staff
• Developed 12 GIS/GPS related projects
• Quality Assurance Manager
• Direct the State's Waste Pesticide Collection and Disposal
Program
• Review EPA case files for regulatory action
• Consult on federal, state, and local environmental issues
• Publish technical manuscripts and research
Mississippi State University, Mississippi State, MS
1993-1994
Research Assistant, Forest Genetics
• Performed land reclamation and reforestation
• Collected and evaluated research data
• Secured research grants
• Performed analytical and mechanical laboratory work
• Developed and maintained preventative maintenance schedules
• Operated heavy and light industrial equipment
• Supervised student work staff
United States Army Corps of Engineers, Arkabutla, MS
1990-1993
Park Ranger
• Performed environmental, forest, and landuse/wetlands
management
• Supervised contract labor jobs and work crews
• Planned and implemented Best Management Practices
• Inspected and enforced project safety standards
• Issued landuse permits for land lease agreements
• Operated and maintained heavy and light industrial equipment
• Maintained project facilities, lands and structures
Professional
Activities:
• Member of the Delta Council Soil and Water Resources
Committee
• Member of the Water Resources Institute Advisory Council
• Member of the MS Source Water Assessment Advisory
Committee
• Member of the MS Entomological Association
• Member of the American Water Resources Association
• Member of the Association of Engineering Geologists
Skills:
• Arc View GIS
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Windows NT
• Helicopter Pilot
• Technical Writing
• Public Speaking
• Licensed Consultant and Applicator
[I
Senator Glenn Hamilton
2501 Douglastown Road
Maben, MS 39750
(662) 263-8357
Dr. Jimmy Bonner
Ag and Bio Engineering
P.O. Box 9632
Mississippi State, MS 39762
(662) 325-3155
Organizational Chart
Delta Consulting Services
Rusty Crowe
Freelance Consulting Services, Inc
Kelly Hurt, Ph.D.
Municipal Fire Services Consulting, Inc
John Cochran
Freelance Consulting Services has written various types of grants for the towns of Allen
and Francis, OK as well as the Ada Recycling Coalition, Allen Public Schools and the
Allen Historical Society. We have also conducted site reviews for the U.S. EPA and
written technical guidance documents that will be used by environmental professionals
across the U.S. Freelance has worked for small businesses to bring them into compliance
with environmental laws, educate them on new government programs and educate them
on the government bidding process.
The Freelance Consulting Team presented in this bid has recently won the Eureka
Springs and Cherokee Village Firewise Certification Projects. Both projects have been
initiated.
PWfl11-Iv
Freelance Consulting Services, Inc (FLC) proposes to assist the municipalities of
Fayetteville and Bella Vista, Arkansas as follows:
> Organize and initiate a Fire Wise Board through facilitation of an initial Fire Wise
Meeting. FLC will coordinate this effort by working with a designated member
of the community to identify prospective Board Members, making first contact
with these Members via telephone, obtaining verbal commitments from an
appropriate number of candidates, facilitating the initial Fire Wise Meeting and
Board Selection Process, and documenting the minutes of this meeting.
> Conduct a Community Fire Wise Assessment. A base map of each community
will be produced that clearly indicates the name of each street. A hardcopy of this
map will be used in the field to record assessment findings. Homes with similar
attributes will be grouped and assigned a risk ranking according to the standards
set forth by the National Wildfire Coordinating Group for the Fire Wise Program.
The location and risk ranking of each group of homes will be indicated on the
base map via a color -coded risk indication system. Red will be used to indicate
high risk, yellow to indicate moderate risk and green to indicate low risk. The
field assessor will also take digital photographs of homes representative of each
risk ranking. A report and map detailing the field assessment, proposed
mitigation steps, and proposed Fire Wise Demonstration Projects will be
produced in accordance with Fire Wise hazard assessment criteria, with copies
provided to Board Members, the local Fire Department, the local library, the
Arkansas Forestry Commission and with copies provided as needed for Fire Wise
Community/USA recognition status.
> Coordinate, advertise and facilitate a Fire Wise Public Meeting to present the
findings of the Community Fire Wise Assessment to the general public. This
meeting will be used to educate the public to potential risk and build support for
the program. A second Board Member meeting will be held two to three weeks
after the public meeting to discuss and apply the procedures necessary to certify
the community as a Fire Wise Community/USA.
> Assist the Board in the selection of an appropriate Fire Wise Demonstration
Project from a number of potential projects identified during the field assessment.
FLC will also schedule, advertise and facilitate the Community Fire Wise Day.
> Prepare and submit a community plan and registration form to achieve Fire Wise
community certification.
Deliverables, Bid and Payment Plan
As an indication of good faith, FLC would like to propose a phased payment plan.
Payments will be due upon completion of each deliverable. For Fayetteville:
➢ the first Board Meeting and establishment of the Fire Wise Board ($14,000),
➢ community risk assessments ($14,000),
➢ Fire Wise Report, second Board Meeting, first public meeting ($14,000),
➢ Fire Wise Day, Demonstration Project and submission of materials for Fire Wise
Certification ($14,000).
Thus, our total bid for the Fayetteville project is fifty six thousand dollars ($56,000).
For Bella Vista:
> the first Board Meeting and establishment of the Fire Wise Board ($11,750),
> community risk assessments ($11,750),
> Fire Wise Report, second Board Meeting, first public meeting ($11,750),
> Fire Wise Day, Demonstration Project and submission of materials for Fire Wise
Certification ($11,750).
Thus, our total bid for the Bella Vista project is forty seven thousand dollars ($47,000).
Part III - Authorized Negotiator
The authorized negotiator is:
Dr. Kelly Hurt
President
Freelance Consulting Services, Inc.
RR 1 Box 382
Allen, OK 74825
580 421-7512
Part IV - Cost Proposal
Firm, fixed price bid for the Fayetteville Firewise Certification Project is $56,000.
Firm, fixed price bid for the Bella Vista Firewise Certification Project is $47,000.
• STAFF REVIEW FORM •
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: January 4th, 2005
FROM:
Chris Bosch Fire Operations Fire Department
Name Division Department
ACTION REQUIRED: Approve proposal 04-21 submitted by Freelance Consulting Services for community risk
assessment services to be provided in relation to a Firewise Grant awarded to the Fayetteville Fire Department.
COST TO CITY:
$56,000.00
Cost of this request
1010.3020.5314.00
Account Number
04041
Project Number
56,000.00
Category/Project Budget
Funds Used to Date
Professional Services
Program Category / Project Name
Fire Operations
Program / Project Category Name
$ 56,000.00 General Fund
Remaining Balance
X Budgeted Item
Budget Manager Date
CONTRACT/GRANT/LEASE REVIEW:
Accounting Manager Date
City Att rney ate
Fund Name
Budget Adjustment Attached
Internal Auditor Date
Purchasing Manager Date
STAFF RECOMMENDATION:
j;: Th&axIIIII Cross Reference
Div' ion Head Date
El_L.2�fz4V New Item: Yes
Department &irector Date Previous Ord/Res#:
Orig. Contract Date
Finan e 6 Internal Services Dir. Date
Chief
Mayor
Date
It/f 7
Date
Orig. Contract Number
No
From: Elizabeth Mann
To: Pearman, Clarice
Date: 1/11/05 8:29AM
Subject: Re: Freelance Consulting Services
Good morning, Clarice. Kelly Hurt is sending it FedEx today. Thanks!
Elizabeth Mann
FFD Financial Coordinator
Phone: (479) 575-8366
Email: emann@ci.fayetteville.ar.us
>>> Clarice Pearman 01/10/05 05:43PM >>>
Chief,
Please get me a signed agreement to go with the resolution passed by the City Council January 4, 2005
From: Chris Bosch
To: cpearman@cifayetteville.arus
Date: 1/10/05 6:47PM
Subject: Re: Freelance Consulting Services
Clarice,
I will contact Freelance on Tuesday and get the information for you.
Thanks,
Chris
Chris Bosch, Fire Chief
Fayetteville Fire Department
303 W. Center St.
Fayetteville, AR. 72701
(479) 575-8365
(479) 575-0471 fax
>>> Clarice Pearman 01/10/05 17:43 PM >>>
Chief,
Please get me a signed agreement to go with the resolution passed by the City Council January 4, 2005.
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• •
REQUEST FOR VENDOR FILE MAINTENANCE
(CHECK ALL AVAILABLE RESOURCES, VENDOR LIST, ACCESS
SYSTEM PRIOR TO SUBMISSION OF THIS REQUEST)
DATE OF REQUEST: 12/2/04
DEPT./DIVISION: Fire! Operations
TELEPHONE EXTENSION: 366
REQUESTED BY:
EFFECTIVE DATE:
Elizabeth Mann
12/2/04
NEW VENDOR: II VENDOR CHANGE: II VENDOR RE-ENTRY: II
VENDOR #: VENDOR #:
VENDOR NAME: Freelance Consulting Services
STREET OR P.O. BOX: RR I Box 382
CITY: Allen STATE: OK ZIP CODE: 74825
ATT: Kelly Hurt
E -Mail flc33@sbcglobai.net
REMITTANCE ADDRESS IF DIFFERENT FROM ABOVE:
. NAME:
ADDRESS:
CITY, ST, ZIP:
FEDERAL ID
OR
SOCIAL
7 15+495:3
NEW VENDOR:
VENDOR CHANGES:
VENDOR RE-ENTRY:
W-9 FORM MAILED:
PHONE: (580) 421-7512
Fax #
TYPE OF ORGANIZATION
CORPORATION (100)
PARTNERSHIP
(200): '
INDIVIDUAL
(300): I
EMPLOYEE
(400): 0
PENSION
(5001: I
NON-PROFIT
(6001: I
PURCHASING OFFICE USE ONLY
ENTERED BY:
DATE:
G. L. FILE:
INVENTORY FILE:
•
From the Desk of thi"fire Chief
Memo
To: Mayor Coody
From: Chris Bosch, Fire Chief
(j)
Date: January 13, 2005
Re: Fire Wise Assessment
Attached you will find a copy of the contract between the City of Fayetteville and Freelance
Consulting. Freelance is the organization that was selected to perform the Firewise
assessment for the City of Fayetteville. Resolution 04-21 approving this contract was
ratified by the Council on January 4, 2005 as part of the Consent Agenda.
If possible, it would be greatly appreciated if you could sign this document as soon as
possible so we can expedite the assessment and begin moving forward on the
Firewise program. As you know, this program is funded through a grant from the U.S.
Department of Forestry, through the Arkansas Department of Forestry and requires no
matching funds.
Thank you.
From: Clarice Pearman
To: Bosch, Chris
Date: 1/21/05 3:48PM
Subject: Freelance Consulting Services
Attached is a copy of the resolution and agreement for the resolution passed by Council January 4, 2005.
Thanks.
Clarice