HomeMy WebLinkAbout69-04 RESOLUTIONRESOLUTION NO. 69-04
A RESOLUTION TO ACCEPT THE LOW BID FOR A
COMPOST ROW TURNER AND TO PURCHASE A
WILDCAT SPB514 FOR $155,078.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves and accepts the low bid for a compost row turner from Wildcat Manufacturing,
Inc. and authorizes the purchase of a Wildcat SPB 514 Compost Row Turner for
$155,078.00.
PASSED and APPROVED this the 4th day of May, 2004.
ATTEST:
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By: A0,„„b-.-) --•
SONDRA SMITH, City Clerk
By:
APPROVED:
(iL
DAN COODY, MayoA
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 69-04
Document
1
05/04/04
memo to mayor & city council
2
draft resolution
2
03/23/04
Request for Expansion/Replacement Equipment
3
03/30/04
memo to Equipment Committee
4
04/15/04
copy of purchase requisition
5
04/20/04
Staff Review Form
6
05/12/04
memo to David Bragg
NOTES:
•
FAYE'1 1 C'IILLE
•
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CITY OF FAYETTEVILLE entdst
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1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent _2f
Date: April 14, 2004
Subject: Purchase of Replacement Compost Row Turner
RECOMMENDATION: That City Council approve the purchase of a Compost Row
Turner from Wildcat Mfg. Co. Inc. for the bid price of $155,078.00.
BACKGROUND: This is a replacement for unit #923, a 1990 Wildcat pull type row
turner that is no longer dependable or economical for regular daily use, and for #540 a
1994 tractor with 2066 hours of use. The lowest bid received from Wildcat
Manufacturing meets all specifications, including an acceptable proposal for direct
reimbursement to Fleet Operations for performance of warranty repairs.
Funds for this purchase are available in 9700.1920.5802.00, project #04021.1. Solid
Waste has contributed $26,000 towards the purchase price as this is an upgrade to the
present equipment
At the Equipment Committee meeting of March 30th 2004, the members decided to
delay this request until the unit could be seen in action. David Bragg and Ronnie
Caudle (from Solid Waste) inspected and tested this type row tumer on location in
Nevada April 6th and 7th. The purchase of this replacement unit has been individually
approved by members of the Equipment Committee following the inspection
• •
RESOLUTION NO.
A RESOLUTION TO ACCEPT THE LOW BID FOR A
COMPOST ROW TURNER AND TO PURCHASE A
WILDCAT SPB514 FOR $155,078.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS -
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves and accepts the low bid for a compost row turner from Wildcat Manufacturing,
Inc. and authorizes the purchase of a Wildcat SPB 514 Compost Row Turner for
$155,078.00.
PASSED and APPROVED this the 4h day of May, 2004.
By:
ATTEST:
By:
SONDRA SMITH, City Clerk
APPROVED:
DAN COODY, Mayor
•
Division:
• •
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
•
Solid Waste Program:
Acct.# Currently Charged: 5500.5070.
Expansion _ or Replacement X
Unit # for Vehicle being Replaced: 540 / 923
Purchase Price of Exp./Replace Vehicle:
Date of Request: 3/23/2004
Acct. # to be Charged:
Date Required:
Unit # for Expansion/Replacement:
SSdo. SVAci
9060
cs O73; or.CIP Budget / Project # 9700.1920.5802
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment:
Replacement: 2,130.00 Maintenance:
�4c>•i1, t
114.50 Overhead: 608.50
# of Months Budgeted: 12.00 Total Budgeted:
34,236.00
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment:
Replacement: 2,049.00 Maintenance:
# of Months to be in Service for Current Year: 6.00
115.00 Overhead: 575.00
Current Year Expense, New: 16,434.00
Current Year Expense, Old: 17,118.00
Total Current Year Expense: 33,552.00
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
Wildcat SPB514 Row Turner, 4 x 4
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
Both units 540 and 923 have been used for 2.5 to 3 years past the expected life of the units. They are no longer reliable
and need to be replaced.
Approval Signatures,
•soj =ad Dat Finance Service Dir.
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7 3�� 3�0� iadoe _,..44,,,,lif
7t aper.:•: sSu. ent Date • " of Administrative Officer
2 21 -t.),7�.
t Manager Date /�� Mayor
V/ Please return original .
3406,pa irector Date
1
3.-7-V-014
S- /•#0/
Date
to Fleet when signed by all.
FAV ETTEV I LLE
•
CITY OF FAYETTEVILLE
l (1 C'CW2I OPL IATA &&S
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman
Kyle Cook
Lioneld Jordan
Don Marr
Billy Sweetser
From: David Bragg, Fleet Operations Supt.
Date: March 30, 2004
Subject: Purchase of Replacement Compost Row Turner (Revised)
Bids were opened on March 18, 2004 for a self propelled compost row turner for use by Solid
Waste Division. Three bids were received:
Wildcat Mfg. Co. Inc. Freeman, SD
Wildcat SPB 514 $155,078.00
Scott Construction Equip. Springdale, AR Scarab 14ENA-275-4WD $171,615.00
Midwest Bio -Systems Tampico, IL
Aeromaster SP -155 $358,159.00
The lowest bid from Wildcat Manufacturing meets all specifications including an acceptable
proposal for direct reimbursement to Fleet Operations for performance of warranty repairs.
recommend acceptance of the lowest bid from Wildcat Manufacturing in the amount of
$155,078.00
This is a replacement for unit #923, a 1990 Wildcat pull type row turner that is no longer
dependable or economical for regular daily use and for unit #540, a 1994 Ford tractor with
2066 hours use.
Funds for this purchase are available in special project account 04021. This account is
established for replacement and upgrade of this piece of equipment. $129,000 was allocated
for replacement from fleet funds and the balance ($26,078) from Solid Waste funds for
upgrade.
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Mayor: Department Director: Purchasing Manager:
Finance & Internal ServicesDirector: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
CO CO V O) al A CO N --
Item( Description IQuantitylUnit of Issue
IRequester c� �
BARBARA OLSEN(7C_
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City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling _
Fixed Asset #709060
per bid specs, to be unit #9060
Wildcat SPB514 Row Turner, 4 x 4
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$155,078.00
jUnit Cost
State:
Vendor Name:
WILDCAT MFG. CO.
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0
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0
0
$0.00
0
0
0
0
0
0
0
0
0
0
0
0
$155,078.00
!Extended Cost
9700.1920.5802.00
Requester's Employee #
1940
Account Numbers
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0
Fob Point:
Ship to code:
050
0
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N_
J
JProjecUSubproject #
Extension:
495
Di: ison ead Approval
Taxable
Yes: XX No:
Ih
IyyX
P.O Number
Requisition No.
5
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Quotes Attached
Yes: No:
Expected Delivery Date:
Date:
4/15/2004
!Fixed Asset #
Yes j
ST/AI/REVIEW FORM - FINANCIAL OBLIG N
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: May 4, 2004
FROM:
David Bragg Fleet Operations Operations
Name
Division Department
ACTION REQUIRED: Approval of purchase of Wildcat SPB514 Compost Row Turner from Wildcat
Manufacturing for the bid price of $155,078.
COST TO CITY:
$155,078.00 $ 245,000.00 Compost Row Turner
Cost of this request
Category/Project Budget Program Category / Project Name
9700.1920.5802.00 $
Account Number
Vehicles and Equipment
Funds Used to Date Program / Project Category Name
41021.1 $ 245,000.00 Shop
Project Number
Remaining Balance Fund Name
BUDGET REVIEW:
X Budgeted Item
Budget Manager
Y '/S 6/
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
al n
Acc ing Manager
City Attorney
(4/A5/011 n . 44165/0q
Date Internal A itor Date
Date Purchasing Manager
Date
STAFF AEC/ 1 I=+
Divisi
Head
•
ATION:
Departm
i
t Director
Finance & Internal Services Dir.
1/1.2.57,10/ -
Date
Zo a
Date
4C •2:O -
Date
i.�Gvw 4/ 1 b 1
Date
Chief A4lministrative Officer
Mayor Date
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
Date /Of
No
•
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: David Bragg
Fleet Operations
From: Clarice Buffalohead-Peamian
City Clerk Division
Date: May 12, 2004
Re: Resolution No. 69-04
•
Attached is a copy of the above resolution passed by the City Council May 4,
low bid of Wildcat Manufacturing Company to purchase a compost row turner.
The resolution with attachments will be recorded in the city clerk's office
anything else is needed please let the clerk's office know.
/cbp
attachments
cc. Nancy Smith, Internal Auditor
2004, accepting the
and microfilmed. If