The URL can be used to link to this page

Home My WebLink About72-04 RESOLUTIONRESOLUTION NO. 72-04 A RESOLUTION TO WAIVE THE REQUIREMENTS FOR PUBLIC AUCTION OR FORMAL COMPETITIVE BIDS FOR THE SALE OF A 1997 FORD CLUB WAGON (UNIT #2002) TO THE FAYETTEVILLE YOUTH CENTER, INC. WHEREAS, the City owns a 1997 Ford Club Wagon (Unit #2002) with a fair market value of less than $10,000.00; and WHEREAS, it is in the best interest of the City of Fayetteville and its taxpayers to sell this vehicle to the Fayetteville Youth Center, Inc. in exchange for its agreement to provide transportation and other services to Fayetteville citizens in programs such as their Outreach Program for at -risk youth, the Hook -a -Kid -on -Golf program, etc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS - Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that an exceptional circumstance exists such that the sale of a 1997 Ford Club Wagon (Unit #2000) with a fair market value of less than $10,000.00 by public auction or formal competitive bids is neither feasible nor practical. The City Council thus hereby waives the requirement of public auction or competitive bids pursuant to its powers in §34.25 (B) of the Fayetteville Code and agrees to sell this vehicle to the Fayetteville Youth Center, Inc for the equal value of transportation and other services to be provided by the Fayetteville Youth Center, Inc. to Fayetteville residents. PASSED and APPROVED this the 18th day of May, 2004. ATTEST: By UG.GASYO .,,p", • E : FAYETTEVILLE • • at: 47 CD .'•.;n'GTON G�.�'• „uumuu• S D SMITH, City Clek By: APPROVED: D N COODY, Mayor (, • • CONTRACT OF SALE The City of Fayetteville ("City") and the Donald W. Reynolds Boys and Girls Club ("Youth Center") agree as follows: The City of Fayetteville agrees to transfer complete ownership and title of a 1997 Ford Club Wagon — 15 passenger van (Unit #2002) to the Youth Center in exchange for educational, outreach, special event, and transportation services to be provided to Fayetteville citizens by the Youth Center. The Donald W. Reynolds Boys and Girls Club agrees to provide at least that amount of educational, outreach, special event and transportation services to Fayetteville citizens during the upcoming 18 month period to equal the fair market value of the 1997 Ford Van being sold to the Youth Center by the City. In accordance and agreement with the terms and promises above, we sign our names below. DONALD W REYNOLDS BOYS & GIRLS CLUB By: MIKE HILL President of the Board of Directors CITY OF FAYETTEVILLE By:I(t v't. DAN COODY Mayor Dan Coody cRK/TR��•s A•01Y O •. .p• ,V. • 13: :FAYETTEVILLE: --j1&6: 81%.9 N•s J$' ‘1I1,,4;GT0N CRSS Attest: By: SO 51/1/01 Date 'Signed Date Signed RA SMITH, City Clerk • � NI CONTRACT OF SALE The City of Fayetteville ("City") and the Donald W. Reynolds Boys and Girls Club ("Youth Center") agree as follows: The City of Fayetteville agrees to transfer complete ownership and title of a 1997 Ford Club Wagon — 15 passenger van (Unit #2002) to the Youth Center in exchange for educational, outreach, special event, and transportation services to be provided to Fayetteville citizens by the Youth Center. The Donald W. Reynolds Boys and Girls Club agrees to provide at least that amount of educational, outreach, special event and transportation services to Fayetteville citizens during the upcoming 18 month period to equal the fair market value of the 1997 Ford Van being sold to the Youth Center by the City. In accordance and agreement with the terms and promises above, we sign our names below. DONALD W. REYNOLDS BOYS & GIRLS CLUB By: s�fi/v5� MIKE HILL Date igne President of the Board of Directors CITY OF FAYETTEVILLE By DAN COODY Mayor Dan Coody .... ,U. Pp ;FAYETTEVILLE: ,y'40� .ANSGoJ=� ,,, GTON ,,o '�uuuu,u� Attest: OlSMMIT , City Clerk NAME OF FILE: CROSS REFERENCE: Item # Date Resolution No. 72-04 w/contract Document 1 04/29/04 memo to mayor & city council 2 draft resolution 3 memo to city council 4 04/22/04 memo to Dan Goody 5 04/29/04 copy of webpage - Kelly Blue Book 6 06/03/04 memo to Connie Edmonston 7 05/03/04 Staff Review Form 8 05/24/04 memo to David Bragg NOTES: • • City Council Meeting of May 18, 2004 CITY COUNCIL AGENDA MEMO X265 s/iB/19IC Agenda Item Number ,304104/4+4 To: Mayor Coody and City Coun ain `ctS Thru: Gary Dumas, Director of Operations From: Connie Edmonston, Parks and Recreation Dir David Bragg, Fleet Operations Superintendent Date: April 29, 2004 Subject: Fayetteville Boys and Girls Club Van RECOMMENDATION City Staff is requesting approval of a resolution to waive the requirements for public auction or formal competitive bids and to approve the contract of sale for the 1997 Ford Club Wagon Unit #2002 to the Fayetteville Youth Center, Inc. BACKGROUND The City purchased the 15 passenger Ford Club Wagon in 1997 for the Youth Center. For seven years, the Boys and Girls Club has used the van to transport children to the club or to recreational program sites. The City currently has an annual contract with the Club to provide recreational services for the citizens according to Ordinance 4532. Arkansas Code Annotated §14-58-306 allows the City to sell municipal property pursuant to our City Ordinances. Attached is a letter from Mayor Coody certifying the fair market value of the van. DISCUSSION The van is valued at $8,285. The City's Equipment Committee unanimously approved for the van to be transferred to the Club. The City has no current use for this van. In order for the Club to continue to provide the current level of recreational services and to have the capability to expand programs that require transportation, this van is a necessity to meet the needs of our youth. Attached is the Contract of Sale stating the City would transfer the van to the Youth Center in exchange for their agreement to provide equal value of transportation and other services to Fayetteville citizens in programs such as their Outreach Program for at -risk youth and Hook -a -Kid on Golf. No additional vehicle or remuneration for this service will be provided in subsequent years. BUDGET IMPACT None Attachment: Mayor Coody's Letter Boys and Girls Club Memo Proposed Resolution Proposed Contract of Sale • • • RESOLUTION NO. A RESOLUTION TO WAIVE THE REQUIREMENTS FOR PUBLIC AUCTION OR FORMAL COMPETITIVE BIDS FOR THE SALE OF A 1997 FORD CLUB WAGON (UNIT #2002) TO THE FAYETTEVILLE YOUTH CENTER, INC. WHEREAS, the City owns a 1997 Ford Club Wagon (Unit #2002) with a fair market value of less than $10,000.00; and WHEREAS, it is in the best interest of the City of Fayetteville and its taxpayers to sell this vehicle to the Fayetteville Youth Center, Inc. in exchange for its agreement to provide transportation and other services to Fayetteville citizens in programs such as their Outreach Program for at -risk youth, the Hook -a -Kid -on -Golf program, etc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that an exceptional circumstance exists such that the sale of a 1997 Ford Club Wagon (Unit #2000) with a fair market value of less than $10,000.00 by public auction or formal competitive bids is neither feasible nor practical. The City Council thus hereby waives the requirement of public auction or competitive bids pursuant to its powers in §34.25 (B) of the Fayetteville Code and agrees to sell this vehicle to the Fayetteville Youth Center, Inc. for the equal value of transportation and other services to be provided by the Fayetteville Youth Center, Inc. to Fayetteville residents. PASSED and APPROVED this the 18th day of May, 2004. ATTEST: By: SONDRA SMITH, City Clerk By APPROVED: elok DAN COODY, Mayor l • FAYETTEVI.LE THE CITY OF FAYETTEVIIIE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: CITY COUNCIL FROM: MAYOR DAN COO 40/; RE• CERTIFICATION FO THE FAI ET VALUE OF A 1997 FORD CLUB WAGON SUPER DUTY 1 SSENGER VAN (#2002) Pursuant to A.C.A. §14-58-306, I certify that in my opinion the fair market value of the City's 1997 Ford Club Wagon Super Duty 15 Passenger Van (#2002) is less than $10,000.00. • ilikerE iLLE • CITY OF FAYE �EVILLE FLEErOPGRAT O`&I 1525 S. Happy Hollow Road Fayetteville AR 72701 Interdepartmental Correspondence To: Mayor Dan Coody Via: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Supt. Date: April 22, 2004 Subject: Private Sale Valuation of Unit #2002 The valuation of $8,285 for unit #2002 for proposed sale to the Boys and Girls Club was established using the Kelley Blue Book pricing guide. A copy of today's Kelley valuation is attached. The rating criteria used to value this vehicle is accurate in my opinion. Kelley Blue Book Used Car Values Page 1 of 2 • r. \ :- • Kelley Blue Book THE TRUSTED RESOURCE tminm HOME NEW CARS USED CARS • REVIEWS & RATINGS ADVICE FINANCING d INSURANCE BLUE BOOK PRIVATE PARTY REPORT Arkansas • April 29 2004 1997 Ford Club Wagon Super r Engine: V8 7.3L Turbo Diesel Trans: Automatic Drive: Rear Wheel Drive Mileage: 33,000 Equipment 15 Passenger XL Air Conditioning 0 Free Dealer Price Quote 0 Sevt Used Car Listings C Duty Passenger Van See Local Listings of This Car List Your Car For Sale Online Buy a New Car Free Lemon Check Auto Loans from 3.85% APR Insurance Quote Print "For Sale" Sign Payment Calculator Power Steering Tilt Wheel Cruise Control AM/FM Stereo Dual Front Air Bags ABS (4 -Wheel) Consumer Rated Condition: Good "Good" condition means that the vehicle is free of any major defects. The paint, body and interior have only minor (if any) blemishes, and there are no major mechanical problems. In states where rust is a problem, this should be very minimal, and a deduction should be made to correct it. The tires match and have substantial tread wear left. A clean title history is assumed. A "good" vehicle will need some reconditioning to be sold at retail; however major reconditioning should be deducted from the value. Most recent model cars owned by consumers fall into this category. Private Party Value $8,285 Private Party value represents what you might expect to pay for a used car when purchasing from a private party. It may also represent the value you might expect to receive when selling your own used car to another private party. Get a Used Car Trade -In Value Get Invoice & MSRP on New Cars Get a Person to Person Auto Loan Ad' Dodge Units All-new 2004 Dodge 0 Dodge Power. Dodge Performance. Md now Dodge Bona: Test Drive the all-nou dealer near you. Dodoe.com/bonus ce: 2004 Dodge Ram 150( Dodge Power. Dodge Performance. Md now Dodge Bono: Test Drive the 2006 R Dodue.comlbonus cal http://www.kbb.com/kb/ki dll/kw kc ur9kbb.AR;056989;AR143&72701;van+p&722;Ford;... 4/29/2004 FAYETTEI/ILLE THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division DEPARTMENTAL CORRESPONDENCE • 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 To: Connie Edmonston Parks & Recreation From: Clarice Buffalohead-Pearman City Clerk Division Date: June 3, 2004 Re: Resolution No. 72-04 The City Council passed a resolution, May 18, 2004, approving the sale of a 1997 Ford Club Wagon to the Boys & Girls Club. Attached is a copy the resolution and one of two originals of the Contract of Sale. The resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc Nancy Smith, Internal Auditor • STAFFWVIEW FORM - NON-FINANCIAL O11GATION XX AGENDA REQUEST For the Fayetteville City Council Meeting of: May 18,2004 FROM: Connie Edmonston Name Parks and Recreation Operations Division Department ACTION REQUIRED: Approval of resolution to waive the requirements for public auction or formal competitive bids and to approve the contract of sale of the 1997 Ford Club Wagon Unit #2002 to the Fayetteville Youth Center, Inc. SUMMARY EXPLANATION: gee anacnea memo. STAFF RECOMMENDATION• Approval of Ordinance. City Attorri y l/ -c2 ro Received in Mayor's Office 3 V/°� L/ Date Ate ' Date T�Z�%vv � laI'in�yG ri5� fl MO Date Departmen Director Finance & Internal Service Date 051 Dxte Cross Reference: Previous Ord/Res#: 34.25(6) 14-58-306 Orig. Contract Date: Orig. Contract Number: New Item: Yes No FAYETTEtILLE THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division DEPARTMENTAL CORRESPONDENCE 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 To: David Bragg Fleet Operations From: Clarice Buffalohead-Pearman City Clerk Division Date: May 24, 2004 Re: Resolution 72-04 The City Council passed a resolution, May 18, 2004, waiving the requirements of au9tion or formal bidding on Unit 2002, Ford club Wagon to transferred to the Youth Center. Attached is a copy the resolution. The resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc• Nancy Smith, Internal Auditor Connie Edmonston, Parks & Recreation