HomeMy WebLinkAbout66-04 RESOLUTION0 0
RESOLUTION NO. 66-04
A RESOLUTION TO INCREASE THE PROJECT CONTINGENCY
FOR THE FAYETTEVILLE PUBLIC LIBRARY CONSTRUCTION
BY $999,691.00 FROM SETTLEMENT AND BUDGETED ITEMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: The City Council of the City of Fayetteville, Arkansas hereby
increases the project contingency amount for the Fayetteville Public Library
construction by $999,691.00. These additional funds come from a settlement and
from the budget.
PASSED and APPROVED this the 20th day of April, 2004.
;FAYETTEVILLE'
ATTEST:
SMITH, City Clerk
0
NAME OF FILE: Resolution No. 66-04
CROSS REFERENCE:
Item # Date Document
0.
1
04/05/04
memo to mayor & city council
2
draft resolution
3
04/05/04
Revised memo to aldermen
4
04/07/04
Staff Review Form
5
04/23/04
memo to Louise Schaper
NOTES:
•
CITY COUNCIL AGENDA MEMO
•
City Council Meeting of April 20, 2004 1
Agenda Item Number PFJ"I &V/1 feel
To: Mayor and City Council
Thru: Hugh Earnest, Chief Administrative Officer
From: Louise Schaper, Executive Director -Library
Date: April 5, 2004
Subject: Increase in project contingency
RECOMMENDATION
Approve a resolution adding the funds received from Grubbs, Hoskins and monies programmed
for technology improvements, final off-site improvements, moving expenses associated with
moving into the new facility and the remaining deferred items into the project contingency.
BACKGROUND
This project is on budget and on schedule. Approval of this request is necessary to
maintain the project's momentum to ensure that the new library will be completed on
time and within budget. The project is in the final phases of completion, so it is
necessary to be able to respond rapidly to changes needed in order to meet the public
expectations of project completion. The technology purchases will be made from
state/GSA contracts. The deferred items are being completed within budget.
Funds received to be added to general contingency:
• $105,000 from Grubbs, Hoskins settlement
Budgeted amounts to be transferred from other line items to project contingency for
expenditure:
$375,344 for deferred items and moving of the library. This includes moving
the library, finishing the low voltage and security systems, and landscape work.
$470,000 for technology items including computers, servers, printers, software
and phone system.
$49,347 for the final offsite improvements including burying telephone and
cable lines and a contingency in case rock is hit.
DISCUSSION
This change is to allow deferred items to be paid for as they are incurred, many of which
are in increments smaller than $20,000. It will also replace $105,000 of contingency
funds paid for rock removal at the start of the project. In addition, this will allow the
technology items on GSA/State contract to be purchased more timely.
BUDGET IlVRACT
No impact on the project budget. All of these items are in the new main library building
project budget.
0 0
RESOLUTION NO,
A RESOLUTION TO INCREASE THE PROJECT CONTINGENCY
IN THE LIBRARY CONSTRUCTION CONTRACT BY $9999691.00
FROM SETTLEMENT AND BUDGETED ITEMS NOT FULLY
NEEDED FOR THEIR DESIGNATED PURPOSE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: The City Council of the City of Fayetteville, Arkansas hereby
increases the project contingency amount in the library construction contract
authorization by $999,691.00. These additional funds come from a settlement and from
budgeted items that were accomplished without fully depleting the allotted funds.
PASSED and APPROVED this the 201h day of April, 2004.
ATTEST:
By:
SONDRA SMITH, City Clerk
By:
APPROVED:
pR
DAN COODY, Mayor
Date: December 11,
2002, rev. 1/16/03, 1/23/03, 5/5/03, 9/29/03; 11/12/03;
3/25/04; 4/5/04
To: Fayetteville City
Council Aldermen
From: Louise Schaper, Executive Director, Fayetteville Public
Library
Subject: Blair Library Project Budget and Contract Approvals
This table identifies those requests related to the construction
of the Blair Library that Council
has approved, as well as forthcoming requests. Our intent is to ensure that
Council is aware of
all requests that are
within our $23,341,655 budget for the project as approved by the FPL
Board on May 2, 2002, as well as those items that are outside
of this budget.
Some items will
be funded and/or procured by the FPL Foundation including most furnishings, some plant
materials, and some
technology items.
Blair Library Construction, Furnishing and
Equipping
Item
Within
Source(s)
Budget
Est. date
Date
Amount
Notes
budget?
approval
Approved
Crossland
Yes
sales tax+
5/21/02
$17,633,931.
Includes $221,995for
contract for
private
off-site improvements
construction
from CIP funds
Contingency
Yes
sales tax +
$830,000
4/20/04
5/21/02
$700,000
$167,676 remaining of
private
remainder
approved contingency
Exterior
Yes
sales tax+
11/02
11/19/02
$402,896
APC at entrance and
cladding: APC
private
$949,658
brick will clad lintels +
replacement
stairwell towers. Added
to Crossland contract.
Low voltage
Yes
sales tax+
10/21/03
$206,701
Added to Crossland
equipment
rivate
contract.
Low voltage
Yes
sales tax +
4/20/04
'.$24,077
Deferred from contract
conduit
private(pending)
Landscape
Yes
sales tax +
4/20/04
$54,377
Deferred from contract
private(pending)
Interior
Yes
sales tax +
4/20/04
Deferred from contract
signage
private
AV Equipment
Yes
sales tax +
4/20/04
Deferred from contract
rivate
Meeting room
Yes
sales tax +
4/20/04
Deferred from contract
enhancements
private
Technology
Yes
$470,000
4/20/04
related items
private
Furnishings
Yes
$980,000
3/16/04
$151,185
Shelving; remainder by
private funds
Smart library,
Yes
ksalestaxx
$659,751
5/03
5/03 ;'
$395,632
Conveyor
e.g. conveyor,
RFID
self -check,
RFID
Self
-check
Moving costs
Yes
$30,000
4/20/04
private
This page identifies those items related to off-site improvements (utility burial, drainage,
sidewalks etc.) approved in CIP ($671,995). Because additional off-site improvements have
been requested by City departments and will be funded by these departments we list them here
as well. We will, as those items come up, list any additional CIP items approved in 2003 for use
in 2004, i.e. signage and landscape.
CIP Approved Off -Site Improvements Related to Blair Library
Item Within Source(s) Budget Est. date Date Amount Notes
budget? approval Approved
Off-site Yes Off-site $221,995 5/21/02. $221,995 In Crossland Contract,
improvements CIP but funded from CIP site
(see first item improvements project.
above Includes sidewalks etc.
West Avenue Yes Off-site $101,806 10121/03. $101,806 West Ave underground
underground CIP utility permanent power.
utilities Vendor is
AEP/SW EPCO.
West Avenue Yes Off-site $110,117 11/18103.'`: $110,117 Addition to Crossland
underground CIP contract for installation of
utilities to underground utilities to
residences seven housing structures
adjacent to Blair Library
Additional Improvements to Blair Library
Item
Within
Source(s)
Budget
Est. date
Date-
Amount
Notes
budget?
approval
Approved
-
Not in
Water and
$41,342
11/18/03
11/18/03
$41;342
Improvements to water
CIP Approved
library
Sewer
and sewer that were
Improvements
budget. In
Funds
identified after the
Related to
Water 8
contract was signed with
Blair Library
Sewer
Crossland. Includes
Funds
new 6" waterlines in
Mountain; 8' waterline in
School; 8" sanitary
sewer in Rock and 12"
waterline in Rock.
These improvements are
requested to correct
on west side of West
Avenue.
School Street
Yes
Off -Site
$186,395.
3/16/04 - -
$186,395
Utility burial
utility burial
CIP
AEP/SWEPCO; there is a
"rock clause" in the
contract.
Additional Improvements to Blair Library
Item
Within
Source(s)
Budget
Est. date
Date-
Amount
Notes
budget?
approval
Approved
-
Not in
Water and
$41,342
11/18/03
11/18/03
$41;342
Improvements to water
CIP Approved
library
Sewer
and sewer that were
Improvements
budget. In
Funds
identified after the
Related to
Water 8
contract was signed with
Blair Library
Sewer
Crossland. Includes
Funds
new 6" waterlines in
Mountain; 8' waterline in
School; 8" sanitary
sewer in Rock and 12"
waterline in Rock.
These improvements are
requested to correct
leaking, deteriorated and
undersized old water
and sewer lines in the
streets adjacent to Blair
Libra
• STAFF REVIEW FORM •
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: April 20, 2004
FROM:
Louise Schaper Fayetteville Public Library General Government
Name Division Department
ACTION REQUIRED: Approve an increase in project contingency for the new main library of $999,691. This
covers the final deferred items, technology items, final offsite improvement items, technology purchases,
restoring the recovered funds from Grubbs, Hoskins and moving of thenew library.
COST TO CITY:
$ 999,691.00
Cost of this request
4150-9150-580400
Account Number
99073-1
Project Number
$ 8,950,917
Category/Project Budget
$ 6,491,365
Funds Used to Date
$ 2,459,552
Remaining Balance
New Library
Program Category / Project Name
New Library
Program / Project Category Name
Library Construction Fund
Fund Name
BUDCMT REVIER• X Budgeted Item Budget Adjustment Attached
�GY� ys,��,
Budget Manager Date
CONTRACT/CR3ANT/LEASE REVIEW:
ISb4-Is/ott
Date Internal A itor Date
Date Purchasing Manager Date
Division Head Date
Department Director
Financ & Internal Services Dir.
Date
-b-�7
Date
Cross Reference
New Item: Yes No
Previous Ord/Res#:
Orig. Contract Date
Orig. Contract Number
F7J/ Data
Dsb
FAYETTEV&LE S
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDE
To: Louise Schaper
Fayetteville Public Library
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: April 23, 2004
Re: Resolution No. 66-04
Attached is a copy of the above resolution passed by the City Council April 20, 2004, to increase
the project contingency amount for the new library. This resolution with attachments will be
recorded in the city clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor
STAFF REVIEW FORM
X AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting,of:
FROM:
,
Louise Schaper Fayetteville Public Library General Government
Name Division Department
ACTION REQUIRED: Approve a contract adjustment in the amount of $53,577 with Crossland
Construction Company Inc. for Change Order #20 which covers low voltage and electrical
work,elevator door changes, an air compressor and bollards. Amount requested is covered
by project contingency.
COST TO CITY:
$ 53,577.00 $ 1,492,559
Cost of this request Category/Project Budget
4150-9150-580400
Account Number
$ 221,650
Funds Used to Date
New Library
Program Category / Project Name
New Library
Program / Project Category Name
99073-1 $ 1,270,909 Library Construction Fund
Project Number Remaining Balance Fund Name
BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached
Budget Manager
CONTRACT/GRANT/LEASE REVIEW:
Accounting Manager
City Atto ney
STAFF
Date
Date
Day//
Internal Auditor
Purchasing Manager
Cross Reference
Division Head Date
New Item: Yes
Gaffe jj
yn
L�u�
Department Director 57 q /o.5Previous Ord/Res#:
Jam_ O —pt' Orig. Contract Date
Fina c d Internal Services Dir. Date
Orig. Contract Number
No
Chief Atinistr ive Officer Date
�� / '' ENTERED
Mayor Date
Date
Date
Staff Review Form - Page 2
Description t adjustment will be billed to the Fayetteville Public Library Four Meeting Date
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
Internal Auditor
Finance & Internal Services Director
Chief Administrative Officer
Reference Comments:
Tavelevi le
ARKANSAS
The City of Fayetteville, Arkansas
City Council Agenda Memo
City Council Meeting Date: June 7, 2005
To: Mayor and City Council
Thru: Steve Davis, Finance and Internal Services Director
From: Louise Schaper, Executive Director, Fayetteville Public Library
Date: May 5, 2005
Subject:
Contract adjustment in the amount of $53,577 with Crossland Construction Company Inc. for Change
Order # 20.
Recommendation:
We recommend approval of a contract adjustment in the amount of $53,577 with Crossland Construction
Company, Inc. for Change Order #20 which covers final CCD's for electricals, revision to elevator doors,
air compressor for the conveyor, bollards for the front of the library, increased cooling capacity for the
Server Room, and a reduction in the signage allowance.
Background:
All low voltage and added electrical needs were preformed on a time and materials basis through CCD to
contain the costs.
Discussion:
Electrical costs were higher than CCD's issued. All items are within the project contingency fund.
Budget Impact:
These items are within the new library project budget.
113 WEST MOUNTAIN 72701
479-575-8330
479-575-8257 (Fax)
Contract Administration
G701 Change Order
(Instructions on the reverse side)
Distribution List:
Owner
Architect
Contractor —
Field
Other
PROJECT (Name and address): CHANGE ORDER NUMBER: Y0
FAYETTEVILLE PUBLIC LIBRARY
401 WEST MOUNTAIN STREET DATE: 25 APR 2005
FAYETTEVILLE ARKANSAS 72701
TO CONTRACTOR (Name and address): ARCHITECT'S PROJECT NUMBER2000073-00
CROSSLAND CONSTRUCTION COMPANY INC CONTRACT DATE: 21MAY 2002
ATTENTION: JOHN PRIEST — PROJECT MANAGER
14149 E. Admiral Place
Tulsa, OK 74116 CONTRACT FOR: GENERAL Cl
THE CONTRACT IS CHANGED AS FOLLOWS:
(Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) \ I
A. Provide the work as itemized in ATTACHMENT TO FAYETTEVILLE PUBLIC LI
P
The original (Contract Sum) (Guaranteed Maximum Price) was
The net change by previously authorized Change Orders
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased) (unchanged)
by this Change Order in the amount of
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order will be
The Contract Time will be (increased) (decreased) (unchanged) by
The date of Substantial Completion as of the date of this Change Order therefore is
n\ /�
NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximu\Pnce which have been autharizt
Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor , in -which case a -Change Order is
to supersede the Construction Change Directive.
O
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.
Q VQ
ARCHITECT (Firm name)
Associate Architect
ADDReYV ARCHITECTS
rr, Su
. r•
r
CONTRACTOR (Firm name) OWNER.(Firm
CROSSLAND CONST. CO. INC. CITY OF F
ADDRESS ADDRESS /
PC BOA 907 1i4fl51
ROGERS, AR 72756 F Y TTF
BY i B
(Typed name) (Typed name)
JOHN PRIEST MAYOR O
DATE DATES
72701
CAUTION: You should sign an original AIA Contract Document, on which this text appears in RED. An original assures changes will AQt 4b obscured.
AIA Document G701 Change Order O 2001 The American Institute of Architects • Washington, DC • www.aia.org • WARNING: Reproduction, unlicensed
photocopying or substantial quotation of the material herein without written permission of the AIA violates the copyright laws of the United States and will
subject the violator to legal prosecution. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architectslegal counsel,
copyright@aia.org.
`AIA Contract Administration
-'- G701 Change Order Instructions
'GENERA NFORMATION
k Document G701 is for implementing changes in the Work agreed to by the Owner, Contractor and Architect.
a completed G701 indicates agreement upon all the terms of the change, including any changes in the Contract
anteed Maximum Price) and Contract Time. . . _ , .. .
19
Prior to using any AIA Contract Document, users should consult the AIA Contract. Documents
or visit a local AIA chapter to be certain they are using current document editions.
AIA Document G701 is a copyrighted work and may not be reproduced or excerpted from without the express
'fission of the AIA./G701 is intended for use as a consumable —that is, the original document purchased is to be
the course of its use. There is no implied permission to reproduce this document, nor does membership in The
;titute/of Architects confer any further rights to reproduce G701.
y for
of, w
ETIN
by
OF
to end users to reproduce a maximum of ten copies of a completed or executed G701,
a particular project. Further reproductions are prohibited without application for, and
e AIA.
AIAIContract Documents, e-mail The American Institute of Architects' legal counsel,
G701'D.O'CUMENT
IN THE CONTRACT
)f the change or reference specific exhibits describing, in detail, the change to be made in the
er. Include any drawings, specifications, documents, or other supporting data that clarify the scope
Ihse^the blanks provided, br,strike-out'the terms in parentheses that do not apply, the original Contract Sum or Guaranteed
M ximum-Pnce; the thnet change.by previously authorized Change Orders (note that this does not include changes authorized by
Construction Change -Directive unless such changes were subsequently agreed to by the Contractor and recorded as a Change
Order);'the Contract -Sum or Guaranteed Maximum Price prior to this Change Order; the amount of increase or decrease, if any,
in the Contract Sum.or Guaranteed Maximum Price; and the new Contract Sum or Guaranteed Maximum Price as adjusted by
DD(/ CHANGE-INCONTRACT TIME
LlInsernt the blanks provide
the'Contract TimeOrder
and strikeout the unused terms in parentheses, the amount (in days) of the increase or decrease,
Uso insert the date of Substantial Completion, including any adjustment effected by this
EXECUTION OF THE 0701 DOCUMENT
- I i.,.♦,, . `� �..\
When the Owner and Contractor, in concurrence with the Architect, have reached agreement on the change to be made'in the
Contract, including any adjustments -in the Contract Sum (or Guaranteed Maximum Price) and Contract Time, the G701
document should be ekecuted in triplicate by the two parties and the Architect, each retaining an original. ' • e - �,•
-.- rs
Instructions for AIA Document G701 Change Order O2001 The American Institute of Architects • Washington, DC • www.aia.org • WARNING: Reproduction,
unlicensed photocopying or substantial quotation of the material herein without written permission of the AIA violates the copyright laws of the United
States and will subject the violator to legal prosecution. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architectslegal
counsel, copyright®aia.org.
��AIAContract Administration
G701 Change Order Instructions
'GENERAL INFORMATION
PURPOSE. AIA Document 0701 is for implementing changes in the Work agreed to by the Owner. Contractor and Architect.
Execution -of a completed 0701 indicates agreement upon all the terms of the change. including any changes in the Contract
Sum (or Guaranteed Maximum Price) and Contract Time.
USE OF CURRENT AIA DOCUMENTS. Prior to using any AIA Contract Document, users should consult the AIA Contract Documents
Web'sitc, u'1vn:nia.org/rlucitmetits, or visit a local AIA chapter to be certain they are using current document editions.
COPYRIGHT. AIA Document G701 is a copyrighted work and may not be reproduced or excerpted from without the express
• written permission of the AIA:oG701 is intended for use as a consumable —that is, the original document purchased is to be
consumed in the course of its use.'There is no implied permission to reproduce this document, nor does membership in The
American Institute of Architects confer any further rights to reproduce G70 1.
A limited license is hereby granted to end users to reproduce a maximum of ten copies of a completed or executed G701,
• but only for use in connection with a particular project. Further reproductions are prohibited without application for, and
receipt of, written permission from the AIA.
To report.copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel.
cbpyrig/t@nia,crg.
COMPLETING THE G701'DOCUMENT
DESCRIPTION OF THE CHANGE IN THE CONTRACT
Insert a detailed description ofthe change or reference specific exhibits describing, in detail, the change to be made in the
Contract by this Change Order: Include any drawings, specifications. documents, or other supporting data that clarify the scope
• ofithe changer
DETERMINATION'OF COSTS
Inseh in the blanks provided;, or.strike•out the terms in parentheses that do not apply, the original Contract Sum or Guaranteed
Maximo h -Price; the net change by previously authorized Change Orders (note that this does not include changes authorized by
• Construction Change- Directive unless such'changes were subsequently agreed to by the Contractor and recorded as a Change
Order); theContractSam or Guaranteed Maximum Price prior to this Change Order; the amount of increase or decrease, if any,
. in: the'Contract Sum'or Guaranteed Maximum Price; and the new Contract Sum or Guaranteed Maximum Price as adjusted by
this Change Order.
CHANGE.IN CONTRACT TIME
-Insert in the blanks provided, and strikeout the unused terms in parentheses, the amount (in days) of the increase or decrease,
if any, in the Contract Time. Also insert the date of Substantial Completion, including any adjustment effected by this
Change Order:•
EXECUTION OF THE G701 DOCUMENT
When the Owner and Contractor, in concurrence with the Architect, have reached agreement on the change to be made in the
Contract, including any adjustments in the Contract Sum (or Guaranteed Maximum Price) and Contract Time, the G701
document shouldbe executed in triplicate by the two parties and the Architect, each retaining an original.
Instructions for AIA Document G701 Change Order O2001 The American Institute of Architects • Washington, DC • wwwaia.org • WARNING: Reproduction,
unlicensed photocopying or substantial quotation of the material herein without written permission of the AIA violates the copyright laws of the United
States and will subject the violator to legal prosecution. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal
counsel, copyright ®aia.org.
ATTACHMENT TO FAYETTEVILLE PUBLIC LIBRARY CHANGE ORDER #20
1.
To comply with directive from Elevator Inspector, revise equipment room doors to
swing outward for an increase in Contract Sum of $3,168.58
2.
Provide air compressor for Book Conveyor as requested by Owner Representative
for an increase in Contract Sum of $7,022.88
3.
Provide cherry veneer to aluminum angles supporting K-1 light fixtures per request
from Owner Representative for an increase in Contract Sum of $1,794.91
4.
Increase cooling capacity for Server Room due to increased number of servers
consistent with Proposal Request 61 as reduced by sharing of cost by Green
Anderson Engineers for an increase in Contract Sum of $1,000.00
5.
Install three bollards to discourage' parking on entry walkway in accord with Proposal
Request 63 except painting to be by Owner for an increase in Contract Sum of $4,823.80
6.
Delete roof over entry canopy and add composite metal panel to roof of drive up
book deposit as requested by Owner and priced in PCO 108 for a decrease in
Contract Sum of ($739.28)
7.
Provide for added electrical work performed under Construction Change Directives
and added electrical work beyond the limit of electrical CCD's with time and materials
documented by PCO's 80, 94, 95, 99, 100, 101, 102, 103 & 107 for an increase in
Contract Sum of $57,318.09
8.
Reduce signage allowance established under Change Order 15 by a decrease in
Contract Sum of ($20,812.16)
9. Extend required Substantial Completion Date for sitework by an additional 28
calendar days for no change in Contract Sum $0.00
Summary of Change Order 20 changes to Contract Sum, an Increase of $53,576.82
AminnoezFosterHaileyJohnson
MEMORANDUM
April 28, 2005
Architects & Planners
To: Mayor Dan Coody
Copy: Cathy Rew
Sean Wagner
Bill Browner
From: Jim Fost V1 I
Reference: fayettevill�ublic Library, Change Order #20
Chan Order ,signed by the Contractor and Architect, is attached for Owner
signatur . items were previously authorized by Owner and have been
completed. Please advise if you have questions.
The original is for City records. Please return three copies to me for distribution.
Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849
STAFF REVIEW FORM
AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: _..o
FROM:
Louise Schaper Fayetteville Public Library General Government
Name Division Department
ACTION REQUIRED: Approve a contract adjustment in the amount of $53,577 with Crossland
Construction Company Inc. for Change Order #20 which covers low voltage and electrical
work,elevator door changes, an air compressor and bollards. Amount requested is covered
in project contingency that was authorized by Resolution No. 66-04, attached.
COST TO CITY:
$
53,577.00
$
1,492,559
New Library
Cost
of this request
Category/Project
Budget
Program Category / Project Name
4150-9150-580400
Account Number
99073-1
Project Number
BUDGET REVIEW:
Budget Manager
$ 221,650 New Library
Funds Used to Date Program / Project Category Name
$ 1,270,909 Library Construction Fund
Remaining Balance Fund Name
X Budgeted Item Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
Accounting Manager
City Attorney
Date
Date Internal Auditor
Date Purchasing Manager
STAFF RECOMMENDATION:
Division Head Date
Department Director
Finance & Internal Services Dir.
Chief Administrative Officer
Mayor
Date
Date
Date
Date
Cross Reference
New Item: Yes No
Previous Ord/Res#:
Orig. Contract Date
Orig. Contract Number
Date
Date
Staff Review Form - Page 2
Description t adjustment will be billed to the Fayetteville Public Library FourMeeting Date
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
Internal Auditor
Finance & Internal Services Director
Chief Administrative Officer
Reference Comments:
RESOLUTION NO. 66-04
A RESOLUTION TO INCREASE THE PROJECT CONTINGENCY
FOR THE FAYETTEVILLE PUBLIC LIBRARY CONSTRUCTION
BY $999,691.00 FROM SETTLEMENT AND BUDGETED ITEMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: The City Council of the City of Fayetteville, Arkansas hereby
increases the project contingency amount for the Fayetteville Public Library
construction by $999,691.00. These additional funds come from a settlement and
from the budget.
PASSED and APPROVED this the 20th day of April, 2004.
ATTEST:
FAYETTEVILLE:
City Clerk
From:
Clarice Pearman
To:
Schaper, Louise
Subject:
Crossland
Attached is a copy of Change Order #20 for Crossland Construction. I am returning via interoffice mail
three of the four originals of the change order.
CC: Deaton, Vicki