HomeMy WebLinkAbout92-04 RESOLUTIONRESOLUTION NO. 9 2 - 0 4
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT
TO TOMLINSON ASPHALT COMPANY, INC. IN THE AMOUNT
OF $186,218.75 FOR THE WIDENING OF SHILOH DRIVE FROM
GREGG AVENUE TO STEELE BOULEVARD; APPROVING A
PROJECT CONTINGENCY IN THE AMOUNT OF $18,622.00;
APPROVING STREET LIGHT INSTALLATION BY AEP-SWEPCO
IN THE AMOUNT OF $25,000.00, AND MATERIALS TESTING
AND IN-HOUSE MANAGEMENT AND INSPECTION IN THE
AMOUNT OF $15,000.00 FOR A TOTAL OF $244,840.75 FOR THIS
PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards a construction contract to Tomlinson Asphalt Company, Inc. in
the amount of $186,218.75 for the widening of Shiloh Drive from Gregg Avenue
to Steele Boulevard, plus a project contingency of $18,622.00; and
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves street light installation for this project by AEP-SWEPCO in the
amount of $25,000.00 and Materials Testing and In -House Management and
Inspection in the amount of $15,000.00 for a total project cost not to exceed
$244,840.75.
PASSED and APPROVED this 15th day of June, 2004.
ATTEST:
By:
SONDRA SMITH City Clerk
By:
APPROVED:
DAN COODY, Mayor
...................
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NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 92-04
Document
1
05/25/04
memo to mayor & City Council
2
draft resolution
3
copy proposed agreement
4
copy of
purchase requisition
5
Staff Review Form
6
Staff Review Form
7
copy of email to Ron Petrie
8
copy of email to cpearman
g
memo to Sondra Smith
10
memo to Ron Petrie
11
12
13
14
15
16
17
NOTES:
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• • /s/oy
City Council Meeting of June 15, 2004 q _DV
70177///7-5,017
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CITY COUNCIL AGENDA MEMO C5k'fc h gr,d�
To: Mayor and City Council
Thru: Hugh Earnest, Chief Administrative Officer
From: Tim Conklin, Community Planning and Engineering Services Director(?.
Date: May 25, 2004
Subject: 1. Approval of a resolution awarding the construction contract in the amount of
$186,218.75 with Tomlinson Asphalt Company, Inc. for -the widening of Shiloh Drive
from Gregg Avenue to Steele Boulevard 2. Approval of a project contingency in the
amount of $58,622.00 which includes $18,622.00 (10%) for unforseen project
expenditures and variations in final quantities; and $40,000.00 for material testing, street
light installation by AEP-SWEPCO, in-house management and inspection.
RECOMMENDATION
Staff recommends approval of the resolution awarding the contract to Tomlinson Asphalt
Company, Inc. in the amount of $186,218.75 and the project contingency.
BACKGROUND
The City Council allocated $400,000.00 in the 2004 Capital Improvement Program for
the widening of Shiloh Drive and improvements to the Gregg Avenue and Shiloh Drive
intersection.
This project was designed in-house which includes the widening of Shiloh Drive from
Gregg Avenue to Steele Boulevard and providing designated left turning lanes at Gregg
Avenue, the Fulbright Expressway on-ramp, and at Northwood Avenue.
DISCUSSION
The contract bids were opened on May 24, 2004. The project engineer has reviewed the
bids and recommends awarding the contract to the low bidder, Tomlinson Asphalt
Company, Inc., in the amount of $186,218.75 (see the attached bid tabulation sheet). The
estimated total project costs including the project contingency for unforeseen project
expenditures are as follows:
1
•
RESOLUTION NO.
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT
TO TOMLINSON ASPHALT COMPANY, INC. IN THE AMOUNT
OF $186,218.75 FOR THE WIDENING OF SHILOH DRIVE FROM
GREGG AVENUE TO STEELE BOULEVARD; AND APPROVING
A PROJECT CONTINGENCY IN THE AMOUNT OF $58,622.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards a construction contract to Tomlinson Asphalt Company, Inc. in
the amount of $186,218.75 for the widening of Shiloh Drive from Gregg, Avenue
to Steele Boulevard. i ar
Section 2. That the City Council of the City of'Tayetievalle,Arkansas
hereby approves a project contingency of $58,622.00.
PASSED and APPROVED this 15th day of June, 2004.
I. ■
PROVED:
ATTEST:
By
SONDRA SMITH, City Clerk
Alkir OODY, Mayor
• •
Section 00500
AGREEMENT
BETWEEN CITY OF FAYETTEVILLE AND TOMLINSON ASPHALT COMPANY, INC.
THIS AGREEMENT is dated as of the day of in the year 2004 by and
between the City of Fayetteville, Arkansas and Tomlinson Asphalt Company, Incorporated.
The CITY OF FAYETTEVILLE and TOMLINSON ASPHALT COMPANY, INC., in consideration of the mutual
covenants hereinafter set forth, agree as follows:
Article 1. WORK.
TOMLINSON ASPHALT COMPANY shall complete all Work as specified or indicated in the Contract Documents.
The work generally consists of the widening of approximately 1,850 L.F. of street from 31 feet to 39
feet in width with curb & gutter and associated earthwork, below ground storm sewer, drainage
structures, and all items indicated in the Drawings and Specifications.
Article 2. ENGINEER.
The Project has been designed by
City of Fayetteville Engineering Design Services Division
113 W. Mountain Street
Fayetteville, Arkansas 72701
who is hereinafter called ENGINEERING DIVISION and who is to act as the CITY OF FAYETTEVILLE'S
representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the
Contract Documents in connection with completion of the Work in accordance with the Contract documents.
Article 3. CONTRACT TIME
3.1. The Work shall be substantially completed within 80 consecutive calendar days after the date when the
Contract Time commences to run as provided in paragraph 2.03 of the General Conditions, and completed
and ready for final payment in accordance with paragraphs 14.07.B & C of the General Conditions within 100
consecutive calendar days after the date when the Contract Time commences to run. The calendar days as
specified include 20 non -workable days due to inclement weather.
3.2. Liquidated Damages. The CITY OF FAYETTEVILLE and TOMLINSON ASPHALT COMPANY
recognize that time is of the essence of the Agreement and that the CITY OF FAYETTEVILLE will suffer
financial loss if the Work is not completed within the times specified in paragraph 3.1 above, plus and
extensions thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the
delays, expense and difficulties involved in proving the actual loss suffered by the CITY OF
FAYETTEVILLE if the Work is not completed on time. Accordingly, instead of requiring any such proof,
the CITY OF FAYETTEVILLE and TOMLINSON ASPHALT COMPANY agree that as liquidated
Shiloh Drive Widening
City of Fayetteville Engineering Design Services Division
May 25, 2004
Page 00500-1
• •
damages for delay (but not as a penalty) TOMLINSON ASPHALT COMPANY shall pay the CITY OF
FAYETTEVILLE Five hundred dollars ($500.00) for each day that expires after the time specified in
paragraph 3.1 for Substantial Completion until the Work is substantially complete. After Substantial
Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time
specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof
granted by the CITY OF FAYETTEVILLE, TOMLINSON ASPHALT COMPANY shall pay the CITY OF
FAYETTEVILLE Five hundred dollars ($500.00) for each day that expires after the time specified in
paragraph 3.1 for completion and readiness for final payment.
Article 4. CONTRACT PRICE.
The CITY OF FAYETTEVILLE shall pay TOMLINSON ASPHALT COMPANY for completion of the
Work in accordance with the Contract Documents an amount in current funds equal to the sum of the
amounts determined from the following Schedule of Values pursuant to paragraphs 4.1 and 4.2 below:
4.1. for all Work other than Unit Price Work, an amount equal to the sum of the established lump sums for
each separately identified item of Lump Sum Work; and
4.2. for all Unit Price Work, an amount equal to the sum of the established unit price for each separately
identified item of Unit Price Work times the estimated quantity of that item as indicated in this paragraph 4.2.
SHILOH DRIVE WIDENING
PAY ITEMS
Item
No.
Item Description
Unit
Estimated
Quantity
Unit Price
Extended Price
1
Mobilization
LS
1
$2,240.00
$2,240.00
2
Construction Staking
LS
1
$3,470.00
$3,470.00
3
Excavation Safety
LS
1
$500.00
$500.00
4
Clearing & Grubbing
LS
1
$3,120.00
$3,120.00
5
Maintenance of Traffic
LS
1
$11,995.00
$11,995.00
6
Sawcut(Asphalt)
LF
100
$1.88
$188.00
7
Remove & Dispose Curb & Gutter
LF
1,790
$2.88
$5,155.20
8
Remove & Dispose Drop Inlet
EA
3
$635.00
$1,905.00
9
Unclassified Excavation
CY
1,960
$12.00
$23,520.00
10
Compacted Embankment — Select Hillside Material (Borrow)
CY
1,265
$16.84
$21,302.60
11
Undercut & Backfill
CY
500
$24.34
$12,170.00
12
Six-inch Aggregate Street Base Course (Class 7)
SY
1,892
$6.87
$12,998.04
13
Concrete Curb and Gutter
LF
1,727
$8.50
$14,679.50
14
Two-inch ACHM Surface Course (PG 70-22)
SY
1,318
$10.24
$13,496.32
15
Four -inch ACHM Surface Course (PG 70-22)
SY
1,318
$15.18
$20,007.24
16
Aggregate Base (Class 7)
Tons
50
$18.00
$900.00
Shiloh Drive Widening
City of Fayetteville Engineering Design Services Division
May 25, 2004
Page 00500-2
•
17
I8 -inch Reinforced Concrete Pipe (RCP)
LF
29
$108.60
$3,149.40
18
4 Ft x 4 Ft Type 'C' Drop Inlet
EA
4
$2,472.00
$9,888.00
19
Drop Inlet Extension (4 Ft)
EA
4
$500.00
$2,000.00
20
18" Concrete Flared End Section
EA
1
5600.00
$600.00
21
Adjust Drop Inlet to Grade
LS
1
$1,665.00
$1,665.00
22
Seeding & Mulching
AC
0.40
$4,375.00
$1,750.00
23
Imported Top Soil
CY
220
$24.00
$5,280.00
24
Solid Sodding
SF
100
$2.00
$200.00
25
Double 6" Yellow Line Pavement Markings (Thermoplastic)
LF
1,750
$1.25
$2,187.50
26
6" White Line Pavement Markings (Thermoplastic)
LF
880
$0.64
$563.20
27
12" Yellow Diagonal Pavement Markings (Thermoplastic)
LF
315
$5.75
$1,811.25
28
24" White Pavement Markings (Thermoplastic)
LF
85
$12.50
$1,062.50
29
White Pavement Marking Arrows (Thermoplastic)
EA
16
$345.00
55,520.00
30
Drop Inlet Silt Fence (E-6)
EA
2
5100.00
$200.00
31
Baled Straw Check (E-1)
EA
5
575.00
$375.00
32
Tree Protection Fencing
LF
305
$2.00
$610.00
33
Relocate Traffic Mirror & Post
LS
1
5250.00
$250.00
34
Existing Pavement Marking Removal
LS
1
$1,460.00
$1,460.00
TOTAL CONSTRUCTION COST $186,218.75
As provided in paragraph 11.03 of the General Conditions estimated quantities are not guaranteed, and determinations
of actual quantities and classifications are to be made by the ENGINEERING DIVISION as provided in paragraph 9.08
of the General Conditions. Unit prices have been computed as provided in paragraph 11.03.B of the General
Conditions.
Article 5. PAYMENT PROCEDURES
TOMLINSON ASPHALT COMPANY shall submit Applications for Payment in accordance with Article 14 of the
General Conditions or as modified in the Supplementary Conditions. Applications for Payment will be processed by
the ENGINEERING DIVISION as provided in the General Conditions.
5.1. Progress Payments. The CITY OF FAYETTEVILLE shall make progress payments on account of the
Contract Price on the basis of TOMLINSON ASPHALT COMPANY'S Applications for Payment as
recommended by the ENGINEERING DIVISION, on or about the 1st day of each month during construction
as provided in paragraphs 5.1.1 and 5.1.2 below and SC -14.02. All such payments will be measured by the
schedule of values established in paragraph 2.07 of the General Conditions and based on the number of units
completed in the case of Unit Price Work or, in the event there is no schedule of values, as provided in the
General Requirements.
5.1.1. Prior to Substantial Completion, progress payments will be made in an amount equal to the
percentage indicated below, but, in case, less the aggregate of payments previously made and less
such amounts as the ENGINEERING DIVISION shall determine, or the CITY OF FAYE 1 1 LVILLE
may withhold, in accordance with paragraphs 14.02.B.5 & 14.02.D of the General Conditions.
Shiloh Drive Widening
City of Fayetteville Engineering Design Services Division
May 25, 2004
Page 00500-3
• •
90 percent of Work completed (with the balance of 10 percent being retainage), If Work has
been 50 percent completed as determined by the ENGINEERING DIVISION, and if the
character and progress of the Work have been satisfactory to the CITY OF
FAYETTEVILLE and the ENGINEERING DIVISION, the CITY OF FAYE 1 l EVILLE, on
recommendation of the ENGINEERING DIVISION, may determine that as long as the
character and progress of the Work remain satisfactory to them, there will be no additional
retainage on account of work completed, in which case the remaining progress payments
prior to Substantial Completion will be in an amount equal to 100 percent of the Work
completed.
100 percent of materials and equipment not incorporated in the Work but delivered, suitably
stored, and accompanied by documentation satisfactory to the CITY OF FAYETTEVILLE
as provided in paragraphs 14.02.B.5 & 14.02.D of the General Conditions. That is, if any
such items are setup for that type payment in the Specifications.
5.1.2. Upon Substantial Completion, in an amount sufficient to increase total payments to
TOMLINSON ASPHALT COMPANY to 98 percent of the Contract Price (with the balance of 2
percent being retainage), less such amounts as the ENGINEERING DIVISION shall determine, or
the CITY OF FAYETTEVILLE may withhold, in accordance with paragraphs 14.02.B.5 & 14.02.D
of the General Conditions.
5.3 Final Payment. Upon final completion and acceptance of the Work in accordance with paragraphs
14.07.B & C of the General Conditions, the CITY OF FAYETTEVILLE shall pay the remainder of the
Contract Price as recommended by the ENGINEERING DIVISION as provided in said paragraphs 14.07.B &
C.
Article 6. CONTRACTOR'S REPRESENTATIONS.
In order to induce the CITY OF FAYETTEVILLE to enter into this Agreement TOMLINSON ASPHALT
COMPANY makes the following representations:
6.1. TOMLINSON ASPHALT COMPANY has examined and carefully studied the Contract Documents
(including the Addenda listed in Article 7) and the other related data identified in the Bidding Documents
including "technical data."
6.2. TOMLINSON ASPHALT COMPANY has visited the site and become familiar with and is satisfied as to
the general, local, and site conditions that may affect cost, progress, performance, or furnishing of the Work.
6.3. TOMLINSON ASPHALT COMPANY is familiar with and is satisfied as to all federal, state, and local
Laws and Regulations that may affect cost, progress, performance, and fumishing of the Work.
6.4. TOMLINSON ASPHALT COMPANY has carefully studied all reports of explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to
existing surface or subsurface structures at or contiguous to the site which have been identified in the
Supplementary Conditions as provided in paragraph 4.02.A of the General Conditions. TOMLINSON
ASPHALT COMPANY accepts the determination set forth in paragraph SC -4.02 of the Supplementary
Shiloh Drive Widening
City of Fayetteville Engineering Design Services Division
May 25, 2004
Page 00500-4
• •
Conditions of the extent of the "technical data" contained in such reports and drawings upon which
CONTRACTOR is entitled to rely as provided in paragraph 4.02 of the General Conditions.
TOMLINSON ASPHALT COMPANY acknowledges that such reports and drawings are not Contract
Documents and may not be complete for TOMLINSON ASPHALT COMPANY purposes. TOMLINSON
ASPHALT COMPANY acknowledges that the CITY OF FAYETTEVILLE and the ENGINEERING
DIVISION do not assume responsibility for the accuracy or completeness of information and data shown or
indicated in the Contract Documents with respect to Underground Facilities at or contiguous to the site.
TOMLINSON ASPHALT COMPANY has obtained and carefully studied (or assumes responsibility for
having done so) all such additional supplementary examinations, investigations, explorations, tests, studies,
and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the site
or otherwise which may affect cost, progress, performance, or furnishing of the Work or which relate to any
aspect of the means, methods, techniques, sequences, and procedures of construction to the employed by
TOMLINSON ASPHALT COMPANY and safety precautions and programs incident thereto. TOMLINSON
ASPHALT COMPANY does not consider that any additional examinations, investigations, explorations,
tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price,
within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents.
6.5. TOMLINSON ASPHALT COMPANY is aware of the general nature of work to be performed by the
CITY OF FAYETTEVILLE and others at the site that relates to the Work as indicated in the Contract
Documents.
6.6. TOMLINSON ASPHALT COMPANY has correlated the information known to TOMLINSON
ASPHALT COMPANY, information and observations obtained from visits to the site, reports and drawings
identified in the Contract Documents, and all additional examinations, investigations, explorations, tests,
studies, and data with the Contract Documents.
6.7. TOMLINSON ASPHALT COMPANY has given the ENGINEERING DIVISION written notice of all
conflicts, errors, ambiguities, or discrepancies that TOMLINSON ASPHALT COMPANY has discovered in
the Contract Documents and the written resolution thereof by the ENGINEERING DIVISION is acceptable
to TOMLINSON ASPHALT COMPANY and the Contract Documents are generally sufficient to indicate
and convey understanding of all terms and conditions for performance and furnishing of the Work.
Article 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between the CITY OF FAYETTEVILLE and
TOMLINSON ASPHALT COMPANY concerning the Work consist of the following:
7.1. This Agreement (pages 1 to 8, inclusive).
7.2. Performance and Payment Bonds, (Exhibits A and B respectively).
7.3. Certificates of Insurance, (Exhibit C).
7.4. Documentation submitted by TOMLINSON ASPHALT COMPANY prior to signing Agreement.
7.5. General Conditions (pages 1 to 42, inclusive)
Shiloh Drive Widening
City of Fayetteville Engineering Design Services Division
May 25, 2004
Page 00500-5
• •
7.6. Supplementary Conditions (pages 1 to 13 inclusive).
7.9. Specifications consisting of Divisions 1 through 3 as listed in table of contents thereof.
7.10. Addenda numbers 0 to 1 , inclusive.
7.11. One sets of drawings (not attached hereto) consisting of a cover sheet and additional sheets numbered
1 through 15 with each sheet bearing the following general title:
Shiloh Drive Widening
7.12. The following which may be delivered or issued after the Effective Date of the Agreement and are
not attached hereto:
7.12.1. Notice to Proceed
7 12 2 All Written Amendments and other documents amending, modifying or supplementing the
Contract Documents pursuant to paragraph 3.04 of the General Conditions.
The documents listed in paragraphs 7.2 et seq. above are attached to this Agreement (except as expressly noted
otherwise above).
There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only
be amended, modified or supplemented as provided in paragraph 3.04 of the General Conditions.
Article 8. MISCELLANEOUS.
8.1. Terms used in the Agreement which are defined in Article 1 of the General Conditions will have the
meanings indicated in the General Conditions.
8.2. No assignment by a party hereto of any rights under or interests in the Contract Documents will be
binding on another party hereto without the written consent of the party sought to be bound; and, specifically
but without limitation, moneys that may become due and moneys that are due may not be assigned without
such consent (except to the extent that the effect of this restriction may be limited by law), and unless
specifically stated to the contrary in any written consent to an assignment no assignment will release or
discharge the assignor from any duty or responsibility under the Contract Documents.
8.3. The CITY OF FAYETTEVILLE and TOMLINSON ASPHALT COMPANY each binds itself, it
partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors,
assigns, and legal representatives in respect to all covenants, agreements and obligations contained in the
Contract Documents.
8.4. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or
Regulation shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon
stricken provision or part thereof with a valid and enforceable provision that comes as close as possible
expressing the intention of the stricken provision.
Shiloh Drive Widening
City of Fayetteville Engineering Design Services Division
May 25, 2004
Page 00500-6
• •
8.5. Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed
without a prior formal contract amendment approved by the Mayor and the City Council in advance of the
change in scope, cost or fees.
8.6. Freedom of Information Act. CITY OF FAYETTEVILLE contracts and documents prepared while
performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the CITY OF FAYETTEVILLE, the (contractor) will do everything
possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of
Information Act (A.C.A. §25-19-101 et. Seq.). Only legally authorized photocopying costs pursuant to the
FOIA may be assessed for this compliance.
8.7. This contract must be interpreted under Arkansas Law.
Shiloh Drive Widening
City of Fayetteville Engineering Design Services Division
May 25, 2004
Page 00500-7
• •
IN WITNESS WHEREOF, the CITY OF FAYETTEVILLE and TOMLINSON ASPHALT COMPANY have
signed this Agreement in quadruplicate. One counterpart each has been delivered to the CITY OF FAYE 1 I EVILLE
and the ENGINEERING DIVISION, and two counterparts have been delivered to TOMLINSON ASPHALT
COMPANY. All portions of the Contract Documents have been signed, initialed, or identified by the CITY OF
FAYETTEVILLE and TOMLINSON ASPHALT COMPANY or identified by the ENGINEERING DIVISION on
their behalf.
This Agreement will be effective on , 2004 (which is the Effective Date of the
Agreement).
OWNER: City of Fayetteville CONTRACTOR: Tomlinson Asphalt
Company, Incorporated
By: By:
Mayor Dan Coody
Title
[CORPORATE SEAL] [CORPORATE SEAL]
Attest * Attest
* If a Corporation, attest by the Secretary.
Address for giving notices Address for giving notices
(If OWNER is a public body, attach
evidence of authority to sign and
resolution or other documents
authorizing execution of Agreement.)
License No.
Agent for service of process:
(If CON I RACTOR is a corporation, attach
evidence of authority to sign)
Shiloh Drive Widening
City of Fayetteville Engineering Design Services Division
May 25, 2004
Page 00500-8
• City Council Meeting of June 15, 2004
Contractor Bid Amount
Street Light Installation by AEP-SWEPCO
Materials Testing
In-house Management & Inspection
10% Contingency
TOTAL
BUDGET IMPACT
$ 186,218.75
$ 25,000.00
$ 5,000.00
$ 10,000.00
$ 18,622.00
$ 244,840.75
The contractor bid plus contingency in the total amount of $244,840.75 is within the
$400,000.00 that was allocated by the City Council in the 2004 Capital Improvement
Program.
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510,000.00
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Subtotal Constriction Costs
Contingency 10%
TOTAL CONSTRUCTION COSTS SI86,218.75
Unit Price
52,240.00
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Description
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Six-inch Aggregate Street Base Course (Class 7)
Concrete Curb & Gutter I
Two-inch ACHM Surface Course (Class 2)
Four -inch ACHM Surface Course (Class 2)
Aggregate Base (Class 7) - --I
18 -inch Reinforced Concrete Pipe (RCP)
4 Ft x 4 Ft Type "C" Drop Inlet
Drop Wet Extension (4 LE.)
18" Commie Flared End Section
Adjust Dmp Inlet to Grade
Seeding and Mulching
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743
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Double 6" Yellow Linc Pavement Markings (Thermoplastic) 1
6" White Line Pavement Markings (Thermoplastic)
12" Yellow Diagonal Pavement Markings (Thermoplastic)
24" White Pavement Markings (T ennoplastic)
White Pavement Marking Arrows (Thermoplastic)
Dmp Inlet Silt Fence (E-6)
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Tree Proctection Fencing
Relocate Traffic Minor &Post -
Existing Pavement Marking Removal
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
0 CO Co V 0 0 A CO N +
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Requestel,
ROn,Petrle. ...
Address:
1411 W. Van Asche
City: State:
Fayetteville Arkansas
Vendor,:#:
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City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
Construction Contract for the
Shiloh Drive Widening from
Gregg Avenue to Steele; Blvd..
Description
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Extended Cost
4470.9470:5809M0
Account Numbers
Zip Code: Ship to:cddefie :`
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Requisition No.:
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txpected Delivery Date:
ASAP
Date:
5/25/2004
(Fixed Asset #
X AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
STAFF MEW FORM - FINANCIAL OBLIGATION
•
•
For the Fayetteville City Council Meeting of: June 15, 2004
FROM•
Ron Petrie
Name
Engineering Community Planning & Engineering
Division Department
ACTION REQUIRED: 1. Approval of a resolution awarding the construction contract in the amount of
$186,218.75 with Tomlinson Asphalt Company, Inc. for the widening of Shiloh Drive from Gregg Avenue to
Steele Boulevard. 2. Approval of a project contingency in the amount of $58,622.00 which includes $18,622.00
(10%) for unforseen project expenditures and variations in final quantities; and $40,000.00 for street light
installation, materials testing, in-house management and inspection.
COST TO CITY:
$244,840.75 $ 400,000.00 Shiloh Drive Widening
Cost of this request
Category/Project Budget Program Category / Project Name
4470.9470.5809.00 $
Account Number
04016.20
Project Number
759.84 Street Improvements
Funds Used to Date
Program / Project Category Name
399,240.16 Sales Tax
Remaining Balance
Fund Name
Budgeted Item Budget Adjustment Attached
Budget Manager
Date
CONTRf.CT/GRANT/LEASE REVIEW:
a cS/Q4/a/
�
Accounting Manager Date
)
Accou g Internal Aubitor
sidar
UZLEP
City Att rney Date Purchasing Manager
shit, (ate
Date
5la-11o4
Date
s�T copri cex_-�S commeni royal of resolution and project contingency.
,<h� /t`'/ sZ A,7/ Received in Mayor's Office
Division Head
Department Director
Finance & Internal Services
nistrative Officer
Dir.
Mayor
Da e
S;6— 07
Date
Cross Reference:
Previous Ord/Res#:
Date Orig. Contract Date:
-ol
Date
‘I/0i
Date
Orig. Contract Number:
New Item:
sAV f
Date ,p /I
Yes No
STAFF REVIEW FORM - FINANCIAL OBLIGATIO.
X AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: June 15,2004
FROM:
Ron Petrie
Name
Engineering Community Planning & Engineering
Division Department
ACTION REQUIRED: 1. Approval of a resolution awarding the const ion contract in the amount of
$186,218.75 with Tomlinson Asphalt Company, Inc. for the widening ofkohl
oh Drive from Gregg Avenue to
Steele Boulevard. 2. Approval of a project contingency in the amo + t •; 2.00 which includes $18,622.00
(10%) for unforseen project expenditures and variations in fine��. ►►►►it+u= 'es; and $40,000.00 for street light
installation, materials testing, in-house management and inspec
COST TO CITY:
$244,840.75
$ 4
O.
00
1.01
Shiloh Drive Widening
Cost of this request Categor / oje a .ge Program Category / Project Name
4470.9470.5809.00 $ 1`' C 0.g0 Street Improvements
Account Number Funds U ed t se Program / Project Category Name
:• CGO.IIo
04016.20 $ 399§94.99 Sales Tax
Project Number
Remaining ance Fund Name
BUDGET REVIEW:
Budget Manager
CONTRACT/GRANT/ AS
X Budgeted Item
Date
Budget Adjustment Attached
Accounting Manager ' Date Internal Auditor Date
City Attorney Date Purchasing Manager Date
STAFF RECO NDATION • Staff recommends approval of resolution and project contingency.
.S/z / ,/ Received in Mayor's Office
Division Head �/Date
-----e-.---a::::
� ..5. -PS- - s Reference:,
Department Director Date
Finance & Internal Services Dir.'
Previous Ord/Res#:
Date Orig. Contract Date:
/
Chief Administrative Officer Date
Mayor Date
Orig. Contract Number:
New Item:
Date
Yes No
IIIaff Review Form - Page 2
Description Shiloh Drive Widening
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
C„ had AOS not (2-eti1 S
Grants Coordinator
•
Meeting Date June 15, 2004
Reference Comments:
Clarice Pearman - Thomlinson Asphalt Co. • Page 1
From: Clarice Pearman
To: Petrie, Ron
Subject: Thomlinson Asphalt Co.
Hi Ron,
Just little ole me bugging you about a signed agreement from Tomlinson. Please let me know when I
might expect to receive a signed agreement to continue the processing of this resolution and to get the
mayor's signature.
Thanks.
Clarice Pearman - Re: Thomlinson Asphalt
From: Ron Petrie
To: Pearman, Clarice
Date: 6/17/04 10:08AM
Subject: Re: Thomlinson Asphalt Co.
I will try to have them to you sometime next week. I just depends when Tomlinson can get their bonds
and insurance papers back to me.
»> Clarice Pearman 06/16/04 11:29AM »>
Hi Ron,
Just little ole me bugging you about a signed agreement from Tomlinson. Please let me know when I
might expect to receive a signed agreement to continue the processing of this resolution and to get the
mayor's signature.
Thanks.
Page if