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HomeMy WebLinkAbout84-04 RESOLUTIONRESOLUTION NO. 84-04 A RESOLUTION TO APPROVE THE PURCHASE OF A GRADALL EXCAVATOR FROM SCOTT CONSTRUCTION COMPANY FOR THE LOW BID OF $260,470.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Gradall Excavator from Scott Construction Company for the low bid of $260,470.00. PASSED and APPROVED this the l5` day of June, 2004. ATTEST: By: SO DRA SMITH, City Clerk By: APPROVED: DAN COODY, Mayor .................. • .3 tt • U;FAYETTEVILLE; :;9sy9RKANSP:J� NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No. 84-04 Docum NOTES: 1 05/13/04 memo to mayor & city council 2 draft resolution 3 memo to Equipment Committee 4 memo to Equipment Committee 5 memo to Equipment Committee 6 memo to Equipment Committee 7 copy of Request for Expansion/Replacement Equipment 8 copy of purchase order to Scott Construction Equipment 9 05/19/04 Staff Review Form 10 copy of Request for Expansion/Replacement Equipment 11 06/03/04 memo to David Bragg NOTES: FAYETTEV I LLE • ,(-6 5 8y -40V / Scott 6,siraeb n 4, ,QJ! Ca vatar CITY OF FAYETTEVILLE FIL Y®PI RAYaon�]S 1525 S. Happy Hollow Road Fayetteville AR 72701 Interdepartmental Correspondence To: Mayor/City Council Thru: Gary Dumas From: David Bragg, Fleet Operations Superintendent Date: May 13, 2004 Subject: Purchase of Gradall Excavator RECOMMENDATION: That City Council approve the purchase of a Gradall Excavator from Scott Construction Equipment for the bid price of $260,470. BACKGROUND: A truck mounted excavator provides rapid mobility from job to job and allows one operator to dig and continuously move along the project. Gradall is the only manufacturer of truck mounted excavators and their equipment is widely used by local, state, and federal government maintenance organizations. Scott is the authorized sales and service dealer for the state of Arkansas. The bid price is less than the anticipated budget and is in line with known comparable purchases. Funds for this purchase are available in 4470.9470.5802.00, Project 04006. This purchase was individually approved by members of the Equipment Committee. • • RESOLUTION NO. A RESOLUTION TO APPROVE THE PURCHASE OF A GRADALL EXCAVATOR FROM SCOTT CONSTRUCTION COMPANY FOR THE LOW BID OF $260,470.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS• Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Gradall Excavator from Scott Construction Company for the low bid of $260,470.00. PASSED and APPROVED this the 15t day of June, 2004. ATTEST: By: SONDRA SMITH, City Clerk APPROVED: ♦lk VAP By: DAN COODY, Mayor FAY ETl'EN/ 11_1_ a it/TY OF FAYETTOVILLE FLL E7' E non 1525 S. Happy Hollow Road Fayetteville AR 72701 O R A Interdepartmental Correspondence To: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser From: David Bragg, Fleet Operations Supt. Date: May 12, 2004 Subject: Purchase of Truck Mounted Excavator Bids were opened on May 5, 2004 for a truck mounted excavator for the Transportation Division. This purchase is to provide additional equipment for the Drainage Maintenance program and allow increased use of existing equipment for street and sidewalk maintenance programs. Funding of $270,000 has been approved in CIP Project # 4470.9470.5802 00 One bid was received from Scott Construction Equipment Company of Springdale in the amount of $260,470 for a GRADALL model XL4100II. A truck mounted excavator provides rapid mobility from job to job and the ability for one operator to dig and continuously move along the project GRADALL is the only manufacturer of truck mounted excavators and their equipment is widely used by local, state and federal government maintenance organizations. Scott is the authorized sales and service dealer for the state of Arkansas. The bid price is less than anticipated budget and in line with known comparable purchases. I recommend award of purchase to Scott Construction Equipment Company in the amount of $260,470. Terry Gulley, Transportation Division Manager and I met with Councilman Reynolds, Committee Chair, this morning and all agreed to proceed with this purchase as soon as possible in order to receive and utilize this machine dunng the summer season. We will meet with the committee at your earliest convenience if desired. If you are satisfied with the information presented, please approve below and return to me so that this purchase may be scheduled for Council action on June 1, 2004. Terry or I will be glad to answer your individual questions APPROV i - " 1r Com ee S - mber Signature DATE a 13- 0''7' NOT APPROVED — Please Schedule Meeting: Committee Member Signature FAYETf EVILLE •ITY OF FAYETTSVILLE FLEET OO L2Y RATOONI� 1525 S. Happy Hollow Road Fayetteville AR 72701 Interdepartmental Correspondence To: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser From: David Bragg, Fleet Operations Supt. Date: May 12, 2004 Subject: Purchase of Truck Mounted Excavator Bids were opened on May 5, 2004 for a truck mounted excavator for the Transportation Division. This purchase is to provide additional equipment for the Drainage Maintenance program and allow increased use of existing equipment for street and sidewalk maintenance programs. Funding of $270,000 has been approved in CIP Project # 4470.9470.5802.00. One bid was received from Scott Construction Equipment Company of Springdale in the amount of $260,470 for a GRADALL model XL410011. A truck mounted excavator provides rapid mobility from job to job and the ability for one operator to dig and continuously move along the project GRADALL is the only manufacturer of truck mounted excavators and their equipment is widely used by local, state and federal government maintenance organizations. Scott is the authorized sales and service dealer for the state of Arkansas. The bid price is less than anticipated budget and in line with known comparable purchases. I recommend award of purchase to Scott Construction Equipment Company in the amount of $260,470. Terry Gulley, Transportation Division Manager and 1 met with Councilman Reynolds, Committee Chair, this morning and all agreed to proceed with this purchase as soon as possible in order to receive and utilize this machine during the summer season. We will meet with the committee at your earliest convenience if desired. If you are satisfied with the information presented, please approve below and return to me so that this purchase may be scheduled for Council action on June 1, 2004. Terry or I will be glad to answer your individual questions APPROVED: ommittee Member Signature DATE S NOT APPROVED — Please Schedule Meeting: Committee Member Signature yld+�-a�+aV FAYC 1 1 C%1ILLE t I TY OF FAYETT#VILLE FLEET « PL RATIIOG�I� 1525 S. Happy Hollow Road Fayetteville AR 72701 Interdepartmental Correspondence To: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser From: David Bragg, Fleet Operations Supt.02-er Date: May 12, 2004 Subject: Purchase of Truck Mounted Excavator Bids were opened on May 5, 2004 for a truck mounted excavator for the Transportation Division. This purchase is to provide additional equipment for the Drainage Maintenance program and allow increased use of existing equipment for street and sidewalk maintenance programs. ' Funding of $270,000 has been approved in CIP Project # 4470.9470.5802.00. One bid was received from Scott Construction Equipment Company of Springdale in the amount of $260,470 for a GRADALL model XL41001I. A truck mounted excavator provides rapid mobility from job to job and the ability for one operator to dig and continuously move along the project GRADALL is the only manufacturer of truck mounted excavators and their equipment is widely used by local, state and federal govemment maintenance organizations. Scott is the authorized sales and service dealer for the state of Arkansas. The bid price is less than anticipated budget and in line with known comparable purchases. I recommend award of purchase to Scott Construction Equipment Company in the amount of $260,470. Terry Gulley, Transportation Division Manager and I met with Councilman Reynolds, Committee Chair, this morning and all agreed to proceed with this purchase as soon as possible in order to receive and utilize this machine dunng the summer season. We will meet with the committee at your earliest convenience if desired. If you are satisfied with the information presented, please approve below and return to me so that this purchase may be scheduled for Council action on June 1, 2004. Terry or I will be glad to answer your individual questions APPROVED: Committee Member Signature NOT APPROVED — Please Schedule Meeting: DATE. s//3/pj/ Committee Member Signature FAV ETT EV I LI_E EITY OF FAYETTPVILLE FLEET Co, PCRATil O�n�9� 1525 S. Happy Hollow Road Fayetteville AR 72701 Interdepartmental Correspondence To: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Kyle Cook Lioneld Jordan Don Marr Billy Sweetser From: David Bragg, Fleet Operations Supt.o Date: May 12, 2004 Subject: Purchase of Truck Mounted Excavator Bids were opened on May 5, 2004 for a truck mounted excavator for the Transportation Division. This purchase is to provide additional equipment for the Drainage Maintenance program and allow increased use of existing equipment for street and sidewalk maintenance programs. Funding of $270,000 has been approved in CIP Project # 4470.9470.5802.00. One bid was received from Scott Construction Equipment Company of Springdale in the amount of $260,470 for a GRADALL model XL4100I1. A truck mounted excavator provides rapid mobility from job to job and the ability for one operator to dig and continuously move along the project GRADALL is the only manufacturer of truck mounted excavators and their equipment is widely used by local, state and federal government maintenance organizations. Scott is the authorized sales and service dealer for the state of Arkansas. The bid price is less than anticipated budget and in line with known comparable purchases. I recommend award of purchase to Scott Construction Equipment Company in the amount of $260,470. Terry Gulley, Transportation Division Manager and I met with Councilman Reynolds, Committee Chair, this morning and all agreed to proceed with this purchase as soon as possible in order to receive and utilize this machine dunng the summer season. We will meet with the committee at your earliest convenience if desired. If you are satisfied with the information presented, ple-se . pprove below and return to me so that this purchase may be scheduled for Council a on an rune 1, 2004. Terry or I will be glad to answer your individual questions APPROVED: C.. mittee Member Signature NOT APPROVED — Please Schedule Meeting: Committee Member Signature • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Division: Transportation Program:. 44 Date of Request: 5/12/2004 Acct.# Currently Charged: Acct. # to be Charged: ) /Do — yy3-3 Expansion X or Replacement _ Date Required. ASAP Unit # for Vehicle being Replaced: Unit # for Expansion/Replacement: Purchase Price of Exp./Replace Vehicle: 260,470.00 CIP Budget / Project # 4470.9470.5802 4006 Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment: Replacement: Maintenance: Overhead: # of Months Budgeted: Total Budgetee S9, G >2 Ori Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment: Replacement: 2,996.00 Maintenance: 350.00 Overhead: 241.00 # of Months to be in Service for Current Year. 5.00 Current Year Expense, New: 17,935.00 Current Year Expense, Old: Total Current Year Expense- 17,935.00 Description of equipment to be purchased/transferred- (Attach Additional Sheets if Necessary) Gradall Excavator model XL41001I Justification for expansion/replacement: (Attach Additional Sheets if Necessary) A truck mounted excavator provides rapid mobility from job to job and allows one operator to dig and continuously move along the project. Approval Signatures: --7�-/� Division Head 10/0v Dale Finance & Internal Services Dir. Date do ag- ate Chief Administrative Officer Date Date Department Director Date Mayor Date Please return original form to Fleet when signed by all. w Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: tO CO -1 0) (Ji A CO N a N 'Requester BARBARA OLSEN 0 Address: 'Vendor# 3482 City Of Fayetteville (Not a Purchase Order) CoS a U 3 CO 2 N 3* CI. CO t y SI cl t 8- IXL410011 Gradall Excavator Description J (Quantity H D EA EA I EA EA EA D D D D JUnit of Issue 0060L4'09Z$ lUnit Cost (n El_ St Vendor Name: SCOTT CONSTRUCTION EQUIPMENT co O o O co O co O O O O O co O O O O O O 4, N T OO V O O O Extended Cost 4470.9470.5802.00 (Account Numbers Requester's Employee # 1940 Zip Code Fob Point: Ship to code: 050 G 04006 LrojecUSubproject # m tn. m N o R. D m +C < -+ N • W v Iv m 2 q Mail Yes:_ No:_XX_ P.O Number Requisition No. co 0 O It 'Quotes Attached Yes: No: Expected Delivery Date: Date: 5/13/2004 Fixed Asset # • X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM - FINANCIAL OBLIGATION 40 • For the Fayetteville City Council Meeting of: June 1, 2004 FROM: David Bragg Fleet Operations Operations Name Division Department ACTION REQUIRED: Approval of purchase of on mobile rubber tired Excavator from Scott Construction Equipment Company for the bid price of $260,470. COST TO CITY: $260,470.00 $ 270,000.00 Gradall Excavator Cost of this request Category/Project Budget Program Category / Project Name 4470.9470.5802.00 $ Account Number Vehicles & Equipment Funds Used to Date Program / Project Category Name 04006 $ 270,000.00 Capital Improvement Construction Project Number Remaining Balance Fund Name BUDGET VIEW Budgeted Item Budget Adjustment Attached Budget Manager Date � CONTRACT/GRANT/LEASE REVIEW: c nting Manager City Attorne Date Internal ditor Date 5r -1 -3k - Date r3 Date Purchasing Manager Date STAFF REC OP NDA ION - / ON•/ \Division .- d Date r 6 111e Department .Director Date Mild Finance & Internal Services Dir. Chief I • nistrative 0 (icer May r Date Dace <45-.k Received in Mayor's Office Cross Reference: Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: Date Yes No • . s_ • n 4ewa (c . Division: City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Transportation Program: , 4 ut ..,. __t. Date of Request: _ _ 5/12/2004 �A"cc_t._# to be Charged: )/0o — ti 3-0 Acct# Currently Charged: Expansion X or Replacement _ Date Required: ASAP Unit # for Vehicle being Replaced: Unit # for Expansion/Replacement: Purchase Price of ExpJReplace Vehicle: 260,470.00 CIP Budget / Project # 4470.9470.5802 4006 Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment: Replacement: Maintenance: Overhead: # of Months Budgeted: Total Budgeted: tk\ic‘t baa C533 j .0 O� Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment: Replacement 2,996.00 Maintenance350.00 Overhead: 241.00 # of Months to be in Service for Current Year. 5.00 Current Year Expense, New: 17,935.00 Current Year Expense, Old: Total Current Year Expense: 17,935.00 Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary) Gradall Excavator model XL41001I Justification for expansion/replacement (Attach Additional Sheets if Necessary) A truck mounted excavator provides rapid mobility from job to job and allows one operator to dig and continuously move along the project Approval Signatures - Division Head Fleet Operations - , tendent r ate Jov Dafe Budget Manager e FAYETTEtILLE THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division DEPARTMENTAL CORRESPONDENCE • 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 To: David Bragg Fleet Operations From: Clarice Buffalohead-Pearman City Clerk Division Date: June 3, 2004 Re: Resolution No. 84-04 The City Council passed a resolution, June I, 2004, approving the purchase of an excavator from Scott Construction Company. Attached is a copy of the resolution, the original of the purchase requisition and your request form, The resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor