HomeMy WebLinkAbout81-04 RESOLUTION1
•
RESOLUTION NO. 81- 0 4
a
A RESOLUTION TO APPROVE A PURCHASE ORDER WITH
LANDSCAPE FORMS, INC. FOR 15 BENCHES AND 50 LITTER
RECEPTACLES FOR THE AMOUNT OF $46,256.95 AND
TO APPROVE A BUDGET ADJUSTMENT OF $35,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves a purchase order with Landscape Forms, Inc. for 15 benches and 50 litter
receptacles for the amount of $46,256.95 and approves a budget adjustment of
$35,000.00.
PASSED and APPROVED this the 151 day of June, 2004.
ATTEST:
By: aketit .)
SONDRA SMITH, City Clerk
By:
APPROVED:
DAN COODY, Mayor
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Finance it IMemal Services Director. Budget Manager:
Dispatch Manager: Utilities Manager:
Special Instructions:
Bought on Federal GSA contract (GSA #27 -F -0016L)
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!Address:
431 Lawndale Ave
taV
City Of Fayetteville
(Not a Purchase Order)
I _ Shipping/Handling
RAL Color Charge #8012
Scarborough Bench Backed 72"
length horizontal step seat
Top opening vertical strip
side pan
26" dia x 3r h
■ Litter Receptacle wlllner
Scarborough
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!Vendor Name:
Landscapetorms
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Account Numbers
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Ship to code:
148
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IT Manager:
Other.
Subtotal: 643,988.90
Tax: $2,268.96
Total: 648,243.86
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4036
Project/Subproject #
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Quotes Attached
Yes: No:
txpected Delivery nate:
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City of Fayetteville, Arkansas
•
Budget Adjustment Form
Budget Year
2004
Department: Sales Tax Capital Improvements
Division:
Program:
Date Requested
6/1/2004
Adjustment Number
Project or Item Requested:
$35,000 is requested in the Dickson/Downtown
Landscaping/Litter Improvements capital project.
Project or Item Deleted:
To recognize $35,000 from the Interest - Investments
revenue account.
Justification of this Increase:
The budget is needed to purchase 50 litter receptacles
for the Downtown Dickson Street area.
Justification of this Decrease:
Currently, the City has collected $158,000 additional
revenue than budgeted YTD in Interest.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Minor equipment 4470 9470 5210 00 35,000 04035 1
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
Interest -investments
4470 0947 4708 00 35,000
Approval Signatures
ted
y
Budget anag
Date
Date
Department Director Date
Finance & Intergaj ServicDirector Date
Mayor
Date
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Initial Date
Initial Date
Initial Date
Initial Date
NAME OF FILE:
CROSS REFERENCE:
•
Resolution No. 81-04
w/purchase order & budget adjustment
Document
•
•`O ON R
1
05/04/04
City Council Agenda Memo
2
draft resolution
3
Landscapeforms Quote
4
05/19/04
Staff Review Form
5
05/26/04
memo to Tim Conklin
6
06/03/04
memo to Gary Dumas
NOTES:
City Council Meeting of May 18, 200.
CITY COUNCIL AGENDA MEMO
Agenda Item Number
,ets
6///0y
g< -6y
/ase'scaoc, r/"3 live/
biasen J*fa -
To: Mayor and City Council
From: Gary Dumas, Director of Operations
Date: May 4, 2004
Subject: Award of Purchase Order to Landscape Forms, Inc for Benches and
Litter Receptacles in the Amount of $46,243.85
RECOMMENDATION
Approve purchase order with Landscape Forms, Inc. for benches and litter receptacle in
the amount of $46,243.85 from the GSA contract pricing.
BACKGROUND
The Dickson Street Improvement Project is nearing completion with only minor punch
list items remaining. Early discussions removed street furniture from the initial project in
anticipation of uses any funds remaining after project closeout for street furniture.
Additionally the Dickson Street Improvement District has agreed to purchase 15 benches
and asked the City to provide litter receptacles. The cost to the Dickson Street
Improvement Distnct will be approximately $14,552. Fifty litter receptacles are
proposed to be purchased for the Dickson Street Area and the Square and its environs for
approximately $31,691.85. Any funds remaining in the Dickson Street Improvement
Project, after project closeout will be used to reduce the City's unbudgeted expense
DISCUSSION
Bench locations have been mapped by DDEP, each bench will be accompanied by litter
container. In order to begin to create some continuity between Dickson St. and the
Downtown Area, similar litter containers will be placed strategically on and near the
Square, removing the mix of multiple styles of containers now in place. Currently on
Square and the surrounding area are 32 different litter containers in three different styles.
This proposal will begin to create a uniform image linking the Downtown/Dickson area.
BUDGET IMPACT
Cost to be reimbursed from Dickson Street Improvement District, approximately$14,552.
Costs to the City approximately $31,691.85.
• •
RESOLUTION NO.
A RESOLUTION TO APPROVE A PURCHASE ORDER WITH
LANDSCAPE FORMS, INC. FOR 15 BENCHES AND 50 LITTER
RECEPTACLES FOR THE AMOUNT OF $46,256.95 AND
TO APPROVE A BUDGET ADJUSTMENT OF $35,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves a purchase order with Landscape Forms, Inc for 15 benches and 50 litter
receptacles for the amount of $46,256.95 and approves a budget adjustment of
$35,000.00.
PASSED and APPROVED this the 151 day of June, 2004.
ATTEST:
By:
SONDRA SMITH, City Clerk
By:
APPROVED:
DAN C60� , Mayor
MRY-05-2004 12:20 CITY' -OF FRY - STREET DIV.
• •
Iandscapeforms quote
501 444 3490 P.01'03
lel 001 /003
To: Gary Dumas Date: May 5, 2004
Company: City of Fayetteville From: Kelli Palmer
Fax: (479) 4443490 Company: Landscape Forms, Inc.
Phone: (479) 575-8330 Phone: (800) 441-1945x265
Project Dickson St Pages: 3
Good morning, Gary. Per Diane, attached is a revised quotation for your review.
Remember, the following unit prices are NET and reflect current GSA contract pricing.
Freight is FOB Kalamazoo, Michigan with an estimate listed toward the end of the quotation.
Actual freight charges will be prepaid and added to the final invoice when we ship the order.
To split the order out into benches and receptacles, the freight estimate for the benches
would be $1800 and for the 50 receptacles. $1700. And remember, if an RAL finish is
selected, the $600 upcharge applies per order.
Lead-time is 6 weeks from receipt of a written order, subject to credit approval.
Please carefully review this quotation and feel free to contact Diane via any method listed
below, or myself at the number above or via email at kellip@landscapeforms.com with any
questions or concerns.
Thank you!
Your Sales Representative:
Diane Collier
Toll-free (888) 687-1145 Local (214) 3434145
Email: dianec@tandscapeforms.com
P.S. Download CAD details, CSI specs, Assembly Instructions at www.landscaoeforms.com
fc: Diane Collier
Iandscapefortns-
P S005212546 2546 F 2693813455
431 Lawndalo Avenue), Kalamazoo. MI 49049 USA
vnrw.landscapeforms.com
MAY -05-2004 Oq: Rol
MAY -05-2004 12:21
QUOTATION
Date:
Reference:
IS Quote*
Project
Bill To:
5/5/2004
CITY OF FRY — STREET DIV.
•
10337
DICKSON STREET- FAYETTEV ILLS, AR
CRY OF FAYETTEVILLE
ATTN: GARY DUMAS
113 WEST MOUNTAIN
SQUARE GARDENS DIVISION
FAYETTEVILLE, AR 72701
QA' -
Ship To:
501 444 3490 P.02/03
land scforins-
431 Lawnda le Avenue
Kalamazoo, MI 490489543
PH: 800/521-2546
FX 269/381-3455
Federal I.D.n 33-1897577
CIT.( OF FA1'EtntVILIE
ATTN: GARY DUMAS
113 WEST mouwre IN
SQUAPE GARDENS DIVISION
FAYETTEtILLE, AR 72701
Ship Vla: COMMON CARRIER
Unit Price:
Total Price:
GSA Contract 0 GS -27F -0016L
15 SCARBOROUGH BENCH: backed, 72" length. HariZOmal strap seat.
Freestanding/surface mount. Powdercoat color. To Be Advised.
50 SCARBOROUGH UTTER RECEPTACLE: w/liner 25" dia. x 3311, top opening.
Vertical strap side panel. Freestanding/surface mount.
Powdereoat dolor: To Be Advised.
S
768.06 $ 11.520.90
E 567.32 S 28,366.00
Terms: LFI credit terms are Net30. Terms ere subject to change due to company payment history and/or DAB Information.
Acknowledgement of this order. fabrication, or shipment of any part will constitute acceptance by purchaser of all terms and
conditions.
*** Landscape Forms does not supply anchoring hardware. It Is the purchaser or insallet's responsibilty w provide this component.
*** We wig do our Pest to meetyour need& whh trio information provided. However. the customer 5 responsible for confirming ceder, options.
materials, quantities ate.. for Completeness and conformity to their plans and spedfications
*** We are a supplier only and not subjea to subcontractor contracts. We ship by common carrier, customer must be responsible for
unloading and installing
***
NI taxes: Federal. State or local, of whatever name or nature accruing to or on this transaction not able to be collected by the seller shall
be payable by the Purchaser.
*** Purchaser shall pay all costs and expenses paid or Incurred by Seger In collecting any amounts due for goods purchased by Purchaser,
Inctudingwithout limitation, reasonable attorneys' fees and costs saiaries on InvQiceG not paid within thiity (30) days of date af tnvoce
Or within an alternate period of time as determined and Indicated by Seller, shall incur interest at a rate of eititeen percent (18%) per
annum. No cash discounts shall be allowed.
•** Price held for 60 days.
*** prices based on quantities shown. Changes in quantity may affect Prim-
*** Sales tax will be charged unless sales taxexemption or resale certificate Is provided.Fnal tax rate determined by ship -to location andmay
change from quotation to actual invoke amount. Prat freight charge will affect lax rate for some locations.
*** All orders ship immediately upon completion of fabrication. Customer delays to this shipping schedule will receive a ono -week grace period
after which a storage fee of 575 per day will appy.
*** ABOVE PRICING INCLUDES SELECTION OF STANDARD LFI POWDER COAT COLORS. OPTIONAL RAL COLORS ADD 5600.00 NET PER COLOR.
CUSTOM COLOR MATCHES ADD 52500.00 NET AND WILL EXTEND LEAD TIME.
*** SEND TAX EXEMPTION CERTIFICATE WITH ORDER
Page: 1
Item Total:. 539,886.90
FOR OFFICE USE
Oat a:
CSR
Sen. Ship:
Sales;
98929
WP
ORS Thb Agnomen may besignedbythe partes sepermely and by facsimile, end together
theyshall be deemed dna tinging o*gnai Ago omens
Tn3 ogrearnont comers mite snare understanding bctaean en Dema. All ono
comma:a:mon ere merged into rat Agreement The terms of cls Ferementthell
wow:denty conigctbenoen documents
!-"Qppret.s--
MRY-05-2004 12:21
QUOTATION
Date:
Reference:
LF Quoted:
Project:
5/5/2004
CITY OF FRY — STREET DIV. 501 444 3490 P.03/03
•
10337
DICKSON STREET - FAYETTEVILLE, AR
Bin To: CITY OF FAYETTEVTLLE
ATTN: GARY DUMAS
113 WEST MOUNTAIN
SQUARE GARDENS DMSION
FAYETTEVILLE AR 72701
landscReforms-
431 Lawndale Avenue
Kalamazoo, MI 49048.9543
PH: 800/521.2546
FX 269/38134.55
Federel I.D.# 38-1897577
Ship To: CITY OF FAYETTEVILLE
ATM: CARY DUMAS
113 WEST MOUNTAIN
SQUARE GARDENS DIVISION
FAYETTEVILLE, AR 72701
Ship Via: COMMON CARRIER
Unit Price:
Total Prioe:
1
Estimated Freight-
Subtotal:
Sales tax Et 9.250 t4.
Document Total:
F.O.B. Kalermatoo.lrjl -
Freight pre-pald and added to invoice
- 53,200.00
.066.90
$2.666.52
$45,753.42
If he 98etscreM teamed hake!, tie seller m r rNJre ®Nrlemin advance orcaroeltle order. Nomerolondea cn be returned and no order or pat of en sidemay becartrlled waiarL
wins Tinto) from LA. Wrenaaoroed, reams or mrmdxlans are subject Wostaneal tmnaayMerges of 3011 amore.
fit; 7h1
124L
Page: 2
315°
bo0
31,86 1, 9°
�3 q '90
tf6Z113.8s
EO4 OFFlcE USE:
Gust a:
CS
Sch. Ship:
Salem. ORB
93988
KIP
Thie agreementcomalne iho entire understanding between ale penis. All prier
communlpdons are merged Into this Agreement. The terms or this Agmmantshall
control airy conflict between dceummt .
The ARlaemere may besign uy the ponies separately end by raeSiMeO. ant aurthar
they Shan bedeemea ems binding ongnalApaeme t.
Pyramided
mar
TOTAL P.03
STAIIIREVIEW FORM - FINANCIAL OBLIGA
XXXX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of:
-Moy 18, 2004
FROM:
Gary Dumas Operations
Name
Division Department
ACTION REQUIRED: Resolution Authorizing the Mayor to Execute a Purchase Contract withl,andscape Forms
for 50 litter receptacles and 15 benches in the amount off487954 Ar It k aleAs oka s t-mQv.lt
'6,243.85
•
COST TO CITY:
est$33692 $
Cost of.this request Category/Project Budget
4770 9470 5210 00 .$
Account Number Funds Used to Date
04035 $
Project Number
Remaining Balance
Dickson/Downtown Landscape
Improvement
Program Category / Project Name
Other Capital
Program / Project Category Name
Sales Tax Capital
Fund Name
BUDGET REVIEW:
Budget Manager
Budgeted Item
Date
xxxx Budget Adjustment Attached
CONTRACT/GRANT/ SE REVIEW:
/k, it
Accounting Manager
City Attorney
6 /i�oy
Date
C— /V/OL(
Date
1A
Internal Aitor
Purchasing Manager
S//s/a4
Date
Date
STAFF RECOMMENDATION:
\ Division ead
�...�
Departme Director
Finance & Intern Services Dir.
C iefinistrativ- Officer
4 d_iI/
Mayer ,
Date
fl -'1‘1' 044
Date
Date
Date
51//ae
Da e
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
sli 5/01r
Date 7Q9._
Yes
No
•
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
113 W. Mountain St.
Fayetteville, AR 72701
Telephone: 501-575-8206
ENGINEERING DESIGN SERVICES DIVISION CORRESPONDENCE
• A
/alai e,efriaa-
TO:
FROM:
DATE:
SUBJECT:
Tim Conklin, CPES Director
Ron Petrie, Engineering Design Services Manager 0
May 26, 2004
Dickson Street Enhancement Project
The following is a summary of the remaining funds in the Dickson Street Enhancement Project:
CONTRACT PLUS CONTINGENCY AMOUNT - $3,264,167.20
AMOUNT INVOICED AS OF 5/26/04 - $3,203,623.32
REMAINING FUNDS AS OF 5/26/04 - $ 60,543.88
*ANTICIPATED ADDITIONAL INVOICES - S 20,000.00
*ANTICIPATED FINAL REMAINING FUNDS - $ 40,543.88
*The Contractor for the project, Township Builders, Inc., has not provided the City with the final
invoice for the project. The official final project costs can be provided as soon as the invoice has
been received and approved by the City.
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
City Clerk Division
DEPARTMENTAL CORRESPONDENCE
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 5754323
To: Gary Dumas
Operations Director
From: Choice Buffalohead-Pearman Urt
City Clerk Division
Date: June 3, 2004
Re: Resolution No. 81-04
The City Council passed a resolution, June 1, 2004, approving the purchase of benches and litter
receptacles from Landscape Forms, Inc. Attached is a copy the resolution and budget adjustment. I also
attached the original of your purchase requisition.
The resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything
else is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor
Barbara Fell, Budget & Research