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HomeMy WebLinkAbout67-04 RESOLUTIONr
RESOLUTION NO. 67-04
A RESOLUTION TO APPROVE A CONTRACT WITH THE
UNIVERSITY OF ARKANSAS FOR DEVELOPMENT OF A
PAVING MANAGEMENT SYSTEM IN THE AMOUNT OF
$79,806.32
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves a Contract with the University of Arkansas for the development of a Pavement
Management System for $79,806.32 and authorizes the mayor to execute this Contract
attached as Exhibit "A".
PASSED and APPROVED this the 4th day of May, 2004.
ATTEST:
.`..E.R .RE9 ....
r. • • ?i
E ;FAYETTEVILLE•
%9sy RKANSPOJ�s
•
By: and. -t-)n..r
SONDRA SMITH, City Clerk
By:
APPROVED:
DA S ODY, Mayor
•
•
Office of Research Support & Sponsored Programs
120 Ozark Hall, Fayetteville, AR 72701
Phone: (479) 575-3845 Fax: (479) 575-3846 Email: rsspinfo@uark.edu
•
UNIVERSITY
gtARKANSAS
mmiaa
Pavement Management Through Data Collection & Analysis
A Proposal Submitted to
City of Fayetteville, AR
Prepared by
Department of Civil Engineering
College of Engineering
Proposed Period of Performance: May - December 2004
Amount Requested: $79,806
Submitted by
Board of Trustees
i p
is .1
•� I
Kelvin C.P. Wang 4lobert P. Elliott
m D. Brown — Shannon G. Davis, Assistant Director
ssociate Dean for Research Research Support & Sponsored Programs
• - •
UNIVERSITYARKANSAS
MEIC
Research Support and Sponsored Programs
Office of the Director
120 Ozark Hall
Fayetteville, Arkansas 72701
April 20, 2004
Mr. Gary Dumas, Director of Operations
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Dear Mr. Dumas:
(479) 575-3845
(479) 575-3846 (FAX)
E-mail: rsspinfo©uark.edu
http://www.uark.edu/admin/rsspinfo/
Enclosed please find an original of a proposal entitled "Pavement Management Through
Data Collection and Analysis" submitted by the Board of Trustees of the University of Arkansas
in behalf of Dr. Kelvin Wang of the Department of Civil Engineering.
All financial and/or contractual negotiations regarding this project should be conducted
with this office. If questions arise concerning the technical aspects of the proposal, please
contact Dr. Wang at (479) 575-8425. The University appreciates the interest and support of the
City of Fayetteville.
Sincerely,
Kathy Scheibel, RA
Senior Research Administrator
Pre -Award Services
Inns
Enclosure(s)
cc: K. Wang
The University of Arkansas is an equal opportunity/affirmative action institution.
• •
Pavement Management through Data Collection and Analysis
A Proposal to the City of Fayetteville, Arkansas
Principal Investigator: Kelvin C.P. Wang
Department of Civil Engineering
University of Arkansas
Phone: (479) 575-8425, Email: kcw@engr.uark.edu
Contact at the City of Fayetteville
Gary Dumas, Director of Operations
113 West Mountain
Fayetteville, AR 72701
Phone: 479-575-8330, Fax: 479-575-8257
Email: gdumas@ci.fayetteville.ar.us
April 16, 2004
1
• •
ABSTRACT
The approximate 300 miles of pavement network in the City of Fayetteville, Arkansas have been
managed and maintained without a formal pavement management system (PMS). The City's
operations office has determined that in order to keep pace with the increasing need for
pavement maintenance and rehabilitation, the city should have a comprehensive pavement
management system for its roadway and street network. In response to this request, this proposal
provides a description of the requirements to establish a PMS for the city and the necessary
resources in terms of data collection and data analysis. In particular, the data collection includes
pavement roughness, rutting, and cracking information. All collected pavement information will
have differentially corrected GPS positioning data and additional positioning data from the
Distance Measurement Instrument (DMI). Technologies based on the Digital Highway data
Vehicle developed at the University of Arkansas will be used in the data collection. The data
analysis includes the establishment of a pavement management system based on an available
software package. Street segmentation will be provided as the base database for the PMS in the
data analysis phase. Initial models for pavement performance prediction will be provided as part
of the data analysis. Data contained in the PMS software will also be compatible with the city's
current practice in Geographical Information System (GIS). The PMS software package will
provide the city with alternative maintenance and rehabilitation programs based on different
budget scenarios. The researchers also believe that in order to maximize the beneficial impact of
establishing a PMS on its street network, the city should continuously collect data on consistent
basis, update the performance models with new data, and actively use the analysis results from
the PMS on regular basis.
INTRODUCTION
In recent years, municipalities have begun implementation of pavement management systems
(PMS) in their efforts to more -efficiently utilize tax dollars for preservation of pavement
networks. The City of Fayetteville has about 300 miles of roads and streets under its jurisdiction.
As the city grows, the need to manage the maintenance and rehabilitation of the pavement
network becomes apparent. This proposal details the technical processes in data collection for
pavement performance and condition, and establishing a pavement management system for the
city's operations office. In addition, recommendation on how to use the PMS processes will be
provided. Needs of resources in terms of funds are also discussed in the section of Tasks and
Budget. This project will utilize expertise from Dr. Omar Smadi from the Center for
Transportation Research and Education, Iowa State University, Phone: (515) 294-7110, Email:
smadi@iastate.edu. Dr. Smadi is a veteran in implementing pavement management systems for
municipalities and has successfully worked with several cities and counties on PMS.
2
• •
. DATA COLLECTION
The data collection includes two major components. pavement performance, and pavement
condition. Performance and condition data will be directly used for modeling in the pavement
management system.
In particular, performance data will be in the format of roughness based on the International
Roughness Index (IRI). Condition data will be based on pavement transverse rutting and surface
cracking. Rutting data will be based on the permanent deformation at the wheel paths in inches
or mm. Cracking data will be presented in crack geometries and summarized into a commonly
accepted protocol, such as the AASHTO Interim Cracking Protocol. Figures 1 and 2 illustrate
the Digital Highway Data Vehicle (DHDV) developed at the University of Arkansas and its
technologies will be used in the data collection.
Digital Highway Data Vehicle (DHDV)
Second Generation
Acquisition
bugs Rnalutan: 4014 Mull* pm Iain
Minimum end Malt ILY
Oat' Collection Speed: 111/2hnq Spied
Opven Madan or Night
nomination: IM Custom Line 1*4
Data Stomp: anrN IOC. um Win
Distress Analyzer
VIaln Pp. Hlplx. Proclaim
lissolvtion 01 WIU el [tack.. tWl
NnmWad UM" Of Cracks:
Width. leapt 0NNyes
YGmx W Positioning al Crocks'.
Lan. MMI.., 1MWPain
Crack Maps In Database
6TMr Panning X Ninny Spm
Suppnn Protocols:
AASHTO, Wold Bank LIPP, Oiler
Figure 1 Digital Highway Data Vehicle (DHDV) with Line Light Assembly
/f1
Digital Highway Data Vehicle (DHDV)
Second Generation
Ilew.maBaud wtlnaywpmmm 01821
IlAfatenRO 'WgWaaw
Pawm wesme nW1.16.1 b11.aKW+ iCao
syrcvmbautn.m ocgwDW
PaW'mY Dnadx rm[Dwu oath GIS an PnamM DWa SA
Figure 2 Right -of -Way Photo Logging with the DHDV
ESTABLISHING THE PMS SOFTWARE
Task 1 — Evaluation of PMS Software
The researchers will evaluate two PMS software packages for pavement Management Systems:
Hansen's pavement management system, and Deighton's Total Infrastructure Management
System (dTIMS). The evaluation will be based on applicability, ease of use, and cost, including
3
• •
factors, such as the effectiveness of blending conditions, maintenance options, scenario building,
and updating records. When the city decides which package to use based on the team's
recommendation, the research team will then prepare data sets for the particular software
package. This task should complete within the first month of the project.
Task 2 — Implementation
Description — The researchers will begin implementation of all the roadway data into the
pavement management software. For the successful implementation of the software package, the
researchers will complete the following:
Task 2.1 Acquire Pavement Gtformation
Work with the University of Arkansas and the city to acquire the PMS data. This will include
pavement condition data, GIS database data (inventory, history, and graphics), and the previous
manual city inspections.
Task 2.2 Computer Software) Preparation
The researchers will prepare the PMS for utilization. This process will include the following:
I. Required data elements. Prepare all data elements needed to run the software using the default
parameters provided by CTRE Based upon the performance parameters, treatment strategies,
and budgetary requirements, a database will be created. The data will include:
Section identification (street name, description, etc...)
Inventory information (location, length, width, traffic, pavement type, etc...)
Condition information (cracking, patching, roughness, rutting, etc...)
Performance parameters
2. Pavement inventory recommendations. The researchers will compare the pavement inventory
information currently available with the information required by the software. Recommendations
relating to data required by the software and city record keeping will be made to simplify the
utilization of the software in the future and to improve the results obtained.
3. Software setup. This process covers the setup of the software. The software may consist of
three modules (setup, analysis, and view & query). The setup covers the definition of all the
performance parameters, treatment strategies, trigger limits, filters, budget categories, and data
files. To complete this task, the City shall provide the following:
Average cost information (preferably $/Mile) for various improvement strategies. Specifically,
functional/thin overlays, structural/thick overlays, reconstruction, and routine maintenance will
be considered The researchers will work directly with the City to obtain this information.
Addition treatment strategies can be added based on the city's request.
Budget numbers anticipated for the next 5 years for pavement rehabilitation and maintenance.
The researchers will work with the City to obtain this information.
Task 3 - Operation
4
• •
Task 3.1 Data Analysis
The research team will begin using the software in development of a pavement management
program for all roadways within the city to cover a five-year period beginning January 1, 2005.
This includes the following:
1. Software analysis. Generate feasible treatment strategies for the analysis period and conduct
the optimization for final project selection and resource allocation.
2. Develop improvement program. This process requires compilation of projects selected each
year through the 5 -year planning period with the selected treatment strategies and costs. Overall
condition summaries and what -if -analysis (considering different budget scenarios) will be
included on a limited basis for this initial effort.
Task 3.2 Data Integration
The research team will assist the city integrate the results from the software into the City's GIS
database, which allows the City to view and query the improvement or construction program
using the GIS database graphic interface. the City will need to utilize their own GIS software and
technical staff to run and maintain the GIS component.
Task 4. Software Orientation/Training
The researchers will conduct a work session with City staff to review the software setup process
and its use for the analysis of the City's pavement network. The session will explain what
information must be entered into the program, how it is entered, assumptions that must be made,
and how to improve the results of the software analysis. Finally, a discussion of the results and
how they are interpreted will be presented. This scope assumes a maximum meeting time of 4
hours.
Task 5. Report and Presentation
A final report outlining the process used to develop the improvement program along with an
explanation of the results will be prepared. The researchers will prepare and present the results of
this project to the City staff.
SCOPE OF WORK, TASKS AND BUDGET
The data collection is conducted in one direction only for all city streets, and certain state
highway routes. It is estimated that the total mileage for the data collection is about 300 miles.
The PMS database will include all collected performance data (roughness) and condition data
(rutting and cracking). Pavement data collection will be handled primarily by the team at the
University of Arkansas led by the PI, Dr. Wang. The Co -PI, Dr. Smadi, will provide necessary
Quality Control (QC) and Quality Assurance (QA) for the data collection process. The
establishment of the database for the PMS software will be conducted primarily by the team at
Iowa State University led by Dr. Smadi. The University of Arkansas will have overall
responsibility for the project.
5
• •
The project will start in May 2004 as soon as the city approves the contract. The initial data
collection will be completed by the end of July 2004, including the QC/QA work. Initial PMS
database software will be delivered in August -September 2004 for testing. It is anticipated that
the entire project will be completed by December 2004.
The task for the team at Iowa State University is preparation of PMS database for the city,
including network segmentation and data formatting for PMS software input. Dr. Smadi will be
a consultant in establishing the PMS software for the city, including validating performance
models, working with city staff to set up treatments, train city staff in using the software, and
work with the data collection staff of UA for QC/QA work. He is anticipated to travel to
Fayetteville two to three times to collaborate with the UA team.
The budget tables for the project are shown below. Budget Table shows the resources necessary
for all data collection, including roughness (ride), condition (cracking and rutting), and tasks for
both UA team and Iowa team as described in the proposal. The city may choose to use the video
logging capability at a later time for additional cost.
Budget Needs for All Tasks without Video Lo in
In addition, the cost to purchase the PMS software is additional and is estimated to be $15,000.
UA can also provide the city a workstation with three 19 -inch LCD monitor, including a licensed
software package of Multimedia based Highway Information System (MMHIS), all raw and
processed data at the cost of $15,000. UA will provide service to support the use of the
workstation and software for one year.
Furthermore, it is also strongly recommended that a budget of $50,000 be allocated by the city to
continue its PMS efforts on two-year basis, to support efforts such as data collection, maintaining
the database and software, updating prediction models, and maintaining the workstation and
software.
CONCLUSION
A PMS will provide the City of Fayetteville vital information on pavement performance and
condition, and optimized treatment programs for preservation of the network. It is also important
for the city to continue investing in PMS so that the maximum benefit in the latter years of the
application of PMS can be reaped.
6
UA
Smadi
ISU
Labor
$36,396.80
$21,000.00
$9,000.00
Travel
(Smadi)
$3,000.00
Sub -Total
$39,396.80
$21,000.00
$9,000.00
15% Overhead
$5,909.52
$3,150.00
$1,350.00
Total
$45,306.32
$24,150.00
$10,350.00
Grand Total
$79,806.32
In addition, the cost to purchase the PMS software is additional and is estimated to be $15,000.
UA can also provide the city a workstation with three 19 -inch LCD monitor, including a licensed
software package of Multimedia based Highway Information System (MMHIS), all raw and
processed data at the cost of $15,000. UA will provide service to support the use of the
workstation and software for one year.
Furthermore, it is also strongly recommended that a budget of $50,000 be allocated by the city to
continue its PMS efforts on two-year basis, to support efforts such as data collection, maintaining
the database and software, updating prediction models, and maintaining the workstation and
software.
CONCLUSION
A PMS will provide the City of Fayetteville vital information on pavement performance and
condition, and optimized treatment programs for preservation of the network. It is also important
for the city to continue investing in PMS so that the maximum benefit in the latter years of the
application of PMS can be reaped.
6
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 67-04
Document
1
04/09/04
memo to mayor & city council
2
copy of proposed agreement
3
draft resolution
4
04/16/04
memo to city council
5
04/19/04
Staff Review Form
6
05/12/04
memo to Gary Dumas
NOTES:
•
w/ 6 7-o`f
MICROF•M kes
B/Z7/oy
Cege
/.intutrsiiy
P>"t
UNIVERSITY1ARKANSAS
Research Support and Sponsored Programs
Office of the Director
120 Ozark Hall
Fayetteville, Arkansas 72701
September 7, 2004
Mr. Stephen Davis
Finance & Internal Services Director
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Dear Mr. Davis:
(479) 575-3845
(479) 575-3846 (FAX)
E-mail: rsspinfo@tiark.edu
http://wwwmark.edu/admin/rsspinfo/
Enclosed please find two (2) signed originals of the three (3) Contracts for
Services, referenced below, which have been signed on behalf of the University of
Arkansas. When fully executed, please retum one original of each Contract for our files.
A Survey Instrument for Tourists in Fayetteville
PL: Dr. Jeffery Collins
Forecasting Revenue in the City of Fayetteville
PL: Dr. Jeffery Collins
Pavement Management Through Data Collection and Analysis
PI: Dr. Kelvin Wang
Thank you for the assistance and support of the City of Fayetteville.
Sincerely,
Patricia Turner
Research Administrator
Pre -Award Services
pkt
Enclosure(s)
cc: J. Collins
K. Wang
The University of Arkansas is an equal opportunity/affirmative action institution.
•
• •
CITY OF FAYETTEVILLE
CONTRACT FOR SERVICES
This Agreement is entered into on this 27 day of August, 2004, between the City of Fayetteville,
hereinafter known as the "City," and the Board of Trustees University of Arkansas, hereinafter
known as "UA".
WHEREAS the City desires research to be conducted in accordance with the proposal entitled
"Pavement Management Through Data Collection and Analysis".
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and
UA agree as follows:
This Agreement shall begin on the date first written above.
1. Statement of work: UA will conduct a study in accordance with the proposed scope of
work herein incorporated in Attachment A.
2. UA Obligations: UA agrees to make available all records relating to the study for review by
the City and City auditors as requested and to submit, upon request, to the City any and all
documents demonstrating compliance with all federal, state, and local rules and regulations.
The City's failure to request supporting documentation, however, shall not excuse any failure
on the contractor's part to have complied with the applicable federal, state, and local rules
and regulations. UA agrees that all contracts for services, and other procurement for
materials, services, or construction shall be carried out in compliance with applicable federal,
state, and local rules and regulations.
3. Records and Reports: UA agrees to provide a report regarding the progress status of the
project on a monthly basis during the terms of this agreement. The report will contain the
information described in paragraph 2 above.
4. Time of Performance: UA agrees to begin work on this contract no later than May 1, 2004
and complete the Statement of Work items prior to January 1, 2005.
5. Project Coordinators: For the purposes of this Agreement, the Project Coordinator for the
City shall be Gary Dumas. The Project Coordinator for UA shall be Kelvin Wang.
Communications pertaining to this agreement shall be through the respective Project
Coordinators for the City and UA.
6. Budget.
a. It is expressly agreed and understood by the parties that the total amount to be
paid shall not exceed Seventy-nine thousand eight hundred and six dollars
($79,806) for the services listed above.
b. Costs shall be accounted for in accordance with UA's normal accounting
procedures as required by OMB Circular A-133 "Audits of States, Local
Governments, and Non -Profit Organizations"
• •
7. Payment. UA shall render to the City a Request for Payment at the end of each month
detailing the services performed during the preceding month. The City endeavors to pay
invoices for services rendered within thirty days of receipt of an invoice for the services
performed.
8. Responsibility: The parties each agree to assume individual responsibility for the actions and
omissions of their respective employees, agents and assigns in conjunction with this contract.
Notices: All notices required or permitted under this agreement shall be submitted in writing
to the other party to this agreement, by certified mail, return receipt requested, which notice
shall be effective three (3) days after deposit therein addressed to the following:
City of Fayetteville
Dan Coody, Mayor
113 West Mountain Street
Fayetteville, AR 72701
Board of Trustees, University of Arkansas
Rosemary Ruff, Director
Research Support and Sponsored Programs
120 Ozark Hall
Fayetteville, AR 72701
10. Miscellaneous:
10.1 The parties agree and understand that this Agreement is exclusive of any and all
previous agreements, and that it in no way alters, amends or abridges any rights,
obligations or duties of the parties contained in such agreements.
10.2 A waiver by either party of any of the terms or conditions herein shall be limited to
that particular instance, and shall not be construed as a general waiver of either
party's right to seek appropriate remedies for any other breaches by either party.
10.3 This Agreement constitutes the entire understanding of the parties and no
modification or variation of the terms of this agreement shall be valid unless made in
writing and signed by the duly authorized agents of the City and the University.
SIGNATURES ON NEXT PAGE
2
•
•
•
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
ATTEST:
SONDRA SMITH, Ci
ATTEST:
CITY OF YETTEVILLE
%(in,n
G:EGj ��8• ODY, Mayor
Y
v•• �-PS
NtAjbL ;FAYETTEVILLE:
'>a
%9Jy9:pKANS:�a, •
",
.,..l 1
'ONG.,`
BOARD OF TRUSTEES UNIVERSITY OF ARKANSAS
ty Clerk
B
By:
3
Rosemary Ruff, Director
•
•
•
• •
Attachment A
Office of Research Support & Sponsored Programs
120 Ozark Hall, Fayetteville, AR 72701
Phone: (479) 575-3845 Fax: (479) 575-3846 Email: rsspinfo@uark.edu
UNIVERSITY
¥ARKANSAS
0
Pavement Management Through Data Collection & Analysis
A Proposal Submitted to
City of Fayetteville, AR
Prepared by
Department of Civil Engineering
College of Engineering
Proposed Period of Performance: May - December 2004
Amount Requested: $79,806
onA
Submitted by
Board of Trustees
Kelvin C.P. Wang Wobert P. Elliott
*1 •
1 ea
W '•m D. Brown Shannon G. Davis, Assistant Director
ssociate Dean for Research Research Support & Sponsored Programs
• •
Pavement Management through Data Collection and Analysis
A Proposal to the City of Fayetteville, Arkansas
Principal Investigator: Kelvin C.P. Wang
Department of Civil Engineering
University of Arkansas
Phone: (479) 575-8425, Email: kcw@engr.uark.edu
Contact at the City of Fayetteville
Gary Dumas, Director of Operations
113 West Mountain
Fayetteville, AR 72701
Phone: 479-575-8330, Fax: 479-575-8257
Email: gdumas@ci.fayetteville.ar.us
April 16, 2004
1
• •
ABSTRACT
The approximate 300 miles of pavement network in the City of Fayetteville, Arkansas have been
managed and maintained without a formal pavement management system (PMS) The City's
operations office has determined that in order to keep pace with the increasing need for
pavement maintenance and rehabilitation, the city should have a comprehensive pavement
management system for its roadway and street network. In response to this request, this proposal
provides a description of the requirements to establish a PMS for the city and the necessary
resources in terms of data collection and data analysis. In particular, the data collection includes
pavement roughness, rutting, and cracking information. All collected pavement information will
have differentially corrected GPS positioning data and additional positioning data from the
Distance Measurement Instrument (DMI). Technologies based on the Digital Highway data
Vehicle developed at the University of Arkansas will be used in the data collection. The data
analysis includes the establishment of a pavement management system based on an available
software package. Street segmentation will be provided as the base database for the PMS in the
data analysis phase. Initial models for pavement performance prediction will be provided as part
of the data analysis. Data contained in the PMS software will also be compatible with the city's
current practice in Geographical Information System (GIS). The PMS software package will
provide the city with alternative maintenance and rehabilitation programs based on different
budget scenarios. The researchers also believe that in order to maximize the beneficial impact of
establishing a PMS on its street network, the city should continuously collect data on consistent
basis, update the performance models with new data, and actively use the analysis results from
the PMS on regular basis.
INTRODUCTION
In recent years, municipalities have begun implementation of pavement management systems
(PMS) in their efforts to more -efficiently utilize tax dollars for preservation of pavement
networks. The City of Fayetteville has about 300 miles of roads and streets under its jurisdiction.
As the city grows, the need to manage the maintenance and rehabilitation of the pavement
network becomes apparent. This proposal details the technical processes in data collection for
pavement performance and condition, and establishing a pavement management system for the
city's operations office. In addition, recommendation on how to use the PMS processes will be
provided. Needs of resources in terms of funds are also discussed in the section of Tasks and
Budget. This project will utilize expertise from Dr. Omar Smadi from the Center for
Transportation Research and Education, Iowa State University, Phone: (515) 294-7110, Email.
smadi@iastate.edu. Dr. Smadi is a veteran in implementing pavement management systems for
municipalities and has successfully worked with several cities and counties on PMS.
2
DATA COLLECTION
•
The data collection includes two major components: pavement performance, and pavement
condition. Performance and condition data will be directly used for modeling in the pavement
management system.
In particular, performance data will be in the format of roughness based on the International
Roughness Index (IRI). Condition data will be based on pavement transverse rutting and surface
cracking. Rutting data will be based on the permanent deformation at the wheel paths in inches
or mm. Cracking data will be presented in crack geometries and summarized into a commonly
accepted protocol, such as the AASHTO Interim Cracking Protocol. Figures 1 and 2 illustrate
the Digital Highway Data Vehicle (DHDV) developed at the University of Arkansas and its
technologies will be used in the data collection.
Digital Highway Data Vehicle (DHDV)
Second Generation
Acquisition
Maes wwtla: 4014. Mak pet Lino
Winn O.aa Width: 14111
Dmcernen5P..¢ HILKInny Speed
OP.aluwa.: Day or MOM
MN.Ibn: 144 CWtm LMI U7.
Dab dM.ir Y.us lM0 tan. MW
Distress Analyzer
Vezina 2.1. Illphos Precision
RXWtlen M Width rd Crack I40I
MlaMrd Suanry W Crid.
Yadtlr. Lie" &Wake
4dw*M.d PgAWnr Strad:
. Lau Markings. WMNyM
Crack Map FdYMu
R. W tlm. gxnsMg M Hl01wry ap d
Uppwlsd Protocols;
W1110, Wald Bad, 1PP, Duan
Figure 1 Digital Highway Data Vehicle (DHDV) with Line Light Assembly
Digital Highway Data Vehicle (DHDV)
Second Generation
Based Swn pule)
YNCpn10CM.rr oIaI
prCMrn.p1019r0rhd1r 41249Md'nCelr
Nth ocpsOMOM
Data. F Latons Mu GSM PnnwHDa Sib
Figure 2 Right -of -Way Photo Logging with the DHDV
ESTABLISHING THE PMS SOFTWARE
Task 1 — Evaluation of PMS Software
The researchers will evaluate two PMS software packages for pavement Management Systems:
Hansen's pavement management system, and Deighton's Total Infrastructure Management
System (dTIMS). The evaluation will be based on applicability, ease of use, and cost, including
3
•
•
•
• •
factors, such as the effectiveness of blending conditions, maintenance options, scenario building,
and updating records. When the city decides which package to use based on the team's
recommendation, the research team will then prepare data sets for the particular software
package. This task should complete within the first month of the project.
Task 2 — Implementation
Description — The researchers will begin implementation of all the roadway data into the
pavement management software. For the successful implementation of the software package, the
researchers will complete the following:
Task 2.1 Acquire Pavement Information
Work with the University of Arkansas and the city to acquire the PMS data. This will include
pavement condition data, GIS database data (inventory, history, and graphics), and the previous
manual city inspections.
Task 2.2 Computer Software) Preparation
The researchers will prepare the PMS for utilization. This process will include the following:
1. Required data elements. Prepare all data elements needed to run the software using the default
parameters provided by CTRE. Based upon the performance parameters, treatment strategies,
and budgetary requirements, a database will be created. The data will include:
Section identification (street name, description, etc...)
Inventory information (location, length, width, traffic, pavement type, etc )
Condition information (cracking, patching, roughness, rutting, etc...)
Performance parameters
2. Pavement inventory recommendations. The researchers will compare the pavement inventory
information currently available with the information required by the software. Recommendations
relating to data required by the software and city record keeping will be made to simplify the
utilization of the software in the future and to improve the results obtained.
3. Software setup. This process covers the setup of the software. The software may consist of
three modules (setup, analysis, and view & query). The setup covers the definition of all the
performance parameters, treatment strategies, trigger limits, filters, budget categories, and data
files. To complete this task, the City shall provide the following:
Average cost information (preferably $/Mile) for various improvement strategies. Specifically,
functional/thin overlays, structural/thick overlays, reconstruction, and routine maintenance will
be considered. The researchers will work directly with the City to obtain this information.
Addition treatment strategies can be added based on the city's request.
Budget numbers anticipated for the next 5 years for pavement rehabilitation and maintenance.
The researchers will work with the City to obtain this information.
Task 3 - Operation
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Task 3.1 Data Analysis
The research team will begin using the software in development of a pavement management
program for all roadways within the city to cover a five-year period beginning January 1, 2005.
This includes the following:
1. Software analysis. Generate feasible treatment strategies for the analysis period and conduct
the optimization for final project selection and resource allocation.
2. Develop improvement program. This process requires compilation of projects selected each
year through the 5 -year planning period with the selected treatment strategies and costs. Overall
condition summaries and what -if -analysis (considering different budget scenarios) will be
included on a limited basis for this initial effort.
Task 3.2 Data Integration
The research team will assist the city integrate the results from the software into the City's GIS
database, which allows the City to view and query the improvement or construction program
using the GIS database graphic interface. the City will need to utilize their own GIS software and
technical staff to run and maintain the GIS component.
Task 4. Software Orientation/Training
The researchers will conduct a work session with City staff to review the software setup process
and its use for the analysis of the City's pavement network. The session will explain what
information must be entered into the program, how it is entered, assumptions that must be made,
and how to improve the results of the software analysis. Finally, a discussion of the results and
how they are interpreted will be presented. This scope assumes a maximum meeting time of 4
hours.
Task 5. Report and Presentation
A final report outlining the process used to develop the improvement program along with an
explanation of the results will be prepared. The researchers. will prepare and present the results of
this project to the City staff.
SCOPE OF WORK, TASKS AND BUDGET
The data collection is conducted in one direction only for all city streets, and certain state
highway routes. It is estimated that the total mileage for the data collection is about 300 miles.
The PMS database will include all collected performance data (roughness) and condition data
(rutting and cracking). Pavement data collection will be handled primarily by the team at the
University of Arkansas led by the PI, Dr. Wang. The Co -PI, Dr. Smadi, will provide necessary
Quality Control (QC) and Quality Assurance (QA) for the data collection process. The
establishment of the database for the PMS software will be conducted primarily by the team at
Iowa State University led by Dr. Smadi. The University of Arkansas will have overall
responsibility for the project.
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